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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 02/27/1967 Feb. 14 & Feb. 27, 1967 1231 for the organization of the County Water Districts Association of San Bernardino County and their opinion was that the delegate to the organization should be a member of the Board of Directors with an alternate to be a staff member. He also announced that there would be a $20.00 initial membership fee. ii MOTION Upon motion by Director LeVesque, duly seconded by Director Ditch and carried unanimously, the $20.00 membership fee to the County Water Districts Association of San Bernardino County ~i was authorized. MOTION Upon motion by Director LeVesque, duly seconded by Director Ditch and carried unanimo~sly, Director Wall w~s appointed as the delegate to represent this District to the County Water Districts Association of San Bernardino County and Manager Rickert was appointed as the alternate. MEETING WITH It was suggested that the District should try to SOUTHERN CALIFORNIA get in touch with the Southern California Water WATER COMPANY Company for further negotiations. MOTION Upon motion by Director Forrest, duly seconded by Director LeWasque and carried unanimously, the General Manager was authorized to write to Mr. Philip Welsh of the Southern California Water Company to set up a luncheon meeting to discuss negotiations toward the possible pur- chase of the So'athern California Water Company. ADJOURNMENT There being no further business to come before the meeting, adjournment was declared at 12:10 a.m. ~~-H a/z o~1 d~G~.' ~c k~/r t~, S~e ~r e aery Board of Directors APPROVED: ~ W. Littleton, President~ii~l~i ~ .~, ~'"~'.~ ~ /~.? ~ ~ EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING FEBRUARY 27, 1967 CALL TO ORDER The President called the meeting to order at 7:30 p.m. stating the time was closed for receiving any more bids. i PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Ditch, Forrest, LeVesque, Littleton and Wall. Directors Absent: None. Others Present: General Manager-Secretary Rickert; Associate Engineer Cole; Auditor- T:ceasurer Bishop; Assistant Office Manager Lyons; Commercial Supervisor 1232 Feb. 27, 1967 Isakson; Recording Secretary Dudley; Attorney Farrell; Consulting Engineer Rowe; John Franks of the Free Press; Spencer Sparks of Southern California Water Company; Casimir Zyss and Wally Wilburn of Browning Road; Contractors Delbert J. Sare, Robert Berard, Ed Meyers and Michael Mize. MINUTES The President inquired if there were any additions or corrections to the minutes of the Regular Meeting of February 14, 1967 and the Special Meeting of February 20, 1967. MOTION There being none, motion was made by Director LeVesque, duly seconded by Director Forrest and carried unanimously, to approve the minutes of both meetings as submitted. BID OPENING - WATER The Secretary opened and read the sealed bids TRANSMISSION MAIN for the installation of 12" water transmissioh VICTORIA, CITRUS, main, Victoria Avenue, Citrus Avenue to Marshall MARSHALL W-634 B.I. and Marshall, Victoria to Belvedere known as Job W-634 B.~.as follows: A. Wm. B. Long Constructors, Inc. $20,333.00 City of Industry B. Montclair Sewer Construction Company, Ontario 27,421.00 C. Moran-Howell, Inc. Montclair 16,752.00 D. Edmond J. Vadnais, Etiwanda 16,526.00 E. J. L. Scott Company, Anaheim 10,602.00 F. Highland Sewer Construction Company, Highland 15,974.35 G. Michael C. Mize, San Bernardino 13,565.00 H. Sare's Pipeline Construction Company, Corona 16,327.20 I. Royal Pipeline Construction Company, E1 Monte 14,557.22 Engineer's Estimate $22,500.00 BID OPENING - WATER The Secretary opened and read the sealed bids TRANSMISSION MAIN for the installation of 12" water transmission ALONG BEAR VALLEY main along Bear Valley Ditch road from Palm DITCH ROAD, PALM Avenue to Tract 7229(Stubblefield) known as AVENUE TO TRACT 7229 Job W-643 B.I. as follows: A. D. J. Hallgren, Rocklin, Calif. $3,620.00 B. Amick Construction Company Ontario 7,451.00 C.. Montclair Sewer Construction Company, Ontario 6,730.00 D. Moran-Howell, Inc. Montclair 5,590.00 E. J. L. Scott Company, Anaheim 5,980.00 F. Royal Pipeline Construction Company, E1 Monte 8,983.00 G. Michael C. Mize, S. B. 10,556.00 Engineer's Estimate $10,000.00 MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unanimously, all bid proposals were referred to the engineers for their check and recommendations. Feb. 27, ]-967 RECOMMENDATION OF The Engineers reported that all bid proposals ENGINEERS ON VICTORIA were fQund to b~ correct and recommended the & MARSHALL acceptance of tlhe low bid of J. L. Scott TRANSMISSION MAINS Company of Anaheim in the amount of $10,602.00 subject to the approval of Legal Counsel. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, the bid was awarded to J. L. Scott on their low bid subject to the approval of Legal Counsel. ENGINEERS The engineers r.~ported all bids were figured RECOMMENDATION BEAR correctly except Amiek>Construction Company VALLEY DITCH MAIN which should be $7,461.00, a ten dollar error, TO TRACT 7229 however, they r.~commended the acceptance of the low bid of D. J. Hallgren of Rocklin, California in the amount of $3,620.00 subject to the approval of Legal Counsel and recommended hold- ing the next two low bids of Moran-Howell, Inc. and J. L. Scott Company. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, the contract was awarded to D. J. Hallgren on his low bid and the next two low bids are to be held until the Contract is signed, all subject to the approval of Legal Counsel. BROWNING ROAD The President noted Mr. Zyss representing the DECISION Browning Road residents was in attendance, therefore asked if the residents of Browning Road had come to any decision regarding water supply for their area. Mr. Zyss reported they had held a meeting at which 7 out of ~3 property owners were present. They again discussed the propositions and the letter which Mr. Rickert had mailed to each of the people who originally signed the request for annexation. The 7 voted unanimously to accept Southern California Water Company's offer, MOTION Upon motion by ]Director Forrest, duly seconded by Director LeVesque and carried unanimously, the Browning Road main extension matter is to be tabled indefinitely but made a part of the record through these minutes. MR. JIM CANNING OWNER The President called upon Mr. Jim Canning, owner OF EMPIRE DODGE MOTORS of Empire Dodge Motors who explained 'that an PP. ESENT error had been made in submitting their bid as the freight charge had not been included in the figures of the bid which should make their price $153.00 higher. He offered to absorb the $53.00 if the District would pay the extra $100. This, however, would not leave him low bidder as he understood. He did not want to sell the Dodge truck that badly. A purchase order had been issued to i~is company for the purchase of the truck which is as binding as an official contract. Legal Counsel advised that legally Empire Dodge contracted to supply the truck for $1,874.44 and a letter from them previously acknowledged the purchase and accepted it. The matter was discussed at great length and finally MOTION a motion was made by Director Forrest, duly seconded by Director Disch, that Empire Dodge Motors be required to furnish to the ]District the Dodge Pick-'~p truck as specified and at the price quoted, $1,874.44. 1234 Feb. 27, 1967 The motion carried by the following roll call vote: AYES, Directors: Disch, Forrest and LeVesque NOES, Directors: Littleton and Wall. ABSENT, Directors: None. MOTION Upon motion by Director Forrest, duly seconded by Director LeVesque and carried unanimously, whenever we call for bids on moving vehicles and manufactured articles, that we have specifications drawn up and sent to prospective bidders by Registered letter to avoid problems. Director Forrest also suggested that the staff check with other entities to learn their pro~ cedures for obtaining bids and their specifi- cations. CHANGE ORDER NO. 2 The General Manager presented Change Order No. COUGHLIN COMPANY 2 on the Coughl±n Company contract for the in- CONTRACT WATER MAIN stallation of water transmission main along TRANSMISSION ALONG Bear Valley Ditch from Orange Street to Palm, BEAR VALLEY DITCH replacing Change Order No. 1 approved by Board FROM ORANGE STREET action February 14, 1967 as there was an error TO PALM of $50.23, making the correct amount of the Chan~e Order $419.10 instead of $469.33. MOTION Upon motion by Director Wall, duly seconded by Director LeVesque and carried unanimously, the corrected Change Order No. 2 was accepted. PRESENTATION OF Auditor-Treasurer Bishop was called upon to FINANCIAL STATEMENT offer any explanations or comments regarding FOR MONTH OF JANUARY the Financial Statement of the Water and Sewer 1967 WATER AND Divisions for the month of January, 1967. SEWER DIVISIONS APPROVAL OF The following warrants were submitted for the WARRANTS scrutiny and approval of the Directors: WATER DIVISION #1136 - 1273 (General) $112,118.32 9627 - 696 (Payroll) 15,224.37 $127,342.69 SEWER DIVISION # 93 - #107 $85,637.35 BOND FUND #265 $19,073.26 MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, the warrants were approved as submitted. DISCUSSION PRADO A letter was read from Attorney Green stating REGIONAL PARK PLAN the new Prado Regional Park Plan should have the endorsement of the East San Bernardino County Water District. A letter from the San Bernardino County Regional Parks director enclosed an eleven page Prado Regional Park Water Use and Treatment folder which will be duplicated and sent to all di- rectors. MOTION Upon motion by Director LeVesque, duly seconded by Director Disch and carried unanimously, authorization was ~iven:for a Resolution to be drawn up and presented at the March 13th Board Meeting for this District's endorsement of the new Prado Regional Park Plan. GENERAL WATER DISCUSSION - LETTER - ATTORNEY WILSON A letter from Attorney Wilson was read regard- ing the money market and he sent two enclosures Feb. 27, 1967 which he felt would be interesting. They will be duplicated and mailed to each director. BROCHURE ON AWWA 87th A brochure was passed around for the Directors ANNUAL CONFERENCE to see regarding the 87th Annual Conference JUNE 4-9, 1967 of the American Water Works Association to be ATLANTIC CIT~ held in Atlantic City, New Jersey June 4th through 9th, 1967. MOTION Upon motion by Director Forrest, duly seconded by Director LeVesque and carried unanimously, authorization was given for any director and the Manager to attend if desired. LETTER CALIFORNIA A letter was read from the office of the District DIVISION OF HIGHWAYS Engineer of the State Department of Public Works, Division of Highways, District 8, announcing a Public Hearing to discuss the proposed freeway alignment of Route 18 between Route 30 and Interstate 10 to be held at 1 p.m. on Monday, March 20 in the Pacific High School Auditorium, 1020 Pacific Avenue, San Bernardino. Copies of the map will be made and sent to directors for reference. LETTER WAYNE E. ARNOLD A letter was read from Mr. Wayne E. Arnold REFUND REQUEST FOR stating that freeway routing(Crosstown) will DEPOSITS absorb six of his lots on which he paid for sewer connection and permit fee, water meter and service deposits. He asks for refund of the amounts paid. Since it was determined that it will be several years before the Freeway work will begin in his area, it was moved by Director MOTION LeVesque, duly seconded by Director Wall and carried unanimously, the District denies any action on this matter at this time as it is too previous. LETTER SANTA ANA RIVER A letter was read from the Santa Ana River BASIN REGIONAL WATER Regional Water Quality Control Board announcing QUALITY CONTROL BOARD a meeting or Public Briefing on Salt Balance Investigation Upper Santa Aha River Basin at 9:30 a.m. February 28, 1967 in the Riverside City Public Library Auditorium in Riverside. This was for information only in case anyone should wish to attend. CORRESPONDENCE - GARNER A letter was read from Garner, Tee, Tracadas & TEE, TRACADAS & TROY Troy, asking for a water letter to be presented WATER LETTER REQUEST to the Planning Commission for Tract 7386, on TRACT 7386 LaPraix Street south of Pacific Street. The General Manager pointed out it would require considerable extension of both water mains and sewer lines to serve the tract. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, the letter is to be answered in the affirmative, giving authorization. RESOLUTION NO. 982 - Resolution No. 982 was presented for acceptance ACCEPTING CONVEYANCE OF A Conveyance of Pipeline Easement from the OF PIPELINE EASEMENT San Bernardino Unified School District for water FOR JENNIE NOYES main extension at the Jennie Noyes ThomPson THOMPSON ELEMENTARY Elementary School. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, Resolution No. 982 was adopted. 1236 Feb. 27, 1967 RESOLUTION NO. 983 Resolution No. 983 was presented for acceptance CERTIFICATE OF of a Certificate of Completion from Campbell COMPLETION BY TRI & Miller and W. P. Rowe & Son of the sewer CITY HIGHLAND SEWERS collection line installed in the alley south of Highland Avenue east of Elmwood Road by Tri-City Highland Sewers and the President and Secretary were authorized to execute and file Notice of Completion. MOTION Upon motion by Director LeVesque, duly seconded by Director Wall and carried unani- ~ mously, Resolution No. 983 was adopted. GENERAL SEWER DISCUSSION CORRESPONDENCE - A letter was read from the State of California SANTA ANA RIVER Resources Agency, the Santa Ana River Basin REGIONAL WATER Regional Water Quality Control Board advising QUALITY CONTROL potential applicants of Federal Construction Grants for Water Pollution Control Facilities, 1967-68 Grant Applications. This was presented for information only. APPLICATION OF CITY An Application of the City of San Bernardino for OF SAN BERN~RDINO FOR Technical Assistance under Section 301 of Public TECHNICAL ASSISTANCE Law 89-136 to Economic Development Commission UNDER SECTION 301 OF accompanied by a Feasibility, Planning and PUBLIC LAW 89-136 TO Developmental Study of Potential Sewerage ECONOMIC DEVELOPMENT Systems in the San Bernardino area was presented COMMISSION and discussed at some length. The District has its own master sewer plan and it was felt that it would be duplication for their study to come into the East San Bernardino County Water District. 'It was also suggested that possibly the District should meet with them to see what their objectives are and see if this District could apply for some of the government money "~ for updating their master sewer plan. Maybe the District's master plan should be made available to them. MOTION Upon motion by Director Forrest, duly seconded by Director LeVesqu~, the District was not to participate in this. The following roll call vote lost the motion: AYES, Directors: Forrest and LeVesque NOES, Directors: Disch, Littleton and Wall. ABSENT, Directors: None. It was then suggested that the General Manager find out what the City's plan is and then determine what District should do. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, the staff and any board members available were authorized to investigate further from the City of San Bernardino regarding the proposed study and that we inform them of our study made in 1956 along with any other pertinent information and report back to the Board on ~"~ March 27th. REPORT ON SERVICE AREA Mr. Merle Davidson dropped in to the Board NO. 58 FIRE Meeting to report on the hearing before the PROTECTION County Supervisors on the County Service area 58 in connection with the Fire Protection for the east portion of the valley. The Supervisors have called for an election on May 16 and that all information should be in by March 14th. He reported that the budget for operation would be approximately $134,000.00, well within the 40 cent tax base. No action required or taken. Feb. 27, 1967 1237 LETTER - KEN JOHNSON A letter from ~[r. Ken Johnson was read, ex- REGARDING SEWER plaining sewer lateral damage at 6380 Denair, LATERAL DAMAGE damaged during the installation of the water mains in Stubb]efield's Mountain Shadows de- velopment, Tract 7233. After thorough investigationi it appears the repair bills are the responsibility of the District. The damage was repaired by Mr. Johnson at a cost of $200.92. The General Manager recommended reimbursement to Mr. Johnson. MOTION Upon motion by Director LeVesque, duly seconded by Director Forrest and carried unanimously, the District will reimburse Mr. Johnson $200.92 for the repair. MANAGER'S REPORT - REPORT ON PANTZER The General Manager reported that the Pantzer's ANNEXATION CORWIN are interested in annexing 7.18 acres at the WELL IRRIGATION BY southwest corner of Pacific and LaPraix approxi- AGREEMENT mately 5 acres on Base Line between LaPraix and Boulder Avenue for future development and service of water and sewer from the District. They will dedicate enough shares of stock in the Corwin Well to meet the District's water formula. The District would then purchase the balance of their water stock in the Corwin well and pay them for the water shares over and above the water formula requirement and then serve irrigation water to them by Agreement such as we have used in other similar cases. If we acquire and purchase this water stock, it will give us 23 out of 30 days in the Corwin Well. NOTICE OF ELECTION A notice was read stating there will be an ASSOCIATION OF SAN election of officers of the Association of San BERNARDINO COUNTY Bernardino County Water Districts at a meeting WATER DISTRICTS to be held March 6, 1967 at the Holiday Inn, San Bernardino at 11:30 a.m. A copy of the minutes of the last meeting is to be imade for .~ Director Wall who is the delegate for this District. RESOLUTION NO. 984 Resolution No. 984 was presented for acceptance CERTIFICATE OF of a Certificate of Completion submitted by COMPLETION SEWER Campbell & Miller and W. P. Rowe & So~n for the COLLECTION RELOCATION completion of the relocation of sewer collection WEST OF DEL ROSA line in Crosstown Freeway right of way west of AVENUE Del Rosa Avenue by Robert Simon, Contractor, and authorization was requested for execution of Notice of Completion by President and Secretary for recording. MOTION Upon motion by Director LeVesque, dully seconded by Director Wall and carried unanimously, Resolution No. 984 was adopted. NEED FOR 12" WATER The General Manager and Associate Engineer ex- MAIN IN HIGHLAND plained the need for a 12" water transmission AVENUE FROM STERLING main in Highland Avenue west from Sterling to TO DEL ROSA AVENUE Merito on the north side, then crossing to the south side alon~ Highland Avenue to Del Rosa Avenue. The estimated cost is $16,000.00. This line was considered under the Water Revenue Bond projects. Approval was asked to design the line described. MOTION Upon motion by Director Wall, duly seconded by Director Disch and carried unanimously, approval Feb. 27 and Mar. 13, 1967 was given for the engineers to design the above described project and present plans for Board approval March 27, 1967. T.V. RECEPTORS ASKING The General Manager reported that T.V. Receptors TO SET TWO 20 FOOT have asked permission to set 2 poles 20 feet POLES FOR PART OF above ground on the southwest side of the TttEIR CABLE District property. The District previously indicated by Board action that the lines should be carried underground and this is still recommended. Since that action had already been taken, no further action is necessary and the lines are to be underground. B&PWC USE OF DISTRICT The General Manager reported that Recording OFFICE FOR NOMINATING Secretary Dudley asked permission for the COMMITTEE WORK Nominating Committee of the San Bernardino Business & Professional Women's Club of which she is Chairman, to use the District office and phones the evening of Thursday, March 2nd. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, permission was given for the use of the office and phones by the Business & Professional Women's Club Nominating Committee Thursday evening, March 2nd. ADJOURNMENT There being no further business to come before the meeting, adjournment was declared at 10:55 p.m. / Harold G./Rickert~ Secretary Board of'Directors APPROVED:  n W. Littleton, President EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR MEETING MARCH 13, 1967 CALLLTO ORDER ~he President called the meeting to order at 7[:3~ p.m. and declared the time closed for receiving bids. PLEDGE OF ALLEGIANCE All those present joined in the Pledge of Allegiance to the Flag of the United States of America. ROLL CALL Directors Present: Disch, Forrest, LeVesque, Littleton and Wall. Directors Absent: None. Others Present: GeneralManager-Secretary Rickert; Associate Engineer Cole; Auditor- Treasurer Bishop; Assistant Office Manager Lyons; Commercial Super- visor Isakson; Recording Secretary Dudley; Attorney Farrell; Con- sulting Engineers Rowe and Miller; Mr. M. T. Baxter with Penetryn Western; John Franks of the Free