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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 10/24/1966 oct. l0 24, 966 1173 ADJOU~MENT There being no further business to come before the meeting, adjournment was declared at 10:15 p.m. / Harold G. Ri-~ert, S~cre ary /' Board of Directors APPRO~D: Littleton, President EAST SAN BERNARDINO COU~ITY WATER DISTRICT REGULAR MEETING OCTOBER 24, 1966 CALL TO ORDER .The President called the m-eting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE All those present joined in the pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, Littleton and Wall. Director LeVesque arrived at 7:35 p.m. Directors Absent: None. Others Present: General Manager-Secretary Rickert; Associate Engineer Cole; Auditor-Treasurer Bragg; Assist- ant Office Manager Lyons; Recording Secretary Dudley; Attorney Farrell; Consulting Engineer Rowe; Spencer Sparks, John Colley, Mr. and Mrs. Snodgrass and Mr. and Mrs. Blau. MINUTES The President inquired if there were any addi- tions or corrections to the minutes of the regular meeting of October 10, 1966. Director Disch stated'that the correction to the minutes of the meeting of September 26, 1966 in the mc.tion, is still not correct and that it should read - "Upon motion by Director Wall, duly seconded by Director LeVesque and carried by majority roll call vote, the recom- mendation of the Employee Hospitalization In- surance Program Committee be accepted." The rest that was quoted was part of another motion therefore should be deleted. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried by unanimous roll call vote, the minutes of the October 10, 1966 meeting were approved as corrected. AYES, Directoxs: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. 117 oct. 1966 RESOLUTION NO. 947 - Resolution No. 947 was presented as the final MAKING DETERMINATIONS resolution, making determinations and ordering & ORDERING ANNEXATION Annexation 1966-7, United Citrus Growers, to the 1966-7 UNITED CITRUS District, having been progressed according to law. GROWERS Upon motion by Director LeVesque, duly seconded MOTION by Director Wall and carried unanimously by roll call vote, Resolution No. 947 was adopted. AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. RESOLUTION NO. 946 Resolution No. 946 was presented for release of RELEASE OF LIEN the lien against the p~operty of Lloyd O. and HAMPTON 7758 Thelma L. Hampton at 7758 Calhoun Street, CALHOUN, HIGHLAND Highland which was for water main extension, $210.00. It has now been paid in full. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried by unanimous roll call vote, Resolution No. 946 was adopted. AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. RESOLUTION NO. 948 - Resolution No. 948 was presented to accept a Cer- CERTIFICATE OF tificate of Completion on the Moran & Howell COMPLETION - MORAN & Contract for the water transmission main instal- HOWELL CONTRACT, lation, Plant 39 to Citrus & Victoria Avenue and WATER TRANSMISSION authorize the President and Secretary to execute MAIN PLANT 39 TO and file a Notice of Completion with the County CITRUS & VICTORIA Recorder. Upon motion by Director LeVesque, duly seconded by MOTION Director Wall and carried by unanimous roll call vote, Resolution No. 948 was adopted. AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. RESOLUTION NO. 949 - Resolution No. 949 was presented for acceptance CERTIFICATE OF of a Certificate of Completion of the Water Trans- coMPLETION - mission main installation in the Intermediate COUGHLIN COMPANY System by Coughlin Company and authorize the CDNTRACT, WATER President and Secretary to execute a Notice of TRANSMISSION MAINS Completion and file same with the County Recorder. INTERMEDIATE SYSTEM Upon motion by Director Wall, duly seconded by MOTION Director LeVesque and carried by unanimous roll call vote, Resolution No. 949 was adopted. AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. RESOLUTION NO. 950 Resolution No. 950 was presented for acceptance ACCEPTING GRANT OF of a Conveyance of Pipeline easement from Wright PIPELINE EASEMENT - H. and Cecile M. Huntley located at Highland HUNTLEY Avenue between Merito and Elmwood. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried by unanimous roll call vote, Resolution No. 950 was adopted. oct. 24, 1966. 1175 AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. DISCUSSION OF Since Mr. and Mrs. Harold Snodgrass and Mr. SNODGRASS MATTER and Mrs. Sandy £~lau were present and questions had been asked and points brought out which would require legal interpretation and analyzing, the General Manager drew a diagram on the black- board, giving complete explanation and a cor- rection which has been brought out and which Mr. Snodgrass felt would certainly entitle him to receive the water and meters without further delay. Attorney Farrell was consulted regarding the present ligkt on the matter and stated that the Ordinance governing the situation still must govern any installation here and in spite of the new development presented, the Ordinance must be followed[ and the front foot main exten- sion charge on the two 80 foot lots must be paid with a service installation charge plus service deposit. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously by roll call vote, the advi~e of Legal Counsel regarding the charge bein~~ based upon the front foot charge for the two 80 foot lots is to be paid with the service installation plus service deposit on each lot. AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. It was determinsd that the charge would be $180 plus the $10.00 deposit plus the service charge of $65,00 or a total of $255.00 per lot. MOTION Upon motion by Director Forrest, duly seconded by Director Disch, any action on this matter is to be postponed until the regular meeting of November 28th to. give Mr. Snodgrass time to consult with his attorney and he is to be fur- nished with a copy of the District Ordinance governing the rules and regulations along with any other pertinent information. AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. FINANCIAL REPORT The financial report for the month of September MONTH OF SEPTEMBER, covering the Water and Sewer Divisions had been 1966, WATER AND provided for each director. SEWER DIVISIONS Upon mo~ion by Director Forrest, duly seconded MOTION by Director Disch and carried by unanimous roll call vote, discussion and comments on the Financial Report for the month of September were dispensed with in the interest of time and each director to go over the report at home later. AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. APPROVAL OF WARRANTS The following warrants were submitted for 1176 Oct. 24, 1966. perusal by the directors: Water Division #658 804 (General) $102,408.26 360 430 (Payroll) 14,206.55 $116,614.81 Sewer Division 955 - ~61 $59,292.14 MOTION Upon motion by Director Wall, duly seconded by Director LeVesque and carried unanimously by roll call vote, the warrants were approved as submitted. ~., AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. ABSENT, Directors: None. MANPOWER HELP Director Disch noted a voucher for $500.00 to QUESTION Manpower, Inc. which he questioned, wondering if it might not be better to obtain some part time help instead of using Manpower. MOTION Upon motion by Director Disch, duly seconded by Director Forrest, on November 14tk at the Board Meeting the Auditor-Treasurer is to report on the monies which have been spent for Manpower help during the last three years and in what divisions the money was spent. The vouchers covering same are to be brought to the meet- ing. AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. REPORT & DISC USSION Director LeVesque presented a sheet of Employee EMPLOYEE GROUP Group Insurance Specifications results and gave HOSPITALIZATION some additional information. He recommended INSURANCE that the Occidental plan be adopted. MOTION Upon motion by Director Forrest, duly seconded by Director Wall, the Prudential Insurance Company plan was recoramended for adoption as submitted. The motion lost by the following roll call vote: AYES, Directors: Forrest and Wall NOES, Directors: Disch, LeVesque and Littleton. ABSENT, Directors: None. MOTION A motion was made by Director LeVesque, duly seconded by Director Littleton, recommending the acceptance of the Occidental Insurance Company plan. They have a two year guarantee on the rates they quoted. The motion carried by a majority on the following roll call vote: AYES, Directors: LeVesque, Littleton and Wall. NOES, Directors: Disch and Forrest. ABSENT, Directors: None. Director Disch asked to have his reason for voting no on the plans made a part of the minutes. He felt that the Kaiser Plan should have been given a chance to submit their plan and they were not. Director Wall reminded the directors that it was previously proposed that the District pay all the costs of the insurance for the employees and their dependents and that the annual cost as shown would be six or seven thousand dollars. He also Oct. 24, 1966. 1177 pointed out that the Audit review by Mr. Patterson pointed out that 29% of District's expenses were salary oriented. He pointed out that all staff or employee salary increases and up-grading had been granted as well as a cost of living raise and authorization was given for another cost of living survey to be made in December. If the total insurance cost were to be taken on by the District it might endanger the ratio of debt service on the bonds. ~ MOTION Upon motion by Director Disch, duly seconded by Director LeVesque, any insurance program selected tonight should not be instigated, if at all, until after we have a feasibility report from the auditor to be submitted on November 14, 1966. The motion carried by a majority by the following roll call vote: AYES, Directors: Disch, LeVesque, Littleton, Wall NOES, Directors: Forrest ABSENT, Directors: None. MOTION A motion was made by Director Forrest to reject the bid awarded to Occidental and continue with our present plan. No second was forthcoming and Director Forrest withdrew his motion. GENERAL WATER DISCUSSION - REPORT ON WARM CREEK The General Manager reported on a meeting of most MUTUAL WATER COMPANY of the stockholders of the Warm Creek Mutual Water Company on Thursday evening, October 20th. It was determined that the majority do want to receive water service from the District, however, they have an unusual set up in that each share of stock in the Mutual is appurtenant to the land. It is not known whether the Corporation has an Attorney or whether the Corporation can be dis- solved. It was recommended that a list of the names and addresses of the people wishing to have water service from the District be obtained with their signatures and brought to the District. This area is within the boundaries of the District and they are receiving sewer service from the District. Attorney Farrell reported that their corporation is terribly mixed up and he asked if they have an attorney who might represent them to prepare dissolution proceedings. This would need to be determined. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried by unanimous roll call vote, the Harm Creek Mutual Water Company matter will be deferred until the Board Meeting of November 14, 1966. AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. REPORT CITRUS JUNIOR The changes in the Agreement recommended by Mr. HIGH SCHOOL AGREEMENT Caldwell of the School District for the Citrus Street Junior High School have been turned over to Attorney Farrell and the revised agreement will be presented to the Board of Education at their next meeting on November 10th. We are also pre- paring easements to be sent with the agreement and to be included in the escrow with Superior Orchards. 1175 oct. 24, 1966. RESOLUTION NO. 952 - Upon motion by Director Wall, duly seconded by AUTHORIZING PRESIDENT Director LeVesque, when the Agreement has been & SECRETARY TO EXECUTE executed by the Board of Education, the AGREEMENT WITH SAN President and Secretary of this District are BERNARDINO CITY authorized by Resolution No. 952 to execute UNIFIED SCHOOL DIST. said agreement upon approval of Legal Counsel. CITRUS JR HI SCHOOL The Resolution was adopted by the following MOTION unanimous roll call vote. AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. CORRESPONDENCE A letter from the Occidental Life Insurance OCCIDENTAL LIFE Company was read, thanking the Board of Directors INSURANCE COMPANY for the~J privilege of presenting their Employee Group Hospital and Major medical Insurance Plan for consideration. This was read for information only. WEST SAN BERNARDINO A letter from the West San Bernardino County CDUNTY WATER DISTRICT Water District was read inviting this District to participate in a meeting at the Arrowhead Lanes Tuesday noon, November 15th, principally to discuss trying to organize the Districts into a voice to appear at the LAFC hearings and to present a uniform front as County Water Districts to request representation on the LAFC and to receive legislative materials. MOTION Director Forrest moved that this matter be tabled. Motion lost for lack of a second. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried by unanimous roll call vote, the General Manager and any director who can attend the meeting on November 15th was authorized to do so. AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. CITY ANNEXATION The question was brought up about a brochure PROPAGANDA which was circulated regarding annexation to the City and the erroneous figures used therein. The brochure was sent out to property owners in a certain area of our District by Councilman Fagan with a letter inviting them to annex to the City of San Bernardino. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried by unanimous roll call vote, a letter is to be written by the staff answering in detail and requesting the City, if they are going to put out annexation propaganda, to make it accurate. This is to be brought back to the next Board meeting to be acted upon then. AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. LETTER FROM SENATOR A letter dated October 3, 1966 from Senator EUGENE NISBET Nisbet was read, announcing a headquarters office in the new State Office Building in San Bernardino. This was read for information only. oct. 24, 1966. 1179 LETTER FROM SAN A letter from the San Bernardino Municipal Water BERNARDINO MUMICIPAL Department dated October 18, 1966 was read and WATER DEPARTMENT was accompanied by their Resolution NO. 164. They asked this District's support of the Economic Feasibility Report on joining Riverside County in a non-reclaimable waste outfall sewer project. Resolution No. 945 was adopted by the Board on October 10, 1966 in connection with this matter. AUTHORIZATION ASKED The General Manager reported that Request for FOR PRESIDENT AND Annexation papers had been prepared as a matter SECRETARY TO SIGN of form in the Annexation of the North San Ber- NORTH SAN BERNARDINO nardino Water Company area and authorization was WATER COMPANY asked for the President and Secretary to execute ANNEXATION the document on behalf of the District, to annex all lands owned by the District in the area. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried by unanimous roll call vote, authorization was given to execute and sign the Request for Annexation on all District owned land within the North San Bernardino Water Company area. AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. BROWNING ROAD STATUS Director Forrest inquired about the status of the Browning Road Annexation. Some months ago the Board authorized a letter to be sent to Bear Valley Mutual offering to purchase their 3rd Street well, land and pipeline which goes to the Browning Road area. The letter was written and since Bear Valley Mutual does not have regular Board Meetings, no answer has been received from them and the Browning Road annexation is awaiting that decision as it would be much less expensive than the previously suggested method of serving the area. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried by unanimous roll call vote, District shall proceed with the Annexation of the Browning Road area. AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. A~SENT, Directors: None. SOUTHERN CALIFORNIA Director LeVesque inquired as to the status of WATER COMPANY the Southern California Water Company purchase. Engineer Rowe stated that he needs a letter from the District requesting permission to obtain any information which he needs to proceed with his study. MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried by unanimous roll call vote, District shall go ahead and request, by letter to Southern California Water Company, permission to obtain any information which he needs and his report shall be presented at the ' =~" .... ~,. Board Meeting of November 28, 1966. AYES, Directors: Disch, Forrest, LeVesque, NOES, Directors: None. Littleton and Wall. ABSENT, Directors: None. 1180 oct. 24, 1966 MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously by roll call vote, we shall submit to our Legal Counsel a request for an opinion to see if it is possible for us to acquire the facilities of the Southern California Water Company by con- demnation or any other legal procedure. AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ~ ABSENT, Directors: None. GENERAL SEWER DISCUSSION - LEGAL MATTERS - Attorney Farrell stated that two actions have been served, Ellis and Eastup. He received a demurrer in connection with the Ellis matter as the attorney wanted additional time to answer. He reported that no appearance has been made in the Eastup case. MANAGER'S REPORT - SNODGRASS ITEM Item A on this report, the Snodgrass matter was dealt with earlier in the meeting. R & R RELEASE OF STOP Attorney Farrell reported having received a NOTICE COUGHLIN call from the attorney for R & R Paving Company COMPANY stating he was prepared to release the stop notice against the Coughlin Company if the District would make out a check in the amount of $9,299.00 payable jointly to Coughlin Company and R & R Paving Company. ~ The General Manager stated the Certificate of Completion on the Coughlin Contract was filed and resolution adopted as of this Board Meet- ing and a Notice of Completion will be filed at once. Resolution No. 951 will be prepared authorizing the release of the Stop Notice. MOTION Upon motion by Director Wall, duly seconded by Director LeVesque and carried by unanimous roll call vote, deferment of the stop notice is to be brought up at the Board meeting of November 28, 1966 at which time Resolution No. 951 for Release of the Stop Notice will be presented, allowing for the normal period of time to to elapse between the Notice of Completion and date of payment to the Contractor. AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. ROWE SCHEDULE OF Copies of a Proposed Time Schedule of Events PROJECTS UNDER THE for various water projects included in Division BOND ISSUE II, $800,000 Bond Issue, giving estimated cost, date for Board authorization, date for comple- tion of plans and specifications, date for opening of bids and dates for the start and completion of construction through June of 1967. These were reviewed and discussed. The General Manager stated he had talked with Attorney Wilson who indicated the bank could put money in escrow and the bonds could be signed October 27th or 28th and then the money would be available probably October 31, 1966. Oct. 24, 1966 and Nov. 14, 1966 1181 MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried by unanimous vote by roll call, the ~irst six (6) items of the Rowe Report dated October 24, 1966, were approved for processing as per the schedule with bids to be called for and cpened on the North San Bernardino Area reservoir and the Base Line & Lynwood Way system on November 28th; on the Cottage Gardens area system on Eecember 12th and the Date & Park Main, Orange Street to Tract 7189 main, and the Victoria & Marshall main, all with miscellaneous water services, on December 27th. AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. MOTION Upon motion by E.irector Disch, duly seconded by Director Forrest, the staff was to be authorized to call for bids on the dates specified in the report. It was pointed c.ut that this motion was super- fluous as the dates were set out in the report. The motion and second were withdrawn. CORRECTION SALARY OF The amount of the salary for Les Lacy and the LES LACY amount of the step raise given as recorded in the minutes of the meeting of October 10, 1966 do not seem to be correct. Upon checking, it was determined that the 27C salary was $462.00 per month instead of $482.00 per month as shown. This correction will be made in the minutes of the meeting. ADJOURNMENT The main business of the meeting dispensed with, the directors adjourned to executive session at 11:15 p.m. ~ H~a~ol d G~. ~c~k~e r~t ,~S e c ret ary Board of Directors Approved: c~o_hn w. Littleton, President EAST SAN BERNARDINO CC.UNTY WATER DISTRICT REGULAR MEETING NOVEMBER 14, 1966 CALL TO ORDER The President called the meeting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, LeVesque, Littleton and Wall. Director Forrest arrived at 7:35 p.m. Directors Absent: None. Others Present: General Manager-Secretary Rickert; Associate Engineer Cole; Assist-