HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 12/09/2003APPROVED: JANUARY 13. 2004
EAST VALLEY WATER DISTRICT
REGULAR BOARD MEETING
MINUTES
DECEMBER 9, 2003
The meeting was called to order at 2:00 p.m. by President Goodin. Director Sturgeon
led the flag salute.
PRESENT: Directors Sturgeon, Negrete, Wilson, Goodin
ABSENT: Director Lightfoot
STAFF: Robert Martin, General Manager; Paul Dolter, District Engineer;
Brian Tompkins, Chief Financial Officer; Mary Wallace,
Administrative Assistant
LEGAL COUNSEL: Steve Kennedy
GUEST(s): Jo McAndrews, Charles Roberts (Highland Community News),
APPROVAL OF AGENDA
The General Manager requested that the following items:
3. Adjourn to East Valley Public Facilities Corporation Meeting
4. Reconvene to East Valley Water District Regular Board Meeting
be moved on the Agenda to follow Item #14 as #14a & b.
M /S /C (Wilson- Sturgeon) that the December 9, 2003 Agenda be approved
with the revision recommended by the General Manager.
DIRECTOR NEGRETE ARRIVED AT 2:02 P.M.
Minutes: 12/09/03
PUBLIC PARTICIPATION
President Goodin declared the public participation section of the meeting open at
2:03 p.m. There being no written or verbal comments, the public participation section
'� was closed.
APPROVAL OF NOVEMBER 18, 2003 BOARD MEETING MINUTES.
M /S /C (Sturgeon - Wilson) that the November 18, 2003 Board Meeting Minutes
be approved as submitted.
APPROVAL OF NOVEMBER 26, 2003 SPECIAL BOARD MEETING MINUTES.
M /S /C (Sturgeon - Wilson) that the November 26, 2003 Special Board Meeting
Minutes be approved as submitted.
RESOLUTION 2003.44 - NOTICE OF COMPLETION FOR CONSTRUCTION OF A
4.0 MG RESERVOIR AT PLANT 37 LOCATED AT 2006 FOOTHILL BLVD. IN THE
CITY OF SAN BERNARDINO was presented to the Board for approval.
M /S /C (Sturgeon - Wilson) that Resolution 2003.44 be approved.
APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS.
ftr The General Manager stated that the charges identified by Account Numbers:
0191508 -00, 0541490 -03, 0820087 -00 and 0940229 -09 had been paid and should
be removed from the lien list.
M /S /C (Sturgeon- Wilson) that the liens for delinquent water and sewer
accounts be approved for processing with the exceptions as noted by the General
Manager.
DISBURSEMENTS
M /S /C (Sturgeon - Wilson) that General Fund Disbursements #195289 through
195525 distributed during the period of November 13, 2003 through December 3,
2003 in the amount of $1,211,225.04 and Payroll Fund Disbursements for the period
ended November 14, 2003 and November 28, 2003 in the amount of $110,705.76
totaling $1,412,017.68 be approved.
RADON RULE UPDATE
The General Manager reported on the District's progress with the Rule to date; that
the Radon Rule appropriation language was still on hold awaiting approval from the
Senate. Information only.
2 Minutes: 12/09/03
DISTRICT HEADQUARTERS SITE UPDATE
The General Manager gave an updated report on the District's Headquarters Site;
that the District Headquarters Announcement sign had been placed at the site; that
building plans were in the "detailed design phase ". Information only.
Director Sturgeon presented the idea of "bricks, stepping- stones. etc." to be used
somewhere on the grounds, or on the new headquarters' building, which would be in
recognition of past EVWD General Managers, Directors, Long Time Employee
Retirees, etc. Information only.
BOARD REORGANIZATION
President Goodin declared nominations open for President.
Director Sturgeon nominated George E. "Skip" Wilson for President.
M /S /C (Negrete- Sturgeon) that the nominations for President be closed and
that a ballot be cast for Skip Wilson as President to the Board.
Vote: Yes: 3 (Negrete, Sturgeon, Wilson)
No: 1 (Goodin)
Absent:1 (Lightfoot)
President Wilson assumed the chair and declared nominations open for Vice
President.
Director Negrete nominated Kip Sturgeon for Vice President.
M /S /C ( Goodin - Negrete) that the nominations for Vice President be closed
and that a ballot be cast for Kip Sturgeon as Vice President to the Board.
Vote: Yes: 4 (Negrete, Sturgeon, Goodin, Wilson)
No: 0
Absent:1 (Lightfoot)
M /S /C (Sturgeon- Goodin) that Robert Martin be re- appointed as General
Manager.
M /S /C (Sturgeon- Goodin) that Robert Martin be re- appointed as Board
Secretary.
M /S /C (Sturgeon- Goodin) that Brian Tompkins be re- appointed as Chief
Financial Officer.
3 Minutes: 12/09/03
President Wilson stressed the importance which he placed on Committee
Assignments and stated that he would present his final selections to the full Board in
+r January 2004.
SETTING TIME AND PLACE FOR HOLDING MEETINGS
President Wilson declared that the time and place for holding regular meetings is
open for discussion.
M /S /C (Goodin - Negrete) that the District's Regular Board Meetings be held on
the second (2nd) and fourth (4th) Tuesday of each month at 2:00 p.m. at the District
Office located at 1155 Del Rosa Avenue, San Bernardino, California.
SETTING METHOD FOR CALLING SPECIAL MEETINGS
President Wilson declared that the method for calling special meetings is open for
discussion.
M /S /C (Sturgeon - Negrete) that the Board follow the Government Code Section
54956 provision for calling special meetings.
ADJOURN TO EAST VALLEY WATER PUBLIC FACILITIES CORPORATION
ftw MEETING
M /S /C (Negrete- Sturgeon) that the Regular Board Meeting be adjourned to the
East Valley Public Facilities Corporation Meeting at 2:25 p.m.
RECONVENE TO EAST VALLEY WATER DISTRICT REGULAR BOARD
MEETING
M /S /C (Negrete- Sturgeon) that the East Valley Water District Regular Board
Meeting reconvene at 2:30 p.m.
RECOGNITION OF EFFORTS BY STEVE SANTINI DURING FIRE EVENT AND
CONSIDERATION OF SPECIAL COMPENSATION
The General Manager presented a memo to the Board in recognition of the time and
commitment displayed by Steve Santini during the "Old Fire" event and requested
that a special compensation for his efforts be approved.
M /S /C (Goodin - Negrete) that Steve Santini be commended and that the
General Manager's recommendation for an additional special compensation for Steve
Santini be approved.
4 Minutes: 12/09/03
DIRECTOR'S FEES AND EXPENSES FOR NOVEMBER 2003 were presented to
the Board for approval.
Director Sturgeon stated that he had made an error on his report in that there had not
been a regular District Board Meeting on November 11, 2003, but that the total of
meetings claimed was correct.
M /S /C (Goodin - Negrete) that the Director's fees and expenses for November
2003 be approved with the exception as noted by Director Sturgeon.
REQUEST FROM GENERAL MANAGER FOR BUY BACK OF VACATION TIME
was presented to the Board for approval.
M /S /C (Sturgeon - Negrete) that the request to buy back vacation time for the
General Manager be approved.
DISCUSSION AND POSSIBLE ACTION REGARDING DISTRICT PARTICIPATION
IN THE CITY OF HIGHLAND'S 8TH ANNUAL CITRUS HARVEST FESTIVAL ON
MARCH 27, 2004.
Director Sturgeon stated that he would like to have "hand- outs" regarding the site of
the future home of EVWD prepared for distribution during the "Festival ".
M /S /C (Negrete- Sturgeon) that the District participate in the City of Highland's
8th Annual Citrus Harvest Festival on March 27, 2003.
CONSTRUCTION PROPOSAL FROM ERS INDUSTRIAL SERVICES, INC. FOR
MAINTENANCE UPGRADE AT PLANT 134 (PHILIP A. DISCH SURFACE WATER
TREATMENT PLANT) was presented to the Board for approval.
The General Manager stated that a recent inspection of the District's Treatment
Plant revealed both interior and exterior surface coating deficiencies and
recommended an acceptance of the ERS proposal for maintenance upgrade at Plant
134.
M /S /C ( Negrete- Goodin) that the recommendation from the General Manager
for maintenance upgrade at District Plant 134 be approved.
RESOLUTION 2003.45 - DESIGNATION OF APPLICANT'S AGENT TO FILE
FEMA CLAIMS was presented to the Board for approval.
M /S /C (Sturgeon- Goodin) that Resolution 2003.45 be approved.
RELEASES OF LIEN FOR DELINQUENT WATER AND SEWER ACCOUNTS.
List of liens released on December 1, 2003 was reviewed. Information only.
5 Minutes: 12/09/03
GENERAL MANAGER'S REPORT
ow The General Manager reported on the District's operations to date; that the Nitrate
Removal Project at District Plant 132 was on line; that the chassis on the Antique
Truck, purchased on behalf of the District's 50th Anniversary, had been restored and
was in the District yard for final detailing. Information only.
ORAL COMMENTS FROM BOARD OF DIRECTORS
Director Sturgeon stated that he was delighted with the fact that a customer had
responded affirmatively to the District's letter, regarding the fire events last month, by
expressing their gratitude for our services. Information only.
Director Wilson expressed his gratitude for the Board's confidence in electing him to
the position of Board President and thanked outgoing Board President, Don Goodin,
for his leadership during his term of office. Information only.
There being no further verbal or written comments from the Directors, this section of
the meeting was closed.
ASBCSD MEMBERSHIP MEETING HOSTED BY PARSONS AT SIERRA LAKES
GOLF CLUB, FONTANA, CA., DECEMBER 15, 2003. Information only.
'W CMUA'S LEGISLATIVE BRIEFING, VISITS, AND RECEPTION, SACRAMENTO,
CA., JANUARY 12, 2004. Information only.
WATER RESOURCES INSTITUTE 4TH ANNUAL CONFERENCE, "SOUTHERN
CALIFORNIA WATER INFRASTRUCTURE ", DOUBLE TREE HOTEL, ONTARIO,
CALIFORNIA, FEBRUARY 26, 2004. Information only.
CLOSED SESSION
The Board entered into Closed Session at 2:55 p.m. as provided for in the California
Open Meeting Law, Government Code Section 54945.9(a), to discuss the item listed
on the Agenda.
ADJOURN TO REGULAR SESSION
President Wilson declared that the meeting adjourn to regular session.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
The Board returned to session at 3:10 p.m. The item listed on the Agenda was
discussed in closed session with no reportable action being taken.
6 Minutes: 12/09/03
ADJOURN
The meeting was adjourned at 3:10 p.m. until the next regularly scheduled Board
Meeting on January 13, 2004.
George E. "Skip" Wilson, President
Robert E. Martin, Secretary
Minutes: 12/09/03