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Home My WebLink AboutMinutes - EVWD Board of Directors - 08/10/2004APPROVED AUGUST 31, 2004 w EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING August 10, 2004 MINUTES W The meeting was called to order at 2:02 p.m. by President Wilson. Director Goodin led the flag salute. PRESENT: Directors Lightfoot, Negrete, Goodin, Sturgeon, Wilson ABSENT: None STAFF: Robert Martin, General Brian Tompkins, Chief Administrative Assistant Manager; Paul Dolter, District Engineer; Financial Officer; Justine Hendricksen, LEGAL COUNSEL: Steve Kennedy GUEST(s): Jo McAndrews, Charles Roberts (Highland Community News), Gary Sturdivan (EVWD), Jim Cimino (Cimino Realty), Cheryl Tubbs APPROVAL OF AGENDA M/S /C (Sturgeon- Lightfoot) that the August 10, 2004 Agenda be approved as submitted. PUBLIC PARTICIPATION President Wilson declared the public participation section of the meeting open at 2:05 p.m. Cheryl Tubbs informed the Board that there is a vacancy on the Board of San Bernardino Valley Water Conservation District; that the deadline to submit an application is August 27, 2004. There being no further verbal or written comments the public participation section was closed. Minutes: 08/10/04 APPROVAL OF BOARD MEETING MINUTES FOR JULY 27, 2004. M/S /C (Goodin - Negrete) that the July 27, 2004 Board Meeting Minutes be approved as submitted. RESOLUTION 2004.20 — ACCEPT DEDICATION OF WATER DISTRIBUTION SYSTEM WITHIN TRACT 14419 IN THE CITY OF HIGHLAND was presented to the Board for approval. M/S /C (Goodin - Negrete) that Resolution 2004.20 be approved. RESOLUTION 2004.21 — ACCEPT DEDICATION OF SEWERS WITHIN TRACT 14419 IN THE CITY OF HIGHLAND was presented to the Board for approval. M/S /C (Goodin - Negrete) that Resolution 2004.21 be approved. DEVELOPMENT AGREEMENT BETWEEN EAST VALLEY WATER DISTRICT AND SAN MANUEL BAND OF MISSION INDIANS TO EXTEND AN 8" SANITARY SEWER TRANSMISSION LINE LOCATED AT THE INTERSECTION OF MARSHALL BLVD. AND VALARIA DRIVE IN THE CITY OF SAN BERNARDINO was submitted to the Board for approval M/S /C (Goodin - Negrete) that the Development agreement between East Valley Water District San Manuel Band of Mission Indians be approved as submitted. .... APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS. M/S /C (Goodin - Negrete) that the liens for delinquent water and sewer accounts be approved for processing as submitted. DISBURSEMENTS M/S /C (Goodin - Negrete) that General Fund Disbursements #198199 through #198373 distributed during the period of July 23, 2004 through August 4, 2004 in the amount of $1,012,852.65 and Payroll Fund Disbursements for the period ended July 23, 2004 in the amount of $94,695.72 totaling $1,107,548.37 be approved. RADON RULE/PERCHLORATE RULE UPDATE The General Manager stated there was nothing new to report on the Radon Rule; that there was a line item on the Defense Appropriation Bill for 1.5 million for Perchlorate Treatment research for drinking water; that the General Manager would follow up with the Department of Defense regarding a possible joint program. DISTRICT HEADQUARTERS REVIEW AND SITE UPDATE 2 Minutes: 08/10/04 The General Manger updated the Board on the interim facilities; that the District would be moving to the interim facilities on August 21 -22; that the Permanent District Headquarters MW effort is moving forward; that there are still grading issues; that the State of California has taken back the 27 acre property adjacent to the Permanent District Headquarters property; that the District would move forward to purchase the 27 acre property. DIRECTORS FEES AND EXPENSES FOR JULY 2004 were presented to the Board for approval. M/S /C (Sturgeon - Negrete) that the Directors Fees and Expenses for July 2004 be approved. RESOLUTION 2004.22 — AUTHORIZATION TO ADD DELINQUENT AND NON - PAID CHARGES TO ANNUAL PROPERTY TAXES was presented to the Board for approval. M/S /C (Lightfoot - Sturgeon) that Resolution 2004.22 be approved. RESOLUTION 2004.23 — SUPPORT OF LAFCO 2926 SPHERE OF INFLUENCE EXPANSION AND REDUCTION CHANGES FOR EAST VALLEY WATER DISTRICT was presented to the Board for approval. to The General Manager updated the Board regarding the sphere of influence changes; that item "D" would be changed to reflect "The City of Highland's Boundaries "; that he recommends approval of Resolution 2004.23. M/S /C (Sturgeon- Lightfoot) that Resolution 2004.23 be approved as amended. AUTHORIZATION TO WRITE OFF UN- COLLECTABLE DELINQUENT ACCOUNTS THAT ARE AT LEAST TEN YEARS OLD AND THOSE ACCOUNTS WHICH HAVE BALANCES OF LESS THAN $11.00 was presented to the Board. Director Sturgeon questioned if the District is able to renew property liens; he suggested we renew property liens in the future rather than let them expire. M/S /C (Lightfoot- Sturgeon) that the un- collectable delinquent accounts that are at least ten years old and those accounts which have balances of less than $11.00 be approved. DISCUSSION AND POSSIBLE ACTION REGARDING A CLAIM FOR DAMAGES AT 1677 PUMALO ST. APT #16, SAN BERNARDINO, CA., FROM ANNEL MARTIN was presented to the Board. 3 Minutes: 08/10/04 M/SC (Lightfoot- Sturgeon) that the Claim for Damages by Annel Martin be denied and referred to District's Legal Counsel and Insurance Agency Caldwell & Moreland. DISCUSSION AND POSSIBLE ACTION REGARDING A CLAIM FOR REIMBURSEMENT OF SEWER CHARGES AT 25457 6 TH ST., SAN BERNARDINO FROM VICKIE LAUDAN AND GARY GEHEB REPRESENTING ALDA E. DAVIS was presented to the Board. Director Goodin stated the District would need to secure a release from the customer. Director Sturgeon questioned how many years a septic tank could be operational. M/S /C (Negrete- Lightfoot) that the Claim for reimbursement of sewer charges be denied and referred to District's legal counsel and Insurance Agency Caldwell & Moreland. DISCUSSION AND POSSIBLE ACTION REGARDING ALTERNATIVE PAYMENT LOCATIONS FOR EAST VALLEY WATER DISTRICT. Brian Tompkins (CFO) was unable to make contact with prospective companies to discuss payment options. No Action Taken. SCHEDULING A TOUR OF DISTRICT FACILITIES IN OCTOBER 2004. The General Manager and Board of Directors suggested that the Water District and related facilities tour be scheduled for Wednesday October 13, 2004. DISCUSSION AND POSSIBLE ACTION REGARDING CANCELING OR RESCHEDULING THE AUGUST 24, 2004 BOARD MEETING. The General Manager suggested that the August 24, 2004 Board meeting be rescheduled to August 31, 2004 due to the District's upcoming move to the interim facilities. M/S /C (Negrete- Lightfoot) that the August 24, 2004 Board meeting be rescheduled to August 31, 2004. RELEASES OF LIEN FOR DELINQUENT WATER AND SEWER ACCOUNTS. List of liens released on August 10, 2004 was reviewed. Information only. WATER QUALITY CONFERENCE BUDGET UPDATE 4 Minutes: 08/10/04 The General Manager updated the Board on the Water Quality Conference; that there will be three tracts running concurrent; that the final agenda is nearly completed. two HAZARD MITIGATION UPDATE Gary Sturdivan updated the Board that the Hazard Mitigation Plan is moving forward; that the public meetings are completed; that the report is approximately 75 pages in length; that the report will be submitted to the San Bernardino County Fire OES August 16, 2004. Director Sturgeon commented on Grants that other Agencies are receiving due to their Mitigation Plans. Gary Sturdivan informed the Board that the District has applied for a FEMA Grant for the North Fork Canal. The General Manager commended Gary Sturdivan for the work he has done on the Hazard Mitigation Plan. GENERAL MANAGER'S REPORT The General Manager reported on the District's operations to date; that the District is moving to the interim facilities in approximately one week; that there will be a sign on the Del Rosa location indicating the move to the interim facilities; that the banner at the r interim location is installed; that the permanent sign is under construction; that the District is currently in a drought situation; that the District is currently purchasing water due to falling water levels. ORAL COMMENTS FROM BOARD OF DIRECTORS Director Goodin commented that he would like to re- establish committee meetings. President Wilson commented that the committee meetings were on a trial basis and is not certain they are needed. Director Lightfoot commented on the field workers uniforms; that he recommends nametags with a picture ID be worn on the uniforms and safety vests. APPRECIATION LETTER TO THE DISTRICT FROM ASBCSD FOR SPONSORING THE ASSOCIATION OF THE SAN BERNARDINO COUNTY SPECIAL DISTRICTS DINNER ON JULY 19, 2004. Information Only. APPRECIATION LETTER TO THE DISTRICT FROM DIANE BROADBENT EXPRESSING GRATITUDE FOR HOSTING THE ASBCSD DINNER AT THE CASTAWAY RESTAURANT. Information Only. V 5 Minutes: 08/10/04 APPRECIATION LETTER TO THE DISTRICT FROM CSUSB FOR SUPPORT ON THEIR EDUCATIONAL MISSION. THE LEVEL OF SUPPORT BY THE DISTRICT WAS CREDITED TO THE WATER RESOURCES INSTITUTE. Information Only. APPRECIATION LETTER TO THE DISTRICT FROM THE WATER EDUCATION FOUNDATION FOR THE DISTRICT'S SUPPORT TO OFFSET THE COST OF PRODUCING THE ISSUE OF WESTERN WATER, "PHARMACEUTICALS & PERSONAL CARE PRODUCT AND RX FOR WATER QUALITY PROBLEMS. Information Only. SAN BERNARDINO AREA CHAMBER OF COMMERCE "LEGISLATIVE BREAKFAST ", CASTAWAY RESTAURANT, 670 KENDALL DRIVE, SAN BERNARDINO, AUGUST 20, 2004. Information Only. THE 11 ANNUAL CALIFORNIA URBAN WATER CONFERENCE, HYATT REGENCY ISLANDIA HOTEL, MISSION BAY, SAN DIEGO, CA, AUGUST 25- 27, 2004. Information Only. WATER EDUCATION FOUNDATION "NORTHERN CALIFORNIA TOUR ", SACRAMENTO, CA, SEPTEMBER 15 -17, 2004. Information Only. CLOSED SESSION The Board entered into Closed Session at 3:03 p.m. as provided for in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss those items listed on the Agenda. DIRECTOR LIGHTFOOT LEFT AT 3:30 P.M. ADJOURN TO REGULAR SESSION President Wilson declared that the meeting adjourn to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to session at 3:40 p.m. The items listed on the Agenda were discussed in closed session with no reportable action being taken. ADJOURN The meeting was adjourned at 3:40 p.m. until the next regularly scheduled Board Meeting on August 31, 2004. 6 Minutes: 08/10/04 C-: w" rr. Ro ert E. Nfarei n, Secretary eo ge E. "Skip" Wilson, President Minutes: 08/10/04