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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 08/22/19661140 Aug. 22, 1966 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING AUGUST 22, 1966 CALL TO ORDER The President called the meeting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Forrest, Littleton, Wall Directors Absent: Disch (Leave of Absence) LeVesque(Arrived 7:35 p.m.) Others Present: Acting Secretary-Associate Enginee~ Cole; Auditor-Treasurer Bragg; Assistant Office Manager, Lyons; Recording Secretary Dudley; Attorney Farrell; Consulting Engineers Rowe, Miller and Maxwell; Bidders, O.W. Bodman, Bill Bonadiman, Rudolph Skubic, Mike Pittenger; Spencer Sparks, W. P. Hill, Mrs. M. Rhodes and Mr. F. B. Lopez. MINUTES The President called for consideration of the minutes of the Regular Board Meeting of August 8, 1966. MOTION Upon motion by Director Forrest, duly seconded by Director Wall, the minutes were approved by unanimous roll call vote of those directors present. AYES, Directors: Forrest, Littleton, LeVesque, and Wall. NOES, Directors: None. A~SENT, Director: Disch. BID OPENING - ON SITE The Acting Secretary opened the following & OFF SITE DRAINAGE sealed bids for the construction of on site IMPROVEMENTS PLANT 33 and off site drainage improvements for Plant No. 33 at Marshall and Sterling, specifications for which had been prepared by Maxwell & King, Engineers. Each bid was accompanied by a ten per cent (10%) bid bond signed by the Contrac- tor and Attorney in Fact. A. Triangle Construction Co. $20,644.00 B. B W B Constructors, Inc. 27,786.80 Engineer's Estimate $15,000.00 BID OPENING - WATER The Acting Secretary opened the following MAIN INSTALLATION IN sealed bids for the installation of a water HIGHLAND AVENUE 800 main in Highland Avenue approximately 800 feet FEET WEST OF west of Mgunta~n Avenue on the north side of MOUNTAIN AVENUE Highland Avenue. Each bid was accompanied by a ten per cent (10%) bid bond signed by a company official and the Attorney in Fact. A. Michael C. Mize $4,814.00 B. Royal Pipeline Constr. Co. 7,120.00 C. Coughlin Company 4,245.00 D. Robert Simon 2,443.00 Engineer's Estimate $4,750.00 MOTION Upon motion by Director LeVesque, duly seconded by Director Wall, the bid proposals on both of the above projects were referred to the Engineers for review and recommendation. Aug.22, lOSS 1141 The motion was carried by unanimous roll call vote of those directors present. AYES, Directors: Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: Disch. Mr. Maxwell of Maxwell & King reminded the directors that the County would bear 50% of the joint portion of the drainage improvements off site which would bring the cost to the District down somewhat. ENGINEER"S After checking all bid proposals, the engineers RECOMMENDATIONS recommended the acceptance of the low bid in each instance subject to the approval of Legal Counsel. They reported a $100.00 error in addition in the low bid of Robert Simon, making his bid $2,542.00 instead of $2,443.00. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall, the bid on the Plant 33 drain- age project was awarded to Triangle Construction Company on their low bid of $20,644.00 subject to the approval of Legal Counsel, by unanimous roll call vote of those directors present. AYES, Directors: Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Director: Disch. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall, the bid on the Highland Avenue water main extension project was awarded to Robert Simon on the corrected figure of $2,543.00 subject to Legal Counsel approval and to consulting with Mr. Simon to determine whether or not he had made an error in the amounts submitted which made the bid so much lower than the others and if he would let it stand or withdraw the bid. The motion was adopted by unanimous roll call vote of those directors present. AYES, Directors: Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Director: Disch. INSURANCE BIDS FOR Specifications had been prepared to guide DISTRICT GROUP PLAN bidders in presenting the same type of plans to determine if a better plan of group insur- ance could be had for District employees. Director LeVesque of the Insurance Committee reported the following bids received: A. Penn Mutual Ins. Co. by Jerry Lewis B. Travelers " " " " " C. Aetna " " " " " D. C. P. " " " " " E. Great Southern Life Ins. Co. by John Colley F. Prudential Life Ins. Co. " " G. Hartford " " "by Dana Weaver H. Occidental " " " "Jack Nicholson J. John Hancock Insurance "Wm. Campbell K. Cal Western Life " " Venn Botts 1142 Aug. 22, 1966 MOTION Upon motion by Director LeVesque, duly seconded by Director Wall, the Insurance Committee of Directors LeVesque and Forrest will review the insurance plans carefully and report their findings at the Regular Board Meeting of September 12th, 1966. The motion was carried by unanimous roll call ~ote of those directors present. AYES, Directors: Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Director: Disch. RESOLUTION NO. 915 Resolution No. 915 was presented for the DEED & CONVEYANCE OF acceptance of a Deed and Conveyance of Water WATER RIGHTS - Rights in the Rouse Well at Third and Webster ROUSE WELL Streets which was signed by Marie I. Rouse on August 10, 1966. This is for all the rights in this well. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest, Resolution No. 915 was adopted by unanimous roll call vote of those directors present: AYES, Directors: Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Director: Disch. RESOLUTION NO. 916 Resolution No. 916 was presented to accept a QUITCLAIM DEED TO 200 Quitclaim deed to 200 feet of two-inch water FEET OF WATER MAIN IN main located in the alley north from Eureka ALLEY NORTH FROM Street and west of Del Rosa Avenue by Russell EUREKA STREET - I, Newberg and Eola I. Newberg, dated August NEWBERG 9, 1966. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall, Resolution No. 916 was ap- proved by unanimous roll call vote of those directors present. AYES, Directors: Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Director: Disch. RESOLUTION NO. 917 Resolution No. 917 was presented for accept- ACCEPTING DEDICATION ance of the Dedication of sewer lines in OF SEWERS IN TRACT Tract 7633 by the Stubblefield Construction 7633 BY STUBBLEFIELD Company for public ~e and District maintenance CONSTRUCTION COMPANY and operation. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall, Resolution No. 917 was adopted by unanimous roll call vote of those directors present. AYES, Directors: Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Director: Disch. CHANGE ORDER NO. 4 Change Order No. 4 for Coughlin Company was COUGHLIN COMPANY presented and explanation given of amounts on invoices, then negotiated amounts, making the present total on invoices Nos. 12976, 77 and 78, $1,160.38. MOTION Upon motion by Director Wall, duly seconded by Director LeVesque, Change Order No. 4 was approved by unanimous roll call vote of those directors present. AYES, Directors: Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Director: Disch. OFFICERS OF WARM The President noted three representatives of SPRINGS MUTUAL WATER the Warm Spri~gs Mutual Water Company present COMPANY PRESENT and asked their President, Mr. Hill to state their problem. Mr. Hill stated their well is almost dry and they would like to have figures on what it would cost to have water served to their users by the District in comparison to drill- ing another well. A 1962 report by Engineer Rowe was reviewed and it was determined that there may be very little difference in cost now. Mr. Hill stated they are now only using a small amount of water for domestic purposes, none for lawn watering. They also inquired if arrangements could be made for emergency water service should they need it suddenly. Their area is already within the District, being a cul-de-sac on Conejo south of Base Line. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall, the Rowe Report on this matter is to be up-dated and reported back to the Board on September 12th or 26th at the latest, and in the mean time, if requested, emergency service may be supplied to the Warm Springs Mutual Water Company for a limited time not to exceed 30 d.ays through metered flow from a fire hydrant with all costs to be borne by the Warm Springs ~[utual Water Company. Warm Springs Mutual Water Company is to make con- nections to their system and provide and install any pressure regulators or any other devices required. District will set a meter at the Del Rosa Channel and Base Line and Mutual will be responsible from that point on to their system. The motion was carried by unanimous vote by roll call of those directors present. AYES, Director~ Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Director: Disch. FINANCIAL REPORT FOR The Auditor-Treasurer was called upon for com- WATER & SEWER DIVISIONS ments regarding the Financial report for both FOR MONTH OF JULY 1966 water and sewer divisions for the month of July, 1966, cc,pies of which had been given to each director and officer. AUTHORIZATION ASKED TO The Acting Secretary requested authorization to PURCHASE TRANSISTOR proceed to purchase a new Mobil transistor RADIO UNIT FOR radio unit fox the Service Truck. The old SERVICE TRUCK radio will be put in another truck which does not need constant contact with control. It was budgeted alonq with 3 others at $1,000 but the purchase price will be only $892.80. This is needed now. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest, authorization was granted for the purchase of the $892.80 Mobil Radio unit by unanimous roll call vote of those 11q4 ug. 22, 1966 directors present. AYES, Directors: Forrest, LeVesque, Littleton, Wall. NOES, Directors: None. ABSENT, Director: Disch. APPROVAL OF WARRANTS The following warrants were placed on the table for perusal by the directors: Water Division #466 - 557 (General) $81,240.49 9225 - 291 (Payroll) 13,820.56 $95,061.05 Sewer Division #36 - #44 $43,457.16 Bond Fund #56 - ~59 $12,821.00 MOTION Upon motion by Director LeVesque, duly seconded by Director Wall, the above warrants were ap- proved as submitted by unanimous roll call vote of those directors present. AYES, Directors: Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Director: Disch. GENERAL WATER DISCUSSION - MOBILE HOME PARK ON A map was displayed of the area encompassed PORTION OF FORMER by the McDaniel Farms property and a portion MC DANIEL FARMS of it between 5th and 6th Streets pointed out as Adam Associates, is asking for the cost of getting water and sewer service f~r the parcel. The Mobile Home Park would contain 170 spaces. There is a sewer line in 6th Street and a water line in Lankershim which would be brought across 6th Street. There is also a 6 inch water line in 5th Street to a point 660 feet west of Lankershim, therefore water can be served from either 5th or 6th Streets. It would appear more beneficial to all con- cerned to install the 6th Street line rather than take water from the 5th Street line as this would provide two utilities in the same street right of way. To get water into 6th Street, the on site would be $4,950 for 1100 feet plus fire hydrants and services. Associate Engineer Cole recommended the $2.25 per front foot on both 5th and 6th Streets for that property facing the Street and developer pay $4.50 per foot for that main in 6th Street which runs from Lankershim Street to the east bound- ary of Adam Associates property exclusive of those parcels where the front footage has been paid prior to this request. The off site footage paid by the developer would be subject to refund if developed within 10 years from date of payment of money. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall, the recommendation of the Associate Engineer as stated above was approved by unanimous roll call of those directors present. AYES, Directors: Forrest, LeVesque, Littleton and Wall. Noes, Directors: None. ABSENT, Director: Disch. Aug. 22, 1966 1145 AUTHORIZATION ASKED Authorization was requested to modify the TO MODIFY AUTOMATIC Automatic Control System at Plant 33 at Marshall CONTROL SYSTEM AT and Sterling. This is a Bond item and is added PLANT 33 to the controls now in use plus re-wiring at a cost of $1,934.00. This does not include costs of tying into the electrical control panel. MOTION Upon motion by Director LeVesque, duly seconded by Director Fc. rrest, authorization was given to modify the Automatic Control System at Plant 33 as described, by unanimous vote of those directors present by roll call vote. AYES, Directors: Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Director: Disch. I.D.A. LETTER A letter datedl August 17, 1966 from the County ANNOUNCING SECTION Water Districts Section of the Irrigation PROGRAM AT CONVENTION Districts Assc,ciation program at the forth- AT CORONADO DECEMBER coming Convention at Coronado December 6th 6th THROUGH 9th, 1966 through 9th, 1966, was read. Suggestions for possible amendments to the County Water District Act are solicited along with program topics, questions or c. ther subject matter which might be of interest, to Districts. Any suggestions for amendments to the Water District Act should be sent to the Legislative Co~nittee for their review prior to the December meeting. It was recommended that upon the return of the General Manager-Secretary, he take this matter up with Attorneys Farrell and Green for possible suggestions as it could be of real importance to all County Water Districts. LETTER FROM SAN A letter from the San Bernardino Valley BERNARDINO VALLEY Municipal Water District dated August 17, 1966 MUNICIPAL WATER was read setting August 23rd at 9:00 a.m. as DISTRICT a meeting time at their office for review of projects. En?ineer Cole was requested to be in attendance. GENERAL SEWER DISCUSSION - LEGAL MATTERS The President called upon Attorney Farrell for any legal matters to be discussed. He reported having sent the customary letter to Grace Eastup regarding the necessity to hook up to District Sewer. To date no reply has been re- ceived. MANAGER'S REPORT OR ADDED AGENDA ITEMS AUTHORIZATION ASKED Authorization was requested to call for and TO CALL FOR & OPEN open bids on the construction of Division I of BIDS MAJOR WATER Major Water Transmission Mains in the Foothill TRANSMISSION MAINS System on September 12th at 7:30 p.m. at FOOTHILL SYSTEM District Office. DIVISION I OF JOB W-572 It was reported that Garner, Tee, Tracadas & Troy are doinq the survey work and plotting the topography' since they had done considerable work in the area and the District could save on time and money' by taking advantage of their prior control surveys. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest, authorization was given to call for and open bids on Division I of the Foothill System Water Transmission Mains at District office on September 12, 1966 at 7:30 p.m. by unanimous roll call vote of those directors present. AYES, Directors: Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Director: Disch. DISCUSSION OF Discussion was held regarding the Snodgrass ~ SNODGRASS PROBLEM ~problem of using water from separate property owner (Blau). MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried by unanimous roll call vote of those directors present, Attorney Farrell is to check the date he gave Snodgrass to obtain easements for the District and make financial arrangements with the District for separate metering of his property. If not done by that date, the connection with the Blau property is to be severed. ATTORNEY WILSON DOWN It was announced that Attorney Wilson would be HERE ON AUGUST 29th here on August 29th and it was suggested that a dinner get together be held at the Toll House at 5:30 for Attorneys Wilson, Farrell, Directors, Officers and Staff. This was agreed upon with- out specific action. ADJOURNMENT Upon motion by Director LeVesque, duly seconded MOTION by Director Wall and carried by unanimous roll call vote of those directors present, the meeting was adjourned at 9:40 p.m. to a Spec- ial Adjourned Meeting on August 29th for the ~ purpose of opening bids for Division II Water Revenue Bonds of $800,000.. AYES, Directors: Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Director: Disch. Charles L. Cole Acting Secretary, Board of Directors APPROVED: EAST SAN BERNARDINO COUNTY WATER DISTRICT ADJOURNED MEETING AUGUST 29, 1966 CALL TO ORDER The President called the meeting to order at 7:30 p.m. ROLL CALL Directors Present: Forrest, LeVesque, Littleton and Wall. Directors Absent: Disch(Leave of Absence) Others Present: Acting Secretary Cole; Auditor-Treasurer Bragg; Assistant Office Manager Lyons;