Loading...
HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 02/14/1967 Feb. 14, 1967 1223 EAST SAN BERNARDINO COHNTY WATER DISTRICT REGULAR MEETING FEBRUARY 14, 1967 CALL TO ORDER The President called the meeting to order at 7:30 p.m. stating that the time was closed for receiving any more bids. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, LeVesque, Littleton~ Wall. . Directors Absent: None. Others Present: General Manager-Secretary Rickert; Associate Engineer Cole; Auditor-Treasurer Bishop; Assistant Office Manager Lyons; Commercial Supervisor Isakson; Recording Secretary Dudley; Attorney Farrell; Consulting Engineers Rowe and Miller; Residents from the Browning Road area, Dr. Pleasant., Casimir Zyss, C. Cram, M. Houze, D.Wilburn and Dr. Carmack; Spencer Sparks of Southern California Water Company; Dennis Johnson of Home ]Lumber Company; John Franks of the Free Press; Contractors, Clio Malene(Macco) , Ed Meuer(Highland Sewer Co.) , Delbert Sare(Sare's Pipeline Co.) Tony Howell (Moran-Howell) , Gene Poole and R. E. Waycott(J & B Welding) John Ellis, J. R. Van Valkenburgh; Insurance representatiwas Jerry Lewis and Jack Nicholson. MINUTES There being no additions or corrections to the MOTION minutes of the ]Regular Meeting of January 23, 1967, they were approved as submitted by motion of Director For:_~est, duly seconded by Director Disch and carried unanimously. BID OPENING - WATER The General Manager-Secretary opened and read MAINS & APPURTENANCES the following sealed bids on Job W-622 B.I. BOB ROBERTS AREA Installation of Water Mains and Appurtenances in Bob Roberts area: A. Moran-Howell, Inc. Montclair $75,408.55 B. Royal Pipeline Construction Company, E1 Monte '76,496.68 C. Amick Const:cuction Company, Ontario 54,660.15 D. Wm. B. Long Constructors, Inc. City of Industry 82,599.83 E. J. R. Van Valkenburgh Co. E1 Monte 102,252.00 F. Edmund J. Vadnais, Etiwanda 95,774.15 G. Sare's Pipeline Construction Company, Corona 95,114.71 H. Michael C. Mize S.B. 71,816.42 I. A & P Pipeline Company, Inc. Upland 62,590.50 J. Macco Corporation, Paramount 122,074.50 K. Highland Sewer Construction Company, Highland 63,737.65 Engineer's Estimate $61,000.00 MOTION Upon motion by Director LeVesque, duly seconded 122~4 Feb. 14, 1967 by Director Wall and carried unanimously, the engineers were requested to check all bid proposals and bring back their recommendations. ENGINEER'S REPORT When the Engineers returned after checking the bid proposals, they reported two errors in addition, making the total for Van Valkenburgh Company $102,232.25 and the total for Highland Sewer $63,733.15. The other bids were all in order and the engineers recommended the ac- ceptance of the low bid of Amick Construction Company of Ontario, subject to Legal Counsel and recommended holding the next two low bids of A & P Pipeline and Highland Sewer until the Amick Contract is finalized. MOTION Upon motion by Director Wall, duly seconded by Director LeVesque and carried unanimously, the Contract is to be awarded to Amick Construction Company on their low bid of $54,660.15 subject to the approval of Legal Counsel and the next two low bids are to be held in abeyance until the Contract is signed. PRESENTATION OF BIDS Dick Isakson was called upon to present the ON GROUP LIFE figures received on Employee Group Life Insur- INSURANCE FOR ance from the various companies. EMPLOYEES Bids had been received from 10 bidders repre- senting the following companies: Safeco Manufacturers Penn Mutual Standard(Plans A & B) Pacific National Metropolitan Cal Western Blue Shield Great Western Occidental Great Southern Hancock The total monthly costs ranged from $99.01 to $142.59 and the total yearly costs ranged from $1,188.12 to $1,711.08. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously, all bids are to be referred back to the Committee and Staff to see what further benefits could be considered in view of the wide variation in costs, and report made to the Board Meeting of March 13, 1967. REPORT ON BIDS FOR The Auditor-Treasurer reported on the bids PURCHASE OF PICK-UP which were received on the purchase of a pick-up TRUCK truck as follows: A. Jack Coyle $2,064.40 B. Empire Dodge 1,874.44 C. Garner Ford 2,114.63 D. Lange & Runkel 1,946.41 These are all v-8 engines and all bids were made in accordance with the specifications. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously, the purchase is to be made from Empire Dodge on their low bid of $1,874.44. DISCUSSION BEAR VALLEY Since further discussion of the Bear Valley MUTUAL WATER COMPANY Third Street well, well site, equipment, pipe- 3rd STREET WELL,SITE, line and easements might figure in the Browning EQUIPMENT, PIPELINE Road water main extension and annexation matter, & EASEMENTS it was brought up next for discussion. It was reported that in recent meetings with Messrs Feb. 14, 1967 1225 Anderson, Hinkley and Poppett, the $1130,000 price would include the well, 14.58 acres of land, easements, well equipment and a 24" conductor pipe in place across Highland Avenue at Boulder Avenue, If 4.58 acres of the land where the well is located, plus well, equipment, easement and conductor pipe is desired by the District, the price would be $60,000 and terms for ]payment would be arranged over a period of time to be determined. MOTION Upon motion by Director LeVesque, duly seconded by Director For:rest and carried unanimously, the District is to negotiate for the Bear Valley property subject to the removal of Bear Valley agricultural water users from the transmission line between the well and terminus point on the Bench and arrange for terms over a 5 !fear period and request Bear Valley to give the District first refusal rights on the balance of the property(10 acres) at $4,000.00 per acre. REPORT ON COST STUDIES Much more work had been done to prepare a de- BROWNING ROAD WATER tailed report off costs to the individuals who MAIN EXTENSION had expressed a desire for annexation to the District for water service. There was much more discussion and questions by the residents of the area endeavoring to clarify the whole matter for them. MOTION Motion was made by Director Forrest that the District proceed with the line installation to Browning Road subject to their indication of desire to annex for the service. The motion lost for lack of a second. MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried unanimously, a letter is to be sent to the attention of Mr. Casimir Zyss outlining the deferred water for- mula plan to the land to be served in the future a_nd the minim%lm water formula requirement to those properties desiring service from the District at this time based upon $600..00 per acre or fraction thereof, also explaining the 24 month paymen~:s of water formula cost at the $600.00 per acre or fraction thereof cost to- gether with the main extension costs based upon the front footage figures obtained from the Assessor's maps on all the properties desiring annexation; explanation of the $75.00 service charge and deposit. This letter is to be written before this week end if possible and a report from the Browning Road people on their decision by or before the Board Meeting of February 27th. Copies of the District's cost studies were given to each of the Browning Road people who were in attendance at the meeting. LETTER - CHAPMAN & A letter was read from Chapman & Sprague, At- SPRAGUE REGARDING torneys, assert:Lng damage to Henley's Interiors ASSERTED DAMAGE AT at 25823 Highland Avenue as a result of work . HENLEY'S INTERIORS done at the ent:fance to their property at AS A RESULT OF 25823 Highland Avenue under Contract with Coughlin COUGHLIN CONTRACT Company. Upon the advice of Attorney Farrell, the matter is to be :reported to District's Insurance rep- resentative and a letter sent to Chapman & Sprague denying the claim. 1226 Feb. 14, 1967 MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, a letter is to be sent to Chapman & Sprague denying the claim and a report of the matter sent ~o District's Insurance representative to handle. CHANGE ORDER NO. 1 Change Order No. 1 was presented by Don Miller JAMES U. SEAT, for an additional $98.00 for three necessary CONTRACTOR ON changes to the Contract for the construction CONSTRUCTION OF of the Meter Shop as requested by the building METER SHOP inspector. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, ap- proval was given for the acceptance of Change Order No. 1 on the Contract for the Meter Shop construction and the President was authorized to execute the change order. RESOLUTION NO. 965 Resolution NO. 965 was presented to make deter- MAKING DETERMINATIONS minations, order annexation, establish terms & ORDERING ANNEXATION and conditions of Annexation and describing 1966-11, TIPPECANOE boundaries of Annexation No. 1966-11, Tippecanoe NO. 2 No. 2 which is for sewer service only. This is the final resolution of hearing on this annexation and there were no objections thereto. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, Resolution No. 965 was adopted. RESOLUTION NO. 966 Resolution No. 966 was presented as the final MAKING DETERMINATIONS resolution of hearing, making determinations, & ORDERING ANNEXATION ordering annexation of territory, establish- NO. 1966-10, MILLER ing terms and conditions of annexation and 6940 CONEJO describing exterior boundaries of Annexation No. 1966-10, Miller, 6940 Conejo Drive for sewer service only. MOTION Upon motion by Director Disch, duly seconded by Director LeVesque, and carried unanimously, Resolution No. 966 was adopted. RESOLUTION NO. 971 Resolution No. 971 was presented for acceptance CONVEYANCE OF PIPELINE of a Conveyance of Pipeline Easement from Del EASEMENT FROM DEL Rosa Enterprises(Stubblefield) in Tract 7229 ROSA ENTERPRISES IN TRACT 7229 Upon motion by Director LeVesque, duly seconded MOTION by Director Wall and carried unanimously, Resolution No. 971 was adopted. RESOLUTION NO. 972 Resolution No. 972 was presented to Initiate INITIATING ANNEXATION Annexation No. 1966-8, Inland Empire Invest- NO. 1966-8, INLAND ment Company, for water service only. LAFC EMPIRE INVESTMENT approval of boundaries has been received. COMPANY MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unani- mously, Resolution No. 972 was adopted. RESOLUTION NO. 973 Resolution No. 973 was presented to Initiate INITIATING ANNEXATION Annexation No. 1966-9, McDaniel Properties No. NO. 1966-9 MC DANIEL 2 between 3rd and 5th Streets east of Sterling PROPERTIES NO. 2 Avenue for water and sewer service. LAFC has given approval of boundaries. MOTION Upon motion by Director Disch, duly seconded by Director LeVesque and carried unanimously, Resolution No. 973 was adopted. Feb. 14, 19,57 1227 RESOLUTION NO. 974 Resolution N0. '974 was presented to Initiate INITIATING ANNEXATION Annexation No. 1966-12, Lester Diversified NO. 1966-12 LESTER Tract No. 7408 on Lynwood between Sterling and DIVERSIFIED TRACT Arden Avenue for water and sewer serw[ce. LAFC NO. 7408 on LYNWOOD has given approval of boundaries. MOTION Upon motion by ]Director LeVesque, duly seconded by Director Disch and carried unanimously, Resolution No. !374 was adopted. RESOLUTION NO. 975 Resolution No. !375 was presented to Initiate INITIATING ANNEXATION Annexation No. 1966-13, Lee & Houplin, 7101 NO. 1966-13, LEE & and 7168 Conejo Drive for sewer service only. HOUPLIN LAFC has given approval of boundaries.. MOTION Upon motion by Director Disch, duly seconded by Director Wall[ and carried unanimously, Resolution No. 975 was adopted. RESOLUTION NO. 976 Resolution No. 976 was presented to Initiate INITIATING ANNEXATION Annexation No. i[966-14, Payne Body Shop and NO. 1966-14, PAYNE Service Station for sewer service only. LAFC BODY SHOP & SERVICE approval of~boundaries has been received. STATION MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unanimously, Resolution Nol !)76 was adopted. RESOLUTION NO. 977 Resolution No. !)77 was presented to release the RELEASE OF LIEN lien. against the property of Vernie Austin at VERNIE AUSTIN, 7925 7925 Boulder Aw~nue, Highland, as he has paid BOULDER AVENUE $1,049.90 in fu~l. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, Resolution No. !)77 was adopted. RESOLUTION NO. 978 Resolution No. !)78 was presented for acceptance CONVEYANC~ OF PIPELINE of a Conveyance of Pipeline Easement from Meyer EASEMENT FROM SACK & and Norma Sack and Irving and Edith Shuman. SHUMAN Upon motion by Director Disch, duly seconded by MOTION Director LeVesque and carried unanimously, Resolution No. !)78 was adopted. DISCUSSION BEAR VALLEY The General Manager reported that Bear Valley WATER STOCK SPLIT Mutual Water Co~any is spinning off the water company from the land development operation. There are those in favor of it and the City of Redlands as well as other Mutuals are opposed to the spin off.. It was reported that if the spin off occurred, the assessments per share would probably increase from 2 to 4 times the present average cost of 50 cents per share over the last 10 years. MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unanimously, Manager Rickert was instructed to attend the Bear Valley Mutual meeting and vote the District's shares ownership against the spin off. LETTERS REGARDING A letter was read from the San Bernardino County PRADO DAM REGIONAL Regional Parks Department and one from the State PARK Department of Water Resources regarding a revised Prado Regional Park plan together with a master development plan for the park. MOTION Upon motion by Director Disch, duly seconded by 1228 Feb. 14, 1967 Director LeVesque and carried unanimously, the letters are to be acknowledged, the matter dis- cussed with Attorney Green and copies of the letters and accompanying material are to be made for each Director to study. Discussion of the matter is then to be put on the agenda of the next regular meeting of the Board of Directors, February 27, 1967. CORRESPONDENCE - A letter was presented from the Feather River FEATHER RIVER PROJECT Project Association stating a new name has been ~ ASSOCIATION NAME adopted which better signifies the many activi- CHANGE ties therefore the new name is California Water Resources Association. For information only, no action~necessary. S.B.V.M.W.D. WATER A Water Progress Memo No. 11 from the San PROGRESS MEMO NO. 11 Bernardino Valley Municipal Water District was read which was in the form of Resolution No. 328, declaring the Regular Meetings of their Board of Directors will be held at 2:00 p.m. on the first and third Mondays of each month at their~office. No action was necessary or taken on this matter. REPORT SEWER COST Engineer Don Miller was called upon for his STUDY HIGHLAND AVENUE report on the sewer cost study for installation EAST OF ARDEN of sewer lines in Highland Avenue or an ease- ment on the north side of Highland Avenue from Arden Avenue to Eucalyptus or 350 feet east of Eucalyptus. The cost would be about the same whether constructed in easement or Highland Avenue right of way. If constructed just to Eucalyptus Street the cost would be $7,610.00 and if taken approximately 350 feet farther east the total cost would be $10,460.00. It was recommended '~ the extension be made to 350 feet east of Eucalyptus because of the business properties existing east of Eucalyptus. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, specifications are to be prepared and bids called for and opened at District office on March 13, 1967 Board Meeting at 7:30 p.m. for extension alternate plan 2, $10,470.00 to 350 feet east of Eucalyptus. REPORT ON T.V. STUDY Engineer Don Miller also reported on his con- OF SEWER COLLECTION firmation of price for the T.V. study of the LINE IN HEMLOCK STREET sewer collection system in Hemlock Street in IN THE NORTH SAN the Foothill Vista Development. The 698 foot BERNARDINO AREA section from Station 1570 to 2268 would be $500 and with the Video tape, $675.00. The 1000 feet more length would be $600.00 plus the Video tape, $825.00. MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unanimously, authorization was given to arrange for the 1000 foot sections with the Video tape by T.V. ~ at a cost of $825.00. REPORT ON ANALYSIS OF The General Manager reported that nothing COST OF SEWER SERVICE further can be accomplished about discussing UNDER JOINT POWERS the reduction of sewer payments to the City of AGREEMENT WITH CITY San Bernardino until an opinion and study is OF SAN BERNARDINO received from Attorney Wilson's office. No action taken. GENERAL SEWER DISCUSSION - LEGAL MATTERS Attorney Farrell reported that the Coopers on COOPER ABATEMENT eb. 14, 1967 1229 Foothill Drive are abandoning their house. He cautioned that District just be sure no one occupies the house. A Notice of Pendency of Action and Abatement have been filed and he stated District could take a Stipulat.~d Judgment. GRACE EASTUP Attorney Farrell also stated that a Default has been entered against Mrs. Eastup. LETTER - EDITH FUNK A letter was read from Mrs. Edith Funk of 7174 ASKING FOR 90 DAY Tippecanoe Strest, asking for a 90 day exten- EXTENSION FOR SEWER sion of time in which to connect her property CONNECTION to District sew.ar facilities. MOTION Upon motion by Director LeVesque, duly seconded by Director Disch, a 90 day extension from this date was granted to Mrs. Edith Funk in which to connect her property to District sewer. LETTER - SAM WOLL A letter from Mr. Sam Woll of 7231 Palm Avenue ASKING FOR 90 DAY was read. He stated the property is for sale EXTENSION FOR SEWER and if sold, th.~ house would be demolished. He CONNECTION also stated that.if it is not sold within 90 days he will then connect it to the District's sewer facilities. MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unanimously, Sam Woll was granted a 90 day extension of time from this date in which to connect his property at 7231 Palm Aw~nue, Highland, to the District's sewer facilitie~. MANAGER'S REPORT - The General Manager reported regarding Jack WIDMEYER SYSTEMS Widmeyer's requ.~st for the District to acquire REPORT his water syste]ns on Perris Hill and on the knoll on Orange Street north of Highland Avenue. A letter was written to the Public Utilities Commission by W. P. Rowe & Son in connection ~ith their study of the Widmeyer System, to determine if the system is under the jurisdic- tion of the Public Utilities Commission. Their reply was that such a determination could not be made by correspondence or by telephone. Such determination would only be made if the owner of the water system or water users would request such public hearing. ~A letter was then read to the Board from Attorney Farrell advising the District of the procedure to be followed. MOTION Upon motion by ]Director Disch, duly seconded by Director LeVesque and carried unanimously, District is to follow the advice of Legal Counsel in regard to this matter. CHANGE ORDER NO. 1 Contract Change Order No. 1 was presented to COUGHLIN COMPANY cover replacement of a defective Tee at the 6 BEAR VALLEY DITCH inch drain in Job W-620 B.I. Major Water Trans- JOB mission Mains - Foothill System - Bear Valley Ditch - Orange Street to Palm Avenue in the amount of $469.]3. District will pay this amount on the contract, then bill Waterco for the defective part and labor to install plus costs to District to handle. MOTION Upon motion by ]Director LeVesque, duly seconded by Director Wall and carried unanimously, Change Order No. 1 on the Coughlin Contract was authorized. 1230 Feb. 14, 1967 UPPER SANTA ANA RIVER A bill for 1967 dues in the amount of $180.00 WATER COORDINATING has been received from the Upper Santa Ana COUNCIL STATEMENT River Water Coordinating Council. FOR 1967 DUES Upon motion by Director LeVesque, duly seconded MOTION by Director Forrest and carried unanimously, the membership dues of $180.00 were authorized for payment to the Upper Santa Aha River Water Coordinating Council. RESOLUTION NO. 979 Resolution No. 979 was presented to accept a NOTICE OF COMPLETION Certificate of Completion signed by Associate COUGHLIN COMPANY Engineer Cole certifying to the completion of CONTRACT JOB W-620 the Major Water Transmission Mains - Foothill System - Bear Valley Ditch, Orange Street to Palm Avenue, Job W-620 B.I. and authorize the President and Secretary to execute and file a Notice of Completion with the County Recorder. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried by unanimous roll call vote, Resolution No. 979 was adopted. RESOLUTION NO. 980 Resolution No. 980 was presented to accept a NOTICE OF COMPLETION Certificate of Completion signed by Associate PARKING LOT, KRUGER Engineer Cole certifying to the completion of PAVING COMPANY the paving of the parking lot on Del Rosa Avenue south of Base Line across from the Main office, Job W-637, and authorize the President and Secretary to execute and file a Notice of Completion with the County Recorder. MOTION Upon motion by Director Wall, duly seconded by Director Disch and carried unanimously by roll call vote, Resolution No. 980 was adopted. RESOLUTION NO. 981 Resolution No. 981 was presented to accept a NOTICE OF COMPLETION Certificate of Completion signed by Joseph A. BYRON JACKSON CONTRACT Rowe of W. P. Rowe & Son certifying to the PLANT 33 BOOSTER PUMP completion of the contract for installation of Booster Pumps at Plant No. 33 at Marshall and Sterling and authorizes the President and Secretary to execute and file a Notice of Completion with the County Recorder. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried by unanimous roll call vote, Resolution No. 981 was adopted. MEETING SBVMWD WITH , The General Manager reported on a meeting held DEPARTMENT OF WATER between the San Bernardino Valley Municipal RESOURCES Water District and the Department of Water Resources on Basin Management and other related matters. Jack Beaver and Louis Fletcher repre- sent the Valley District. The various entities have engineers to participate in the meetings and the City of San Bernardino has hired W. P. Rowe to represent them on a share cost basis with other agencies who would like him present representing them. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, the District is to determine if the City of San Bernardino would share W. P. Rowe as engineer and pay him on a 50-50 basis. If so, the County Water District would pay their propor- tionate share. COUNTY WATER DISTRICTS The Chairman and Directors of different water ASSOCIATION OF SAN Districts of San Bernardino County were invited BERNARDINO COUNTY to a meeting to serve as a Steering Committee Feb. 14 & Feb. 27, 1967 1231 for the organization of the County Water Districts Association of San Bernardino County and their opinion was that the delegate to the organization should be a member of the Board of Directors with an alternate to be a staff member. He also announced that there would be a $20.00 initial membership fee. ii MOTION Upon motion by Director LeVesque, duly seconded by Director Ditch and carried unanimously, the $20.00 membership fee to the County Water Districts Association of San Bernardino County ~i was authorized. MOTION Upon motion by Director LeVesque, duly seconded by Director Ditch and carried unanimo~sly, Director Wall w~s appointed as the delegate to represent this District to the County Water Districts Association of San Bernardino County and Manager Rickert was appointed as the alternate. MEETING WITH It was suggested that the District should try to SOUTHERN CALIFORNIA get in touch with the Southern California Water WATER COMPANY Company for further negotiations. MOTION Upon motion by Director Forrest, duly seconded by Director LeWasque and carried unanimously, the General Manager was authorized to write to Mr. Philip Welsh of the Southern California Water Company to set up a luncheon meeting to discuss negotiations toward the possible pur- chase of the So'athern California Water Company. ADJOURNMENT There being no further business to come before the meeting, adjournment was declared at 12:10 a.m. ~~-H a/z o~1 d~G~.' ~c k~/r t~, S~e ~r e aery Board of Directors APPROVED: ~ W. Littleton, President~ii~l~i ~ .~, ~'"~'.~ ~ /~.? ~ ~ EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING FEBRUARY 27, 1967 CALL TO ORDER The President called the meeting to order at 7:30 p.m. stating the time was closed for receiving any more bids. i PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Ditch, Forrest, LeVesque, Littleton and Wall. Directors Absent: None. Others Present: General Manager-Secretary Rickert; Associate Engineer Cole; Auditor- T:ceasurer Bishop; Assistant Office Manager Lyons; Commercial Supervisor