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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 09/12/19661148 Sept. 12, 1966 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING SEPTEMBER 12, 1966 CALL TO ORDER The President called the meeting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, LeVesque, Littleton and Wall. Directors Absent: None. Others Present: General Manager-Secretary Rickert; Associate Engineer Cole; Auditor-Treasurer Bragg; Assistant Office Manager Lyons; Recording Secretary Dudley; Attorney Farrell; Consulting Engineer Rowe; Gene Poole of J & B Welding; Mr. and Mrs. Harold E. Snodgrass; Spencer Sparks of Southern California Water Company; Guy Evans and Keith Saterno of Coughlin Company. MINUTES The President inquired if there were any ad- ditions or corrections to the minutes of the Regular Meeting of August 22nd and the Regular ~d~ourned Meeting of August 29th, 1966. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall, the minutes of the Regular Meeting of August 22, 1966 were app- roved as submitted, by unanimous roll call vote. AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall, the minutes of the Adjourned Regular Meeting of August 29, 1966 were approved as submitted by unanimous roll call vote. AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. BID OPENING - MAJOR The following sealed bids were opened by the WATER TRANSMISSION Secretary for the installation of major water MAINS PLANT 39 TO transmission mains in the Foothill System, VICTORIA & CITRUS Division I, Job W-572 B.I., ~rom Plant 39 to Victoria and Citrus. A. Amick Construction Co. $20,618.00 B. Moran-Howell, Inc. 14,442.50 C. Royal Pipeline Construction Co14,993.00 D. Coughlin Company 25,839.40 E. Robert Simon 18,730.00 Engineer's Estimate $22,500.00 MOTION Upon motion by Director LeVesque, duly seconded by Director Wall, the engineers were instructed sept. 12, 1966 1149 to review the bid proposals and report back to the Board. The motion carried unanimously by the following roll call vote. AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. The engineers reported all bids were found to be in order according to the specifications and recommended the acceptance of the low bid of Moran-HoweLl, Inc. on their bid of $14,442.50. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall, the Contract will be awarded to Moran-Howe~_l, Inc. subject to the approval of Legal Counsel~ on their bid of $14,442.50. The motion carried unanimously by the following roll call vote: AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. MR. & MRS. SNODGRASS Attention was directed to Item 16E on the agenda PRESENT FOR REPORT since Mr. and Mrs. Snodgrass were present. The President call_ed upon Auditor-Treasurer Bragg to give the Credit report which had been ob- tained regarding the status of Harold E. Snodgrass. 5 Municipal Court Actions were reported, amounting to $3,376.00; 9 Small Claims Court Actions amounting to $1,096.00; One Federal Tax Lien and quite a few others listed with an unpaid balance due on all of $7,034.00. Mr. Snodgrass asked to present two alterna- tive plans. ~;o. 1, he would put the line in according to District Specifications with his own labor which would cost him approximately half as much. No. 2, he would secure half the cost in 45 to 90 days to pay toward the instal- lation. He stated he would give a release of lien and would give dedication of the lines to the District. After much discussion, MOTION motion was made by Director Wall, duly seconded by Director LeVesque, that Mr. Snodgrass' request for credit of any kind be denied. The motion carried unanimously by the following roll call vote: AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. MOTION After further discussion, Director Wall made a motion that District continue its original policy and have our crews install the line if it is done. Director LeVesque seconded the motion and it carried unanimously by the following rol~_ call vote: AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. MOTION Following further discussion, motion was made by Director LeVesque, duly seconded by Sept. 12, 1966 Director Wall that service to the two lots on Suzanne Lane be severed if satisfactory ar- rangements for service have not been completed within 30 days from this date and that the staff follow the conditions of Ordinance No. 4. The motion carried unanimously by the following roll call vote: AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ,~ ABSENT, Directors: None. RESOLUTION NO. 920 Resolution No. 920 was presented, making MAKING DETERMINATIONS determinations, ordering annexation of Terri- AND ORDERING tory, establishing terms and conditions and ANNEXATION 1966-6 describing exterior boundaries of Annexation GORDON W. CORWIN No. 1966-6, Gordon W. Corwin. This is the final resolution, having proceeded according to law and is now ready for State Certifi- cation. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall, Resolution No. 920 was adopted by unanimous roll call vote as follows: AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. RESOLUTION NO. 921 Resolution No. 921 was presented, making MAKING DETERMINATIONS determinations, ordering Annexation of Territory, AND ORDERING establishing terms and conditions and describ- ANNEXATION 1966-5, ing exterior boundaries of Annexation No. BRUCKLER-CARAWAY, 1966-5, Perris Hill No. 6, Bruckler-Caraway. ~ PERRIS HILL NO. 6 This is the final resolution, having proceeded according to law and is now ready for State Certification. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried by unanimous roll call vote, Resolution No. 921 was adopted. AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. RESOLUTION NO. 922 Resolution No. 922 was presented, making FINAL RESOLUTION MAKING determinations, ordering annexation of terri- DETERMINATIONS AND tory, establishing terms and conditions and ORDERING ANNEXATION describing exterior boundaries of Annexation 1966-4, LANKERSHIM No. 1966-4, Lankershim School. This is the SCHOOL final resolution, having proceeded according to law and is now ready for State Certification. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall, Resolution No. 922 was adopted by unanimous roll call vote as follows: ~ AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. RESOLUTION NO. 923 Resolution No. 923 was presented to initiate INITIATING PROCEEDINGS proceedings for Annexation No. 1966-7, United FOR ANNEXATION NO. Citrus Growers property, the boundaries of 1966-7, UNITED CITRUS which have been approved by the LAFC. This GROWERS is for water and sewer. Sept. 12, 1966 1151 MOTION Upon motion by Director LeVesque, duly seconded by Director Wall, Resolution No. 923 was adopted by the following unanimous roll call vote: AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. RESOLUTION NO. 924 Resolution No. 924 was presented for accept- CERTIFICATE OF ance of a Certificate of Completion of the COMPLETION SEWER Sewer Collection Line in Highland Avenue west SYSTEM HIGHLAND AVE. from Mountain Avenue by Michael C. Mize. The WEST FROM MOUNTAIN Certificate of Completion was signed by Don AVENUE B. Miller, stating the job was completed August 22, 1966 in accordance with District plans and specifications. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall, Resolution No. 924 was adopted by unanimous roll call vote as follows: AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. RESOLUTION NO. 925 Resolution No. 925 was presented authorizing ACCEPTING AGREEMENT execution of Agreement with Charles B. and WITH OVERTON-JONES June G. Overton and Paul J. and Oleta D. Jones TO SERVE IRRIGATION for the purp6se of providing them with irriga- WATER FROM CORWIN tion water for their grove. Irrigation water WELL COMPANY WELL as represented by District stock ownership in the Corwin Well Company is to be used. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall, Resolution No. 925 was adopted by the following unanimous roll call vote. AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. RESOLUTION N0.926 Resolution No. 926 was presented to authorize AUTHORIZING CONSENT TO the President and Secretary to execute "Con- COMMON USE AGREEMENT sent to Common Use Agreement" Document No. CALIFORNIA DIVISION 1285-A with the State of California Division OF HIGHWAYS 1285-A, of Highways with reference to the District's PALM & HIGHLAND AVENUE sewer facilities at Palm and Highland Avenue. MOTION Upon motion by Director LeVesque, duly seconded by Director Disch, Resolution No. 926 was adopted by unanimous roll call vote. AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. RESOLUTION NO. 927 Resolution No. 927 was presented to authorize AUTttORIZING CONSENT TO the President and Secretary to execute "Consent COMMON USE AGREEMENT to Common Use Agreement" Document No. 1285-A(1) CALIFORNIA DIVISION with the State of California Division of OF HIGHWAYS 1285-A(1) Highways with reference to relocation of man- PALM AND HIGHLAND AVE. hole at Highland and Palm Avenues. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall, Resolution No. 927 was ap- proved providing for the execution of the Agree- ment, Document No. 1285-A(1) subject to the Sept. 12, 1966 Division of Highways providing District with the right of way limits at Palm Avenue and Highland Avenue. Approved unanimously by the following roll call vote. AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. AUTHORIZATION ASKED TO Authorization was asked to call for and open CALL FOR AND OPEN BIDS bids for the installation of water transmis- TO INSTALL WATER sion mains in Citrus Street, Victoria Avenue TRANSMISSION MAINS IN then east to Orange Street as Division 2 of CITRUS STREET,VICTORIA the Foothill System extension. Reports were TO ORANGE STREET ON made by the General Manager and Engineers SEPTEMBER 26, 1966 Rowe and Cole regarding a proposed purchase by the City Unified School District of a 22 acre piece of land in that area where they propose to close a portion of Citrus Street in order to build a Junior High School. After considerable explanation and discussion with Legal Counsel, and determining that the City Schools do not even own the land, motion MOTION was made by Director LeVesque, duly seconded by Director Forrest to call for and open bids for the installation of water transmission mains in Citrus Street, Victoria to Orange Street at 7:30 p.m. at District office on September 26, 1966. The motion carried by the following roll call vote: AYES, Directors: Forrest, LeVesque, Littleton and Wall. NOES, Directors: Disch. ABSENT, Directors: None. WATER PROGRESS MEMO The Water Progress Memo No. 6 of the San NO. 6, S.B.V.M.W.D. Bernardino Valley Municipal Water District in the form of their Resolution No. 310, was read merely for the information of those present. No action necessary or taken. S.B.V.M.W.D. AGENDA Attention was called to the fact that the San Bernardino Valley Municipal Water District is sending us their Agenda for meetings so District can keep abreast of their items and attend meetings where deemed important. This also was for information only. APPOINTMENT OF AUDIT The General Manager reported that Mr. Kenneth COMMITTEE TO MEET WITH Patterson suggested the appointment of an Audit AUDITORS - EADIE & Committee of the Board and Staff to meet with PAYNE the Auditors to discuss Fiscal Year Audit 1965-66 then report to the Board of Directors on September 26, 1966. MOTION LOST After much discussion, Director LeVesque moved that the appointment of a committee be tabled. It was seconded by Director Forrest and defeated by the following roll call vote: AYES, Directors: Forrest and LeVesque NOES, Directors: Disch, Littleton and Wall. ABSENT, Directors: None. AUDIT COMMITTEE The President then appointed an Audit Com- mittee of Art Wall, Herb Bragg, Harold Rickert and himself. MOTION Upon motion by Director Forrest, duly seconded by Director Disch, a written report on the Audit Committee meeting is to be prepared and Sept. 12, 1966 1153 provided for the Directors prior to the next Board Meeting on September 26, 1966. The motion carried by the following roll call vote: AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. LAFC NOTICE OF HEARING A notice was received from the LAFC stating ANNEXATION OF AREA OF the date of hearing of an annexation to the ARROWHEAD SPRINGS HOTEL City of San Bernardino of approximately 1383 TO CITY OF SAN acres east and west of Highway 18 in the area BERNARDINO of the Arrowhead Springs Hotel. This was given for information only. AUTHORIZATION FOR Authorization was asked for Chas. Cole, Herb PROXY VOTES ON WEST Bragg and HaroLd Rickert to vote District's HIGHLAND WELL COMPANY shares by proxy on West Highland Well Company business. The matter was discussed with Legal Counsel, then motion was made by Director MOTION LeVesque, duly seconded by Director Forrest that authorization be given for Chas. Cole, Herb Bragg and Harold Rickert to vote the District's shares in West Highland Well Company by proxy. Motion carried by the following roll call vote:: AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. SE~R LEGAL MATTERS Attorney FarreL1 reported that the staff had given him the names of 5 people on Foothill Drive to write notifying them of the necessity to connect to the'sewer. 4 of them have been in, taken out permits and are connecting to the sewer. The 5th one, Mr. Cooper, has been notified and given a time limit in which to connect. He also reported he is going ahead with the Eastup complaint preparation. MANAGER'S REPORT - RESOLUTION NO. 928 Resolution No. 928 was presented to accept CERTIFICATE OF Certificate of Completion of the well pump and COMPLETION WELL PUMP 3 boosters at Plant 24 at Lynwood and Harrison AND 3 BOOSTERS AT on September 1, 1966 by W. P. Rowe & Son. PLANT 24 Upon motion by Director LeVesque, duly seconded MOTION by Director Wall, Resolution No. 928 was adopted by the following unanimous roll call vote: AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. CONTRACT PAYMENTS Auditor-Treasurer Bragg reported that contracts COMING DUE ~otaling $71,1].0.53 are coming due with about ~ half of them not due for nearly 30 days. So far it has not been necessary to borrow to pay any of them and about $12,000 has been paid back to the sewer division. CITY OF SAN BERNARDINO The General Manager reported that it has been ANNEXATION PROPAGANDA called to his attention that some propaganda is BEING CIRCULATED being circulated in the neighborhood of Orchid 1154 Sept. 12, 1966 Drive and Mountain Avenue that the City is planning to annex them. Nothing definite has come to light but merely wanted to let the directors know about it. GROUP HOSPITAL Director Disch noted in the minutes that in- INSURANCE formation was being sought regarding a better Hospital and Medical Insurance plan for District employees and asked if the Kaiser Plan had been investigated. He was told no because they were seeking a better plan. PERSONNEL COMMITTEE Director Disch also asked about the Personnel Committee which was appointed in his absence and asked if the Directors had received a report from the committee. He was informed that no report had been given and he then asked for an Executive Session of the Directors following the meeting at which time they would be brought up to date. FIRE COMMITTEE Director Forrest asked what had happened to the work of the fire committee and stated that he had been appointed to serve in Director Disch's place during his absence and felt the work should be relinquished to Director Disch again. The General Manager reported that Chief Mathiot had been working on the boundaries to delete that portion of the District which is within the City Limits and he had to go east because of the death of a member of the family so he took the maps with him to work on during the train ride east and back. AGENDA DELIVERY Director Forrest inquired about the timing for the delivery of Agendas to the directors and was told that unforseen circumstances, Holidays, vacations and illness had disrupted the schedule making it impossible to get them out on time for a few times. The staff should be able to resume the normal schedule now. SAGE'S CLOSING OF A question was asked about whatever happened 19th STREET in connection with Sage's closing of 19th Street without permission and how we came out. The Engineer stated that Sage's paid for the redoing of the manholes which they covered but no notice of Public Hearing has ever been received. ADJOURNMENT There being no further business to come before the meeting, the President declared adjourn- ment at 9:55 p.m. and the directors went into Executive Session. ~i~G.~ro tary Board of Directors APPROVED:  hn W. Littleton, President