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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 12/12/1966 Nov. 28, 1966. 1197 CITY SEWER RATE CUT Director Forrest asked if the District could approach the City to see if the sewer rate payment to them could be cut. Discussion de- termined that this might not be a good time to make that approach. SIGNATURES ON CHECKS The General Manager recommended that in the absence of Mr. Bragg, the District go back to using the signatures of two directors on checks. Previously they required the signature of the Auditor and one Director until the Burroughs Protectograph of Mr. Bishop's signature was authorized. It was felt that his signature should not be used at the present time under the circumstances. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously by roll call vote, the checks are to be signed by two Directors until other arrangements are made and the signature cards for the Bank of California are to be made out for the Directors on all accounts. AYES, Directors: Disch, Forrest, LeVesque, Littleton and Wall. NOES, Directors: None. ABSENT, Directors: None. CASH AUDIT The General Manager stated that our Auditors, Eadie & Payne recommended that when a new Auditor is hired, a cash audit be made for the protection of all concerned. ADJOURNMENT There being no further business to come before the meeting, the President declared adjournment at 11:35 p.m. / ~do~.D~e~~ Secretary APPROVED: ~n W. Little:~on; ~esid~nt EAST SAN BERNARDINO CO~TY WATER DISTRICT REGULAR MEETING DECEMBER 12, 1966 CALL TO ORDER The meeting was called to order at 7:30 p.m. and announcement made that the time was closed for receipt of any more bids. PLEDGE OF ALLEGIANCE All those present joined in the salute to the Flag of the Uni-~ed States of America. ROLL CALL Directors Present: Disch, LeVesque, Littleton, Wall. Director Forrest arr- ived at 7:35 p.m. Directors Absent: None. Others Present: General Manager-Secretary Rickert; Associate Engineer Cole; Assistant Office Manager Lyons; Commercial Supervisor Is akson; Recording Secretary Dudley; Attorney Farrell; Consulting Engineers Rowe and Miller; Richard Gidre of Daily Canstruction Service, F. W. Dodge 1198 Dec. 12, 1966 Company; Spencer Sparks; Contractors - Tony Howell of Moran- Howell, Inc.; Dick Prowse of L. B. Penhall Company; Bill Heath of J.B.J. Engineering and Robert Berard of J. L. Scott Company. MINUTES There being no additions or corrections to the MOTION minutes of the Regular Meeting of November 28, 1966, Director LeVesque moved to accept and approve the minutes as submitted. Duly seconded by Director Disch and carried unani- mously. BID OPENING - WATER The following sealed bids were opened and read MAIN REPLACEMENTS by the Secretary for the replacement of water COTTAGE GARDENS AREA mains and appurtenances in the Cottage Gardens area, Job W-621 B.I. Ten per cent bid bonds were enclosed with all bid proposals signed by the Contractors and Attorneys in Fact. 1 Royal Pipeline Construction Co. $45 806 40 2 Wm. B. Long Constructors 55 007 26 3 Moran-Howell, Inc. 41 858 40 4 Regal Construction Company 46 546 75 5 Coughlin Company 44 553 59 6 Michael C. Mize 71 860 74 7 J.L. Scott Company 62 646 00 8 J.B.J. Engineering 53 831 75 9 Robert Simon 51 302 47 Engineer's Estimate $70,000.00 BID OPENING - WATER The Secretary opened and read the following MAIN EXTENSION sealed bids for the installation of major water FOOTHILL SYSTEM MAJOR transmission main along the Bear Valley Ditch TRANSMISSION MAIN between Orange Street and Palm Avenue in the ALONG BEAR VALLEY Highland area, Job No. W-620 B.I. The ten per DITCH ORANGE TO PALM cent bid bonds signed by the Contractors and Attorneys in Fact were enclosed with all bid proposals. 1. Royal Pipeline Constr. Co. $7,467.45 2. Moran-Howell, Inc. 7,242.00 3. Michael C. Mize 13,900.00 4. Coughlin Company 5,814.45 Engineer's Estimate $15,000.00 MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, all bid proposals were referred to the engineers for checking before a recommendation. Upon their return to the meeting they stated all bids were checked and found accurate but the one by Regal Construction Company whose total should have been $46,741.75, however, they recommended the low bid of Moran-Howell, Inc. of Montclair in the amount of $41,858.40 be accepted on the Cottage Gardens main replace- ment subject to the approval of Legal Counsel. MOTION Upon motion by Director Disch, duly seconded by Director LeVesque and carried unanimously, the Contract will be awarded to Moran-Howell, Inc. on their low bid of $41,858.40 subject to the approval of Legal Counsel. On the installation of the water transmission main along the Bear Valley Ditch between Orange Street and Palm Avenue, the engineers reported all bid proposals correctly figured and recom- mended the acceptance of the low bid of the Coughlin Company. Dec. 12, 1966. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, the Contract for the installation of the water transmission main along the Bear Valley Ditch was awarded to Coughlin Company on their low bid of $5,814.45 subject to the approval of Legal Counsel. AUTHORIZATION ASKED The General Manager asked for authorization to TO EXTEND TIME FOR extend the time for the opening of bids for the BID OPENING - relocation of water facilities in the Crosstown RELOCATION DISTRICTS Freeway area west of Del Rosa Avenue from Dec- WATER FACILITIES FOR ember 27, 1966 to January 9, 1967 because of CROSSTOWN FREEWAY unforseen circumstances. TO JANUARY 9, 1967 Upon motion by ]Director Wall, duly seconded by MOTION Director Disch and carried unanimously, the bid opening date for the Water facilities relocation for the Crosstown Freeway area was extended to January 9, 1967. AUTHORIZATION ASKED Authorization was requested for an extension of TO EXTEND TIME FOR time for the bid opening on the construction of BID OPENING - METER the meter shop within the Butler Garage Building SHOP CONSTRUCTION from December 27, 1966 to January 9, 1967 to TO JANUARY 9, 1967 allow time for normal progress of the prepara- tion of plans ~d specifications. MOTION Upon motion by ]Director LeVesque, duly seconded by Director Forrest and carried unanimously, January 9th, 19~57 was set as the time for opening of bids on the construction of the Meter Shop. RESOLUTION NO. 958 Resolution No. 958 was presented to initiate INITIATING ANNEXATION Annexation proceedings for Annexation No. 1966-10 NO. 1966-10, MILLER, the Miller property at 6940 Conejo Drive, San 6940 CONEJO DRIVE Bernardino. LA?C approval of the boundaries has been given. MOTION Upon motion by ]Director LeVesque, duly seconded by Director Forrest and carried unanimously, Resolution No. 958 was adopted. RESOLUTION NO. 959 Resolution No. 959 was presented to initiate INITIATING ANNEXATION proceedings for Annexation No. 1966-11, Tippecanoe NO. 1966-11, No. 2. The LAFC has approved the boundaries as TIPPECANOE NO. 2. this is merely filling in some of the lots on the street which had not annexed to the District previously. MOTION Upon motion by ]Director LeVesque, duly seconded by Director Wall and carried unanimously, Reso- lution No. 959 was adopted. RESOLUTION NO. 960 Resolution No. 960 was presented for cancellation CANCELLATION OF NOTICE of the Notice of Necessity of Connection to Public OF NECESSITY TO Sewer on the property of Arthur W. and Margaret CONNECT TO DISTRICT A. Crawford at 2010 Foothill Drive, San Bernardino SEWER FACILITIES as the property is now connected to the sewer. MOTION Upon motion by ]Director LeVesque, duly seconded by Director Disch and carried unanimously, Resolu- tion No. 960 was adopted. REPORT FIRE PROTECTION Director LeVesque reported on the public hearing COUNTY SERVICE AREA of San Bernardino County's Service District No. NO. 58 PUBLIC 58 stating that the only protestors against the HEARING DECEMBER 12, fire district were owners of agricultural property. 1966 The Board of Supervisors allowed an additional week, or until December 19th, for any owners of agricultural l~d to be excluded from the fire district boundaries. At the December 19th meeting the Board of Supervisors will appoint an Advisory ~_~00 Dec. 12, 1966. Board which will proceed with the formation of the District and determine the best route for the provision of the fire service to the area. The Board of Directors of this District expressed appreciation for the work of the Committee which organized the effort to obtain signatures in favor of the Fire District or Service District No. 58. REPORT ON INCREASE IN The present cost of this insurance is $1,472.00 ,~ INSURANCE RATES FOR but notice has been received that it is to be DISTRICT TRUCKS AND raised to $1,923.00. 8 og 18 vehicles are VEHICLES, PROPERTY covered with collision insurance as $100.00 DAMAGE, PUBLIC deductible. The ones thus covered cost $345.00. LIABILITY & COLLISION Considerable discussion was had regarding the value of collision insurance. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, Dist- rict shall eliminate the collision insurance on all except the Manager's station wagon and eliminate the uninsured motorists portion if it is a duplication of coverage of the Workmens Compensation Insurance. GENERAL WATER DISCUSSION - CORRESPONDENCE A letter was read from Jack R. Widmeyer in which JACK WIDMEYER ON WATER he asked the District to investigate the possi- SYSTE~ PERRIS HILL bility_of including~Lots 1 through 13 of Tract 3771 in our District for water service. This area is within the boundaries of the District at present. JACK WIDMEYER ON WATER Another letter from Jack R. Widmeyer asks if it SERVICE TO HOMES ON would be possible to have water service for '-' THE KNOLL ON ORANGE the 17 services on the knoll north of Highland STREET NORTH OF Avenue on Orange Street. He asked for a sur- HIGHLAND AVENUE vey to be made on both areas to determine if and how the District could service the two areas. On both Perris Hill and the Knoll the lines are n6t installed to District's standards and would have to be replaced in all probability. On the knoll it was reported by a Mrs. Betty Freeman that the water those houses are receiving is not suitable for drinking purposes due to the recent rains. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, a study is to be made by the Consulting Engineers and the staff to determine what Mr. Widmeyer has in the way of water systems in both cases and then make recommendations along with cost estimates of what it would take to bring his lines up to District's standards, the expense to the District, and if there would be a credit or a charge to Mr. Widmeyer for serving both systems by the District. REPORT ON COST OF Mr. Lyons reported on the Cost of Living Index '~ LIVING INDEX figures for the period July through December, 1966. When the figures were prepared on the months March through September, 1966, there had been a 2% rise in the cost of living index, however, now the October and November indices have been received showing a 2% in October and 4% in November. The question wa~ raised as to whether drops in the cost of living indices would be reflected in salaries as well as raises. Dec. 12, 1966. 1201 If the 2% increase is granted at the present time, it will create an additional expenditure by the District of $4,208.64 per year or $350.72 per month. The lowest clerical salary is $327.00 per month or $1.88 per hour and the lowest field salary is $1.98 per hour. MOTION Upon motion by ]Director Forrest, duly seconded by Director Disch and carried unanimously, a 2% salary cost of living increase is to be paid to all employees as of January 1, 1967. NEXT BOARD MEETING The General Manager called to the attendion of WOULD FALL ON THE the directors that Monday, December 26th would CHRISTMAS HOLIDAY normally be the date of the next board meeting but since that date is declared the Christmas Holiday, the Board Meeting, according to law, is to be held on the following work day or December 27th, 1966. GENERAL SEWER DISCUSSION - LEGAL MATTERS Attorney Farrell reported on the abatement pro- ceedings in the work. The Ellis abatement will be set on the trial calendar. He also reported that the Welfare department reports that Grace Eastup is not on the welfare rolls but could be. He felt that probably she should be contacted to find out about her situation first hand. MOTION Upon motion by Director Wall, duly seconded by Director Disch and carried unanimously, no fur- ther action is to be taken until Mr. Isakson can talk with M:fs. Eastup and report the results at the Board meeting of December 27, 1966. COOPER ABATEMENT Attorney Farrell also reported that the material is in the process of being completed and will be ready for filing shortly. MANAGER'S REPORT - Pd~QUESTED REPORT ON The General Manager called upon Mr. Lyons to MR. BRAGG'S SICK give the report on accumulated vacation time, LEAVE, VACATION AND sick leave and compensatory time for Auditor- COMPENSATORY TIME Treasurer Bragg.. He further stated Mr. Bragg had notified him that he would not be back. It appears from all indications he has had a slight stroke and has hardening of the arteries and must remain on a salt free sodium free diet. Mr. Bragg's sick leave time comes to 43.3 days with vacation time at 18.7 days and compensatory time as 5 days, a total of 67 days which takes him to March 9, 1967. MOTION Upon motion by Director Disch, duly seconded by Director Forrest and carried unanimously, the record of Mr. Bragg's time and compensation was approved as reported. MOTION A little later on, but on this same matter, a motion was made by Director Forrest, duly seconded by Director Disch and carried unani- mously that Legal Counsel be instructed to draft a proper Resolution to be presented to Mr. Bragg expressing appreciation for his services to the District. 1202 l:, 1966 APPLICATION FOR The General Manager reported on an application AUDITOR FOR DISTRICT which had been made for the position of Auditor- Treasurer of the District by Mr. Chuck Bishop. He is a CPA. He is a graduate of the University of California at Berkeley with a B.A. Degree. He was formerly with Eadie & Payne and left to go into business for himself, then later was employed by the University of Redlands in the Administrative Section. Letters of recommenda- tion from Eadie & Payne as well as from the Uni- versity of Redlands, were read and the Personnel Committee had reviewed all the facts as well as personally interviewing Mr. Bishop and feel he is perfectly qualified for the position with this District, therefore recommend to the Board that Mr. Bishop be considered for the position. MOTION After numerous questions and answers, motion was made by Director Forrest, duly seconded by Director Disch and carried unanimously that the recommendation of the Personnel Committee be accepted to employ and appoint Mr. Charles W. Bishop as Auditor-Treasurer and Office Manager of the District at a monthly salary of $1,100.00, replacing Mr. H. W. Bragg. He is to start em- ployment December 27, 1966. It was also brought out that Mr. Bishop is at present teaching a class at the University two mornings a week and he would like to complete the assignment for the balance of the semester. Discussion was then had regarding any employee taking a course to improve his or her work on the job, having the backing of the District in the way of help with tuition, books or some- ~ thing of the sort. MOTION Upon motion by Director Disch, duly seconded by Director Forrest and carried unanimously, if, in the future, any employee of the District wishes to take extended day work to up-grade his education to improve his or her work, if the management consents, the District shall pay the tuition. W. P. ROWE & SON TIME The General Manager reported that a year ago TO BE SPENT AT authorization was given for W. P. Rowe & Son DISTRICT OFFICE. to allow two days a week for work with this District instead of one previously allowed. The Board was asked if they wish to continue the arrangement for two days service. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, the agreement to use the services of W. P. Rowe & Son for two days a week for another year as of December, was approved. CITY OF SAN BERNARDINO The General Manager had been asked to obtain SEWER RATES AND AUDITS the last two years financial reports on the ~ DISCUSSED sewer department of the City of San Bernardino to see if any light might be shed on the possi- bility of getting a reduction in this District's sewer payments to the City. This District also sent its last two year sewer audits to the City. The City's costs of operation and maintenance of their system were included in their audits. It was suggested that the staff review the audit and the entire matter from a legal, engineering and audit standpoint and report later. Dec. 12, 1966. 1203 MOTION Upon motion by ]Director LeVesque, duly seconded by Director Wall and carried unanimously, the staff is authorized to use whatever legal or other means necessary to be devised to get reduction in sewer costs. CITY ANNEXATION LAFC Notices of Hearing on Annexation proposals NOTICES to the City of San Bernardino were reported for 501 acres in the Shandin Hills area and a por- tion of land of the Mt. View Cemetery. For in- formation only, no action necessary. PRESENTATION OF BID Bid proposals from three contractors were pre- PROPOSALS FOR SEALING sented to have the outside of the building sealed AND PAINTING OUTSIDE and painted and repainting Manager's office where OF DISTRICT BUILDING the worst water damage occurred during the recent AND MANAGER'S OFFICE rain storms. The following prices and bidders were presented: 1. Burt Nelson, Painting Contractor $507.00 2. George E. Smith, " " 1,335.00 3. R ~ R Paint:Lng & Decorating 596.00 MOTION Upon motion by ]Director Disch, duly seconded by Director LeVesq'ae and carried unanimously, the painting contract is to be awarded to Burt Nelson on his low bid of $507.00. AUTHORIZATION ASKED Authorization was asked to have Attorney Denslow FOR ATTORNEY GREEN Green come here for the day Wednesday, December MEETING REGARDING 14th to discuss and advise on the progress of WATER SUITS the water suits with Orange County and Western Municipal of Riverside as well as any other pertinent matte:rs. MOTION Upon motion by ]Director LeVesque, duly seconded by Director Disch and carried unanimously, authorization was given for the visit of Attorney Denslow Green on December 14, 1966. ADJOURNMENT There being no :further business to come before the meeting, adjournment was declared at 10:25 p.m. ~_~ ~u~ ~ ~f~Z/_-' ~ ~arold G./~i~kert, Secretary Board of Directors APPROVED: Littleton, President EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING DECEMBER 27, 1966 CALL TO ORDER The meeting was called to order at 7:30 p.m. and announcement was made that the time was closed for receipt of any more bids. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, LeVesque, Littleton and Wall.