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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 08/08/1966 uly 25 Aug. 8, 19e6. 1131 Manager-Secretary Rickert, Director Wall and himself to work on the overall situation con- cerning all personnel. APPROVAL OF WARRANTS - The following warrants were presented for the perusal of all ~irectors present as follows: Water Division #292 - 465 (General) $125,986.91 #160 - 224 (Payroll) 13,651.03 $139,637.94 Sewer Division ~25 - 35 $40,346.50 Bond Fund #49 - 55 $64,140.59 MOTION Upon motion by Director Wall, duly seconded by Director LeVesque, the above warrants were ap- proved as submitted by unanimous roll call vote of those directors present: AYES, Directors: Forrest, LeVesque, Littleton, Wall. NOES, Directors: None. ABSENT, Director: Disch. ADJOURNMENT There being no further business to come before MOTION the meeting, motion was made by Director LeVesque, duly seconded by Director Wall, that the meeting adjourn at 10:03 p.m. by the following roll call vote: AYES, Directors: Forrest, LeVesque, Littleton, Wall. NOES, Directors: None. ABSENT, Director: Disch. ,/ Harold G. RiG. ~.rt, s~cretary Board of Directors APPROVED: W. Littleton, President EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING AUGUST 8, 1966 CALL TO ORDER The President called the meeting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to ti~e Flag of the United States of America. ROLL CALL Directors Present: Forrest, LeVesque, Littleton, Wall. Directors Absent: Disch (Leave of Absence) Others Present: General Manager-Secretary Rickert; Associate Engineer Cole; Auditor- Treasurer Bragg; Assistant Office Manager Lyons; Recording Secretary Dudley; Attorney Farrell; Con- sulting Engineers Rowe and Miller; Mr. and Mrs. Harold Snodgrass and Spencer Sparks. 1132 u ust 1966. GUESTS The President acknowledged the presence of Mr. Sparks of the Southern California Water Company and Mr. and Mrs. Harold Snodgrass of Suzanne Lane. MINUTES The President inquired if there were any additions or corrections to the minutes of the Regular Meeting of July 25, 1966. MOTION Upon motion by Director Forrest, the minutes of the July 25th, 1966 meeting were unanimously approved as submitted by the following roll call vote of those directors present: AYES, Directors: Forrest, LeVesque, Littleton, Wall. NOES, Directors: None. ABSENT, Directors: Disch. SNODGRASS WATER The President noted Mr. and Mrs. Harold SERVICE PROBLEM Snodgrass present and asked for further dis- cussion of the possiblilty of getting water to his two houses at the south end of Suzanne Lane. The General Manager and Associate Engineer both gave explanations of the various aspects of the situation which have been gone over before. Mr. Snodgrass pointed out that he needs water but cannot possibly afford to pay the full cost of extending the line and asked if the line could not be shortened to come just to the north corner of the south lot where the fire hydrant could be placed. He also asked if the line would have to be a 6 inch line and was in- formed that it would have to be a 6 inch to conform with District specifications and regula- tions. Mr. Snodgrass also asked if there is a time payment plan he could use to pay for what- ever extension could be made. Mr. Snodgrass stated he would provide the needed easements, in- cluding the one on the Blau property to the north which was formerly his property. MOTION Upon motion by Director Forrest, duly seconded Director Wall, the District is to enter into a Main Extension Agreement with Mr~ Snodgrass specifying a maximum of 2 years in which to pay off the costs, subject first, to the pro- viding of the necessary easements across the three properties on the east s~de of Suzanne Lane and subject, second, to an acceptable credit report. Any financial arrangements by the agreement would amount to a lien on the two 80 foot lots belonging to Mr. Snodgrass. The mo- tion was adopted by the unanimous roll call vote of those directors present. AYES, Directors: Forrest, LeVesque, Littleton, Wall. NOES, Directors: None. ABSENT, Director: Disch. RESOLUTION NO. 905 Resolution No. 905 was presented to Accept the CONVEYANCE OF PIPE- Conveyance of a pipeline easement on the north LINE EASEMENT ON side of Highland Avenue west of Mountain Avenue, HIGHLAND AVENUE - signed July 29, 1966 by Lyle D. and Elizabeth CRINKLAW Bolton Crinklaw. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest, Resolution No. 905 was adopted by the following unanimous roll call vote of those directors present: August 8, 1966. 1133 AYES, Directors: Forrest, LeVesque, Littleton, Wall. NOES, Directors: None. ABSENT, Director: Disch. RESOLUTION NO. 906 Resolution No. !)06 was presented Making Deter- MAKIN~ DETERMINATIONS, minations, Orde2fing Annexation of Territory, ORDERING ANNEXATION, Establishing Te~fms and Conditions of Annexation ESTABLISHING TERMS & and Describing CONDITIONS & DESCRIB- Exterior Boundaries of Annexation 1965-25, ING BOUNDARIES OF Gordon Archibald. This is the final resolution ANNEXATION 1965-25 for this Annexation which has been processed GORDON ARCHIBALD according to law. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall, Resolution No. 906 was adopted by the unanimous roll call vote of those directors present as follows: AYES, Directors: Forrest, LeVesque, Littleton, Wall. NOES, Directors: None. ABSENT, Directo~c: Disch. RESOL1JTION NO. 907 Resolution No. !)07 was presented, providing for PROVIDING FOR ISSUANCE the issuance of $800,000 Division II of the OF $800,000 DIVISION $3,000,000 Water Revenue Bond of 1966. The II OF $3,000,000 Resolution was prepared and sent down to this WATER REVENUE BOND District by Attorney Wilson's office. OF 1966 Upon motion by ]Director LeVesque, duly seconded MOTION by Director For~cest, Resolution No. 907 was adopted by the unanimous roll call vote of those directors present: AYES, Directors: Forrest, LeVesque, Littleton, Wall. NOES, Directors: None. ABSENT, Directo~c: Disch. RESOLUTION NO. 908 Resolution No. 908 was presented, calling for Bids CALLING FOR BIDS ON on Division II, $800,000 of $3,000,000 Water DIVISION II, $800,000 Revenue Bond Issue of 1966. The resolution was OF WATER REVENUE BOND prepared and sent down to this District by ISSUE OF t966 Attorney Wilson's office. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall, Resolution No. 908 was adopted by the unanimous roll call vote of those direc- tors present. AYES, Directors: Forrest, LeVesque, Littleton, Wall. NOES, Directors: None. ABSENT, Director: Disch. RESOLUTION NO. 909 Resolution No. 909 was presented for approval of APPROVAL OF OFFICIAL the Official Statement on Division II, $800,000 STATEMENT ON DIVISION Water Revenue Bond of 1966. This resolution II, $800,000 WATER was also prepared and sent down to this District REVENUE BONDS OF by Attorney Wilson's office. 1966 Upon motion by Director LeVesque, duly seconded MOTION by Director Forrest, Resolution No. 909 was adopted by unanimous roll call vote of those Directors present. AYES, Directors: Forrest, LeVesque, Littleton, Wall. NOES, Directors: None. ABSENT, Director: Disch. 1134 August 8, 1966 RESOLUTION NO. 910 Resolution No. 910 was presented for accept- CONVEYANCE PIPELINE ance of a pipeline easement signed by Merle A. EASEMENT ON HIGHLAND and Lolita B. Rickert on August 2, 1966, cover- AVENUE - RICKERT ing a 10 foot easement on the north side of Highland Avenue west of Mountain Avenue. MOTION Upon motion by Director Forrest, duly seconded by Director Wall, Resolution No. 910 was adopted by unanimous roll call vote of those directors present. AYES, Directors: Forrest, LeVesque, Littleton, Wall. NOES, Directors: None. ABSENT, Director: Disch. RESOLUTION NO. 911 Resolution No. 911 was presented for the accept- CONVEYANCE PIPELINE ance of a Conveyance of Pipeline Easement signed EASEMENT ON HIGHLAND on August 2, 1966 by the officers of the R. & O AVENUE - R & O. Investment Company covering a 10 foot easement INVESTMENT COMPANY on the north side of Highland Avenue west of Mountain Avenue. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall, Resolution No. 911 was adopted by unanimous roll call vote of those directors present. AYES, Directors: Forrest, LeVesque, Littleton, Wall. NOES, Directors: None. ABSENT, Director: Disch. RESOLUTION NO. 912 Resolution No. 912 was presented to accept a CERTIFICATE & NOTICE Certificate of Completion and authorize a OF COMPLETION. OF ~ Notic~ of Completion of the 2 1/2 million gallon 2 1/2 MILLION GALLON steel reservoir at Marshall and Sterling by the STEEL RESERVOIR - American Bridge Division of U. S. Steel Corpo- AMERICAN BRIDGE ration, Notice of Completion to be executed by DIVISION OF U. S. the President and Secretary and filed with the STEEL CORPORATION County Recorder. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest, Resolution No. 912 was adopted by the unanimous roll call vote of those directors present. AYES, Directors: Forrest, LeVesque, Littleton, Wall. NOES, Directors: None. ABSENT, Director: Disch. RESOLUTION NO. 913 Resolution No. 913 was presented to accept a con- CONVEYANCE PIPELINE veyance of Pipeline Easement signed by C. K. EASEMENT HIGHLAND AVE Allen, Testamentary Trustee of Estate of Segies WEST OF MOUNTAIN AVE. F. Botts, deceased, dated August 8, 1966 for the C. K. ALLEN, TRUSTEE main extension on the north side of Highland FOR SEGIES F. BOTTS Avenue west of Mountain Avenue. MOTION Upon motion by Director Wall, duly seconded by Director LeVesque, Resolution No. 913 was adopted by the following unanimous roll call vote of those directors present. AYES, Directors: Forrest, LeVesque, Littleton, Wall. NOES, Directors: None. ABSENT, Director: Disch. MAXWELL & KING REPORT Mr. Maxwell of Z4axwell & King, and Associate ON ON-SITE & OFF-SITE Engineer Cole, displayed the plan prepared for DRAINAGE INSTALLATION on-site and off-site drainage from Plant 33 in FOR PLANT 33 conjunction with the County Flood Control Project in the same area at Marshall & Sterling. The County has verbally agreed to pay for half the off- site installation. The estimated cost of the off-site structures to be borne by Water District and County on a 50-50 basis is estimated by Mr. Maxwell to cost $2,150.00..Mr. Maxwell estimated the entire project to cost $15,000.00. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall, the plans and specifications as outlined by Mr. Maxwell of the firm of Maxwell & King, were accepted by the following unanimous roll call vote of those directors present: AYES, Directors: Forrest, LeVesque, Littleton, Wall. NOES, Directors:: None. ABSENT, Director: Disch. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest, District shall proceed to the calling for and opening of bids at 7:30 p.m. at District office on August 22, 1966 on the above project. Motion carried by unanimous roll call vote of those directors present. AYES, Directors~: Forrest, LeVesque, Littleton, Wall. NOES, Directors:: None. ABSENT, Director: Disch. NOB HILL PROJECT Consulting Engineer, Don Miller, reported that the Flood Control District had finally replied regarding the suggested and changed plans on the Nob Hill sewer project stating that the sewer line would need to have 16 feet of cover. This seemed unreasonable and since there was some question as to the future use of the land northeast, last planned for a trailer park, and it was felt that only the line to Nob Hill should be installed and the other portion postponed until some definite p~ans were made for the balance of the land. It was recommended that this project be "Pigeon-holed" for now. CAMPBELL & MILLER Item A (3) from the Manager's report was a letter ENGINEERING RATES from Campbell & Miller listing a change in some of the engineering rates of pay because of the last union action requiring raises in some salaries at specified times. This letter, dated August 8, 1966 was for information only. No action re- quired. STATE DIVISION OF A (4) from the Manager's Report was brought out at HIGHWAYS - MONTHLY this time also. A letter was read from the State SEWER CHARGE VACANT of California DJ_vision of Highways dated August PROPERTIiES 4, 1966 regarding Parcel No. 1264 located at 26427 Rainbow Lane which is the former Burgan property. This is in a location where the water service is by other than the District but sewer service is, and the Ordinance does not provide for non-payment of sewer service charges when such property is vacant. They ask for an arrangement such as they have with the City of San Bernardino covering similar cases. It was brought out that such an arrangenent would be a violation of the bond covenants. MOTION Upon motion by Director LeVesque, duly seconded 1136 Aug. 8, 1966. by Director Wall, Attorney Farrell is to write a letter to the State Division of Highways in reply to their request, explaining the District's position and the reasons for the ruling. This motion was approved by the unanimous roll call vote of those directors present. AYES, Directors: Forrest, LeVesque, Littleton, Wall. NOES, Directors: None. ABSENT, Director: Disch. ~ CUSTOMER SERVICE The General Manager called upon Auditor-Treasurer, DEPOSITS BY OWNER Bragg to tell what he had learned about the City AND/OR TENANT of San Bernardino's method of handling customer service deposits by the owner and/or tenant of property, also the application for service under the same conditions. When the City makes a turn-off for non-payment, they make an assessment of $5,00 to reconnect the service in addition to payment of the full bill. The second time the same service is turned off, they send out a letter stating that in the future if the account should be turned off, they will be charged an amount equal to 2 1/2 times the average monthly bill to have the service restored. The third time, they would double the deposit. MOTION After some discussion of the matter, motion was made by Director LeVesque that the staff determine whether such steps are necessary or needed and if needed, that we provide amendments to the Ordinance to provide for the change. This motion was duly seconded by Director Wall and approved by the unanimous roll call vote of those directors present as follows: ~ AYES, Directors: Forrest, LeVesque, Littleton, Wall. NOES, Directors: None. ABSENT, Director: Disch. ABATEMENT OF PROPERTY Information was provided to refresh the memories OF GRACE E. EASTUP of the directors in the case of the property of RECOMMENDED BY Grace E. Eastup, a very elderly lady, as the ATTORNEY FARRELL property has never been connected to the sewer and this matter has not been handled as other such properties have, therefore he felt that abatement should proceed against the property of Mrs. Eastup at 25976 9th Street and so stated in a letter presented and dated July 29, 1966. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall, as recommended by Attorney Farrell, Abatement proceedings are to be started to require sewer connection of the property above mentioned. This motion was approved by the following unanimous roll call vote of. those directors present. ~ AYES, Directors: Forrest, LeVesque, Littleton, Wall. NOES, Directors: None. ABSENT, Director: Disch. GENERAL WATER DISCUSSION - REPORT ON CORWIN WELL The Overton-Jones Agreement in connection with COMPANY (OVERTON- the District's stock ownership in the Corwin JONES) AGRICULTURAL Well Company was presented by Attorney Farrell, WATER SALES Engineer Rowe and Manager Rickert and was read AGREEMENT to the Directors. In order to perpetuate the Aug. 8, 1966. 1137 water rights in the Corwin Well, it should be pumped as much as possible and water sold on miner's inch or acre foot basis to owners of groves interested in using water for irriga- tion purposes, mainly to keep water rights alive. MOTION Upon motion by /Director LeVesque, duly seconded by Director Forrest, authorization was given for the finalization of the Agreement and the President and Secretary were authorized to execute the Agreement. This motion was approved by unanimous roll call vote of those directors present as follows: AYES, Directors: Forrest, LeVesque, Littleton, Wall. NOES, Directors: None. ABSENT, Directo!f: Disch. DISCUSSION DATE OF Word from Attorney Wilson asked if the Division SALE OF DIVISION II II bonds could be announced for sale at an $800,000 WATER adjourned meeting on August 29th since he is REVENUE BONDS working with a New York firm to open up a new market in the east and believes the extra week is needed for arrangements for the transaction. This was agreed to without official action. CHARLES L. COLE It was brought ~;o the attention of the Board that APPOINTED TO SERVE AS the General Manager-Secretary will be on vacation ACTING SECRETARY the last two weeks in August and the first week DURING THE VACATION in September and he suggested that Charles L. Cole, OF GENERAL MANAGER- Associate Engineer, be appointed to serve as SECRETARY RICKERT Acting Secretary during that time. MOTION Upon motion by /Director Wall, duly seconded by Director LeVesque, Associate Engineer Charles L. Cole was appointed to serve as Acting Secretary during the absence of the General Manager-Secre- tary on vacation. The motion was approved by unanimous roll call vote of those directors present. AYES, Directors: Forrest, LeVesque, Littleton, Wall. NOES, Directors: None. ABSENT, Directo:f: Disch. MANAGER'S REPORT - CORRESPONDENCE - A copy of a let';er written by W. P. Rowe to Mr. W. P. ROWE & SON Martin McDonough, Attorney, for the San Bernardino REGARDING COST OF Valley Municipal Water District on August 1, 1966 STATE WATER was read regarding estimations of average cost of State Water per acre foot for the first 10 years, 1972-1981, Total $70.90, the next 10 years total $56.68 and the first 20 years $63.79. This letter was read as a matter of interest to the Directors for information only. No action was necessary or taken. W. P. ROW~ REGARDING A second letter from W. P. Rowe to the Board of WESTERN MUNICIPAL Directors of thls District was read. It was WATER DISTRICT SUIT dated August 1, 1966 and contained 11 points of SETTLEMENT. comment which were read in full for the informa- tion of the directors. MOTION Upon motion by ]Director LeVesque, duly seconded by Director Wall, a copy of this letter is to be sent to Attorney Denslow Green for review and comment. Motion approved by unanimous roll call vote of those directors present as follows: AYES, Directors: Forrest, LeVesque, Littleton, Wall. NOES, Directors: None. ABSENT, Director: Disch. 1138 Aug. s, DISTRICTS INSURANCE A letter dated July 30, 1966 from Districts ASSOCIATES Insurance Associates was reviewed for the directors for information only. MOTION Upon motion by Director Wall, duly seconded by Director LeVesque, the Insurance matter was tabled by unanimous roll call vote of those directors present: AYES, Directors: Forrest, LeVesque, Littleton, Wall. NOES, Directors: None. ABSENT, Director: Disch. L.A.F.C. NOTICES OF Resolution No. 51 and two Notices of Hearing ANNEXATIONS TO CITY from the Local Agency Formation Commission were OF SAN BERNARDINO reported showing intent to annex territory east of Elmwood and north of 21st Street as well as Highland Avenue and Merito and a parcel at Mill and Tippecanoe. These areas cover uninhabited areas with the exception of Mill and Tippecanoe where they recently made emergency provisions for water service to the area which was without water. These were reported for information only. No action necessary. I.D.A. REGARDING A letter was read from the Irrigation Districts NEW NAME POLL Association outlining the results of the recent poll on names for the Irrigation Districts Association stating that since no name received an overwhelming indication of preference, 1.the results of the poll will be considered by the Executive Committee at their next meeting. This was for information only. STATE WATER PROJECT A letter was read from the Irrigation Districts MAPS Association announcing that State Water Project Maps are available for distribution to schools and colleges and suggesting that I.D.A. members survey their areas and determine the number of maps required and order them shipped direct to the member to in turn make the contact to dist- ribute the maps as a public service gesture. MOTION Upon motion by Director Forrest, I.duly seconded by Director LeVesque, the survey of the schools and colleges in this District be assigned to Director Disch upon his return, the maps then ordered and distributed. Motion carried by unanimous roll call vote of those directors present as follows: AYES, Directors: Forrest, LeVesque, Littleton, Wall. NOES, Directors: None. ABSENT, Director: Disch. WATER PROGRESS MEMO The Water Progress Memo from the San Bernardino NO. 5 FROM SAN Valley Municipal Water District was read an- BERNARDINO VALLEY nouncing the appointment of Mr. G. Louis MUNICIPAL WATER Fletcher as District Engineer effective August DISTRICT 1, 1966. No action was necessary or taken. LETTER FROM SENATOR A letter from Senator Eugene G. Nisbet was EUGENE Go NISBET -: . highli~htedcs~ating some of the accomplishments CALIFORNIA of the State Legislature in the 1966 session. LEGISLATURE HIGHLIGHTS RESOLUTION NO. 914 Resolution No. 914 was presented to accept CONVEYANCE PIPELINE another of the Pipeline Easements conveyed to EASEMENT FROM CRAM, this District for the extension of water main on the north side of Highland Avenue west of NELSON & SCHWEITZER HIGHLAND AVENUE Aug. 8, 1966 1139 Mountain Avenue. This is the fifth and final one required to proceed with the water main extension. MOTION Upon motion by ]Director Wall, duly seconded by Director LeVesque, Resolution No. 914 was adopted by the following roll call vote of those directors present. AYES, Directors: Forrest, LeVesque, Littleton, Wall. NOES, Directors: None. ABSENT, Directoi~: Disch. BID OPENING WATER Authorization was asked to call for and open MAIN EXTENSION bids for Water ]~ain Extension on north side of HIGHLAND AVENUE WEST Highland Avenue in easements west from Mountain FROM MOUNTAIN AVE. Avenue approximately 800 feet, on August 22, 1966 at 7:30 p.m. at District office, 7337 Del Rosa Avenue. MOTION upon motion by Director LeVesque, duly seconded by Director Wall, authorization was given for the staff to call for and open bids for water main extension in the north side of Highland Avenue in easements already obtained, west from Mountain Avenue approximately 800 feet. Motion carried by unanimous roll call vote of those directors present as follows: AYES, Directors: Forrest, LeVesque, Littleton, Wall. NOES, Directors: None. ABSENT, Director: Disch. SEWER COLLECTION LINE The General Manager reported only one of three EXTENSION - HIGHLAND contractors sent in a bid. Michael C. Mize bid AVENUE WEST OF for $910.00 and since this was under the engineer's MOUNTAIN AVENUE estimate of $1,000.00 which, by motion, was set as the maximum for negotiated bids for this MOTION project, motion was made by Director Wall, duly seconded by Director LeVesque, the bid of Michael C. Mize of $910.00 was accepted as time is of the essence for this installation. The motion carried hy unanimous roll call vote of those directors present as follows: AYES, Directors: Forrest, LeVesque, Littleton, Wall. NOES, Directors: None. ABSENT, Directo~: Disch. DISTRICT ANNUAL AUDIT Auditor-Treasurer Bragg reported that the Auditors have finished, although the report is not yet prepared for distribution and that the debt service on the Sewer Department is still over 135. ADJOURNMENT There being no further business to come before the meeting, the President declared adjournment at 10:13 p.m. '/ ~do~' D~ e~c~ - S e c re t a~Y APPROVED: ~ ~hn W. Littleton, ~resi~ent