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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 01/09/19671210 Jail. 9, 1967 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING JANUARY 9, 1967 CALL TO ORDER The President called the meeting to order at 7:30 p.m. and announced that the time for re- ceiving bids was closed. Pledge of allegiance All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, LeVesque, Littleton and Wall. DIRECTORS Absent: None. Others Present: General Manager-Secretary Rickert; Associate Engineer Cole; Assistant Office Manager Lyons; Commercial Supervisor Isakson; Recording Secretary Dudley; Attorney Farrell; Consulting Engineers Joseph Rowe and Don Miller; Spencer Sparks and numerous con- tractors. MINUTES The President inquired if there were any ad- ditions or corrections to the minutes of the Regular Meeting of December 27, 1966. MOTION There being none, motion was made by Director LeVesque, duly seconded by Director Wall and carried unanimously for approval of the minutes as submitted. BID OPENING - WATER The following bid proposals were opened and DISTRIBUTION MAINS read by the Secretary for the construction of AND APPURTENANCES water distribution mains and appurtenances in FREEWAY RELOCATION Crosstown Freeway alignment west of Del Rosa PROJECT WEST OF DEL Avenue. All bids contained ten per cent bid ROSA AVENUE bonds signed by the Contractors and Attorneys in Fact. A. Amick Construction Company Ontario $17,783.00 B. Moran-Howell, Inc. Montclair 15,531.50 C. Industrial Pipeline Constr. Co. Los Angeles 23,611.50 D. Royal Pipeline Construction Co. E1 Monte 14,488.70 E. Regal Construction Co. Pomona 15,891.50 F. Robert Simon, Redlands 14,737.60 G. J.B.J. Engineering Co. Buena Park 18,647.72 H. Michael C. Mize 16,038.02 Engineer's Estimate $19,900.00 MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, the engineers were requested to review all bid proposals and return their recommendation. BID OPENING - The Secretary opened and read the following bid CONSTRUCTION OF METER proposals for the construction of the Meter SHOP IN BUTLER Shop in the Butler Building. All proposals were BUILDING accompanied by ten per cent bid bonds signed by the Contractors and Attorneys in Fact. A. Pine Construction Company, San Bernardino $4,990.00 Jan. 9, 1967. 1211 B. Langel & Brandt Constr. Co. Fontana $4,416.00 C. K.Z.K. Construction Co. San Bernardino 4,338.00 D. James U. Seat, General Contractor.~, San Bernardino. 3,630.00 E. Lloyd's Constr. Co. San Bernardino 4,484.00 Engineer's Estimate $4,000.00 MOTION Upon motion by Director Wall, duly seconded by Director LeVesque and carried unanimously, the engineers were authorized to review all bid proposals and return their recommendations. ENGINEERS REPORT ON Upon checking the bid proposals, an error was FREEWAY WATER MAIN found in the bid of Michael C. Mize, making his RELOCATION total $15,938.02 instead of $16,038.02, other- wise the bids were found to be correct and the engineers recon~ended the acceptance of the low bid of Royal Pipeline Construction Company in the amount of $14,488.70 and also recommended that the Contractor acknowledge that he has read and understands the "Encroachment Permit". MOTION Upon motion by Director LeVesque, duly seconded by Director Wall[ and carried unanimously, the Contract was awarded to Royal Pipeline Construc- tion Company on their bid of $14,488.'70 request- ing his acknowledgement that he has read and understands the "Encroachment Permit" and subject to the approval of Legal Counsel. ENGINEERS REPORT ON Upon checking the bids for the construction of BIDS FOR METER SHOP the Meter shop in the Butler Building, the engineers recommended the acceptance of the low bid of James U. Seat in the amount of $3,630.00 subject to the approval of Legal Counsel. MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unanimously, the Contract for the construction of the Meter Shop was awarded to James U. Seat, General Contractor of San Bernardino on his low bid of $3,630.00 subject to the approval of Legal Counsel. AUTHORIZATION ASKED The General Manager asked for authorization to TO CALL FOR BIDS ON call for and open bids February 14, 1967 at RELOCATION OF District office at 7:30 p.m. for the replacement DISTRIBUTION MAINS and relocation of distribution mains in the Bob IN BOB ROBERTS AREA, Roberts area at Marshall to 35th Street and 35th & MOUNTAIN AVE. Harrison Street to Mountain Avenue. This is a AREA Division II Bon~ Issue project. MOTION Upon motion by ]Director LeVesque, duly seconded by Director Wall and carried unanimously, authorization was given to call for bids on the above described replacement and relocation of distribution mains in the Bob Roberts area pro- ject, to be opened February 14, 1967 at District Office at 7:30 p.m. AUTHORIZATION TO Authorization was also asked for the preparation PREPARE PLANS AND of plans and specifications and the necessary SPECIFICATIONS AND engineering work for the future installation of ENGINEERING FOR 12 the 12 inch water transmission main in the Upper INCH TRANSMISSION Foothill System to connect To the proposed 1650 MAIN NORTH S.B. foot storage reservoir in the North San Bernardino WATER COMPANY AREA Water Company area. This is a project in Division II of the 1966 Water Revenue Bond Issue. 1212 Jan. 9, 1967 MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, ap- proval was given for the preparation of plans and specifications and necessary engineering work on the above described project of the A~ Division II Water Revenue Bond Issue of 1966. RESOLUTION NO. 965 Resolution No. 965Awas presented to authorize AUTHORIZING PRESIDENT the President and Secretary to execute a Quit- & SECRETARY TO claim Deed to two easements across the property EXECUTE QUITCLAIM of and in favor of Highland Engineering Company DEED IN FAVOR OF 8009 Church Avenue. The water mains within HIGHLAND ENGINEERING these easements have now been abandoned. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, Reso- lution No. 965Awas adopted. RESOLUTION NO. 966A ~ Resolution No. ~66Awas presented to authorize AUTHORIZING PRESIDENT' the President and Secretary to execute a permit AND SECRETARY TO and license with T.B. Receptors, Inc. to install EXECUTE PERMIT AND a cable on District Property at Plant 34, Perris LICENSE WITH T.V. Hill. RECEPTORS, INC. PLANT 34 PERRIS HILL Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, Reso- MOTION lution No. 966Awas adopted. AUTHORIZATION ASKED Authorization was asked for the ~Auditor-Treas- FOR AUDITOR TREASURER urer's signature to be used along with one TO SIGN CHE~KS WITH director on checks as authorized by Board ONE DIRECTOR UNTIL Action November 28, 1966. This would allow PLATE FOR CHECK for better operation until the signature WRITER ARRIVES facsimile plate for the Protectograph check writing machine arrives with C. W. Bishop's name, which should arrive in 30 to 60 days. MOTION Upon motion by Director LeVesque, -duly seconded by Director Disch and carried unani- mously, authorization was given for C. W. Bishop, Auditor-Treasurer, to sign checks with one director until the arrival of the Protec- tograph plate. DISCUSSION - GROUP Copies of the Irrigation Districts Association HOSPITAL PLAN, BASIC, of California Health Plan with the California MAJOR MEDICAL AND Physicians' Service were provided for each di- LIFE INSURANCE rector as this plan had come to the attention of the Staff and it appeared to be so much better than anything else which had been pre- sented, therefore figures and comparisons were given. C.P.S. also now has Life Insurance available at a reasonable rate and this also was discussed. MOTION After much discussion, motion was made by Director Wall, duly seconded by Director LeVesque and carried by a majority roll call vote, the Board of Directors approved payment by the District of the employee costs under the C.P.S. Health Plan through the Irrigation Districts Association. AYES, Directors: Disch, LeVesque, Littleton and Wall. NOES, Directors: Forrest. ABSENT, Directors: None. LIFE INSURANCE The General Manager then asked for authorization for the staff to prepare to call for bids on Group Life Insurance for employees of the District. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall[ and carried unanimously, authorization was given for the staffto call for Life Insurance bids but not consider any which would require the District to pay more than $60.00 per year. AUTHORIZATION ASKED Authorization was requested for the Water Division TO BORROW $100,000 to borrow up to $100,000 from the Sewer Division FROM SEWER DIVISION at the prime interest rate until a C/D or AT PRIME INTEREST Treasury Note of the Water Division matures. RATE UNTIL C/D The prime interest rate is now 6%. MATURES Upon motion by ]Director Wall, duly seconded by MOTION Director LeVesque and carried unanimously, authorization was given to borrow up to $100,000 from the Sewer Division for the Water Division. DISCUSSION I.D.A. The Irrigation Districts Association has billed DUES FOR 1967 this District for $585.00 dues for the year 1967, which is $85.00 higher than last year. MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unanimously, authorization was given to pay the $585.00 1967 dues to the Irrigation Districts Association. GENERAL WATER DISCUSSION - LETTER - DISTRICTS A letter was read from Districts Insurance INSURANCE ASSOCIATES Associates as insurance consultants te Water and Sanitary Districts. MOTION Upon motion by ]Director Wall, duly seconded by Director Disch and carried unanimously, the letter will be filed. LETTER - WILLIAM L. A letter was also read from William L. Fieldman FIELDMAN of William L. Fieldman & Associates, Municipal Financial Consultants of Los Angeles, announc- ing his availability for financial consultation. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall[ and carried unanimously, the matter was tabled. GENERAL SEWER DISCUSSION - LETTER - EMERALD A letter from Alfred A. Paulson regarding the OASIS TRAILER PARK sewer system fo~ Emerald Oasis Trailer Park was read. He asked for an additional 90 days extension of time in which to connect the balance c[ his property to District Sewer facilities. His property is located at 26063 E. Base ]Line. MOTION Upon motion by ]Director Disch, duly seconded by Director LeVesque and carried unanimously, the 90 day extension from this date was granted to the Emerald Oasis Trailer Park for connection to District Sewer facilities. MANAGER'S REPORT - RESOLUTION NO. 967 Resolution No. 967 was presented for acceptance ACCEPTING DEDICATION of a Dedication of Sewers in Shasta Drive east OF SEWERS SHASTA of Hemlock Driw~ for public use, maintenance DRIVE and operation by the District. Certificate of Completion has been filed by Campbell & Miller and W. P. Rowe & Son stating facilities have been completely installed to District specifi- cations. MOTION Upon motion by ]Director LeVesque, duly seconded by Director Wall and carried unanimously, Resolution No. 967 was adopted. 1214 Jan. 9, 1967. SHASTA & HEMLOCK The General Manager reported that there is STREETS SETTLING continued settling of Shasta and Hemlock Drives. District has on file compaction tests along the route of the sewer installa- tion in Hemlock. Our crews reported that there are cracks in the sewer lines. We should have a thorough engineering study to eliminate any damage suits from anyone. We might even want to re-route onto cut ground. Engineer Miller reported the use of a TV camera may be required to complete a study. ~ MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unanimously, an engineering study is to be made along with costs for correcting and repairing any damage which has occurred. CHANGE ORDER NO. 1 Change Order No. 1 to the Moran-Howell Contract MORAN-HOWELL, INC. in the Pedley Monterey area asking to move a MOVE FIRE HYDRANT fire hydrant to another property line at a cost of $150.00, was presented. MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unanimously, Change Order No. 1 with Moran-Howell, Inc. was approved. AUTHORIZATION ASKED The General Manager asked for authorization to FOR PREPARATION OF have plans and specifications prepared and to PLANS & SPECIFICATIONS call for and open bids for installing water & CALLING FOR AND distribution mains and appurtenances in Tract OPENING BIDS WATER 7229 - Del Rosa Enterprises on January 23, 1967 DISTRIBUTION MAINS at 7:30 p.m. at District office. TRACT 7229 ~ Upon motion by Director LeVesque, duly seconded MOTION by Director Disch and carried unanimously, plans and specifications will be prepared and bids called for and opened on January 23, 1967 for water distribution mains and appurtenances in Tract 7229, 7:30 p.m. District office. LETTER - ERNEST MEYER A letter dated January 9, 1967 from Mr. Ernest Meyer, inquiring about water service for agricultural land was read. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, the staff was authorized to negotiate with Mr. Meyer as has been done with others and in the event agricultural water is to be sold, an Agreement is to be drawn up as has been done with all others using agricultural water, by Attorney Farrell. MEETING CALL COUNTY President Littleton reported receiving a card WATER DISTRICT inviting him, along with 5 others to a meeting ASSOCIATION OF S.B. on January 10th, the purpose of which was not COUNTY TOO CLEAR. MOTION Upon motion by Director Disch, duly seconded by Director LeVesque and carried unanimously, President Littleton was authorized to attend the meeting on January 10, 1967. DINNER MEETING WITH Director Disch suggested that since Attorney ATTORNEY GREEN Green will be here on January 12th, that the Directors have dinner with him. MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unanimously, the Jan. 9, 1967 directors and staff will have dinner together at the Toll House on January 12th at 5:30 p.m. with Attorney Gi~een. ADJOURNMENT There being no further business to come before the meeting, adjournment was declared at 10:00 p.m. ~'-/ h~ro'ld 5. ?/cke~t,' Secretary / Board of Dfrectors Approved: n W. Li~tleton, President EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING JANUARY 23, 1967 CALL TO ORDER The President called the meeting to order at 7:30 p.m. and the time was closed for receiving any more bids. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, LeVesque, Littleton and Wall. Directors Absent: None. Others Present: General Manager-Secretary Rickert; Associate Engineer Cole; Auditor-Treasurer Bishop; Assistant Office Manager Lyons; Commercial Supervisor Isakson; Recording Secretary Dud~ey; Attorney Farrell; Consulting Engineers Rowe and Miller; Spencer Sparks, Ellis Johns, John Franks of the Free Press, Dr. Pleasant and Casimir Zyss, Merrill G. Davison and S~imuel G. Collier of Highland and Kenneth Patterson of Eadie & Payne. MINUTES There being no additions or corrections to the minutes of the ]_~egular meeting of January 9, MOTION 1967, motion was made by Director LeVesque, duly seconded by Directo~ Disch and carried unanimously to approve the minutes as submitted. BID OPENING - WATER The following bid proposals were opened and read DISTRIBUTION MAINS by the Secretary for the installation of water TRACT 7229, DEL ROSA distribution ma:~ns and appurtenances in Tract ENTERPRISES 7229, Del Rosa Enterprises(Stubblefield) . All bids were accompanied by the customary ten per cent bid bonds signed by the Contractors and Attorneys in Fact. A. Moran-Howell, Inc. Montclair $6,868.85 B. Royal Pipeline Construction Company, E1 Monte 4,801.80 C. Michael C. Mize, San Bernardino 6,695.41 D. Coughlin Company, S. B. 5,912.70 Engineer's Estimate $7,000.00