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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 11/14/1966 Oct. 24, 1966 and Nov. 14, 1966 1181 MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried by unanimous vote by roll call, the ~irst six (6) items of the Rowe Report dated October 24, 1966, were approved for processing as per the schedule with bids to be called for and cpened on the North San Bernardino Area reservoir and the Base Line & Lynwood Way system on November 28th; on the Cottage Gardens area system on Eecember 12th and the Date & Park Main, Orange Street to Tract 7189 main, and the Victoria & Marshall main, all with miscellaneous water services, on December 27th. AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. MOTION Upon motion by E.irector Disch, duly seconded by Director Forrest, the staff was to be authorized to call for bids on the dates specified in the report. It was pointed c.ut that this motion was super- fluous as the dates were set out in the report. The motion and second were withdrawn. CORRECTION SALARY OF The amount of the salary for Les Lacy and the LES LACY amount of the step raise given as recorded in the minutes of the meeting of October 10, 1966 do not seem to be correct. Upon checking, it was determined that the 27C salary was $462.00 per month instead of $482.00 per month as shown. This correction will be made in the minutes of the meeting. ADJOURNMENT The main business of the meeting dispensed with, the directors adjourned to executive session at 11:15 p.m. ~ H~a~ol d G~. ~c~k~e r~t ,~S e c ret ary Board of Directors Approved: c~o_hn w. Littleton, President EAST SAN BERNARDINO CC.UNTY WATER DISTRICT REGULAR MEETING NOVEMBER 14, 1966 CALL TO ORDER The President called the meeting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, LeVesque, Littleton and Wall. Director Forrest arrived at 7:35 p.m. Directors Absent: None. Others Present: General Manager-Secretary Rickert; Associate Engineer Cole; Assist- 1182 Nov. 1966 ant Office Manager Lyons; Record- ing Secretary Dudley; Attorney Farrell; Consulting Engineer Rowe; Spencer Sparks; J. L. Saylor, George T. Cox, ~ T. McNutt and Cecil Sharp of Warm Creek Mutual Water Company; Chief Mathiot of Muscoy Mutual Fire Protection District. MINUTES The President inquired if there were any ad- ditions or corrections to the minutes of the Regular Board Meeting of October 24, 1966. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall, the minutes of the October 24, 1966 Board Meeting were approved as submitted by unanimous roll call vote. AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. PRESENTATION OF PLANS The Plans and specifications for the water main & SPECIFICATIONS FOR extension in Base Line, Victoria to Valaria and WATER MAIN EXTENSION Lynwood Way, Base Line to Temple Street were BASE LINE, VICTORIA TO presented and explained. This is a portion of VALARIA & LYNWOOD WAY, the Division II Bond projects and is proposed BASE LINE TO TEMPLE for calling for and opening of bids on November DIVISION II $3,000,000 28, 1966 at 7:30 p.m. at District Office. WATER REVENUE BOND ISSUE Upon motion by Director LeVesque, duly seconded by Director Disch, the above described plans MOTION and specifications were approved for calling for and opening bids on November 28, 1966 at 7:30 p.m. at District Office. AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. PRESENTATION OF PLANS The Plans and Specifications were presented & SPECIFICATIONS FOR for a one million gallon reservoir at Plant 56, ONE MILLION GALLON the North San Bernardino Water Company area RESERVOIR AT PLANT 1650 foot elevation which is a project of 56 Division II of Bond projects. Engineer Rowe explaine'd that the site for this reservoir is not yet ready and that there is considerable work to be done to make it accept- able to the District. The proper boundary maps have not been presented nor the soil testing reports received. He recommended that the District employ its own soil testing engineers and laboratory to do the work necessary and also recommended that the calling for and open- ing of bids on the project be postponed until all points of the Agreement have been fulfilled. MOTION Upon motion by Director Forrest, duly seconded by Director Wall the plans and specifications were accepted but no bids are to be called for and bids opened until a later date to be speci- fied when District approves all portions of the Agreement. Motion was carried unanimously by roll call vote. AYES, Directors: Disch, Forest, LeVesque, Littleton and Wal2. ~OESr DJrec±ors: Nov. 14, 1966 1183 A~SENT, Directors: None. DISCUSSION PROPOSED It was announced[ that at the meeting with Chief FIRE PROTECTION Mathiot, Mr. Rip,ney, Charles Cole and G. J. AREA UNDER COUNTY LeVesque and the Board of Supervisors, a motion SERVICE AREA NO. 58 was passed by tke Supervisors proposing the formation of Co~lnty Services Area No. 58. Chief Mathiot stated that the petitions left here by the San Bernardino County Surveyors office should be taken right away to get as many sig- natures as possible to show the Board of Super- visors the desire of the residents of the District for fire protection. Maps showing the boundaries of the suggested area which show the area is mostly the area of the East San Bernardino County Water District, along with the legal description prepared by the County Surveyor's office, were distributed to those present. Any of the directors as individuals are asked to help in securing others to carry petitions to secure signatures before the hear- ing which was set by the Board of Supervisors as December 12, 1966. This is not to be published as an effort by the Board of Directors or by the District, but as individuals residing in the area under consideration. MOTION Upon motion by Director LeVesque, duly seconded by Director Disch, Resolution No. 957 is to be drawn up to comm~end the Board of Supervisors for the proposed Formation of County Service Area in keeping with the progress and density of popu- lation and the District's ability to supply water for the proposed[ area in that the District's system was built to conform to the Bureau of Fire Underwriters standards. The motion carried unanimously by the following roll call vote. AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. A summary of possible costs was presented by Chief Mathiot wk.o answered questions to help in answering the questions of those people who are asked to sign thepetitions. REPORT ON FURTHER Director Littleton and Staff member Charles Cole MEETING WITH WARM attended another meeting of the Warm Creek CREEK MUTUAL WATER Mutual Water Conpany stockholders to try to COMPANY clear up any questions which might be raised. Mr. Saylor, the one dissenter from the Warm Creek Mutual Water Company, for joining the District for water was present and threw out a letter he had received which he stated did not give the information he wanted which was, no reference to the figures or report of 1962. He wanted a quotation of what it will cost today. The whole thing was explained to him and he was promised a letter which would put that information in writing. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried by unanimous roll call vote, a letter is to be sent to the Board of Directors of the Mutual with a copy to Mr. Saylor as of today, giving the figures as quoted, the app~caisal of the cost of the service 1184 Nov. 14, 19 6 to them, complete, $8,108.00 minus $1,335.00 appraisal of their system, leaving a total of $6,773.00 which is a firm figure effective for the balance of November, 1966. The sale of the well lot and the dissolution of the Mutual is their responsibility. AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. PRESENTATION OF PLANS Plans and Specifications for the water main & SPECIFICATIONS FOR replacement in the Cottage Gardens Area were WATER MAIN REPLACE- presented as another of the Division II projects. MENT COTTAGE GARDENS AREA - DIVISION II Upon motion by Director ~eVesque, duly seconded WATER BOND PROJECT by Director Wall, the plans and specifications were accepted and bids are to be called for and MOTION opened on December 12, 1966 at District Office at 7:30 p.m. The motion carried unanimously by the following roll call vote. AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. RESOLUTION NO. 953 Resolution No. 953 was presented with a Certifi- CERTIFICATE OF cate of Completion from Maxwell & King, the COMPLETION BY TRIANGLE engineers on the drainage project at Plant 33, CONSTRUCTION COMPANY Sterling and Marshall. Work was completed on OF DRAINAGE FACILITIES November 2, 1966. The resolution authorizes AT PLANT 33. the President and Secretary to execute and file a Notice of Completion. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously by roll call vote, Resolution No. 953 was adopted. AYES, Directors: Disch, Forrest, LeVesque Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. REPORT ON PAST The requested report on Manpower help for the MANPOWER COSTS past 3 years was given with total figures as follows: 1963 1964 1965 1966 $1480.61 $858.89 $709.53 $3749.58 These figures were requested to determine whether Manpower help was more expensive than part time help would be. It was pointed out by the staff that all Manpower help is furnished with all employee deductions and fringe benefits paid by Manpower. No action taken, for information only. REPORT - MANNER OF A report which had been prepared by Mr. Bragg PAYMENT OF EMPLOYEE was given by the General Manager. It contained GROUP HOSPITAL details of employees, their dependents or those INSURANCE whom they include in their group insurance pay- ments. This was compared with the present coverage and the proposed coverage if paid by the District, showing the amounts of the 3 Insurance Companies' rates as presented. Mr. Bragg was ill and it was felt that he should give the details of the report as there were some inter- esting findings. Nov. 14, 1966. 1185 The present amount of the insurance paid by the District is $2,200.00 while the complete coverage amount under the suggested plan would be approxi- mately $7,300.00 or a difference of approximately $5,100.00. The extra cost could be covered from the contin- gency allowances or from Capital improvement funds as shown in the 1966-67 Water & Sewer Budgets. MOTION Upon motion by Director Wall, duly seconded by Director Disch and carried by the following unanimous roll call vote, this matter is to be tabled until the regular meeting of November 28, 1966. AYESt Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. MOTION Upon motion by Director Forrest, duly seconded by Director Wall and carried by unanimous roll call vote, Mr. Bragg is to submit to the next regular meeting, the corrected figures on the insurance listed by the three companies. AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. GENERAL WATER DISCUSSION MEETING ARROWHEAD Announcement was made of a meeting of representa- LANES TUESDAY,NOVEMBER tives of County Nater Districts to be hosted by 15, 1966 HOSTED BY the West San Bersardino County Water District WEST S.B. COUNTY Tuesday noon, November 15, 1966 at Arrowhead Lanes WATER DISTRICT to discuss the possible organization of County Water Districts. Reservations are necessary and inquiry was made as to those directors who could attend so reservations could be made. Directors Littleton, Wall, LeVesque and Forrest indicated they might be able to attend with the General Manager. DISCUSSION OF The General Manager brought out the fact that the EXPANSION OF expansion of the District office is again necessary ADMINISTRATIVE OFFICE because of the growth of the District and its administrative staff. Several suggestions were made and discussed. MOTION Upon motion by Director Forrest, duly seconded by Director Wall and carried by unanimous roll call vote, the staff was authorized to draw up rough draft plans for presentation at a later meeting. AYES, Directors: Disch, Forrest, LeVesque, NOES, Directors: None. Littleton and Wall. ABSENT, Directors: None. GENERAL SEWER DISCUSSION - LEGAL MATTERS - THOMAS Attorney Farrell reported that Mr. Ellis' attorney J. ELLIS SEWER has asked to file an answer and that is being CONNECTION, VICTORIA awaited as Abate:ment proceedings were started. AND PACIFIC In the Eastup case, they can enter a default or GRACE E. EASTUP SEWER have a default judgment entered, but he recom- CONNECTION 9th STREET mended further attempts at negotiations as the & MC KINLEY party is a very elderly lady on welfare and funds would no doubt be the big problem. MOTION Upon motion by Director Wall, duly seconded by 1186 Nov. 14, 1966 Director LeVesque and carried unanimously by roll call vote, Attorney Farrell was authorized to check with the Welfare Department to see if they would stand the costs before any judgment is filed. AYES, Directors: Disch, Forrest, LeVesque, NOES, Directors: None. Littleton and Wall. ABSENT, Directors: None. MANAGER'S REPORT - DISCUSSION - PURCHASE The General Manager stated that the time has come INDUSTRIAL CLEANING when the budgeted item of an Industrial Cleaning MACHINE FOR METER machine for the meter repair shop is a necessity. REPAIR SHOP All meters in the system should be cleaned, checked for accuracy and rotated every five years but this could not possibly be done with the present equipment and some of this work has had to be sent out. A smaller type machine than that budgeted at $2,200.00 has been found which will adequately take care of the situation and its cost is $991.00 plus tax. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried by unanimous roll call vote, approval was given for the purchase of the $991.00 industrial meter cleaning machine which is a 1966-67 Budget item. AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. CORRESPONDENCE - A letter was read which had been received from STERLING BAPTIST the Sterling Baptist Church regarding what they ~'~ CHURCH consider discriminatory charges for sewer service to small private schools such as theirs. They asked for consideration by the Board of Directors of a reduction in rates for the small school under 100 pupils. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried by unanimous roll call vote, a letter is to be sent to the Sterling Baptist Church pastor outlining the rulings on the subject according to Ordinance and Covenants of the Bonds. AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. I.D.A. SECOND A second Convention notice from the Irrigation CONVENTION NOTICE Districts Association has been received, urging CORONADO DECEMBER immediate reservations for those who can at- 6 - 9, 1966 tend. Directors who can go are urged to let the Manager know within a few days so the reservations can be sent in. BROWNING ROAD It was announced that the Browning Road ANNEXATION Annexation is proceeding and the necessary sig- natures being obtained and information processed as fast as possible. CITY OF SAN BERNARDINO Some Comparison of costs of this District with ANNEXATION COMPARISON those given in the previously discussed brochure FIGURES from the City revealed decided differences in some instances both wa~s~ however it proved that many circumstances not presently available would enter into the picture. The results of this Nov. 14, 1966 1187 comparison prow~d enlightening. RECOMMENDED STEP The following step raises have been approved RAISES and recommended by the staff: Francisco Alvarez, Gardener, from 23B @ $2.03 per hour to 23C @ $2.19 per hour, effective 11-1-66 Josephine Anton~cci, Cashier, from 2lA @ $312.00 per month to 2113 @ $327.00 per month effective 11-17-66. MOTION Upon motion by ]Director Disch, duly seconded by Director LeVesque, the step raises were approved for Francisco Alvarez and Josephine Antonucci as submitted. The motion carried unanimously by the following roll call vote. AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. REPORT ON HAWAIIAN The General Manager reported on the A.W.W.A. CONVENTION Conference in Hawaii attended by Director Wall, Director Forrest and himself. The weather was bad but the speakers were excellent and presented much excellent material. Some of the reports were duplicated and brought back for anyone who wished to look at and study them. The trip was very much appreciated. DIRECTOR DISCH TO Director Disch reported that he has been slated PRESENT FIRE to make a presentation to the Lankershim School PROTECTION PLAN TO P.T.A. on the proposed Fire Protection plan. LANKERSHIM P.T.A. He had asked quite a number of questions during the earlier discussion in order to be able to give correct information in his presentation. He asked for a reduced size map to use in the projector during his talk. LETTER FROM ATTORNEY Adjournment was declared by the President, then FARRELL ON CONDEMNATION a moment or two later was retracted for the POSSIBILITIES OF presentation of a letter by Attorney Farrell SOUTHERN CALIFORNIA reporting on a ~equest by the Board as to whether WATER COMPANY HIGHLAND or not it would be legally possible for the SYSTEM District to acquire the facilities of the Southern Califo~nia Water Company by condemnation or any other legal means. His summation was that "it would appea~ that our proper cause is to continue our mutual negotiations with Southern California Wate~c Company to the end and purpose of ultimately a2friving at a mutually satisfac- tory agreement." He stated that a Condemnation proceeding must be based upon a necessity which is obviously not the case in this instance. No action necessary or taken at this time. ADJOURNMENT The President declared final adjournment at 10:50 p.m. ~ Harold G. c~e~; Secretary Board of Directors Approved: . Littleton, Presiden~