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Home My WebLink AboutMinutes - EVWD Board of Directors - 11/18/2003APPROVED: DECEMBER 9.2003 EAST VALLEY WATER DISTRICT NOVEMBER 18, 2003 REGULAR BOARD MEETING MINUTES The meeting was called to order at 2:00 p.m. by President Goodin. Director Lightfoot led the flag salute. PRESENT: Directors Lightfoot, Sturgeon, Negrete, Goodin ABSENT: Director Wilson STAFF: Robert Martin, General Manager; Paul Dolter, District Engineer; Brian Tompkins, Chief Financial Officer; Mary Wallace, Administrative Assistant LEGAL COUNSEL: Steve Kennedy GUEST(s): Jo McAndrews; Charles Roberts (Highland Community News) APPROVAL OF AGENDA M/S /C (Sturgeon- Lightfoot) that the November 18, 2003 Agenda be approved as submitted. PUBLIC PARTICIPATION President Goodin declared the public participation section of the meeting open at 2:02 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF OCTOBER 28, 2003 BOARD MEETING MINUTES. M/S /C (N egrete- Sturgeon) that the October 28, 2003 Board Meeting Minutes be approved as submitted. REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR PERIOD ENDED OCTOBER 31, 2003. Minutes: 11/18/03 M/S /C (N egrete- Sturgeon) that the Financial Statements for period ended October 31, 2003 be accepted. w APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS. The General Manager stated that the charges identified by Account Numbers: 0040026- 02, 0830003 -01, 1130177 -07, 1270034 -02, 1270145 -06, 1400059 -02, 1410033 -00, and 1640666 -01 had been paid and should be removed from the lien list. M/S /C (Negrete- Sturgeon) that the liens for delinquent water and sewer accounts be approved for processing with the exceptions as noted by the General Manager. DISBURSEMENTS M0 r M/S /C (Negrete- Sturgeon) that General Fund Disbursements #195079 through 195288 distributed during the period of October 27, 2003 through November 12, 2003 in the amount of $1,082,979.54 and Payroll Fund Disbursements for the period ended November 7, 2003 in the amount of $100,219.93 totaling $1,183,199.47 be approved. RADON RULE UPDATE The General Manager reported on the District's progress with the Rule to date. Information only. DISTRICT HEADQUARTERS SITE UPDATE The General Manager gave an updated report on the District Headquarters' site; that the design work was proceeding as planned and that a meeting had been scheduled with Gary Miller, Architect, tomorrow to discuss progress; that we were awaiting the final approval from the City; that the sign placement should be effected at the District site within one (1) to two (2) weeks. Information only. Director Sturgeon requested that another tour of the Inland Empire Utilities Agency Headquarters be scheduled as he had been impressed with the high level of energy and environmental efficiency design standards that they had used. Information only. DISCUSSION AND POSSIBLE ACTION REGARDING OFFER TO PURCHASE DISTRICT'S PROPERTY, IDENTIFIED AS APN: 1201 - 361- 01,02, & 03, LOCATED ON FIFTH STREET, WEST OF WEBSTER STREET IN THE CITY OF HIGHLAND. Discussion regarding the letter from City of Highland's Mayor Rucker and a motion regarding that letter was conducted in "Open Session" making it unnecessary to discuss the item in "Closed Session ". 2 Minutes: 11/18/03 M/S /C (Lightfoot - Negrete) that EVWD not authorize its appraiser to discuss the property value with the City of Highland's appraiser, nor release the appraisal for comparison with the City of Highland's appraisal for the property located on Fifth Street, West of Webster Street, in the City of Highland and that a letter regarding the Board's decision be sent to the attention of Mayor Rucker at the City of Highland. DIRECTORS' FEES AND EXPENSES FOR OCTOBER 2003 were presented to the Board for approval. M/S /C (Sturgeon- Lightfoot) that the Director's fees and expenses for October 2003 be approved. DISCUSSION AND POSSIBLE ACTION REGARDING THE RENEWAL OF THE GENERAL MANAGER'S EMPLOYMENT CONTRACT. The renewal of the General Manager's Employment Contract was discussed in "Open Session" and a motion was made regarding same; discussion of the item in "Closed Session" was therefore unnecessary. M/S /C ( Negrete- Lightfoot) that the General Manager's Employment Contract be renewed according the terms therein. DISCUSSION AND POSSIBLE ACTION REGARDING SELECTION OF A VOTING DELEGATE WHO WILL BE ATTENDING THE GENERAL SESSION AT THE ACWA FALL CONFERENCE TO VOTE ON BEHALF OF THE DISTRICT FOR ACWA'S PRESIDENT AND VICE PRESIDENT FOR THE 2004- 05 TERM, AND TO REVIEW A PROPOSED BY -LAW AMENDMENT REGARDING RECONSTITUTION OF THE ACWA FINANCE COMMITTEE. Director Sturgeon was appointed the primary voting delegate at the General Session of the ACWA Fall Conference and Director Negrete as the alternate in the event of Director Sturgeon's absence. DISCUSSION AND POSSIBLE ACTION REGARDING THE FEDERAL MILEAGE RATE FOR 2004. M/S /C (Lightfoot - Negrete) that the Federal Mileage rate of .37.5 /cents per mile with an effective date of January 1, 2004 be approved. DISCUSSION AND POSSIBLE ACTION REGARDING THE RESCHEDULING OR CANCELING OF THE DECEMBER 23, 2003 BOARD MEETING DUE TO THE HOLIDAY SEASON. M/S /C ( Negrete- Lightfoot) that the December 23, 2003 Board Meeting be canceled. mae 3 Minutes: 11/18/03 CLAIM FOR DAMAGES FROM RICHARD DOOTSON, DOOTSON INVESTMENTS, FOR PINECREST APTS. LOCATED AT 1683 PUMALO rM STREET. F M/S /C (Lightfoot - Negrete) that the claim for damages at the Pinecrest Apts. from Dootson Investments be denied and referred to District's Legal Counsel and Insurance Agency. PROPOSAL TO PURCHASE STATE PROJECT WATER FOR GROUNDWATER RECHARGE PURPOSES was presented to the Board for approval. The General Manager presented a Memo to the Board as an explanation for the need and the purchase costs of the project. M/S /C (Lightfoot- Negrete) that the District participate in the Groundwater Recharge Program. RELEASES OF LIEN FOR DELINQUENT WATER AND SEWER ACCOUNTS. List of liens released on November 4, 2003 was reviewed. Information only. GENERAL MANAGER'S REPORT The General Manager reported on the District's operations to date; that the District has recovered from the devastating fire within our service area and that rehabilitation work is underway on those wells which were affected; because of flooding and potential mud flow damage the District has engaged in a contract for hydro- seeding; that a "pump -out" program, in conjunction with the City of San Bernardino, is underway for swimming pools which remained at destroyed residences; that letters requested by the Board to those customers who lost their homes during the fire, as well as to all customers regarding the "Precautionary Boil Water Notice ", had been mailed. Information only. ORAL COMMENTS FROM BOARD OF DIRECTORS Director Negrete stated that he had received complimentary comments about the expedient, courteous, and efficient manner in which the District responded to the needs of those residents affected by the fire. Information only. Director Goodin expressed his gratitude to District staff who provided assistance during the fire. Information only. There being no further verbal or written comments from the Directors, this section of the meeting was closed. Minutes: 11/18/03 FRED PRYOR SEMINARS, "FINANCE and ACCOUNTING for NON- FINANCIAL PEOPLE "; REGISTRATION on VARIOUS DATES and at VARIOUS LOCATIONS. Information only. "BUSINESS AFTER HOURS" HOSTED BY THE PRESS ENTERPRISE, 1650 SOUTH "E" STREET, SAN BERNARDINO, CA., NOVEMBER 20, 2003. Information only. "QUARTERLY ISSUES BREAKFAST" CO- HOSTED by WCD and WRI, HILTON HOTEL, 285 E. HOSPITALITY LANE, SAN BERNARDINO, CA., NOVEMBER 21, 2003. Information only. "STATE of the COMMUNITY LUNCHEON ", HOSTED by HIGHLAND AREA CHAMBER of COMMERCE, ROCKIN ROBIN BANQUET and CONFERENCE CENTER, 225 N. DEL ROSA DR., NOVEMBER 25, 2003. Information only. CLOSED SESSION The need to enter into Closed Session to discuss those items listed on the Agenda was not relevant due to the fact that the following items were discussed and voted on during "Open Session ": 1. OLD BUSINESS ITEM # 9 2. NEW BUSINESS ITEM #11 ADJOURN The meeting was adjourned at 2:47 p.m. until the next regularly scheduled Board Meeting on December 9, 2003. Donald D. Goodin, Presi nt Robert E. Martin, ecretary 5 Minutes: 11/18/03