Loading...
HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 09/14/2004APPROVED SEPTEMBER 28.2004 EAST VALLEY WATER DISTRICT SEPTEMBER 14, 2004 .... REGULAR BOARD MEETING MINUTES The meeting was called to order at 2:00 p.m. by President Wilson. Director Negrete led the flag salute. PRESENT: Directors Lightfoot, Sturgeon, Negrete, Wilson, Goodin ABSENT: None STAFF: Robert Martin, General Manager; Paul Dolter, District Engineer; Brian Tompkins, Chief Financial Officer; Justine Hendricksen, Administrative Assistant LEGAL COUNSEL: Steve Kennedy GUEST(s): Jo McAndrews, Charles Roberts (Highland Community News), Jim Cimino (Cimino Realty), Julian Monteon, Nick Chudasama (Inland no Presort), Deven Chudasama (Inland Presort) APPROVAL OF AGENDA M/S /C (Sturgeon- Goodin) that the September 14, 2004 Agenda be approved as submitted. PUBLIC PARTICIPATION President Wilson declared the public participation section of the meeting open at 2:02 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF AUGUST 26, 2004 SPECIAL BOARD MEETING MINUTES. M/S /C (Goodin - Negrete) that the August 26, 2004 Board Meeting Minutes be approved as submitted. APPROVAL OF AUGUST 31, 2004 BOARD MEETING MINUTES. M/S /C (Goodin - Negrete) that the August 31, 2004 Special Board Meeting Minutes be approved as submitted. Minutes: 09/14/04 APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS. The General Manager stated that the charges identified by Account Numbers 0082664 -09, 1020102 -00, 1520040 -01 had been paid and should be removed from the lien list. M/S /C (Goodin - Negrete) that the liens for delinquent water and sewer accounts be approved for processing with the exceptions as noted by the General Manager. DISBURSEMENTS M/S /C (Lightfoot - Sturgeon) that General Fund Disbursements #198599 through 198759 distributed during the period of September 1, 2004 through September 9, 2004 in the amount of $976,989.43 and Payroll Fund Disbursements for the period ended September 3, 2004 in the amount of $91,390.89 totaling $1,068,380.32 be approved. RADON RULE/PERCHLORATE RULE UPDATE The General Manager reported that there was nothing new to report on the Radon Rule or Perchlorate Rule. Information only. HEADQUARTERS PROJECT REVIEW AND UPDATE The General Manager updated the Board on the permanent headquarters facility; that Gary Miller will provide a presentation to the Board regarding the permanent Headquarters design and LEED's update at the September 28, 2004 Board Meeting. �.. Director Goodin inquired if there is a completion date for the Permanent Headquarters Facility. The General Manager reported the tentative completion date is set for the Spring of 2006. DISCUSSION AND POSSIBLE ACTION REGARDING THE BOARD OF DIRECTOR'S COMMITTEE STRUCTURE. President Wilson stated he does not believe that the Board would benefit from individual Committee Meetings at this time. Director Goodin questioned if committee meetings would be structured differently as to previously held committee meetings. President Wilson stated that there were exclusion issues regarding previous committee meetings; that he did not want to add additional work to staff for committee meetings. 2 Minutes: 09/14/04 Director Goodin questioned if the option to have committee meetings was a Board President decision or could the Board vote on committee meetings. Legal Counsel stated that having a committee structure is an item that could be brought to the „ table and the Board of Directors could make a motion and vote on. Director Goodin stated that the staff workload would not change from previous committee structure; that he recalled three Board members were interested in continuing the committee structure. Director Lightfoot stated having a committee structure would increase efficiency; and that meeting times would decrease. Director Negrete stated that he would leave the decision to have a committee structure to the to the Board President. Director Sturgeon stated that he would vote no on a committee structure change. M/S (Goodin- Lightfoot) that the Board of Directors Reconstitute its Standing Committee Structure. The motion was defeated by a 3 -2 vote: Ayes: Goodin, Lightfoot r Noes: Sturgeon, Negrete, Wilson DIRECTORS' FEES AND EXPENSES FOR AUGUST 2004 were presented to the Board for approval. M/S /C (Lightfoot - Negrete) that the Directors Fees and Expenses for August 2004 be approved. DISCUSSION AND POSSIBLE ACTION REGARDING WATER CONNECTION FEES FOR 7486 MCKINLEY ST., HIGHLAND, CA FROM JULIAN MONTEON. The General Manager updated the Board regarding Mr. Monteon's request to have the water connection fees waived; that the address in question was originally served by Lankershim Mutual Water District; that East Valley Water District acquired the Lankershim Mutual Water District in the late 1980's; that the residents at that time were required to connect to the District's water system and pay a service connection fee of $800.00; that he could not justify waiving the fee's for Mr. Monteon; that he suggested Mr. Monteon appeal to the Board of Directors regarding the water connection fees for 7486 McKinley St. Mr. Monteon addressed the Board of Director's regarding his plans to build a modest home at 7486 McKinley St., and appealed to the Board of Director's for relief from the required %Mf water connection fees. 3 Minutes: 09/14/04 Director Lightfoot explained how the original costs and fees were computed to connect to the District's water system. The General Manager questioned Legal Counsel if there was any kind of grand fathering ._ provision for Mr. Monteon. Legal Counsel commented that if Mr. Monteon could provide documents stating he held an interest in the property or is able to present a stock certificate or shares indicating succession to the property that the Board could use these items to determine if relief is warranted. Mr. Monteon stated he could not provide this documentation. The Board of Directors stated that Mr. Monteon did not provide enough supporting documentation to warrant relief regarding the water connection fees. M/S /C (Lightfoot- Sturgeon) that the Board deny the request for relief for the water connection fees to 7486 McKinley St., Highland, Ca from Julian Monteon with no prejudice. DISCUSSION AND POSSIBLE ACTION REGARDING THE INTEGRATED MANAGEMENT PROGRAM DEMONSTRATION PROJECT AGREEMENT BETWEEN THE SAN BERNARDINO VALLEY WATER CONSERVATION DISTRICT, SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT, WESTERN MUNICIPAL WATER DISTRICT, THE CITY OF SAN BERNARDINO MUNICIPAL WATER DEPARTMENT, THE CITY OF REDLANDS, AND EAST VALLEY WATER DISTRICT. The General Manager updated the Board on the Project Agreement; that we are in a severe drought situation; that more revisions to the agreement are forthcoming; that the goal of the agreement is to spread native water when available, spread supplemental water when native water in not otherwise available to increase water levels in the upper basin; and managing recharge to avoid deleterious impacts in the pressure zone; that the agreement is going before the San Bernardino Valley Municipal Water District's Board on September 15, 2004; that the General Manager recommends approval of agreement. M/S /C (Lightfoot- Goodin) that the Board approve the Draft in Concept Integrated Management Program Demonstration Project Agreement Between the San Bernardino Valley Water Conservation District, San Bernardino Valley Municipal Water District, Western Municipal Water District, the City of San Bernardino Municipal Water Department, the City of Redlands, and East Valley Water District and Authorized the General Manager with concurrence from Legal Counsel to move forward on the final agreement. President Wilson opened the meeting for public comment at 3:00 p.m. Nick Chudasama and Deven Chudasama addressed the Board regarding mailing services that Inland Presort could offer to East Valley Water District. 4 Minutes: 09/14/04 President Wilson stated that the General Manager and staff handle all issues regarding mailing services and suggested they make an appointment to discuss their concerns. 000 ACCEPT AND ADOPT CATEGORICAL EXEMPTION (CE) CLASS 2 (C) FOR THE WELL #27 REHABILITATION PROJECT. The General Manager updated the Board on the Project Study being prepared by Tom Dodson & Associates. The General manager recommends approval of the Categorical Exemption (CE) Class 2 (c) for the Well #27 Rehabilitation Project. M/S /C (Lightfoot- Sturgeon) that the Categorical Exemption (CE) Class 2 (c) for the Well 427 Rehabilitation project be approved. DISCUSSION AND POSSIBLE ACTION REGARDING A LETTER TO THE DISTRICT FROM THE ASSOCIATION OF THE SAN BERNARDINO COUNTY SPECIAL DISTRICTS REGARDING THE ANNUAL MEETING AND ELECTION OF DIRECTORS, WHICH WILL BE HELD ON NOVEMBER 15, 2004. THE BOARD WILL HAVE FOUR (4) SEATS OPEN. No Action Taken. DISCUSSION AND POSSIBLE ACTION REGARDING AWARD OF CONTRACT FOR RECONSTRUCTION OF ARROYO VERDE MUTUAL WATER COMPANY DISTRIBUTION SYSTEM. The General Manger updated the Board on the bid information; that there were five (5) companies who bid the project; that W.J. McKeever Inc. reviewed the bids submitted for the Arroyo Verde Assessment District Project and the apparent low bidder is K. Walton Ent. Inc. dba Law Plumbing with the bid of $403,586.70, and has met all of the requirements as set forth in the specifications for the "East Valley Water District — Arroyo Verde Assessment District ". The General manager recommends approval to award contract to K. Walton Ent. Inc. dba Law Plumbing. Director Sturgeon inquired if the project is prevailing wage; and who would be responsible if the Contractor does not pay Prevailing Wage. Legal Counsel stated that the District would not be responsible if the Contractor did not pay prevailing wage; that the Contractor would be responsible for any problems regarding prevailing wage pay. M/S /C (Lightfoot - Negrete) that the Board of Directors award the Contract for Reconstruction of Arroyo Verde Mutual Water Company Distribution System to K. Walton Ent. Inc. dba Law Plumbing. %ad 5 Minutes: 09/14/04 RELEASES OF LIEN FOR DELINQUENT WATER AND SEWER ACCOUNTS. List of liens released on September 14, 2004 was reviewed. Information only. WATER QUALITY CONFERENCE BUDGET UPDATE (CFO). The General Manager updated the Board on the Water Quality Conference; that the agenda is finalized; that there are three (3) concurrent tracts; that over 5000 mailers have been sent out in September; that Terry Tamminen will be a key note luncheon speaker; that Congressman Ken Calvert will be speaking at the conference. Information Only. GENERAL MANAGER'S REPORT The General Manager reported on the District's operations to date; that Glenda Douglas was appointed to the San Bernardino Valley Water Conservation District; that Steve Kennedy had a conference call regarding a law suit brought against the James Jones Company regarding items purchased that had possible manufacturing defects; that the District does not intend to enter into the law suit at this time. Information only. ORAL COMMENTS FROM BOARD OF DIRECTORS Director Sturgeon informed staff that there is graffiti on the East Valley Water District sign on Highland Ave; that he received a compliment regarding the professional manner a customer was treated when establishing new service with the District. President Wilson stated that he is attending a workshop at the ACWA's Fall Conference & Exhibition on November 30, 2004 " A Practical Look at the Principles and Practices of Good Governance ", and encourages other Board members to attend. Information Only. APPRECIATION LETTER TO THE DISTRICT FROM CALIFORNIA STATE UNIVERSITY SAN BERNARDINO, EXPRESSING GRATITUDE FOR SUPPORTING THE WATER RESOURCES INSTITUTE PERCHLORATE DOCUMENTARY AND THE JIM RODDY SCHOLARSHIP FUND. Information Only. APPRECIATION LETTER TO THE DISTRICT FROM CAL STARE UNIVERSITY SAN BERNARDINO, EXPRESSING GRATITUDE FOR THE DISTRICT'S DONATION SUPPORTING THE WATER RESOURCES INSTITUTE DOCUMENTARY PROGRAM. Information Only. 6 Minutes: 09/14/04 SAN BERNARDINO AREA CHAMBER OF COMMERCE LEGISLATIVE BREAKFAST, HILTON SAN BERNARDINO, 285 EAST HOSPITALITY LANE, SAN BERNARDINO, CA., SEPTEMBER 17, 2004. Information Only. w SAN BERNARDINO AREA CHAMBER OF COMMERCE BUSINESS AFTER HOURS FALL LEAVES CELEBRATION, HOSTED BY INLAND EMPIRE JOB CORPS CENTER MANAGEMENT & TRAINING CORP, 3173 KERRY STREET, SAN BERNARDINO, CA., SEPTEMBER 23, 2004. Information Only. ASSOCIATION OF STATE DRINKING WATER ADMINISTRATORS — 19 ANNUAL CONFERENCE, HYATT REGENCY ON TOWN LAKE — AUSTIN, TX, OCTOBER 3-7,2004. Information Only. CLOSED SESSION The Board entered into Closed Session at 3:25 p.m. as provided for in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss the items listed on the Agenda. ADJOURN TO REGULAR SESSION so President Wilson declared that the meeting adjourn to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS w The Board returned to regular session at 3:41 p.m. The items listed on the Agenda were discussed in Closed Session with no reportable action being taken except with regards to item 425 that the Board authorized the General Manager with concurrence from Legal Counsel to make changes as recommend and move forward with the counter offer and escrow. ADJOURN The meeting was adjourned at 3:41 p.m. until the next regul rly scheduled Board Meeting on September 28, 2004. George E. Wilson, President Robert E. Martin, Secretary 7 Minutes: 09/14/04