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Home My WebLink AboutAgenda Packet - EVWD Board of Directors - 08/09/2005 ....... r\nl'l\ East Valley t' " V Water District 3654 IllGHLAND AVE., SUITE #12, HIGHLAND, CA REGULAR BOARD MEETING August 9,2005 2:00 P.M. AGENDA "In order to comply with legal requirements for posting of agenda, only those items filed with the District Secretary by 10:00 a.m. on Wednesday prior to the following Tuesday meeting not requiring departmental investigation, will be considered by the Board of Directors". CALL TO ORDER PLEDGE OF ALLEGIANCE I. Approval of Agenda 2. Public Comments CONSENT CALENDAR 3. Approval of Board Meeting Minutes for July 12, 2005 'W' 4. Approval of Special Board Meeting Minutes for July 22, 2005 5. Approval of Board Meeting Minutes for July 26, 2005 6. Accounts Payable Disbursements: Accounts Payable Checks 202586 through 202746 were distributed July 22, 2005 through August 3,2005 in the amount of $1,165,308.78. Payroll Checks for period ended July 22, 2005 and included checks and direct deposits, in the amount of $122,095.07. Total Disbursements for the period were $1,287,403.85. OLD BUSINESS 7. Radon RulelPerchlorate Rule Update (General Manager) 8. Headquarters Project Review and Update (General Manager) NEW BUSINESS 9. Founding Member Appreciation Presentation to the Board of Directors, General Manager, and East Valley Water District from Susan Longville (Water Resources Institute) 10. Discussion and Possible action regarding October 1, 2005 Insurance Renewal Planning Proposal from Croydon Risk Consultants. W' 11. Discussion and Possible action regarding Authorization to add Delinquent and Non-Paid Charges to annual Property Taxes (Resolution 2004.22) ~. 12. Discussion and Possible action regarding proposed Amendment No. 4 to the Sterling Pipeline Project agreement between East Valley Water District and CDM 13. Discussion and Possible action regarding request for Resolution and nomination support from Glen Peterson to serve as Vice President of the Association of California Water Agencies 14. Directors' fees and expenses for July 2005 REPORTS 15. General Manager's Report 16. Quarterly Investment Report ending June 30, 2005 17. Seven Oaks Dam Water Quality Update 18. Oral Comments from Board of Directors CORRESPONDENCE 19. Letter of appreciation to East Valley Water District from Robert S. Kintner (Junior University) for bottled water 'donation ~ MEETINGS 20. Discover Highland Night, Highland Village Plaza, September 10,2005 21. ACW A Region Event and Seawater Desalination and Solar Partnership Program, Laguna Cliffs Marriott Resort, Dana Point, September 14-15, 2005 CLOSED SESSION 22. CONFERENCE WITH REAL PROPERTY NEGOTIATOR [Government Code Section 54956.8] Property: 27+/- Acres of Vacant Land South of Highland Ave, West of Central Ave San Bernardino County, California APN: 1191-251-01,03,04 Party with whom District will negotiate: State of California -., Party who will be negotiating on behalf of the District: Under Negotiation: Robert Martin/Jim Cimino Price and Terms of Payment 2 23. CONFERENCE WITH REAL PROPERTY NEGOTIATOR [Government Code Section 54956.8] ~ Property: Party with whom District will negotiate: Party who will be negotiating on behalf of the District: Under Negotiation: 24. CONFERENCE WITH REAL PROPERTY NEGOTIATOR [Government Code Section 54956.8] Property: Party with yrhom District will negotiate: "'"' Party who will be negotiating on behalf of the District: Under Negotiation: . 25. CONFERENCE WITH LABOR NEGOTIATOR [Government Code Section 54957.6(a)] District Negotiator: Employee Organization: ANNOUNCEMENT OF CLOSED SESSION ACTIONS ADJOURN 4.3 Acres of Vacant Land Located North of 5th Street, East of the 30 Freeway Highland, CA APN: 1201-341-07 Mission Development Robert Martin/Jim Cimino Price and Terms of Payment 4.56 Acres of Vacant Land Located at Del Rosa and 6th Street, San Bernardino, CA APN: 2769-211-34 Thomas Riach Currey Property Robert Martin/Jim Cimino Price and Terms of Payment General Manager S.B.P.E.A. Pursuant to Government Code Section 54954.2(a), any request for a disability-related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above- agendized public meeting should be directed to the District's Administrative Assistant at (909) 885-4900 at least 24 hours prior to said meeting. WI o ~ _ Subiect to ADDroval EAST V ALLEY WATER DISTRICT REGULAR BOARD MEETING JULY 12, 2005 MINUTES The meeting was called to order at 2:05 p.m. by Vice President Sturgeon. Ron Buchwald led the flag salute. PRESENT: Directors Lightfoot, Negrete, Sturgeon ABSENT: Directors Goodin, Wilson STAFF: Robert Martin, General Manager; Paul Dotter, District Engineer; Brian Tompkins, Chief Financial Officer; Justine Hendricksen, Administrative Assistant 'W' LEGAL COUNSEL: Steve Kennedy, GUEST(s): Jo McAndrews, Charles Roberts (Highland Community News), Larry Libeu (San Bernardino Valley Water Conservation District), Jim Cimino (Cimino Realty) APPROVAL OF AGENDA M/S/C (Lightfoot-Negrete) that the July 12,2005 Agenda be approved as submitted. PUBLIC PARTICIPATION Vice President Sturgeon declared the public participation section of the meeting open at 2:06 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF SPECIAL BOARD MEETING MINUTES FOR JUNE 21, 2005 M/S/C (Lightfoot-Negrete) that June 21, 2005 Special Board Meeting Minutes be approved as submitted. ,.... Minutes: 07/12/05 APPROVAL OF BOARD MEETING MINUTES FOR JUNE 28, 2005 ....., M/S/C (Lightfoot-Negrete) that the June 28, 2005 Board Meeting Minutes be approved as submitted. RESOLUTION 2004.17 - A RESOLUTION FOR THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT PLACING IN NOMINATION GEORGE E. "SKIP" WILSON AS A MEMBER OF THE ASSOCIATION OF CALIFORNIA WATER AGENCIES REGION 9 BOARD MEMBER, was presented to the Board for approval. M/S/C (Lightfoot-Negrete) that Resolution 2005.16 be approved. DISBURSEMENTS M/S/C (Lightfoot-Negrete) that General Fund Disbursements #202245 through #202402 distributed during the period of June 23, 2005 through July 8, 2005 in the amount of $1,136,662.68 and Payroll Fund Disbursements for the period ended June 24, 2005 in the amount of$140,480.99 totaling $1,277,143.67 be approved. RADON RULE/PERCHLORATE RULE UPDATE ......,. The General Manager stated there was nothing new to report on the Radon Rl,1le or Perchlorate Rule. Information only. DISTRICT HEADQUARTERS PROJECT REVIEW AND UPDATE The General Manger updated the Board updated the Board on the Permanent District Headquarters site; that the project is moving forward. Information Only. LETTER TO KATHLEEN ROLLINGS-MCDONALD, EXECUTIVE OFFICER AT LAFCO REGARDING LAFCO 2919-SERVICE REVIEW AND SPHERE OF INFLUENCE UPDATE FOR THE SAN BERNARDINO VALLEY WATER CONSERVATION DISTRICT, was presented to the Board. The General Manager updated the Board on the letter to Kathleen Rollings-McDonald; that he prepared the letter at the request of the Board of Directors. Larry Libeu stated that he supports Status Quo. MlS/C (Negrete-Lightfoot) that the letter to Kathleen Rollings-McDonald be approved and signed by Vice President Sturgeon. ~ 2 Minutes: 07/12/05 DIRECTORS FEES AND EXPENSES FOR JUNE 2005 were presented to the Board ~ for approval. M/S/C (Lightfoot-Negrete) that the Directors Fees and Expenses for June 2005 be approved. GENERAL MANAGER'S REPORT The General Manager reported on the District's operations to date; that we are providing a Harassment Prevention Training program for the general workforce in addition to the state mandated training program required for Supervisors; that we are working on many improvements projects throughout the District; that we are in the first stages of a replacement pipeline project on 5th Street West of Boulder Avenue. Information Only. ORAL COMMENTS FROM BOARD OF DIRECTORS There being no verbal or written comments from the Directors, this section of the meeting was closed. ASBCSD MEMBERSHIP MEETING HOSTED BY PARSONS, SIERRA LAKES GOLF CLUB, FONTANA, JULY 18,2005. Information Only. '"-'" CLOSED SESSION The Board entered into Closed Session at 2: 17 p.m. as provided for in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss those items listed on the Agenda. ADJOURN TO REGULAR SESSION Vice President Sturgeon declared that the meeting adjourn to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to session at 3:07 p.m. The items listed on the Agenda were discussed in closed session with the following action being taken: With respect to items 14, 15, 16 no action taken. With respect to item 17 - Without disclosing employee name, position or infraction regarding the potential claim, the Board by unanimous decision (Directors Goodin and Wilson absent) authorized the General Manager to negotiate resignation settlement. ~ 3 Minutes: 07/12/05 With respect to item 18 - The Board approved by unanimous decision (Directors Goodin _ and Wilson absent) the Job Re-Classifications and Salary Negotiations presented by the General Manager, and appointed by unanimous decision (Directors Goodin and Wilson absent) Directors Lightfoot and Negrete to serve on an Ad Hoc Committee for Labor Negotiations. ADJOURN The meeting was adjourned at 3:07 p.m. until the next regularly scheduled Board Meeting on July 26,2005. George E. "Skip" Wilson, President Robert E. Martin, Secretary ....., . ~ 4 Minutes: 07/12/05 ~ Subiect to Aooroval EAST VALLEY WATER DISTRICT SPECIAL MEETING July 22, 2005 MINUTES President Wilson called the Special Meeting to order at 10:06 a.m. Director Negrete led the flag salute. PRESENT: Directors: Lightfoot, Goodin, Negrete, Wilson ABSENT: Director: Sturgeon STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial Officer; Ronald Buchwald, Assistant District Engineer; Justine Hendricksen, Administrative Assistant ~ LEGAL COUNSEL: Steve Kennedy GUEST(s): None PUBLIC PARTICIPATION President Wilson declared the public participation section of the meeting open at 10:07 a.m. There being no written or verbal comments, the public participation section was closed. CLOSED SESSION The Board entered into closed session at 10:07 a.m. as provided for in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss the item listed on the Agenda. ADJOURN TO REGULAR SESSION President Wilson declared that the meeting adjourn to regular session. .., Special Meeting Minutes :07122/05 ...... -- ..., ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to session at 10:23 a.m. The item listed on the Agenda was discussed in closed session with no reportable action being taken. ADJOURN The meeting was adjourned at 10:23 a.m. George E. Wilson, President Robert E. Martin, Secretary 2 Special Meeting Minutes: 07/22/05 ....... Subiect to aooroval EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING July 26, 2005 MINUTES The meeting was called to order at 2:00 p.m. by President Wilson. Director Sturgeon led the flag salute. PRESENT: Directors Goodin, Sturgeon, Wilson, Lightfoot ABSENT: Director Negrete STAFF: Paul Dolter, District Engineer; Brian Tompkins, Chief Financial Officer; Ronal Buchwald, Assistant District Engineer; Justine Hendricksen, Administrative Assistant ... LEGAL COUN~EL: Steve K(lnnedy GUEST(s): Charles Roberts (Highland Community News), Jo McAndrews (McAndrews & Boyd) APPROVAL OF AGENDA M/S/C (Lightfoot-Sturgeon) that the July 26, 2005 agenda be approved as submitted. PUBLIC PARTICIPATION President Wilson declared the public participation section of the meeting open at 2:01 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF JULY 12, 2005 BOARD MEETING MINUTES The Board requested that the July 12,2005 Board Meeting Minutes be removed from the ,.,. consent calendar and be placed on the agenda for the next regularly scheduled Board Meeting on August 9, 2005. Minutes: 07/26/05 No action taken. """" RESOLUTION 2005.17 - A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ACCEPTING DEDICATION OF WATER DISTRIBUTION SYSTEM WITHIN TRACT 14757 IN THE CITY OF IDGHLAND, was presented to the Board for approval. M/S/C (Sturgeon-Lightfoot) that Resolution 2005.17 be approved. RESOLUTION - 2005.18 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ACCEPTING DEDICATION OF SEWERS WITHIN TRACT 14757 IN THE CITY OF HIGHLAND, was presented to the Board for approval. M/S/C (Sturgeon-Lightfoot) that Resolution 2005.18 be approved. DISBURSEMENTS ~ M/S/C (Sturgeon-Lightfoot) that General Fund Disbursements #202403 through 202585 distributed during the period of July 13, 2005 through July 20, 2005 in the amount of $710,433.79 and Payroll Fund Disbursements for the period ended July 8,2005 and July 30, 2005 in the amount of $93,585.04 and $7,117.55 totaling $827,233.29 be approved. . RADON RULE / PERCHLORATE RULE UPDATE The Board President stated that there was nothing new to report on the Radon Rule or the Perchlorate Rule. Information Only. DISTRICT HEADQUARTERS SITE UPDATE The Board is concerned with the continuing delays regarding the District Headquarters Project. The Board requested staff to contact GMID and have Gary Miller attend the next regularly scheduled board meeting to discuss their concerns with the District's Headquarters project and GMID. AUTHORIZATION TO WRITE-OFF UN-COLLECTABLE DELINQUENT ACCOUNTS INCLUDING THOSE THAT ARE AT LEAST TEN YEARS OLD AND THOSE ACCOUNTS WIDCH HAVE BALANCES OF LESS THAN $15.00, was presented to the Board for approval. ~ M/S/C (Sturgeon-Goodin) that the Board authorizes staff to write-off un- collectable delinquent account including those that are least ten years old and those accounts which have balances of less than $15.00. 2 Minutes: 07/26/05 ....... GENERAL MANAGER'S REPORT No report at this time. Information only. ORAL COMMENTS FROM BOARD OF DIRECTORS No comments from the Board of Directors. SAN BERNARDINO AREA CHAMBER OF COMMERCE "BUSINESS AFTER HOURS", 6707 LITTLE LEAGUE DRIVE, SAN BERNARDINO, JULY 28,2005. ADJOURN The meeting was adjourned at 2: 11 p.m. until the next regularly scheduled Board Meeting on August 9, 2005. George E. Wilson, President ....... Robert E. Martin, Secretary -... 3 Minutes: 07/26/05 . East V~~y Water District ~ Board Memorandum Date: August 9, 2005 From: Brian W. Tompkins I Chief Financial Offi~ Subject: Disbursements.- VI Recommendation: Approve the attached list of accounts payable checks and payroll issued during the period July 22, 2005 through August 3, 2005. Background: Accounts payable checks are shown on the attached listing and include numbers 202586 to' 202746 for a total of $1,165,308.78. . . ""'" The source of funds for this amount is as follows: Arroyo Verde Funds Construction Fund -Loan Unrestricted Funds $66,556.03 $1,098,752.75 Payroll disbursed was for the period ended July 22, 2005 and included checks and direct deposits, Totaling $122,095.07. Total disbursements $1,287,403.85 ,., Dale: WednesdaY,Augusl03,2005 East Valley Water District Page: 1 of 3 lime: 12:13PM Report: 20600.rpt User. BECKY Check Realster . Standard Company: EVVVD As of: 8/3/05 ~ Bank Account Citizens Business Bank 13110 00-00-000-0-000-00-00 Check JI Tn Check Payee Clear Period Nbr Tp Tp Date 10 Payee Name Date Post Amount 000001 - 202585 Missing 202588 AP CK 7/22105 HAT001 HATFIELD BUICK 7/28/05 01-05 46,690.42 202587 AP CK 7/28/05 ACC003 ACCOUNTEMPS 8/2105 01-05 1,406.40 202588 AP CK 7/28/05 ADP002 ADP 01-05 82.59 202589 AP CK 7/28/05 AIR005 AIRGAS WEST 8/1/05 01-05 274.22 202590 AP CK 7/28105 AMEOOl AMERICAN EXPRESS 8/1/05 01-05 55.25 202591 AP CK 7/28/05 AME004 AMERICAN PRIDE PRINTIN 01-05 429.98 202592 AP CK 7/28105 ARR009 ARROVVHEAO UNITED WAY 01-05 60.00 202593 AP CK 7/28/05 AVA005 AVAYA FINANICIAL SERVIC 01-05 2,559.88 202594 AP CK 7/28/05 AVVVV002 AVVVVA 01-05 1,717.65 202595 AP CK 7/28/05 BAS009 BASIN WATER TECHNOLOG 8/2105 01-05 16,440.59 202596 AP CK 7/28/05 BRI010 BRISTOL BABCOCK INC 01-05 285.21 202597 AP CK 7/28105 BRI017 BRICENO-CHRISTIE A. 01-05 21.40 202598 AP CK 7/28/05 BRU001 BRUNICK, BATTERSBY, MC 01-05 5,850.00 202599 AP CK 7/28/05 BUR040 BURCKHALTER-ADOLPH 8/2/05 01-05 39.78 202600 AP CK 7/28/05 BUS001 BUSINESS & LEGAL REPOR1 01-05 428.58 202601 AP CK 7/28/05 CAL077 California Strategies, LLC 01-05 12,500.00 202602 AP CK 7/28/05 CENOOl CENTEX HOMES 01-05 47.46 202603 AP CK 7/28/05 CHE007 CHEM-TECH INTERNATIONA 01-05 11,669.97 202604 AP CK 7/28/05 CLA003 CLA-VAL CO 8/2105 01-05 2,463.76 202605 AP CK 7/28/05 CLlO02 CLINICAL LAB OF S B 8/2105 01-05 1,841.75 202606 AP CK 7/28/05 COH004 COHEN-ALBERT 01-05 2,500.00 202607 AP CK 7/28105 COR038 CORREA-HECTOR R. 01-05 37.14 202608 AP CK 7/28105 CR0013 Croydon Risk Consultants 01-05 3,125.00 ~ 202609 AP CK 7/28/05 DA T002 DATAPROSE,INC. 01-05 11,712.18 202610 AP CK 7/28105 DHL001 DHL EXPRESS (USA) INC. 01-05 19.47 . 202611 AP CK 7/28/05 . DIA018 DIAZ-MARGARITA 01-05. 122.31 202612 AP CK 7/28/05 DIB001 DIB'S SAFE & LOCK SERVIC 01-05 23.22 202613 AP CK 7/28/05 EMP007 EMPIRE OCCUPATIONAL C 8/2105 01-05 250.00 202614 AP CK 7/28/05 EST004 ESTRADA-JOSE 01-05 38.00 202615 AP CK 7/28/05 ETEOOl ETEHAD LLC, REFOUA LLC 8/2105 01-05 400.00 202616 AP CK 7/28/05 FAI002 FAIRVIEW FORD SALES,INC 01-05 119.10 202617 AP CK 7/28/05 FED001 FEDERAL EXPRESS 01-05 28.79 202618 AP CK 7/28/05 FIR008 FIRST AMERICAN REAL EST 01.05 1,800.00 202619 AP CK 7/28/05 FIT002 FITES-WILLlAM 8/1/05 01-05 193.94 202620 AP CK 7/28/05 FOUOOl FOURTH STREET ROCK CR 8/2105 01-05 494.34 202621 AP CK 7/28/05 GEN007 GENUINE PARTS COMPANY 811105 01-05 7.28 202622 AP CK 7/28/05 GOL002 GOLDEN WEST TIRE 01.05 308.33 202623 AP CK 7/28/05 GOM019 GOMEZ-ANNETTE M. 01-05 31.72 202624 AP CK 7/28/05 GRA039 GRAY-JILLA. 01-05 28.40 202625 AP CK 7/28/05 H20001 h20-ED COMPUTER BASED' 01-05 98.00 202626 AP CK 7/28/05 HAR004 HARRINGTON PLASTICS 8/2105 01-05 1,404.12 202627 AP CK 7/28105 HAR033 HARRIS COMPUTER SYSTE 01-05 1,150.00 202628 AP CK 7/28/05 HEW002 HEWLITT PACKARD 01-05 1,366.73 202629 AP CK 7/28/05 HIG018 HIGHLANDS STAR GROUP 01-05 9,300.00 202630 AP CK 7/28/05 HUBOOl HUB CONSTRUCTION SPEC 8/2105 01-05 174.23 202631 AP CK 7/28/05 INL005 INLAND WATER WORKS SUI 01-05 3,841.56 202632 AP CK 7/28/05 INT003 INTERNATIONAL RUBBER & 01-05 70.95 202633 AP CK 7/28/05 JIM001 JIM ISOM & ASSOCIATES, IN 8/2105 01-05 7,740.00 202634 AP CK 7/28/05 JOY002 JOYCE CLEANERS 811105 01-05 22.77 202635 AP CK 7/28/05 KEM001 KEMPER-RON 01-05 21.68 202636 AP CK 7/28/05 KIN002 KING-ED 8/2/05 01-05 127.12 202637 AP CK 7/28/05 LAB002 LAB SAFETY SUPPLY INC 01-05 608.78 ..., 202638 AP CK 7/28/05 LA W002 LAW PLUMBING CO 01-05 105,723.43 202639 AP CK 7/28/05 LAW003 LAWSON PRODUCTS,INC 8/2/05 01-05 1,021.07 202640 AP CK 7/28/05 LED004 LEDASOR PARTNERS LLC 01-05 49.29 202641 AP CK 7/28/05 LES002 LESLIE'S SWIMMING POOL, 8/2105 01-05 40.86 202642 AP CK 7/28/05 LOOO02 LOO-JOHN 01-05 119.05 Date: VVednesday, August 03. 2005 East Valley Water District Page: 3 of 3 rune: 12:13PM Report: 20600.rpt User: BECKY Check ReQister . Standard Company: EVVVD As of: 8/3/05 ....... Bank Account: Citizens Business Bank 13110 00-00-000-0-000-00-00 Check JI Tn Check Payee Clear Period Nbr Tp Tp Date ID Payee Name Date Post Amount 202701 AP CK 8/3/05 FAI002 FAIRVIEVV FORD SALES,INC 02-05 315.80 202702 AP CK 8/3/05 FAR017 FARAG-RAMADAN 02-05 54.96 202703 N' CK 8/3/05 FOU001 FOURTH STREET ROCK CR 02-05 519.87 202704 AP CK 8/3/05 GABOOl GABRIEL EQUIPMENT CO 02-05 276.66 202705 AP CK 8/3/05 GEN007 GENUINE PARTS COMPANY 02-05 773.38 202706 AP CK 8/3105 GOIOOl GOINS JANITORIAL SERVIC 02-05 2,135.00 202707 AP CK 8/3/05 GOL002 GOLDEN VVEST TIRE 02-05 920.65 202708 AP CK 8/3/05 HAC001 HACH COMPANY 02-05 122.27 202709 AP CK 8/3/05 HER083 HERNANOEZ-LOUIS M. 02-05 51.27 202710 AP CK 8/3/05 JOY002 JOYCE CLEANERS 02-05 43.81 202711 AP CK 8/3/05 JRFOOl J.R. FREEMAN CO., INC 02-05 895.59 202712 AP CK 8/3/05 KODOOl KODEIH HOMES INC 02-05 4B.68 202713 AP CK 8/3/05 MAI002 MAINTENANCE 50LUTIONS 02-05 352.34 202714 AP CK 8/3/05 MAL001 MALCOM ENTERPRISES 02-05 9,189.00 202715 AP CK 8/3/05 MCG004 MC GEE-STEVE 02-05 123.90 202716 AP CK 8/3/05 MED015 MEDINA-IRENE Q. 02-05 58.53 202717 AP CK 8/3/05 MET002 METROPOLITAN LIFE INS C 02-05 404.99 202718 AP CK 8/3/05 MILOOl MILOBEDZKI-JACEK 02-05 1,440.00 202719 AP CK 8/3/05 MIL004 MILLER-GARY L 02-05 36,093.20 202720 AP CK 8/3/05 MIL028 MILLER-HARVEY 02-05 22.66 202721 AP CK 8/3/05 MOR050 MORALES-JOSEPH A. 02-05 53.22 202722 AP CK 8/3/05 NEXOOl NEXTEL COMMUNICATIONS 02-05 1,328.83 202723 AP CK 8/3/05 NGU047 NGUYEN-SINH A. 02-05 36.08 202724 AP CK 8/3/05 OF.f007 OFFICETEAM 02-05 871.60 202725 AP CK 8/3/05 PAC010 PACIFIC TITAN INC. 02-05 40,222.80 '"' 202728 AP CK 8/3/05 PAT005 PATTERSON-ROY 02-05 350.00 202727 AP CK 8/3/05 PHOOOl PHOENIX HOME LIFE 02-05 213.04 202728 AP CK 8/3/05 PRI019 PRICE-L YN' 02-05 29.62 202729 AP CK 8/3/05 RENOO9 RENNER-SUMMER B. 02-05 49.80 202730 AP CK 8/3/05 SAN004 SAN BERNARDINO-CITY OF 02-05 490,829.15 202731 AP CK 8/3105 SAU012 SAUCERMAN-EDVVARD C. 02-05 26.38 202732 AP CK 8/3/05 SBCOOl SBC 02-05 447.17 202733 AP CK 8/3/05 SEVOOl SEVERSON-RON 02-05 239.35 202734 AP CK 8/3/05 SHY001 SHYPTYCKI-RAYMOND 02-05 3,710.00 202735 AP CK 8/3/05 SOC003 SO CAL PUMP & VVELL SER~ 02-05 2,210.51 202736 AP CK 8/3/05 SOC004 SO CAL EDISON COMPANY 02-05 7,511.19 202737 AP CK 8/3105 ST A003 STATE OF CALIFORNIA 02-05 24,175.13 202738 AP CK 8/3/05 STU003 STURDIVAN-GARY 02-05 55.00 202739 AP CK 8/3/05 TEH001 TEHRANCHI-MEHDI 02-05 12.61 202740 AP CK 8/3/05 TOR027 TORRES-FERNANDO 02-05 37.86 202741 AP CK 8/3/05 UNI013 UNION BANK OF CALlFORN 02-05 160,966.16 202742 AP CK 8/3/05 VVAT004 WATER EDUCATION FOUN 02-05 25.00 202743 AP CK 8/3105 WHI005 WHITEHEAD-ROGER 02-05 295.72 202744 AP CK 8/3/05 WIL070 WILLIS-SYLVIA M. 02-05 11.74 202745 AP CK 8/3/05 ZEEOOl ZEE MEDICAL SERVICE # 02-05 230.54 202746 N' CK 8/3/05 MAR005 MARTIN-ROBERT E 02-05 287.09 Check Count: 161 Bank Account Total 1,165,308.78 Count Amount Paid Regular 161 1,165,308.78 Hand 0 0.00 Void 0 0.00 Stub 0 0.00 ... Zero 0 0.00 Mask 0 0.00 Outstanding 0 0.00 Unused 0 0.00 161 1,165,308.76 .. - --- CROYDON RISK CONSULTANTS 198 North AIrowhead Avenue, San Bernardino, CA 92408 U.SA Telephone 909.884.8294 Fae,irn"e 909.381.7610 croydonrisk@earthlink.net July 12, 2005 t,ort~ Robert E. Martin, P.E. General Manager EAST VALLEY WATER DISTRICT 3645 East Highland Avenue, Suite 18 Highland, CA 92346 Re: October 1, 2005 Insurance Renewal Planning Dear Bob: An important part of the insurance renewal management project Croydon Risk Consultants has been asked to perform for EVWD, is the recommendation of renewal strategies and coverage alternatives to be adopted by EVWD and passed on as renewal goals to your broker, Richard Caldwell, Principal of Arroyo Insurance Services. . . ......, This project began on June 30, 2005. Since then I have interviewed EVWD General Manager and Chief Financial Officer, reviewed current insurance policies, visited major EVWD locations and operatillg sites and have met with Richard Caldwell and Julie Ryback, Customer Service Agent at Arroyo Insurance. I have prepared the following comments and recommendations for your consideration: A. Timing, Renewal Proposal Content 1. I understand Arroyo has begun the process of gathering renewal information and contacting interested carrier~ about EVWD renewal policies. 2. I recommend Arroyo be tasked with submitting renewal proposals by not later than close of business on September 5, 2005, to include: a. Competing proposals, coverage, carrier security, services and cost analysis and recommendation of the "best" proposalfor EVWD, with reasons why. b. Analysis of recommended renewal coverage, carrier security, services and costs for the 2005-2006 policy period, compared to expiring arrangements. ~ 1 ..'- ......... c. All income realized or to be realized by Arroyo by way of commissions, profits participation (however termed) or contingency payments (however termed) from any and all sources, for the 2004-2005 policy year and the 2005-2006 term. d. I recommend Arroyo be asked to provide optional three-year policy proposals, if available with "premium lock" features. Current policies allow for multiple year policy terms, but require annual premium computation according to then-current rules and rating levels. B. Property, Liability and Criminal Loss "Package" Policy 1. I recommend EVWD respond as soon as practicable to Arroyo request for updated property insurance location and value information, to enable prompt renewal proposals by insurers and delivery of proposals by Arroyo. 2. Arroyo should be asked to provide replacement-cost valuation factors, to reflect increases from existing to renewal values of buildings and business personal property. Updated values should be used for renewal proposals. 3. I understand that EVWD has water sharing and mutual support arrangements with neighboring water agencies to minimize service interruption and resulting loss of revenue from ''usual'' insured risks, for instance of fIre, vandalism and windstorm. 'llIIll" a. I recommend Arroyo assist EVWD is setting an insured value, and time of duration, for potential "loss of business income" losses. 1. Coverage should be organized to apply from the first date of loss, until income flow is restored to the level it was Just before the loss event (extended period of indemnity). ii. An optional proposal of loss of business income coverage should be submitted, along with a comparison with continuation of coverage as now arranged within the expiring policy. J b. It is important that EVWD review location descriptions and assigned values to assure accurate depiction of exposures and insured values. 1. For instance $7,000,000 property coverage now applies to "electrical panels and telemetry" values at 4585 Highland Avenue, Highland, CA. ii. I suspect the total $7,000,000 value applies to "buildings and equipment, including electrical panels and telemetry", a more accurate description of the insured risks. ~ 2 ..'- ........ ow ~~ ~ iii. Similarly, the Schedule of Values should be expanded either to include specific business personal property values, or to indicate "included" under the schedule of such property. 4. The current policy is unclear about providing "blanket" coverage of insured property values. There is a specific schedule of insured values for each plant and location, split between buildings and business personal property. There is also reference to the schedule of values with a total insured amount of $26,327080 for buildings and $200,000 on Personal Property. Loss of Income coverage is included, but no amount of coverage is shown. a. I found no reference to the actual total of insured values as being the "blanket" amount of coverage that could apply to any insured loss to buildings, personal property and loss of income. b. I recommend Arroyo be tasked with securing proposals that clearly provide "blanket" property coverage, with one large amount that could be used in case of a catastrophic loss to EVWD property. 5. The current policy form indicates coverage applies on a Replacement Cost basis. There is an "Actual Cash Value" definition (insuring depreciated values) that detracts from a clear understanding that full Replacement Cost coverage' applies (new-for-old without depreciation). I recommend renewal proposals clearly indicate such Replacement Cost coverage on 'all buildings and business personal property.' . 6. There is now a $2,500 deductible against most property and equipment breakdown losses. I recommend that Arroyo Insurance be asked to secure additional deductible proposals of $5, 000, $10,000 and $25,000 to show the cost effects of higher deductibles. 7. Mechanical breakdown coverage now applies to declared values, and insures against specified sources of loss usual to EVWD risks (pumps and motors used to transport water throughout the system). I recommend Arroyo also secure proposals for full Boiler and Machinery coverage, with deductibles to match those applicable to other property losses. 8. The policy specifically excluded the planned construction ofEVWD new headquarters building, while in coursed of construction. As building plans are reviewed and approved, and prior to beginning construction, specific coverage needs to be arranged, for the full replacement cost ofthe building, business personal property and rental value of the new building. 9. General Liability coverage now has a $2,500 deductible each source of loss. I recommend Arroyo be asked to secure optional proposals of $5,000 and $10,000 3 ....... -- 1W' deductibles, to show the cost impacts of EVWD taking more risk of general liability loss, while keeping Mgh-limit liability coverage. 10. I recommend Arroyo be asked to propose additional liability coverage extensions, including: a. Host Liquor Liability to protect against liability arisingfrom giving or providing alcoholic beverages at EVWD-sponsored events, b. Extended Personal Injury, to cover intentional acts done to protect persons or property, c. Contractual Liability to cover risks assumed by EVWD under contracts. 11. Criminal Loss coverage limits of $250,000 protect against Employee Dishonesty, Forgery and Theft, with $100,000 Computer Fraud coverage. Each coverage part has a $250 deductible, each loss. a. I recommend Arroyo be asked to secure alternative proposals with limits of at least $1,000,000 for each coverage, including Computer Fraud, with deductibles of $2,500, $5,000 and $10,000. b. EVWD could benefit from higher insured limits, while using higher . deductibles to offset higher pretn!um costs. c. Commercial Auto Policy 1. Limits of coverage and insured risks under this policy are usual for businesses similar to EVWD, in my experience. 2. I recommend adding Broad Form Drive Other Car for those EVWD employees who are allowed to use a "company car" but do not otherwise own and insure a private passenger car. If such an employee were to borrow an uninsured passenger car, EVWD liability coverage would not follow that driver, thus leaving a possibly uninsured situation. Ifliable for the use of the borrowed car, EVWD coverage would protect EVWD. 3. Uninsured Motorists, Underinsured Motorists and Medical Payments coverage is duplicative with Workers Compensation coverage of EVWD employees. I recommend that EVWD consider dropping such coverage except on vehicles, if any, used to transport members of the public, contractors or guests of EVWD. 4. Comprehensive and Collision Physical Damage coverage applies to most EVWD vehicles. I recommend Arroyo be asked to propose such coverage a) 4 as an extension of what is now in place; and b) only on vehicles under 5 -- years old and with cost new values over $25,000. D. Excess Liability Following Form Policy I. Increased liability limits of $ 10,000,000 apply excess of underlying coverage outlined above, with concurrent renewal dates. 2. The policy shown no "prior acts" coverage against sources of loss that took place before the October 1, 2004 inception date of the policy. Lack of prior acts coverage may leave a coverage gap in that loss-related events that may happen prior to policy inception, but are reported during the policy period may not be insured. a. I recommend that Arroyo be asked to secure proposals for full "prior acts" coverage back to theftrst date any "claims made" coverage was purchased by EVWD. Such coverages include Employment Practices, Professional LiabilitylWrongful Acts, Employee Beneftts Liability. This extension of c'overage will protect against losses happening before this policy began, but may be reported and "claims made"during this policy period. b. In addition to including "prior acts" coverage, I recommend the renewal -- proposal include a "retroactive date" back to theftrst day such "claims made" coverage was purchased by EVWD. E. Excess Liability Policy 1. Coverage of$IO,OOO,OOO applies excess of the $10,000,000 liability coverage outlined above. 2. I recommend Arroyo be asked to provide full "following form" coverage under this excess liability policy, to assure concurrent terms and conditions will apply in case of a catastrophic liability event. 3. I recommend Arroyo be asked to propose optional higher insured limits, up to $25,000,000 and $50,000,000. The decision to buy materially higher limits, of course, is a business judgment by EVWD Board and management. F. Property Insurance against Earthquake and Floor Losses 1. Buildings and personal property values are insured against Earthquake and Flood with a total amount of $5,000,000 anyone loss event, with deductibles of 5% of values ($50,000 minimum) in case of earthquake and 2% of values (minimum $25,000) for flood. ....... 5 "- 2. Coverage also applies to water and sewer piping, with $5,000,000 total coverage against Earthquake with deductibles of 5% of values ($100,000 minimum) for earthquake and 2$ of values ($100,000 minimum) for flood losses. ...... 3. I recommend Arroyo be asked to propose the option for total amounts of Earthquake and Flood coverage, to include loss of business income, of $15,000,000, $20,000,000 and $25,000,000, with deductibles required by the insurance market, but with options of up to 10% of values with $250,000 minimums. a. Inclusion of loss of business income coverage is essential in case of a severe earthquake or flood that could interrupt EVWD capability to serve its customers. b. The decision of "how high is up" in terms of buying catastrophe coverage, of course, is a business judgment to be made by EVWD Board and management. G. Pollution Liability Coverage 1. Coverage of $2,000,000 applies to each and all claims, with a $50,000 deductible each claim, with a coverage retroactive date to October 1, 1996. ......" 2. Coverage applies to scheduled Locations I through 42, and included underground storage tanks, as well. I recommend a review of covered locations by EVWD, to assure all exposed locations are included. 3. I recommend Arroyo be asked to propose limits of $2,000,000, $5,000,000 and $10,000,000, to enable EVWD Board the chance to gauge the cost and value of more pollution liability protection. I look forward to discussing this letter report with you the afternoon of July 12, 2005, and to assisting EVWD in analysis of renewal proposals to be offered by Arroyo Insurance Services. I have prepared the attached sample transmittal letter you may with to adapt to EVWD style in requesting Arroyo compliance with the foregoing recommendations. Sincerely, Paul W. Pinckney, CPCU Principal 'W' 6 ....... EVWD Letterhead Sample Transmittal Letter July 13, 2005 Richard Caldwell, Principal ARROYO INSURANCE SERVICES 685 Carnegie Drive, Suite 180 San Bernardino, CA 92412-6185 Re: Insurance Renewal Planning Dear Richard: As you know, we have engaged Paul Pinckney of Croydon Risk Consultants to assist EVWD in managing renewal of insurance policies expiring October 1, 2005. Paul has prepared a report containing comments and recommendations related to each expiring policy we purchase through Arroyo Insurance. A copy of the letter report is attached for reference. Please contact Paul directly if there are questions or comments about the report. ~ Please assist EVWD with the renewal process by; 1) providing guidance related to insurable replacement value of our buildings, business personal property and business income; 2) securing competitive proposals from capable, fmancially sound and reputable insurers; 3) offering optional coverage, deductible and similar alternative proposals recommended by Croydon Risk Consultants, or as may otherwise be available; and 4) meeting the timing criteria Croydon Risk has recommended - we do not want to receive proposals at the last-minute. The recommended proposal due date of September 5 allows needed time for analysis and consideration of our buying decisions. Thank you and your fme stafffor past services. We have enjoyed a long and beneficial relationship with your firm, and we look forward to working with you on the October 1, 2005, renewals, and to seeing alternatives offered by today's insurance marketplace. Sincerely, Robert E. Martin, P.E. General Manager cc: EVWD Board "-" 7 RESOLUTION 2005.20 RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT, SAN BERNARDINO COUNTY, STATE OF CALIFORNIA, ADDING DELlNQUEST NON-PAID CHARGES TO ANNUAL TAXES LEVIED UPON THE PROPERTY FOR WHICH THE CHARGES ARE DELINQUENT AND UNPAID WHEREAS, the Board of Directors of the East Valley Water District has prepared a report and statement of those delinquent non-paid charges for water and other services within the District which were delinquent and unpaid for thirty days or more on July 1, 2005. WHEREAS, the Board has decided that said delinquent and unpaid charges are to be included in the property tax levied on said property pursuant to California Water Code Sections 31701 (e) and 31701.5 et seq. THEREFORE, the Board of Directors of the East Valley Water District does hereby resolve, determine and order as follows: Section 1. That the report of the East Valley Water District's d~linquent and unpaid charges for water and other services within the District which remain unpaid and delinquent for sixty days or more on July 1, 2005 is hereby adopted and approved by said Board. Section 2. That the unpaid and delinquent charges listed in said report for each parcel of property are fixed at the amount listed in said report. Section 3. That the Secretary shall file with the County Auditor of the County of San Bernardino and the Board of Supervisors of the County of San Bernardino, in the time and manner specified by the County Auditor and Board of Supervisors, a copy of such written report with a statement endorsed hereon over the signature of the Secretary, that such a report has been finally adopted and approved by the Board of Directors, and that the County Auditor shall enter the amount of such charges against the respective lots of parcels of land as they appear on the current assessment roll. 1 EVWD Resolution No. 2005.20 August 9, 2005 Section 4. That the County Tax Collector shall include the amount of charges on bills for taxes levied against their respective lots and parcels of land and, therefore, the amount of such unpaid and delinquent charges shall be collected at the same time and in the same manner by the same person as, together with and not separately from, the general taxes, if any, for the District or the County of San Bernardino and shall be delinquent at the same time, and thereafter be subject to the same delinquency penalties. The foregoing Resolution was duly adopted at a Regular Meeting of the Board of Directors of the East Valley Water District by motion made, duly seconded, and carried on August 9, 2005. ROLL CALL: AYES: NOES: ABSENT: EAST VALLEY WATER DISTRICT George E. Wilson, President ATTEST: Robert E. Martin, Secretary 2 "" .~; --.... A~ z..oos, ~I) RESOLUTION 2004.22 RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT, ~AN BERNARDINO COUNTY, STATE OF CALIFORNIA, ADDING DELINQUE~T NON-PAID CHARGES TO ANNUAL TAXES LEVIED UPON THE PROPERTY FOR WHICH THE CHARGES ARE DELINQUENT AND UNPAID WHEREAS, the Board of Directors of the East Valley Water District has prepared a report and statement of those delinquent non-paid charges for water and other services within the District which were delinquent and unpaid for thirty days or more on July 1, '2GQ4. "1-Dl1 S WHEREAS, the Board has decided that said delinquent and unpaid charges are to be included in the property tax levied on said property pursuant to California Water Code Sections 31701 (e) and 31701.5 et seq. THEREFORE, the Board of Directors of the East Valley Water District does hereby resolve, determine and order as follows: ~ ' Section 1. That the report of the East Valley Water District's delinquent , and unpaid charges for water. and other services within the District which remain unpaid and delinquent for sixty days or more on July 1, "2'004 is hereby adopted and approved by said Board. L.i:Jtlf) ,-, '4lIIf Section 2. That the unpaid and delinquent charges listed in said report for each parcel of property are fixed at the amount listed in said report. Section 3. That the Secretary shall file with the County Auditor of the County of San Bernardino and the Board of Supervisors of the County of San Bernardino, in the time and manner specified by the County Auditor and Board of Supervisors, a copy of such written report with a statement endorsed hereon over the signature of the Secretary, that such a report has been finally adopted and approved by the Board of Directors, and that the County Auditor shall enter the amount of such charges against the respective lots of parcels of land as they appear on the current assessment roll. 1 -- "'... ......... . ~ '-III" ~ EVWD Resolution No. 2004.22 August 10, 2004 Section 4. That the County Tax Collector shall include the amount of charges on bills for taxes levied against their respective lots and parcels of land and, therefore, the amount of such unpaid and delinquent charges shall be collected at the same time and in the same manner by the same person as, together with and not separately from, the general taxes, if any, for the District or the County of San Bernardino and shall be delinquent at the same time, and thereafter be subject to the same delinquency penalties. The foregOing Resolution was duly adopted at a Regular Meeting of the Board of Directors of the East Valley Water District by motion made, duly seconded, and carried on August 10,~. ROLL CALL: AYES: . NOES: ABSENT: EAST VALLEY WATER DISTHICT George E. Wilson, President ATTEST: Robert E. Martin, Secretarj 2 ~ ACCOUNT NUMBER ...... ......, THE FOllOWING PROPERTIES All HAVE RECORDED LIENS IN THE AMOUNT OF THE DELlQUENCIES SHOWN, AND ARE TO BE TURNED OVER TO THE OFFICE OF THE TAX COllECTOR, COUNTY OF SAN BERNARDINO, TO BE ADDED TO THE RESPECTIVE PROPERTY TAX BILLS *2005-2006 COUNTY TAX ROLLS* PARCEL NUMBER 0150-441-12 0271-342-03 0271-351-09 0271-361-26 0271-502-18 0272-123-18 0272-231-05 0272-303-07 0273-111-05 0273-141-71 0273-163-32 0273-224-12 0273-241-14 0273-303-10 0273-353-02 0278-131-13 0279-031"-10 0279-092-32 0285-211-22 0285-304-03 0285-312-12 0285-381-44 0285-391-13 1191-121-06 1191-131-18 1191-361-65 1191-381-58 1191-461-11 1191-461-37 1192-061-58 1192-081-08 1192-141-26 1192-331-32 1192-391-58 1192-491-11 Page 1 of 2 TOTAL DUE 323.54 95.92 37.71 78.43 113.72 118.22 97.80 124.15 76.13 135.55 82.84 172.15 811.98 46.10 251.38 31.54 53.80 99.60 232.19 32.67 80.35 94.52 124.59 37.20 41.19 329.52 89.89 129.36 80.67 100.47 61.21 544.80 189.15 44.91 439. 17 ....... .., . '-" THE FOllOWING PROPERTIES All HAVE RECORDED LIENS IN THE AMOUNT OF THE DEUQUENCIES SHOWN, AND ARE TO BE TURNED OVER TO THE OFFICE OF THE TAX COllECTOR, COUNTY OF SAN BERNARDINO, TO BE ADDED TO THE RESPECTIVE PROPERTY TAX BillS "2005.2006 COUNTY TAX ROllS" ACCOUNT NUMBER PARCEL NUMBER 1192-521-19 1192-521-29 1201-021-24 1201-091-40 1201-452-13 1210-231-09 TOTAL DUE 96.69 81.52 123.80 64.96 115.03 128.78 Count:: 41 6,013.20 Page 2 of 2 East Valley Water District ~ i Memorandum To: Bob Martin, General Manager; Paul Dolter, District Engineer From: Andy Quach, Associate Civil Engineer A{f 8'/~o5 Date: 8/3/2005 Re: Amendment No.4 To The Agreement Between EVWD and CDM The proposed Amendment No.4 to the agreement between EVWD and CDM is to provide engineering support services during the construction phase of the Sterling Avenue Pipeline. This amendment will allow for a smooth transition from the Design Phase to the Construction Phase by providing project management, project startup, and various other services. These services will be necessary during the course of construction to provide timely responses and assistance should any differing site conditions be encountered. This amendment will help insure that the project is. constructed in accordance with the plans and specifications ~ The overall cost of Amendment No.4 is estimated to be $161,320.00. Due to changes in engineering staff, the experience level of the new staff, and the existing workload, it is recommended that the District proceed with this Amendment No.4. -- Cc: Ron S., Steve S. AMENDMENT NO.4 TO THE AGREEMENT BETWEEN ......... EAST VALLEY WATER DISTRICT AND CAMP DRESSER & McKEE INC. FOR PERCHLORATE ASSESSMENT AND ACTION PLAN East Valley Water District (District) and Camp Dresser & McKee Inc. (CDM) entered into an Agreement dated November 5, 2003 (Agreement No. 2003.13) for professional engineering services in connection with the initial assessment of perchlorate contamination in the groundwater at nine groundwater wells. This Agreement was executed in the amount of $25,000. Amendment No.1 added the development of an implementation plan of the treatment solutions developed as part of the original agreement. The contract value was increased by Amendment No.1 for $65,000 (Sixty Five Thousand and 00/100 Dollars) to a revised total of $90,000 (Ninety Thousand and 00/100 Dollars). ....... Amendment No.2 added the surveying, utility identification, and preliminary horizontal alignment of the raw and treated water pipelines. The contract value was increased by Amendment No.2 dated February 12,2004 by $85,000 (Eighty Five Thousand and 00/100 Dollars) to a revised total of $175,000 (One Hundred Seventy Five . . Thousand and 00/100 Dollars). Amendment No.3 added the complete design of approximately 29,900 feet of pipeline ranging in size from 8 to 36 inches in diameter. The contract value was increased by Amendment No.3 dated August 4, 2004 by $583,172 (Five Hundred Eighty Three Thousand One Hundred Seventy Two and 00/100) to a revised total of $758,172 (Seven Hundred Fifty Eight Thousand One Hundred Seventy Two and 00/100 Dollars). Additional work related to the design of the perchlorate pipelines included: a survey of Date Street from Del Rosa Avenue to Sterling Avenue; Redesign of Railroad Pipeline from Del Rosa to Sterling; Preparation of Sterling A venue Pipeline materials pre- purchase package and bidding services: traffic control design for the Sterling Avenue Pipeline; shop drawing review of Sterling Pipeline procurement; street cut permits with the City of San Bernardino, the City of Highland, and the County of San Bernardino; and the construction survey staking for the Sterling Avenue Pipeline. This work was defined in the CDM letter dated February 28, 2005 for a cost of $95,200, which was not added to the Amendment No.3 contract value, but is being performed under the current contract value of $758,172. ~ Amendment No.4 will add the Phase III engineering support services during construction for the Sterling Pipeline including: pre-construction meeting; responding to RFls; preparing change orders, and providing field visits to the construction site for ~ up to 16 hours per week and up to 52 weeks during the construction period; and record drawings. The contract value will be increased by Amendment No.4 by $161,320 to a revised total of $919,492. Accordingly, the above parties hereby agree that the following provisions of the original Agreement shall be modified as follows: 1. Agreement Convenants Number 23 Notice- notices to ENGINEER should be addressed to Richard Corneille, P .E. 2. Exhibit A- Scope of Work - The scope of work to be conducted under this exhibit shall be modified to include the following tasks: PHASE III - Engineering Support Services During Construction Task 1- Proiect Management: This task includes twelve monthly progress meetings, project scheduling, project administration, manage subcontractors, file set-up, document control, and QA!QC activities. The CDM standard Quality Management Process (QMP) will be followed on this project. Task 2 - Proiect Startul1: Provide assistance to the EVWD in assembling applicable contract documents, attending the pre-construction meeting, preparing meeting minutes, and responding to action items as a result of the meeting. ~ Task 3 - RFIs and Work Change Directives: ENGINEER shall prepare responses to all Requests for Information (RFIs) received, recommend Work Change Directives to EVWD as appropriate, and shall prepare Work Change Directives as required. Tasks will be performed to meet EvWD'S construction schedule. . ENGINEER will prepare responses for not more than twenty (20) RFls during construction. RFls will be responded to within five working days, unless detailed investigation is required. . ENGINEER will prepare and process not more than ten (10) Work Change Directives during construction. Work Change Directives will be evaluated and prepared within ten working days of receipt. Task 4 - Engineerin!? Support Services: The intent of this task is primarily related to addressing changes in the original design of the Sterling A venue Pipeline resulting from changes in field conditions and! or the discovery of newly found facilities that would require modifications to the original plans and specifications. TItis task is not intended to use ENGINEER's services for construction inspection purposes, but for design changes in the field. Under this task, ENGINEER shall visit the construction facilities on an as-needed basis as required by EVWD. The ENGINEER shall be required to provide the necessary technical expertise to address potential changes to the original design plans and ~ specifications. 2 ~ ENGINEER shall not, during field visits or as a result of field observations of EVWD's work in progress, supervise, direct or have control over EVWD's work nor shall ENGINEER have authority over or responsibility for the means, methods, techniques, sequences or procedures of construction selected by EVWD, for safety precautions and programs incident to the work of EVWD or for any failure of EVWD to comply with laws, rules, regulations, ordinances, codes or orders applicable to EVWD's furnishing and performing the work. Accordingly, ENGINEER neither guarantees the performance of any contractor nor assumes responsibility for any contractor's failure to furnish and perform its work in accordance with the Contract Documents. ENGINEER shall not be responsible for the acts or omissions of EVWD, any contractor or subcontractor, any supplier, or of any other person or organization performing or furnishing any of the work. ENGINEER shall not be responsible for EVWD's failure to perform or furnish the work in accordance with the Contract Documents. It is anticipated that services provided by ENGINEER shall be limited to an average of 16 hours per working week under this task. 'lW' Task 5 - Record DrawinJ!s: ENGINEER shall prepare AutoCAD generated record drawings based upon the record data submitted by the EVWD Contractor. One set of mylar original drawings and 2 blueline copies will be provided. . Record drawings will be submitted within 30 days of receipt of the Contractor's redIined, field data. CHANGES TO EXHIBITS B and C 3 Exhibit B- Rate Schedule- The ENGINEER'S 2003 hourly rate schedule under the original agreement shall be replaced with the ENGINEER'S 2005 hourly rate schedule attached. The cost to conduct this additional work is $161,320 (One Hundred Sixty One Thousand Three Hundred Twenty and 00/100 Dollars). The new contract cost, including Amendments 1-3 and this Amendment 4 is $919,492 (Nine Hundred Nineteen Thousand Four Hundred Ninety Two and 00/100 Dollars). 4 Exhibit C- Activity Schedule- The schedule is extended twelve months for the anticipated duration of the construction. 'lW' 3 .....,. All other conditions of the contract shall remain the same as set forth in the Agreement between the District and CDM dated November 5, 2003 for consulting services for the Perchlorate Assessment. EAST VALLEY WATER DISTRICT CAMP DRESSER & McKEE INe. By: By: ~ /ii, t'Y'j~//; Richard W. Comeille, P.E. Vice President Robert Martin General Manager Date: Date: f....~-cs A TI ACHMENT - Exhibit B ENGINEER'S 200S Schedule of Hourly Rates ~ -' 4 EXHIBIT B ~ CAMP DRESSER & McKEE INC. SCHEDULE OF HOURL Y RA TES EAST VALLEY WATER DISTRICT January 1, 2005 Categories Hourly Rate Engineers/Scientists/Planners: Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 Grade 6 Grade 7 Principal Associate Vice President Sr. Vice President $ 90.00 100.00 115.00 125.00 135.00 145.00 155.00 165.00 180.00 190.00 200.00 ~. Support Service: Designer Drafter 1 Designer Drafter 2 Designer Drafter 3 Designer Drafter 4 Designer Drafter 5 Designer Drafter 6 Designer Drafter 7 Designer Drafter 8 Administrative Manager Administrative Assistant/Word Processor Office Clerk Financial Manager Contract Administrator Finance Assistant 55.00 65.00 75.00 80.00 85.00 95.00 110.00 120.00 85.00 70.00 50.00 100.00 85.00 55.00 ,... Miscellaneous Expenses: Auto Mileage Computer Time - PC Computer Time - AutoCAD Reproduction Services Black and White Copies Color Copies Outside Services Materials and Other Expenses Current IRS Rate 4.00/Hour 12.00/Hour $O.IO/Page $1.00/Page Cost + 10% Cost + 10% ~ 1,:',)\ i~ ((S It::.!: I; "," ;'\ lJ ~ '-:='; _:J d ".. _ !;":', II'~) , II!. ,,"t' .') \... r!i1.....j" . ~ !J~JL .~ oJ i.dU:j ..J GLEN PETERSON ',",., " DirI'C/(w, Dit'i$ion2 ,"'. LAS VIRGENES MUNICIPAL WATER DISTRICT July 20,2005 Mr. Robert E. Martin East Valley WD PO Box 3427 San Bernardino, CA 92413- Dear Fellow Water Agency Member: I am writing today to request a Resolution from your Board of Directors supporting my nomination to serve as Vice President of the Association of California Water Agencies (ACWA). .., As Vice President of ACWA, I believe with my experience, background, and representation in many associations, couplep with your thoughts, I will'be able to take advantage of opportunities for collaboration on complex projects and issues as well as render acceptable solutions. Included with my letter is a Resolution of the Board of Directors of Las Virgenes Municipal Water District, of which I serve, delineating my achievements and supporting my nomination, as well as a copy of my Resume. Please do not hesitate to if you have any questions. Sincerely, 9~tfI~ Glen Peterson ,., 2936 Triunfo Canyon. Agoura, California 91301 . Phone (818) 991-2833 ~ ~ ...... .' 80rn: Education: Emolovment: Elected Office: Professional Associations: Local Civic Involvement: ii~~~:: "':':.i."~' "- ~r l> ,"- Resume Glen D. Peterson Las Virgenes Municipal Water District Dominguez Seminary High School Loyola Marymount University (Philosophy) CSU Northridge (Sociology) Realtor 1977-2000 Owner Cornell Realty Retired 2000 Las Virgenes Municipal Water District . Director, Division 2, 1987 - Present . President, 1991 -1993 . Appointed to MWD Board, 1993-Present . Metropolitan Water District of Southern California (MWD) . Vice Chair, Board of Directors 2000, 2002 MWD Committees Appointments: . Vice Chair: Asset and Real Property . Vice Chair: CALFED Bay-Delta Subcommittee MWD Member: . Executive Committee . Engineering and Operations Committee . Legal and Claims Committee . Organization and Personnel Committee Association of California Water Agencies: . Current Chair-Federal Affairs Committee . Board of Directors 2004-05 . Health Benefits Board Member Association of California Water Agencies Previous Service: . Region 8 Chair Nominating Committee . JPIA Director . Water Recycling Committee . Local Government Committee NWRA Director CRUA Member President, Friends of Peter Strauss Ranch Treasurer - Agoura Community Foundation Past President, Agoura Rotary Club Past President, Las Virgenes Homeowners Federation Vice President Las Virgenes Historical Society Director North Ranch Country Club DirectorlTreasurer Mountains Conservancy Foundation Trustee Conejo Future Foundation ~ RESOLUTION NO. 05-05-2328 A RESOLUTION OF THE BOARD OF DIRECTORS OF LAS VIRGENES MUNICIPAL WATER DISTRICT SUPPORTING NOMINATION OF . GLEN D. PETERSON TO SERVE AS "VICE PRESIDENT" OF THE ASSOCIATION OF CALIFORNIA WATER AGENCIES (ACWA) BE IT RESOLVED BY THE BOARD OF DIRECTORS OF LAS V1RGENES MUNICIPAL WATER DISTRICT as follows: WHEREAS, Glen D. Peterson has served as Las Virgenes Municipal Water District. Director of Division 2 since January 1987 and as the district's Metropolitan Water District of Southern California Representative (MET) since February 1993; and WHEREAS, Mr. Peterson currently serves as a Director on the Bo.ard of the Association of California Water Agencies; is a member of the Board of Directors of the National Water Resources Association and is Chair of the ACWA Federal Affairs Committee; and WHEREAS, Glen D. Peterson serves The Metropolitan Water District of Southern California as Vice Chair of the Asset and Real Property Committee and the CALFED/Bay-Delta Oversight Subcommittee; is a member of the Engineering and Operations, Legal and Claims, and Organization and Personnel Committees; chaired its Asset, Real Estate and Infrastructure Policy Committee; and h;lS served as a member of numerous standing, special and ad hoc ___ committees of the Board and served as Vice Chair of the Board in 2004; and WHEREAS, Glen D. Peterson has a long and distinguished record of serving the community by representation on both civic and water community organizations; and WHEREAS, Glen D. Peterson's representation in many associations provides exceptional opportunities for collaboration on complex projects and issues; and WHEREAS, Glen D. Peterson has accumulated an extensive array of credits for his projects and efforts, and is highly skilled in the analysis of problems and rendering acceptable solutions - political, environmental, technical and economic; and NOW, THEREFORE, BE IT RESOLVED, in light of the aforementioned record of service to the water community, the Board of Directors of Las Virgenes Municipal Wa~r District does hereby nominate Glen D. Peterson to be Vice President of the Association of California Water Agencies. BE IT FURTHER RESOLVED, a certified copy of this Resolution be forwarded to The Metropolitan Water District of Southern California Directors and Member Agencies. 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N ..; " ;! 0 0 .0 ~ ~ " '" ~ '" ,;, ~ '" " ~ ~ o >- EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT ""ECTOR, ~ 3'atrd Meetings: 7 112(" ~onferences and Other Meetings Date: 7ft/) Organization <::::AtlJ../uJ b Date: 7/U Organization ELllJ}/) . MONTH OF: ~ Description if/ttd ~ Description ~ 7JtL~ Description Date: Organization Date: Organization Description Date: Description Description vate: Description f '~t1P~aUE~Y' ~'l'I" 'if-.r LJ I S [T" I CL . es~!j.g[1 . a lot.': r De.sgription Date: Organization Description Date: Organization Description Date: Organization Description Date: Organization Description Date: Organization Description TOTAL # OF MEETINGS 'I @125.00 each $ SOtJ-tltJ Miles x .405 Parking Fees Total Lodainas. Meals & Other: (Details on Back) per mile_ $ $ $ y' rI . j/ . tI Personal Auto: Total Director's Expenses $ S:od Q;6u< ~bj4 Date of Board Approval Total Director's Meetings & Expenses $ S1J.o. ()O Less any Advance Payments $ TOTAL DUE DIRECTOR $S()/), ~iJ fJIRECTOR: Don Goodin ~oard Meetings: 26 Conferences and Other Meetinas Date: 18 Organization Special Districts EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT MONTH OF: Julv.2005 Description Monthlv Meetino Date: 22 Organization EVWD Date: 28 Organization SBACC Date: Organization Date: Organization Date: Organization Date: Organization Date: Organization . Date: Organization ...... Date: . Organization Date: Organization Date: Organization Date: Organization Date: Organization Date: Organization TOTAL # OF MEETINGS Description Special Meetina Description Business after Hours Description Description Description Description Description Description Des.cription Description Description Description Description Description 4 @125.00 each_ $ 500.00 Personal Auto: Miles x .405 Parking Fees per mile_$ $ $ Total Lodainas. Meals & Other: (Details on Back) Total Director's Expenses $ 32.00 32.00 -- Signed Date of Board Approval Auaust 9.2005 il~....lQ f) }J, ~ tz " Total Director's Meetings & Expenses $ Less any Advance Payments $ TOTAL DUE DIRECTOR $ 532.00 532.00 lodainas: (Receipts attached) ...... Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ SUB TOTAL $ Meals: (Receipts attached) Date: 18 Function Attended Special Districts $ 32.00 Date: Function Attended $ ....,. Date: Function Attended "$ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ Date: Function Attended $ SUB TOTAL $ 32.00 Other: (Receipts attached) Date: Function Attended: $ Date: Function Attended $ Date: Function Attended $ SUB TOTAL $ ,.. TOTAL LODGINGS, MEALS AND OTHER $ 32.00 (Enter this total on the front of form) --- DIRECTOR: EAST VALLEY WATER DISTRICT DIRECTOR'S'FEESAND EXPENSE REPORT Sturgeon MONTH OF: July 2005 ....,oard Meetings: 12 & 26 Conferences and Other Meetinas Date: 15 Organization WateReuse Assn. Description Meetinq at IEUA Date: 20 Organization American Ductile Description Plant Tour and Meeting Date: 28 Organization SB e of e Description BAR Date: Organization Description Date: Description Description Date: ...., Date: Organization Date: Organization Date: Organization Date: Organization Date: Organization Description ~t1p~alley ,~~~ D- . - , dl.t::r I st:r"1 Cl: Description . ' Description Description Description Description Description TOTAL # OF MEETINGS 5 @125.00 each_$ 625.00 Personal Auto: Miles x .405 Parking Fees 6/20 Gasoline Total Lodainas, Meals & Other: (Details on Back) 9/12 SBve Tuition per mile_ $ $ Total Director's Expenses 33.39 $ 100.00 $ 133.39 ,., << c' - .~., . Signed ,,-- Date of Board Approval .-".....:: Total Director's Meetings & Expenses $ 7 5 8 . 3 9 Less any Advance Payments $ TOTAL DUE DIRECTOR $ 758.39 August 9, 2005 Directcrll Fees and EJCCenS8 R.corl.doc EAST VALLEY WATER DISTRICT DIRECTOR'S FEES AND EXPENSE REPORT "IRECTOR: tu IL 50....' "'r!'Oard Meetings: 7 /z ~ ~ 7/!2.~ Conferences and Other Meetinas Date: 7 / ) 'f Organization , Date: 7) / " Organization , Date: 7/:2t7 Organization Date: 7/19 MONTH OF: Ju'-Y t 1/ uJ 0 Description #M~ pttanlrvl:J. Description nt, /.fI) fh.4 ~'. T /pAl< > Description $.t1d flit:, Description)ll, HJ/ f2.d, 1& I df/'p~ ;j"' eH,r/;,iXl, Description 1111-1 tA/ ~ iC>'A~ /(p";/ad-;.tH U.sAw{l.fj EvU/.f) <:; In) 11 tJ 0 F.:-ilWfJ Date: Date: Description Date: ... Date: Date: Organization Date: Organization Date: Organization Date: Organization Date: Organization Description ~, \ ~ ~. !\T_~ .~"'.~ . li"'}; ~ I t;':1;""/ ~.. _ (. ~..q~i'9f}.PtI0J'1;c;l! ~ S It." } .~ ,~~. 0escw.ntion ~ " , " . V~V' 2r'i: e r~ L,..I ~ S' f(~ ~." ~ C~ I., . ... P~.g.9.dRlJ.gD. .. . Description Description Description Description Description TOTAL # OF MEETINGS 7 @125.00 each_ $ 870". c:rp Personal Auto: Miles x .405 Parking Fees rota! LodainQs. 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E u ... a=a '" = gi ;: ~u '" ... g e 1> ., . r. ., 0 g ." ~ u ~ '" .. ;i. ... g ~ .; ;;; ..; '" ... ~ M 1> oc ~ o - CtiC ;:;: u 0 u,3 If . > o ~ ~ ~ '" M '0 " ;;: e: '" :> u " ~ -" ~~ Phil Angelides, State Treasurer .. Inside the State Treasurer's Office ~ -- LOCAL AGENCY INVESTMENT FUND QUARTERLY APPORTIONMENT RATES .1~7~ ;1~1~ H -- .., .M;A:.... ;..R. .ClJ:' '. ... . ... .... . . ... 5.68 6.97 8.81 11.11 11.23 11.82 9.87 10.32 10.32 9.09 7.24 8.01 8.76 8.52 7.97 5.87 4.64 4.25 5.76 5.62 5.56 5.70 5.19 5.80 6.16 2.96 1.98 1.47 2.38 .rl'fi(ffii. "';\;'!1~:J:.I.;; 5.78 7.35 9.10 11.54 11.68 11.99 9.64 10.88 9.98 8.39 7.21 7.87 9.13 8.50 7.38 5.45 4.51 4.45 5.98 5.52 5.63 5.66 5.08 6.18 5.32 2.75 1.77 1.44 2.85 ..... .SEP'j1EMBER. 5.84 7.86 9.26 10.01 12.40 11.74 10.04 11.53 9.54 7.81 7.54 8.20 8.87 8.39 7.00 4.97 4.44 4.96 5.89 5.57 5.68 5.64 5.21 6.47 4.47 2.63 1.63 1.67 .'DlJ.CEMBER ... 6.45 8.32 10.06 10.47 11.91 10.71 10.18 11.41 9.43 7.48 7.97 8.45 8.68 8.27 6.52 4.67 4.36 5.37 5.76 5.58 5.71 5.46 5.49 6.52 3.52 2.31 1.56 2.00 July 16, 2005 Justine Hendricksen East Valley Water District PO Box 2427 San Bernardino CA 92413 ........ , Dear Jl.LStitle:--1?CI1/l@ Please accept our thanks for your gift of over 100 cases of water to Junior University. Your donation indicates a genuine interest in Junior University' and will help us continue our tradition of providing quality family ente'rtainment to the Inland Empire. For your records our Federal Tax Id is 23-7387418 and Ot:Jr Federal Non-profit 10 is 0-0496913. To maintain the progress of the past forty-three years, we will continue to depend on the strong on-going involvement and support of individuals and friends, foundations and business organizations, You have become a partner in our community theater and your continued interests are welcomed. As a thank you, : have enclosed 5 'stage door privilege' tickets. Please make sure they all get used. Sincerely, ~' Vf-/' :/'" /, / Cr p- f.S j_OJ Robert S. Kintner Treasurer ~ DISCOVER' HIGHLAND NIGHT Kiwanis Ente.r.tainer.s Car Show * * Saturday, September 10, 2005 - 4pm to 9pm Highland Village Plaza Albertson'slLong's Shopping Center - 7275 Boulder Avenue in Highland THE HIGHLAND AREA CHAMBER OF COMMERCE * * PRESENTS * * Health & Safety "* Fair * Market & Fami* Fair * 'Ilw' Local ~ General Information for Vendors and Booth Space Registration Form ~ Rental fee for Highland Chamber Members $125 - Non Highland Chamber Members $225 The rental fee includes an 8x8 exhibit booth, I table with linens, 2 chairs and a trash can rF,ood vendors must contact the chamb.er to discuss special requirements and are subject to terms and conditions before approval) :J A 7 ft. umbrella with stand can be added to your booth for an additional $10 or you can provide your own beach style umbrella - NO CANOPIES OR EASY UPS ARE ALLOWED :J Selling is allowed this year with a City of Highland business license or one day Highland pe/'ll/it. Free give-a-ways and free raffies are recommended. Booth spaces are limited and will be reserved on a first pay basis. Company Name: Phone #: Contact Name: Type of Business: Address: City & Zip: Please circle all that apply: Email: Info Only Booth - Sales Booth - Info & Sales Booth - Free Give-a-Ways - Free Drawing Please describe: Booth Fee: $ (Optional) Umbrella: $ Amount Paid: $ ...., For more infonnation please call The Highland Area Chamber of Commerce (909) 864-4073. Mail this completed fonn with payment to: Highland Chamber P.O. Box 455 Highland, CA 92346 The Chamber has the right to limit or refuse entries without reason or explanation. TIus event has been created to help the citizens of Highland get to know the local business people and for you to get to know the citizens of Highland. BOOTHS WILL GO QUICKLY - RESERVE YOUR BOOTH TODAY! ........ RE: Regions 8, 9 & 10 Membership Meeting SAVE THE DATE! ! TO: FROM: Date: Time: VVednesday, Septernber14, 2005 3:00 p.m. - 5:00 p.m. Reception following, 5:00 p.m.-7:00 p.m. Location: Laguna Cliffs Marriott Resort, Dana Point, CA ACWA Regions 8, 9 & 10 Sponsored Program "ACW A's Solar Partnerships" PROGRAM HIGHLIGHTS -' Presentation by WorldWater and Power Corporation .WorldWater brings its unique wprldwide solar pumping expertise to farms, ranches, dairies and public water authorities who are' currently using large scale pumps powered by utility or diesel power. By utilizing proprietary WorldWater solar pumping technology, existing pumps up to 600 HP can also be powered byWorldWater solar power, bringing large savings on electric bills and fuel costs. Worldwater's proprietary technology allows a solar system to function also as a backup generator when there is a power outage. Presentation by powerLight Corporation PowerLight Corporation is the nation's leading designer, manufacturer and installer of grid-connected solar electric systems. Founded in 1991, Power Light's distributed generation products produce reliable, affordable clean power for business and government agencies worldwide. Power Light's Power Tracker system that tracks the sun is the leader in the industry for squeezing the most energy out of the system. Inc. Magazine has ranked PowerLight Corporation among the top 500 fastest growing privately held companies for the past four consecutive years. Additionally, the rebates, tax credits and depreciation allowances available in many states make both the WorldWater and PowerLight systems cost effective compared to the high cost of electricity and fuel. .., A reception hosted by WorldWater and PowerLight will be heldfollowing the program. Space is limited. Please RSVP by September 7, 2005. 'J~iiY:t~~t~bi!~i;~;~;,:;,:~~~\r?J~":(: ".:..,' .' . . .',':iof11l<?;einj(Jrmdii(J10~ to i:zak~ fitesetvatipn forth~ prograni,contact : c':.Qtiirle~Aniler$on,Regiori1 0 Fielilllepr~sehtative iit (916) 441-4545, or \.~li~~~i~f1.e~~~:'7:~~1r:< ....:;. '. ." \.. . Ii" ,Assodation its( . of California . \N '.<.lit:.r ^f't...'Odt!s . . .. ~::;'-.,<,:.::: :~. .;. ."" " . , ~ ',~ ":.:; ,:? H' "" . " ,';:',' :: ~'"' '.: :',';<~~..:'.:'f::\[~~~~~~!~ ~4~""'< "':'~;" ,~~< :,w~:~:;:]~~iI,1?t:[ "'" DATE: July 12, 2005 TO: FROM: ACWA Region 8,9 &10 Members, Affiliates and Associates Charles Anderson, ACWA Field Representative Solar Program and Reception .PLUS- Date: September 14, 2005 Time: Program 3 p.m.-5 p.m. Reception 5 p.m.-7 p.m. Seawater Desalination Program Date: September 15, 2005 Time: Program 8 a.m.-3:00 p.m. Cost: $50.00 For Both Program Registration Deadline September 7, 2005! Room Reservation Deadline is August 15, 2005! Laguna Cliffs Marriott ,Resort at Dana Point 25135 Park lantern, Dana Point, CA 92629 Main Phone: 949-661-5000 rtl Guest phone: 949-661-5358 www.lagunacliffs.com Where: .., Website: For more information contact Charles Anderson, charlesa@acwa.com or Sara Stephens, saras@acwa,com. 916-441-4545. Please complete this form and Fax to ACWA at (916) 325-2316 E-mail: REGION: PAYMENT INFORMATION _I will be attending the ACW A Preferred Partners Solar Presentation and Hosted Reception at no charge. (10) _I will be attending the Seawater Desalination Program at a cost of$50.00 per person (includes continental breakfast and plate lunch.) enclosed is my check payable to ACW A. (20) _ Please charge my fee to my credit card: MasterCard_ Visa Expiration Date: Charge Arne S Credit Card Number: Autborized Signature: Name: Title: Organization: Address: City/State/Zip: Phone: ~ For Office use Only: EP#: IORI ~ .v , ......~I..":'. "".- .....'~. "'~~"". l' · "'i'~'-'. .~.,,'ti""""" i'. .... .j..:.! .',eV. ..>','".'if."....; :.~.''1~i"''W,j:: .W',! :'>!-si!, ";' ; ':'-~'f" f9..*"-"':'~'" ',~!."" ~)'-' ~~..,:. ,'i'", ,:..,!! :.~&t: :,. '/i fi!jf">: ,,:f;\~<. "....;~'~.4:iltt;t{ h~: ~,', :~'~},~/;,,\r.:?f,W:Pi'" .~{ ~.~;,:';;, ::-;:<?~\X. J -~:"/;}~~i,#2k,;::"\YGMg@ :::..'~v.~a.~"'""'''~r ',' ::~t3"'~. .' :~~I;:\ID;S;':I"~ .'. M~' : ~". 'B.'~' ~N....:.".~';~...:};h~:~~;:.~Ck; ",.1' 1"'-;'f1!.;tI .~:iI/' :.'tt:'. .-! ')""~iI...t .~' V ,,~ ,t Y'- '-', ~..:,' ',' './'-~"", ",~i@:':f:;,.~t<:;~\'<;2:,~. '" ..~~Ii-";:;.::,..--:'?:~::: (;;- ~.I..'" I.,.:....) .... .~.. . ..' ,~:.... : <:';"":':" "'~; (,',":: 't-"1'.' !.t~'L :~.:,>,;},A:i';:-0}'J<';;I">:</: ~_" :10 . ~. jII"').~ '. .~ ~. ~'.~. iIi.~. .t.., ,'._ ,.d._'.. ,'." ,,' "i\'?""~~"~"'~ t-..~ ~~ w'::.~:,'.'~: ,~.' ~.>;"i:',:." ~ ~;r~.. ,:': ~,:.... '''{~:::.,~J .~.' "~~~~I " ~~ .~::::L>~:'~::~",'..' :,; ':'~C,": /".",~i~. ;/~;..~~>,~j;{f~t~:::~~:.~'~;~;~;~~~~,;i~,~~ DATE: July 12, 2005 ACWA Regions 8, 9 & 10 Members, Affiliates and Associates Charles Anderson, ACWA Field Representative TO: FROM: Date: Time: Thursday,SepteDlber15,2005 9:00 a.m. ~ 3:00 p.m. SAVE THE DATE!! RE: Regions 8, 9 & 10 Membership Meeting Location: Laguna Cliffs Marriott Resort, Dana Point, CA ACW A Regions 8, 9 & 10 Sponsored Program "DESAL - Fact or Fantasy?" This is a one-day, comprehensive program on - SEA WATER DESALINATION PROGRAM HIGHLIGHTS' ........ - National, Statewide and Regional Desalination Development - US Desalination Coalition - Technological Advances & Desalination Potential - Poseidon Resources Corporation - Desalination Projects In Our Region - An overview of desalination projects in the Southern California region, including Los Angeles, Orange and San Diego Counties - Environmental and Regulatory Challenges - California Coastal Commission - Regional Water Quality Control Board - Environmental Community - Seawater Desalination Roundtable PROGRAM SITE: The Laguna Cliffs Marriott is a beautiful ocean front property in Dana Point, CA. Program costs are $50.00 per person, including a continental breakfast, an outdoor lunch overlooking the Pacific and a raffle. Space is limited. Please RSVP by September 7. A limited number of hotel rooms at a special group rate of $169.00 have been reservedfor Wednesday night. You must reserve your room before August 15,2005 to receive the group rate. --- ~.:!,,,,,;"~t~!~;0~.;~A~iiTJJ:[ '.,).) ..' . .;:'tFqr'11lorr:.I1JfQrmatton or to.make a re$eT1Jqtlqn for the program contact ;;;;,Chd;l~s /f.;;a~r$on;$egio':(1(J Field Repf~s~'iltativeiIt (916) 441-4545, or '0' - , . ','/ " ", , ,'~ ",' . 'v" "" - ";"'l: ,'" '.",' . ,~ ~.' .."' /-- . " : CharlesA@fJcwa.com. > '.' '.- ' : '1 <~;...." ~ < .,. '~", -'" fL~~<:~:.. ' ,. ;.,^~' : \ ':'.' ~;.<.~ . ~'I~ > ~;!.~. VYd~r ;~g2r::-1I~.~ ~ ~ . ~":" '" ":; ., ....... Laguna Cliffs Marriott Resort and Spa Hotel and Parking Information RESERVATIONS Guestroom reservations for this event will be made by individuals calling the resort directly at 949-661-5000 or 800-228-9290 between the hours of 8:00 a.m. and 6:00 p.m., Monday through Friday, and 9:00 a.m. and 4:00 p.m. on Saturday. In order to receive the special group guestroom rate of$169.00, individuals must identify themselves as attending the Association of California Water Agencies function. Attendees will pay their own room, tax and incidentals incurred at the resort. At the time of check-in, guest will be required to pre-pay for their estimated charges using a credit card, cash or check. CUT-OFF-DATE Room Reservations must be received on or before Monday, August 15, 2005. Reservations received after the deadline will be accepted based on availability at prevailing resort rates. .,.., CHECK-IN/CHECK-OUT Check-in time is 4:00 p.m. Check-out time is 11 :00 a.m.. GRATOITIES/SERVICE CHARGE-OPTIONAL Bellman Gratuities are typically $1.00 per bag per trip and housekeeper gratuities are typically $2.00 per day. PARKING The following charges are subject to change without written notice. Self Park Day Event = $6.00 first hour/$lO.OO up to two hours/$2.00 each additional hour up to six hours/$22.00 six to twenty-four hours and maximum charge Overnight = $22.00 with in/out privileges. Valet Day Event = $10.00 first four hours/$22.00 four to twenty-four and maximum charge Overnight = $22.00 with in/out privileges. .,.., August 1. Additional coordination while plans are in plan check. 2. Submitted plans to CTG (L.E.E.D. consultant) for review. 2 1/2 weeks needed for review. 3. Will receive plan check corrections from City and CTG to incorporate into the construction documents. 4. Solar power - The solar power (photovoltaic cells) needs for acquiring additional L.E.E.D. points will be determine through CTG's review. From that recommendation, the Electrical Engineer will incorporate the solar panels into the project. 5. The Landscape Architect will resume working on the design in mid August. (Delays were caused by the Civil Engineer) September 1. By third week of September resubmit plans for final City plan check. Resubmit to CTG for review of recommended additions/corrections on the construction plans. 2. Receive City approval on plans by Mid to late October. DIRECTOR: EAST VALLEY WATER DISTRICT DIRECTO 'S FEES AND EXPENSE REPORT MONTH OF: Vu 1,/ Board Meetings: Conferences and 0 her MeeJ,gS Date: Organization Description Date: Organization Description Date: Organization Description Date: Organization Description Date: Organization Description Date: Organization Description Date: Organization Description Date: Organization Description Date: Organization Description Date: Organization Description Date: Organization Description Date: Organization Description Date: Organization Description Date: Organization Description Date: Organization Description TOTAL # OF MEETINGS A @125.00 each_ $ t-. ., ..250 Personal Auto: per mile _ $ $ $ Miles x .365 Parking Fees Total Lodgings, Meals & Other: (Details on Back) Total Director's Expenses $ S;9"OO ~:Z~ Date of Board Approval Total Director's Meetings & Expenses $ l---e---- - - ~ any Advance Payments $ <Z? C. TOTAL DUE DIRECTOR $ :4<)" ()