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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 01/23/1967 Jan. 9, 1967 directors and staff will have dinner together at the Toll House on January 12th at 5:30 p.m. with Attorney Gi~een. ADJOURNMENT There being no further business to come before the meeting, adjournment was declared at 10:00 p.m. ~'-/ h~ro'ld 5. ?/cke~t,' Secretary / Board of Dfrectors Approved: n W. Li~tleton, President EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING JANUARY 23, 1967 CALL TO ORDER The President called the meeting to order at 7:30 p.m. and the time was closed for receiving any more bids. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, LeVesque, Littleton and Wall. Directors Absent: None. Others Present: General Manager-Secretary Rickert; Associate Engineer Cole; Auditor-Treasurer Bishop; Assistant Office Manager Lyons; Commercial Supervisor Isakson; Recording Secretary Dud~ey; Attorney Farrell; Consulting Engineers Rowe and Miller; Spencer Sparks, Ellis Johns, John Franks of the Free Press, Dr. Pleasant and Casimir Zyss, Merrill G. Davison and S~imuel G. Collier of Highland and Kenneth Patterson of Eadie & Payne. MINUTES There being no additions or corrections to the minutes of the ]_~egular meeting of January 9, MOTION 1967, motion was made by Director LeVesque, duly seconded by Directo~ Disch and carried unanimously to approve the minutes as submitted. BID OPENING - WATER The following bid proposals were opened and read DISTRIBUTION MAINS by the Secretary for the installation of water TRACT 7229, DEL ROSA distribution ma:~ns and appurtenances in Tract ENTERPRISES 7229, Del Rosa Enterprises(Stubblefield) . All bids were accompanied by the customary ten per cent bid bonds signed by the Contractors and Attorneys in Fact. A. Moran-Howell, Inc. Montclair $6,868.85 B. Royal Pipeline Construction Company, E1 Monte 4,801.80 C. Michael C. Mize, San Bernardino 6,695.41 D. Coughlin Company, S. B. 5,912.70 Engineer's Estimate $7,000.00 1216 Jan. 23, 1967 MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unanimously, the engineers were requested to review the bid proposals for accuracy and make recommendations. ENGINEER'S REPORT Having checked all bid proposals and finding them correct and in order, the Engineers recommended the acceptance of the low bid of Royal Pipeline Construction Company of E1 Monte subject to the approval of Legal Counsel. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, the Contract was awarded to Royal Pipeline Construc- tion Company on their low bid of $4,801.80 subject to the approval of Legal Counsel. DR. PLEASANT & MR. The President noted the presence of Dr. Pleasant ZYSS BROWNING ROAD and Mr. Zyss from the Browning Road area who AREA PRESENT were invited to speak. Dr. Pleasant stated that because the people in the Browning Road area are people of moderate circumstances, they cannot afford to pay the $600.00 per acre and do not want to turn over their water stocks to District, but they do want water. They asked if they could merely annex the portions of their land on which the homes are located instead of all their acreage without surrendering water stock or having to pay for water for all of their acreage. They divulged the information that Southern California Water Company had agreed to serve them at a cost of $26,500.00 and they could keep their wells and water stock. MOTION Upon motion by Director Forrest, duly seconded by Director Wall and carried unanimously, the -~ General Manager and Chairman of the Board are to meet again with those residents of Browning Road who are still interested in receiving water from the District. This meeting is to be held after new cost estimates are figured and after a list has been received from Mr. Zyss indicat- ing the property owners who are still interested in receiving District water. A report of the new cost estimates is to be presented at the February 14, 1967 Board Meeting. MR. DAVISON AND MR. Mr. Davison and Mr. Collier, being present, were COLLIER asked if they had anything to discuss with the Board. Mr. Davison stated they were interested in the progress of the County Service District No. 58. The status of the matter was explained to them and told that until February 19th no further action could be taken as that was the time set by law for opponents to file their petitions. RESOLUTION NO. 958 Resolution No. 958 was presented to reinitiate INITIATING ANNEXATION Annexation No. 1966-10, Miller, 6940 Conejo 1966-10, MILLER, 6940 Drive for sewer service only. Law required CONEJO DRIVE publication of the resolution for two consecutive RE-ADVERTISED AND weeks and it was only published one week there- HEARING CONTINUED fore had to be re-advertised and the hearing continued from January 9th to February 13, 1967. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, Resolution No. 958 was adopted for the hearing to be con- tinued to February 13, 1967. Jan. 23, 196:7 1217 RESOLUTION NO. 959 Resolution No. !)59 was presented to re-initiate INITIATING ANNEXATION Annexation No. 1966-11, Tippecanoe No.. 2 for 1966-11, TIPPECANOE sewer service only. The law requires publica- NO. 2. RE-ADVERTISED tion of the Initiating Resolution for two con- AND HEARING CONTINUED secutive weeks and it was only published once therefore had to be re-advertised and the hearing continued from January 9th to February 13, 1967. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously,, Resolu- tion No. 959 was adopted for the hearing to be continued to February 13, 1967. RESOLUTION NO. 968 Resolution No. !)68 was presented to release the RELEASE OF LIEN, lien against the property of Miles E. and Ralph WARRINGTON, VACANT LOT J. Warrington which is a vacant lot at Eucalyptus EUCALYPTUS & GRIFFITH and Griffith Streets, the $896.07 lien now hav- ing been paid in full. MOTION Upon motion by Director Wall, duly seconded by Director Forrest and carried unanimously, Resolution No. !)68 was adopted. AUTHORIZATION ASKED TO Authorization was requested to call for and open CALL FOR AND OPEN BIDS' bids February 27, 1967 at District office at INSTALLATION 12" WATER 7:30 p.m. on the installation of a 12'~ water TRANS.MISSION MAIN transmission main, Victoria Avenue from Citrus CITRUS, MARSHALL, Avenue to Marshall Blvd. and Marshall Blvd. VICTORIA, BELVEDERE from Victoria to Belvedere. This is a project under the 1966 Water Revenue Bonds, Division II. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, bids will be called for and opened February 27, 1967 on the above project. AUTHORIZATION ASKED TO Authorization was requested to call for and CALL FOR & OPEN BIDS open bids February 27, 1967 at District office INSTALLATION 12" WATER at 7:30 p.m. on the installation of a 12" water TRANSMISSION MAIN transmission main along Bear Valley Ditch Road ALONG BEAR VALLEY from Palm Avenue to Tract 7229(Stubblefield). DITCH ROAD PALM AVENUE This is also a project under the 1966 Water TO TRACT 7229 Revenue Bonds, Division II. MOTION Upon motion by Director LeVesque, duly seconded by Director WalJ. and carried unanimously, bids will be called for and opened on February 27, 1967 on the above described project. AUTHORIZATION ASKED TO Authorization was asked to purchase a utility PURCHASE A UTILITY CAR car for the use of office personnel as pick FOR GENERAL USE OF up truck or other station wagon is seldom OFFICE PERSONNEL. available for use, this being a 1966-67 budget item of $1,000 each for water and sewer divisions. MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unanimously, authorization was given to purchase another pick-up truck instead of a 2 door utility car. FINANCIAL REPORT WATER Auditor-Treasurer, Bishop was called upon for & SEWER DIVISIONS FOR his comments or explanations of the Sewer and MONTH OF DECEMBER, Water Financial reports for the month of 1966 December, 1966. Jan. 23, 1967 WATER REVENUE BOND The Auditor-Treasurer also made some comments FUND REPORT, DIVISION regarding the report given to the directors II AS OF DECEMBER 31, on the 1966 Water Revenue Bond Fund, Division 1966 II as of December 31, 1966. APPROVAL OF WARRANTS The following warrants had been placed on the table for the perusal of the directors: WATER DIVISION #1021 - 1135 (General) $85,403.85 #559 - 626 (Payroll) 14,793.44 $100,197.29 SEWER DIVISION #84 - #92 $34,009.30 BOND FUND #259 - #264 $20,344.27 MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, the above listed warrants were approved as submitted. GENERAL WATER DISCUSSION - CORRESPONDENCE FROM A letter from Attorney Wilson of San Mateo was ATTORNEY WILSON read concerning interest rates indicating some improvement. This was for information only. CORRESPONDENCE FROM A letter was read from Eadie & Payne, signed by EADIE & PAYNE, CASH Kenneth Patterson, stating the review of the TRANSACTIONS REPORT cash transactions for the period July 1, 1966 to December 27, 1966 disclosed no irregulari- ties. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, the letter is to be acknowledged and placed in the permanent records of the District. DISCUSSION ANALYSIS It was reported that the General Manager, COSTS OF SEWER SERVICE Auditor-Treasurer, Auditor Ken Patterson, TO CITY UNDER JOINT Attorney Farrell and Engineer Rowe spent all POWERS AGREEMENT. of one day .going over information and reports which had been obtained along with the Joint Powers Agreement of 1957 between the District and the City of San Bernardino. Much information of value was brought out and the situation has so many ramifications that another session will have to be held to come up with conclusions and the group recommended that the Chairman appoint two members of the Board to work with the staff, auditors, attorney and engineer to help answer some of the questions regarding the Joint Powers Agreement and relative matters. It was also suggested that the Chairman of the Board contact the Mayor and a committee from the City to discuss the ~ matter and assist with answers to questions pertinent when the study is completed. MOTION Upon motion by Director Disch, duly seconded by Director LeVesque and carried unanimously, the President shall appoint representatives of the Board to help with this study. The President appointed Director Wall and him- self with Director LeVesque as an alternate as they were on the Board and worked on the Joint Powers Agreement from the very first. Jan. 23, 1967 1219 Attorney Wilson was called and the General Manager, Auditors, Attorney and Engineer were all in on the conversation which proved quite enlightening. Attorney Wilson is to send an opinion letter on the matter. GENERAL SEWER DISCUSSION - ATTORNEY FARRELL Attorney Farrell stated that the Cooper abate- ON LEGAL MATTERS ment is proceeding with service of the papers and the Ellis abatement is set for trial. The Non-military form is being prepared for Mrs. Eastup. CORRESPONDENCE FROM A letter from Stubblefield Construction Company STUBBLEFIELD dated January 20, 1967 was read asking for an CONSTRUCTION COMPANY extension of the sewer line in Highland Avenue to their shopping center at Highland 2~enue and Eucalyptus Street and the water on Eucalyptus to Highland Avenue as they are in the process of building a shopping center there. A pre- liminary plat o~ the layout was displayed and explained. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously,, the engineers are to prepare a study for the re- quested sewer line from Arden and Highland on the north side of Highland Avenue to Big Sand Creek, to be returned for the Board on February 13, 1967. MANAGER'S REPORT - RESOLUTION NO. 969 Resolution No. 969 was presented to release a RELEASE OF LIEN lien against the property of Marjorie E. and Miles HARRINGTON, 7645 E. Warrington at 7645 Griffith Avenue, Highland GRIFFITH AVENUE as the full amount of $784.96 has been paid. MOTION Upon motion by Director LeVesque, duly seconded by Director Wal]~ and carried unanimously, Resolution No. 969 was adopted. CORRESPONDENCE FROM A letter was read from the Irrigation Districts I.D.A. REGARDING Association and the attached report reviewed REPORT ON SAN DIEGO briefly. The report was by Mr. H. Jess Senecal CONFERENCE ON LAFC of Burris & Lagerlof of Los Angeles regarding the Local Agency Formation Commission's at- titude toward Districts. There were very few Districts present to speak for themselves but the League of California Cities was well represented and spoke repeatedly against the existence of special Districts. A copy of this letter and report is to be mailed to Attorney Farrell and to each director. DISCUSSION Sample Specifications were presented to each SPECIFICATIONS FOR director in connection with Group Life Insurance GROUP LIFE INSURANCE coverage for employees of the District and COVERAGE FOR Directors if they wish. EMPLOYEES Upon motion by Director LeVesque, duly seconded MOTION by Director Wall and carried unanimously, these bid specifications for Group Life Insurance are to be submitted to carriers with bids to be received at District by 5:00 p.m. on Friday, February 10, 1967. DISCUSSION ENGINEERING The General Manager reported that the present ASSISTANT Engineering Aide, Camille Salha, is not making the progress hoped for largely because of a speech difficulty which does not seem to be 1220 Jan. 23, 196:7 improving. His 6 month trial period will be up February 15th and it seems that he should be relieved of his duties at that time. He also reported that Duncan Parkes has re- turned to the United States from England and would like to have the job back. He does not have the language barrier and is better quali- fied to do the job. This information was given for information only. DISCUSSION - SEWER The Sweden Smorgasbord south of Highland Avenue MAIN EXTENSION TO has requested a main extension to the Alley east SWEDEN SMORGASBORD of Elmwood in order for them to make the connec- tion from there to the building. MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried by a majority roll call vote, the District is to extend the main line sewer the 49 feet to the property line for the Sweden Smorgasbord. AYES, Directors: Forrest, LeVesque, Littleton and Wall. NOES, Directors: Disch. ABSENT, Directors: None. PLANS & SPECIFICATIONS The plans and specifications for replacement PRESENTED FOR BOB of water mains and appurtenances in the Bob ROBERTS AREA W-622 B.I. Roberts area, 35th to Marshall, Harrison Street to Mountain Avenue Job W-622 B.I. Authorization was already given to call for and open bids on this project on February 13th, 1967 at District Office. MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unanimously, the plans and specifications as presented were approved and bids will be called for and opened on February 13, 1967. PLANS & SPECIFICATIONS The plans and specifications for the installation PRESENTED FOR 12" of a 12" water transmission main in Victoria WATER TRANSMISSION Avenue to Belvedere, Job W-634 B.I. were pre- MAIN VICTORIA, CITRUS, sented for approval. MARSHALL, VICTORIA TO BELVEDERE W-634 B.I. Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, the MOTION above described plans and specifications were approved to call for and open bids on February 27, 1967. PLANS & SPECIFICATIONS The Plans and Specifications were presented for PRESENTED FOR 12 INCH the installation of a 12 inch water transmission WATER TRANSMISSION main along Bear Valley Ditch, Palm Avenue to MAIN ALONG BEAR VALLEY Tract 7229, Job W-643 B.I. with bids to be DITCH, PALM TO TRACT called for and opened on February 27, 1967, 7229. District office at 7:30 p.m. MOTION Upon motion by Director LeVesque, duly seconded by Directo~ Disch and carried unanimously, the --~ above plans and specifications were approved and bids will be opened on February 27, 1967. HEMLOCK STREET SEWER Engineer Don Miller reported on investigations SETTLING made to date to determine what may have happened to the sewer line in Hemlock Street where the street keeps settling and the City has filled the places with more and more asphalt, and theists so far have been unsatisfactory. Mr. Miller recommended the use of the T.V. camera method to determine what will have to be done to correct the situation. He reported that the cost would run close to $750.00. Jan. 23, 1967 1221 MOTION Upon motion by Director LeVesque, duly' seconded by Director Wall and carried unanimously, Campbell & Miller were authorized to call for a firm com- mitment from the T. V. Company to do the job. RESOLUTION NO. 970 Resolution No. 970 was presented to accept a CERTIFICATE OF Certificate of Completion on the construction of COMPLETION BASE LINE, water mains and appurtenances in Base Line, VALARIA TEMPLE WATER Valaria, Base Line to Temple, Job W-629 B.I. by MAINS INSTALLATION Michael C. Mize,. Contractor. The Resolution BY CONTRACTOR authorizes the President and Secretary' to MICHAEL C. MIZE execute and record a Notice of Completion. MOTION Upon motion by Director LeVesque, duly' seconded by Director Wall and carried unanimously, Resolution No. 970 was adopted. RECOMMENDED AUTOMATIC The General Manager presented the following auto- STEP RAISES matic step increases and recommended their approval stating all had been approved by the heads of the respective departments at a Staff Meeting. MARK HARDIN Mark Hardin, Utility Crewman - 24A @ $2.12 per hr. to 24B @ $2.23 per hr. effective January 25, 1967. PAT BENNETT Pat Bennett, Biller, from 24A @ $368.00 per month to 24B @ 389.00 per month effective February 1, 1967. REGINALD TILLMAN Reginald Tillman, Utility Crewman, 25A @ $2.23 per hour to 25B @ $2.34 per hour effective February 1, 1967. SIDNEY HILL, Sidney Hill, Utility Crewman, 25A @ $2.23 per hour to 25B @ $2.34 per hour effective February 1, 1967. BILL CASADA, Meter Repairman, 26C @ $2.57 per hour to 26D @ $2.71 per hour, effective February 1, 1967. MOTION Upon motion by Director LeVesque, duly' seconded by Director Disch and carried unanimously, the above recommended step raises were authorized as presented. ADJOURNMENT There being no further business to come before the meeting, adjournment was declared by the President at 11:25 p.m. ,/ ~do~.~~ Secretary APPROVED: ~n W. Littl~toh~ P~e~id6nt EAST SAN BE RNARDINO COUNTY WATER DISTRICT SPECIAL MEETING february 20, 1967 CALL TO ORDER The Special Meeting of the Board of Directors of this District was called to order by the President at 7:30 p.m.