HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 08/31/2004APPROVED SEPTEMBER 14, 2004
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EAST VALLEY WATER DISTRICT AUGUST 31, 2004
REGULAR BOARD MEETING
MINUTES
The meeting was called to order at 2:00 p.m. by President Wilson. Director Lightfoot led
the flag salute.
PRESENT: Directors Lightfoot, Negrete, Goodin, Sturgeon, and Wilson
ABSENT: None
STAFF: Robert Martin, General Manager; Paul Dolter, District Engineer;
Justine Hendricksen, Administrative Assistant;
LEGAL COUNSEL: Steve Kennedy
r+ GUEST(s): Jo McAndrews, Charles Roberts (Highland Community News),
Roger Allen (GMID)
APPROVAL OF AGENDA
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Pursuant to Government Code Section 54956.2(b)(2), the Board determined by
unanimous vote, and at the request of the General Manager, Robert Martin to add the
following NEW BUSINESS items to the Agenda as the need to take immediate action
thereon arose after the Agenda was posted:
16a. DISCUSSION AND POSSIBLE ACTION REGARDING LEASING
ADDITIONAL SPACE AT 3654 HIGHLAND AVE AND AMENDING OUR
CURRENT LEASE TO INCLUDE 3654 #12 HIGHLAND AVE.
M/S /C (Lightfoot - Negrete) that the August 31, 2004 Agenda be amended as
proposed.
Minutes: 08/31/04
PUBLIC PARTICIPATION
President Wilson declared the public participation section of the meeting open at 2:04
p.m. There being no written or verbal comments, the public participation section was
closed.
Director Goodin requested item # 7 (Establishing Guidelines for the Conduct of its Public
Meetings and Activities) be removed from the consent calendar.
M/S /C (Lightfoot- Goodin) that item 47 "Establishing Guidelines for the Conduct
of its Public Meetings and Activities" be removed from the consent calendar.
APPROVAL OF BOARD MEETING MINUTES FOR AUGUST 10, 2004.
M/S /C (Lightfoot- Goodin) that the August 10, 2004 Board Meeting Minutes be
approved as submitted.
RESOLUTION 2004.24 — NOTICE OF COMPLETION FOR REHABILITATION
OF WELL 25A LOCATED AT MOUNTAIN AVENUE AND MARSHALL BLVD.
IN THE CITY OF SAN BERNARDINO, was presented to the Board for approval.
M/S /C (Lightfoot- Goodin) that Resolution 2004.24 be approved.
RESOLUTION 2004.26 — ACCEPT GRANT OF PIPELINE EASEMENT FROM
THE CITY OF HIGHLAND, was presented to the Board for approval.
M/S /C (Lightfoot- Goodin) that Resolution 2004.26 be approved.
APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS.
M/S /C (Lightfoot- Goodin) that the liens for delinquent water and sewer accounts
be approved for processing as submitted.
DISBURSEMENTS
M/S /C (Lightfoot- Goodin) that General Fund Disbursements #198374 through
4198597 distributed during the period of August 9, 2004 through August 25, 2004 in the
amount of $584,718.92 and Payroll Fund Disbursements for the period ended August 6,
2004 in the amount of $84,007.23 totaling $769,908.83 be approved.
ADOPT ORDINANCE NO. 364 "ESTABLISHING GUIDELINES FOR THE
CONDUCT OF ITS PUBLIC MEETINGS AND ACTIVITIES ", was presented to the
Board for approval.
2 Minutes: 08/31/04
The General Manager requested Steve Kennedy review Ordinance No. 364 "Establishing
Guidelines for the Conduct of its Public Meetings and Activities with the Board ".
%W M/S /C (Lightfoot- Goodin) that Ordinance No. 364 be approved.
RADON RULE/PERCHLORATE RULE UPDATE
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The General Manager stated there was nothing new to report on the Radon Rule; that the
California Department of Health Services is working on a Perchlorate Rule that should be
in draft form next calendar year. Information only.
DISTRICT HEADQUARTERS REVIEW AND SITE UPDATE
The General Manager updated the Board on the recent move to the interim headquarters;
that the design on the permanent headquarters in underway; that he met with Gary Miller
regarding the District headquarters design; that Gary Miller will provide a presentation in
the near future for the Board regarding the permanent headquarters facility. Information
only.
DISCUSSION AND POSSIBLE ACTION REGARDING CONDITIONS OF
APPROVAL DEVELOPMENT PERMIT TYPE II 03 -24 FOR EAST VALLEY
WATER DISTRICT, HIGHLAND AVENUE, WEST OF CENTRAL AVENUE
(APN: 1191 -251- 0000).
The General Manager updated the Board on the City of San Bernardino's Conditional
permit for the new Building; that the permit conditions will be incorporated into the
overall design.
Director Lightfoot expressed concern that tree boxes were required for every three parking
spaces.
No action was taken.
DISCUSSION AND POSSIBLE ACTION REGARDING THE COUNTY OF SAN
BERNARDINO 2004 BIENNIAL CONFLICT OF INTEREST CODE.
M /S /C (Lightfoot - Sturgeon) that the County of San Bernardino's 2004 Biennial
Conflict of Interest Code be approved for East Valley Water District.
DISCUSSION AND POSSIBLE ACTION REGARDING THE BALLOT FOR THE
SPECIAL DISTRICT'S RUN -OFF ELECTION FOR THE REGULAR LAFCO
MEMBER.
M/S /C (Negrete- Goodin) that the candidate selected by the Board to represent
6 W Special Districts at LAFCO regular member is Kimberly Cox.
3 Minutes: 08/31/04
DISCUSSION AND POSSIBLE ACTION REGARDING THE BALLOT FOR THE
CSDA 2004 BOARD OF DIRECTORS ELECTION.
M/S /C (Goodin- Lightfoot) that the candidate selected by the Board to represent the
CSDA 2004 Board of Directors is David Voigt.
DISCUSSION AND POSSIBLE ACTION REGARDING THE BOARD OF
DIRECTOR'S COMMITTEE STRUCTURE.
President Wilson stated his concern that Board members should be involved in all of the
District's decision - making process.
Director Goodin commented that committees do not make the decisions for the District;
that committees could be beneficial if a complicated item needed to be researched and
reviewed in detail; that committees could relieve this burden for other Board members.
Director Sturgeon had no comment.
Director Lightfoot commented that he favors committees but is not sure how many the
District would need; that it is often difficult for every Board member to attend Special
Meetings.
Director Negrete commented that he would favor committees but would leave the decision
to the discretion of the Board President.
President Wilson commented on ad hoc committees but added caution to the Board
regarding the Brown Act; that he would like all Board members to work together; that he
would take this information under advisement.
DISCUSSION AND POSSIBLE ACTION REGARDING LEASING ADDITIONAL
SPACE AT 3654 HIGHLAND AVE AND AMENDING THE CURRENT LEASE
TO INCLUDE 3654 #12 HIGHLAND AVE.
The General Manager voiced his concerns regarding the need for private meeting space at
the interim facility; that the District could lease a smaller office to conduct private
meetings, Board meetings, and be used for a number of District functions; that the space is
approximately 1200 ft. and the rent is $1300.00 per month; that the owner would waive
the first two months rent; that the District received a quote from Malcom Enterprises for
$7200.00 to remodel the space; that the District could amend the current lease to add 3654
Highland Ave # 12.
Director Goodin commented that he would have liked to use the previous headquarters for
this purpose.
4 Minutes: 08/31/04
Director Sturgeon suggested we use the office space permanently for the Board meetings.
M/S /C ( Negrete- Sturgeon) that the District lease additional space at 3654 Highland
r , Ave and amend the current lease to include 3654 Highland Ave #12 in accordance with
the terms as presented.
WATER QUALITY CONFERENCE BUDGET UPDATE
The General Manager updated the Board on the Water Quality Conference; that the
agenda has been finalized; that the brochures are being mailed in September. and will be
posted on the District's web -site; that there are three concurrent tracts; that Terry
Tamminen will be a key note luncheon speaker; that representatives from the Department
of Defense will be speaking on a number of topics; that a representative from the
University of Chicago will be speaking on fingerprinting Perchlorate molecules and the
health effects on humans. Information only.
GENERAL MANAGER'S REPORT
The General Manager reported on the District's operations to date; updated the Board on
the interim move; that he received a compliment from a customer regarding the
professional manner the District handled the Old Fire; that bids will be opened for Arroyo
Verde on September 1, 2004; that the new financing package will be closing September 1,
2004 with Citizens Business Bank; that San Bernardino Municipal Water is trying to add
ow an amendment to the Western Judgment regarding overproduction in the pressure zones
and working on putting together a one year recharge proposal. Information Only
ORAL COMMENTS FROM BOARD OF DIRECTORS
Director Lightfoot commented on the bottled water stored at the Webster facility.
Director Sturgeon commented on the LAFCO meeting he attended; that Kathleen Rollings
complimented the District on a well -run organization; that he commends the employee's
for a smooth transition to the interim facilities; that he is interested to know when the
ceiling over the Board room will be completed; and would like to make sure the District is
up to code for fire safety.
Director Negrete questioned if a fire inspection had been preformed.
Director Goodin commented that he received many compliments from customers how
well the District handled the Old Fire and commends staff for a job well done; that he has
concerns regarding the new partitions if they will qualify for LEED's .
District Engineer Paul Dolter commended Roger Allen for the coordination of the interim
move and for keeping a positive attitude. Information Only
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Minutes: 08/31/04
There being no further verbal or written comments from the Directors, this section of the
meeting was closed.
APPRECIATION LETTER TO THE DISTRICT FROM CALIFORNIA STATE
UNIVERSITY SAN BERNARDINO, EXPRESSING GRATITUDE FOR
SUPPORTING THE JIM RODDY SCHOLARSHIP FUND. Information Only.
APPRECIATION LETTER TO THE DISTRICT FROM CAL STATE
UNIVERSITY FOR SUPPORT OF THE WATER RESOURCES INSTITUTE.
Information Only.
ASSOCIATION OF THE SAN BERNARDINO COUNTY SPECIAL DISTRICTS
MEMBERSHIP MEETING, HOSTED BY VICTOR VALLEY WATER
DISTRICT, WOODY'S COCKY BULL RESTAURANT, VICTORVILLE, CA.,
SEPTEMBER 13, 2004. Information Only.
77 ANNUAL WEFTEC TECHNICAL EXHIBITION AND CONFERENCE,
ERNEST N. MORIAL CONVENTION CENTER, NEW ORLEANS, LOUISIANA,
OCTOBER 2 -6, 2004. Information Only.
WATER EDUCATION FOUNDATION 2004 SOUTHERN CALIFORNIA TOUR,
OCTOBER 6-8,2004. Information Only.
CLOSED SESSION
The Board entered into Closed Session at 3:20 p.m. as provided for in the California Open
Meeting Law, Government Code Section 54945.9(a), to discuss those items listed on the
Agenda.
ADJOURN TO REGULAR SESSION
President Wilson declared that the meeting adjourn to regular session.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
The Board returned to session at 3:25 p.m. The items listed on the Agenda were discussed
in closed session with no reportable action being taken.
ADJOURN
The meeting was adjourned at 3:25 p.m. until the next regularly scheduled Board Meeting
on September 14, 2004.
6 Minutes: 08/31/04
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Robert E. Martin, ecretary
George E. "Skip" Wilson, President
Minutes: 08/31/04