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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 12/27/1966 Dec. 12, 1966. 1203 MOTION Upon motion by ]Director LeVesque, duly seconded by Director Wall and carried unanimously, the staff is authorized to use whatever legal or other means necessary to be devised to get reduction in sewer costs. CITY ANNEXATION LAFC Notices of Hearing on Annexation proposals NOTICES to the City of San Bernardino were reported for 501 acres in the Shandin Hills area and a por- tion of land of the Mt. View Cemetery. For in- formation only, no action necessary. PRESENTATION OF BID Bid proposals from three contractors were pre- PROPOSALS FOR SEALING sented to have the outside of the building sealed AND PAINTING OUTSIDE and painted and repainting Manager's office where OF DISTRICT BUILDING the worst water damage occurred during the recent AND MANAGER'S OFFICE rain storms. The following prices and bidders were presented: 1. Burt Nelson, Painting Contractor $507.00 2. George E. Smith, " " 1,335.00 3. R ~ R Paint:Lng & Decorating 596.00 MOTION Upon motion by ]Director Disch, duly seconded by Director LeVesq'ae and carried unanimously, the painting contract is to be awarded to Burt Nelson on his low bid of $507.00. AUTHORIZATION ASKED Authorization was asked to have Attorney Denslow FOR ATTORNEY GREEN Green come here for the day Wednesday, December MEETING REGARDING 14th to discuss and advise on the progress of WATER SUITS the water suits with Orange County and Western Municipal of Riverside as well as any other pertinent matte:rs. MOTION Upon motion by ]Director LeVesque, duly seconded by Director Disch and carried unanimously, authorization was given for the visit of Attorney Denslow Green on December 14, 1966. ADJOURNMENT There being no :further business to come before the meeting, adjournment was declared at 10:25 p.m. ~_~ ~u~ ~ ~f~Z/_-' ~ ~arold G./~i~kert, Secretary Board of Directors APPROVED: Littleton, President EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING DECEMBER 27, 1966 CALL TO ORDER The meeting was called to order at 7:30 p.m. and announcement was made that the time was closed for receipt of any more bids. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, LeVesque, Littleton and Wall. 1204 Dec. 27, 1966. Directors Absent: None. Others Present: General Manager-Secretary Rickert; Associate Engineer Cole; Auditor-Treasurer Bishop; Assistant Office Manager Lyons; Commercial Supervisor Isakson; Temporary Recording Secretary Dorr; Attorney Farrell; Consult- ing Engineers Rowe and E. A. Krisher of Campbell & Miller; Spencer Sparks; Kenneth Patterson of Eadie & Payne; Contractors A. S. Peich; Ed Meyer of Tri-City Highland Sewer Company; J. P. Schmitz of J. L. Scott Company and Tom Lynch of Pre-Con Products. INTRODUCTION OF The General Manager introduced the new Auditor- GUESTS Treasurer, Mr. Charles W. Bishop and also Mr. Edward Krisher of Campbell & Miller who repre- sented Mr. Don Miller who is on vacation. MINUTES There being no additions or corrections to the MOTION minutes of the Regular Meeting of December 12, 1966, Director Disch moved to accept and approve the minutes as submitted which was duly seconded by Director LeVesque and carried unanimously. BID OPENING - PARKING The following sealed bids were opened and read LOT FACILITIES ON DEL by the Secretary for constructing Parking Lot ROSA AVENUE SOUTH OF facilities on Del Rosa Avenue south of Base BASE LINE Line, across from District office. Job No. ~- 637. Ten per centi~ bid bonds were enclosed with all bid proposals signed by the Contrac- tors and Attorneys in Fact. 1. Fontana Paving $5,562.10 2. Kruger Paving 4,996.80 Engineer's Estimate $6,500.00 BID OPENING - The following sealed bids were opened and read RELOCATION OF by the Secretary for Relocation of District DISTRICT SEWER MAINS Sewer Mains and Various Appurtenant Facilities & VARIOUS APPURTENANT in the vicinity of Park Avenue and Citrus Street FACILITIES VICINITY Crosstown Freeway alignment west of Del Rosa, OF PARK AVENUE & Job No. S-641. The ten per cent bid bonds CITRUS STREET signed by the Contractors and Attorneys in Fact were enclosed with all bid proposals. 1. Montclair Sewers - Ontario $12,118.30 2. Royal Pipeline Construction Company, E1 Monte 13,553.96 3. Robert Simon, Contractor 9,358.76 4. Tri-City Highland Sewers 11,235.70 5. J. L. Scott Company, Anaheim 11,423.50 6. A. S. Peich Company, Pomona 9,355.55 7. Michael C. Mize 11,775.98 Engineer's Estimate $14,947.25 BID OPENING - 1/2 TON The following sealed bids were opened and read PICK UP TRUCK WITH by the Secretary for 1/2 ton pickup truck with TRADE IN OF 1/2 TON trade-in of No. 7 Half ton truck(1955) NO.7 TRUCK (1955) 1. Jack Coyle, Chevrolet $2,330.00 2. Garner Ford 1,896.96 3. Lange & Runkel 1,796.41 Estimate $1,500.00 Dec. 27, 1966. 1205 MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, all bid proposals were referred to the engineers for checking before recommendation. REPORT OF ENGINEERS Upon their return to the meeting, the Engineers PARKING LOT stated all bids in connection with the Parking FACILITIES ON DEL ROSA Lot facilities on Del Rosa Avenue south of Base AVENUE SOUTH OF BASE Line were checked and found accurate and that LINE the low bid of Kruger Paving in the amount of $4,996.80 be recommended for acceptance. MOTION Upon motion by Director LeVesque, duly seconded by Director Wal~L and carried unanimously, the Contract will be awarded to Kruger Paving Company on their low bid of $4,996.80 subject to the ap- proval of Legal Counsel. ENGINEERS KEPORT The Engineers reported that all bids submitted in RELOCATION DISTRICT Connection with the relocation of District sewer SEWER MAINS AND mains and various appurtenant facilities in the APPURTENANCES PARK t~icinity of Park Avenue and Citrus Street were AVENUE & CITRUS checked and found accurate; however, the bid of STREET - CROSSTOWN A.S. Peich Company of Pomona was found to be FREEWAY ALIGNMENT irregular due to the fact that the dollar amounts had not been wrl. tten on the bid proposal form as required by the specifications. Since the bid submitted by A. S. Peich Company was the low bid, advice of Legal Counsel was asked by the Engineers. Attorney Farrell, after consideration, advised that due to the fact A. S. Peich Company had not complied with the letter of the specifica- tions, his bid could not legally be considered and therefore recommended that the Engineers recommend the second low bid - that of Robert Simon, in the ~nount of $9,358.76. MOTION Upon motion by ]Director LeVesque, duly seconded by Director Forrest and carried unanimously, the Contract for the relocation of District sewer mains and various appurtenant facilities in the vicinity of Park Avenue and Citrus Street was awarded to Robert Simon on his bid of $9,358.76, subject to the approval of Legal Counsel. REPORT OF ENGINEERS The Engineers reported that all bids submitted ON BIDS FOR 1/2 TON in connection with the 1/2 ton Pick-up truck PICK-UP TRUCK WITH requirements were checked and found accurate TRADE-IN and they recommended the acceptance of the low bid of $1,796.41 submitted by Lange & Runkel of Redlands. MOTION Upon motion by ]Director LeVesque, duly seconded by Director Forrest and carried unanimously, the order for the 1,/2 ton Pick-up truck with trade- in of 1/2 ton No. 7 truck (1955) was awarded to Lange & Runkel on their low bid of $1,796.41. RESOLUTION NO. 961 Resolution No. 961 was presented recommending RELEASE OF LIEN the Release of Lien on a main extension to the SAUNDERS PROPERTY property of Sidney F. and Esther M. Saunders 7690 GRIFFITH AVE. at 7690 Griffith Avenue as the entire indebted- ness of $915.58 has now been paid. MOTION Upon motion by ]Director LeVesque, duly seconded by Director Disch and carried unanimously, Resolution No. 961 was adopted. 1206 Dec. 27, 1966. RESOLUTION NO. 962 Resolution No. 962 was presented requesting ASSIGNMENT OF JUDGMENT authorization for the President and Secretary TO BUSINESS MEN'S to sign an assignment of Judgment to San ASSOCIATION - BURGAN Bernardino Business Men's Association, Case No. CASE 125866 to make collection under Judgment East San Bernardino County Water District vs. Roy C. Burgan and Roberta Burgan. MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unanimously, Resolution No. 962 was adopted. P~SOLUTION NO. 963 Resolution No. 963 was presented for acceptance ACCEPTING DEDICATION of Dedication of Sewer Collection lines in OF SEWERS TRACT 6773 Tract 6773 for public use, from Metropolitan METROPOLITAN SAVINGS Savings and Loan Association(formerly Best Built Enterprises). MOTION Upon motion by Director LeVesque, duly Seconded by Director Wall and carried unanimously, Reso- lution No. 963 was adopted. AUTHORIZATION ASKED Authorization was asked for ~ampbell & Miller FOR CONSULTING and W. P. Rowe & Son to prepare preliminary ENGINEERS TO PREPARE plans and cost estimates for relocation of ESTIMATES FOR District's existing sewer facilities in the RELOCATION DISTRICT Crosstown Freeway alignment east of Del Rosa SEWERS IN CROSSTOWN Avenue to Arden and Highland Avenues. FREEWAY ALIGNMENT DEL ROSA TO ARDEN Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, MOTION authorization was given for Campbell & Miller and W. P. Rowe & Son to prepare preliminary plans and cost estimates as requested for the relocation of sewer facilities in alignment of Crosstown Freeway east of Del Rosa Avenue to Arden and Highland Avenues. AUTHORIZATION ASKED Authorization was asked for Consulting Engineers, FOR CONSULTING W.~ P. Rowe & Son to prepare preliminary plans ENGINEERS TO PREPARE and cost estimates for relocation of District's ESTIMATES RELOCATION existing water facilities in the alignment of WATER FACILITIES IN the Crosstown Freeway from Del Rosa Avenue to CROSSTOWN FREEWAY Arden and Highland Avenues. ALIGNMENT DEL ROSA TO ARDEN & HIGHLAND Upon motion by Director LeVesque, duly seconded by Director Disch and carried unanimously, MOTION authorization was given for W. P. Rowe & Son to prepare preliminary plans and cost estimates for relocation of District's water facilities in the alignment of the Crosstown Freeway east of Del Rosa Avenue to Arden and Highland Avenues. DISCUSSION LIABILITY A presentation was made by General Manager GAS MAIN LOWERING Rickert of the circumstances resulting in an AT PLANT 33 BY invoice to the District in the amount of $499.15 TRIANGLE CONSTRUCTION by Triangle Construction Company in connection with construction of drainage facilities contract at Plant 33, Further clarification was presented by Associate Engineer Cole. Attorney Farrell then gave an oral confirma- tion of a letter which he had written to the District dated December 12, 1966 in which he pointed out the Contractor had invoiced and requested payment for lowering a 4 inch gas main which he maintains was not shown on the plans. Attorney Farrell cited specific portions of the specifications which, in his opinion, indicates the billing is not a proper charge against the District and is the responsibility of the Contractor. MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and unanimously carried, Dec. 27, 1966. 1207 District liability was denied and payment of the invoice, in accordance with the recommenda- tion of Legal Counsel covered in his letter dated December 12, 1966. DISCUSSION OF PROPOSAL A presentation for discussion was made by General TO PAINT PORTIONS OF Manager Rickert of a proposal submitted by Paint- ADMINISTRATION ing Contractor Burt Nelson, to paint ceiling BUILDING rafters and front door and partition between Board Room and Administration Building for the sum of $152.00. The General Manager stated that Burt Nelson had recently completed painting the exterior surfaces of the office buildings very satisfactorily. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, author- ization was giw~n to issue an order for the painting as proposed. FINANCIAL REPORT FOR Mr. Lyons, Assistant Office Manager, was called MONTH OF NOVEMBER upon to present the Financial Report for the 1966 water and sewer divisions for the month of November, 1966. REPORT ON 1966 WATER A report was presented on the 1966 Water Revenue REVENUE BOND FUND Bond Fund, Division II, $800,000 as of November DIVISION II 30, 1966. $800,000 APPROVAL OF WARRANTS The following warrants had been on the table for perusal by Directors during the meeting. Water Division #903 - 1020 (General) $261,738.26 495 - 558 (Payroll) 13,968.67 $275,706.93 Sewer Divisio~ #72 - #83 $179.438.74 Bond Fund #251 - 258 $750,553.92 MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, the warrants were approved as submitted. GENERAL WATER DISCUSSION - REPORT FIRE PROTECTION Director LeVesq~e and Director Disch gave a HEARING DECEMBER 19, brief report on the Fire Protection County 1966 BOARD OF Service District No. 58 public hearing on SUPERVISORS December 19, 19~6 attended by them. It appeared that there was no strong opposition to the for- mation of this County Fire Service District. The boundaries were set and formation of the Dist- rict was initiated. Opponents of formation of the District we.re given sixty days in which to present signatures of 10% of the registered voters of the last election of the effected area against formation of the fire district. WATER PROJECT - The General Manager inquired from the Board if CROSSTOWN FREEWAY & they wished the Water Project - Crosstown DEL ROSA. Freeway and Del Rosa to be sent to specific DETERMINATION TO Contractors for bid or advertised in the OPEN TO PUBLIC BID regular media. MOTION Upon motion by Director Disch, duly seconded by Director Forrest and carried by a majority roll call vote, the bids are to be advertised in the regular media with voting as follows: AYES, Directors: Disch, Forrest and Wall. NOES, Directors: LeVesque and Littleton ABSENT, Directors: None. 120S Dec. 27, 966 GENERAL SEWER DISCUSSION - LEGAL MATTERS Attorney Farrell reported that there is nothing further on the Ellis Abatement Proceedings. REPORT ON GRACE Commercial Supervisor Isakson made a brief EASTUP SEWER report on Grace Eastup, stating after inves- CONNECTION tigation, Mrs. Eastup was not on the Welfare Department rolls. After some discussion it was recommended by Attorney Farrell to take default. MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and unanimously carried in accordance with recommendations, default action is to be taken. STUDY OF CITY OF SAN The General Manager reported that a study was BERNARDINO SEWER RATES in progress on costs for processing sewage under the Joint Powers Agreement. Mr. Kenneth Patterson, CPA with Eadie & Payne, elaborated on Mr. Rickert's explanation and presented an out- line of approach for contacting the City of San Bernardino regarding sewer rates. Additional information is required to continue this study in the form of Audit Reports from the City of San Bernardino covering their Sewer Department operation for the years 1957 through 1962 and the year 1964. MANAGER'S REPORT - AUTHORIZATION ASKED Authorization was granted on November 28, 1966 FOR INCREASE IN FUNDS to secure bids on December 27, 1966 on proposed ALLOCATED FOR Meter Shop at estimated cost of $2,000.00. On BROPOSED METER SHOP December 12, 1966 authorization was granted to IN BUTLER BUILDING extend bid opening date to January 9, 1967. However, upon presentation by E. A. Krisher of Campbell & Miller, of increased costs for the proposed Meter Shop which placed the figure at $5,000.00 rather than $2,000.00, authorization was asked for this increase due to building code requirements. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and unanimously carried, the allotted cost may be increased from $2,000.00 to $5,000.00 on construction of the Meter Shop in the Butler building. LETTER - CORPS OF ENGINEERS PUBLIC The General Manager read a letter from the De- HEARING ON PLANNED partment of the Army Corps of Engineers of Los IMPROVEMENT OF WARM Angeles, advising of a Public Hearing for con- CREEK & TRIBUTARIES sideration of Plan of Improvement, flood control work on Warm Creek and its tributaries. Author- ization was requested to forward the letter to Attorney Green in order for his appearance at the meeting of January 12, 1967 at 8:00 p.m. to work in conjunction with W. P. Rowe on the planned program to date. MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and unanimously carried, authorization was given to have Denslow Green attend the public hearing and meet with W. P. Rowe to plan presentation. RESOLUTION NO. 964 Resolution No. 964 was presented for acceptance CERTIFICATE OF of a Certificate of Completion of the contract COMPLETION - MORAN- on Installation of Water Transmission Mains - HOWELL CONTRACT Foothill System Division II - Citrus Street, WATER TRANSMISSION Victoria to Orange, by Contractor, Moran-Howell, MAINS FOOTHILL Inc. Resolution authorizes President and SYSTEM DIVISION II Secretary to execute and file Notice of Completion. Dec. 27, 1966.1~09 MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, Resolution No. !)64 was adopted. AUTHORIZATION TO Associate Engineer Cole pointed out on a map EXTEND WATER MAIN IN and explained the need for authorization to LANKERSHIM STREET extend Water Main in Lankershim Street from FROM DEAD END TO Dead End to Base Line at an estimated $5,200.00. BASE LINE Work is to be accomplished by District employees. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall[ and carried unanimously, author- ization was giw~n for extension of Water Main in Lankershim S~:reet from dead end to Base Line. AUTHORIZATION ASKED ~' Authorization was requested for the use of FOR USE OF C.W.BISHOP Auditor-Treasurer C. W. Bishop's signature SIGNATURE ON CHECK facsimile on plate of Burroughs Protectograph WRITING MACHINE check writing machine for issuance of all District vouche~zs. MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unanimously, authorization for use of Auditor-Treasurer C. W. Bishop's signature facsimile on plate of Burroughs Protectograph check writing machine was given. AUTHORIZATION ASKED The General Manager requested authorization to TO CHANGE NAME OF H. delete the name of H. W. Bragg(former Auditor- W. BRAGG TO C.W. Treasurer) and add the name of C. W. Bishop BISHOP(AUDITOR- (Auditor-Treasu~er) to the names of the Directors TREASURER) FOR on the signature cards for District's safety ENTRANCE TO DISTRICT deposit box ent~fance at the Bank of California, SAFETY DEPOSIT BOX Court and "E" S~:reet. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, authorization was given for the name of H. W. Bragg to be deleted and the name of C.. W. Bishop (Auditor-Treasu~er) to be added to the names of Directors on the signature card for District's Safety Deposit Box entrance at the Bank of California, Cou~ft & "E" Streets. AUTHORIZATION FOR /~ Authorization was requested for C. W. Bishop C. W. BISHOP TO (Auditor-Treasu~cer) to complete the first COMPLETE TERM OF semester of 1967 at the University of Redlands TEACHING AT as a teacher two hours a day, two days a week. UNIVERSITY OF REDLANDS Upon motion by Director Disch, duly seconded by MOTION Director Forrest, and unanimously carried, C. W. Bishop was given authorization to fulfill his obligation as a teacher at the University of Redlands for the first semester of 1967. ADJOURNMENT There being no further business to come before the meeting, the President declared adjournment at 10:45 p.m. ~d~'G~t, ~ Secretary Board of Directors APPROVED: Little:on, President