HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 09/28/2004APPROVED OCTOBER 12, 2004
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EAST VALLEY WATER DISTRICT
REGULAR BOARD MEETING
SEPTEMBER 28, 2004
MINUTES
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The meeting was called to order at 2:01 p.m. by President Wilson. Director Sturgeon led the
flag salute.
PRESENT: Directors Goodin, Sturgeon, Wilson
ABSENT: Directors Negrete, Lightfoot
STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial
Officer; Justine Hendricksen, Administrative Assistant
LEGAL COUNSEL: Steve Kennedy
GUEST(s): Jo McAndrews, Gary Sturdivan (EVWD), Charles Roberts (Highland
Community News), Rich Caldwell (Arroyo Insurance Services)
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The General Manager informed the Board that Gary Miller from (GMID) item # 13 would
not be able to attend the Board Meeting and present the design review on the Permanent
Headquarters Facility and LEED's update, and will reschedule the presentation.
M/S /C (Sturgeon- Goodin) that the September 28, 2004 Agenda be approved as
amended and item # 13, the presentation from Gary Miller (GMID) regarding design review
on the Permanent Headquarters Facility and LEED's update be removed.
PUBLIC PARTICIPATION
President Wilson declared the public participation section of the meeting open at 2:03 p.m.
There being no written or verbal comments, the public participation section was closed.
APPROVAL OF SEPTEMBER 14, 2004 BOARD MEETING MINUTES
M/S /C (Sturgeon- Goodin) that the September 14, 2004 Board Meeting Minutes be
approved as submitted.
Minutes: 09/28/04
APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS
The General Manager stated that the charges identified by Account Number 0210135 -06 and
1270333 -00 had been paid and should be removed from the lien list.
M/S /C (Sturgeon- Goodin) that the liens for delinquent water and sewer accounts be
approved for processing with the exceptions as noted by the General Manager.
DISBURSEMENTS
M/S /C (Lightfoot - Sturgeon) that General Fund Disbursements #198760 through
198945 distributed during the period of September 10, 2004 through September 24, 2004 in
the amount of $543,243.20 and Payroll Fund Disbursements for the period ended September
17, 2004 in the amount of $96,682.12 totaling $635,925.32 be approved.
RADON RULE/PERCHLORATE RULE UPDATE
The General Manager reported that there was nothing new to report on the Radon issue; that
in regards to the Perchlorate Rule there is an earmark from the Depart of Defense for $1.5
million to be set aside on the District's behalf for remediation of ground water; that in the
future the District would like to build this project into a larger program and possibly partner
with the Department of Defense and AwwaRF.
President Wilson commended the General Manager on the upcoming Demonstration Project.
Information only.
HEADQUARTERS PROJECT REVIEW AND UPDATE
The General Manager had no update at this time.
FINANCIAL STATEMENTS FOR PERIOD ENDED JULY 2004, were presented to the
Board for approval.
President Wilson informed the Board that Brian Tompkins (CFO) would have the budget
items for the Financial Statements at the next regularly scheduled Board Meeting on October
12, 2004.
Director Sturgeon asked if the Financial Statements were previously in the Consent
Calendar.
M/S /C (Sturgeon - Goodin) that the Financial Statements for period ended July 2004,
be accepted as submitted.
2 Minutes: 09/28/04
DISCUSSION AND POSSIBLE ACTION REGARDING UNDERGROUND
STORAGE TANK REGULATORY ISSUES
Gary Sturdivan updated the Board regarding the current and future requirements to continue
operating the District's Underground Storage Tank facilities; that there are a number of
ongoing issues and regulations that the District will need to comply with in order to maintain
the three (3) current types of tanks located at the District Yard; that the District currently has
one tank for gasoline, one tank for diesel fuel; and one tank for waste oil; the current tanks
are being retrofitted approximately every two years; that the District has other alternatives
available in addition to the current facilities; that the District could purchase fuel from an
outside vendor rather than maintain the District's current tanks; that the District could
maintain an above ground facility rather than an underground tank storage system; that there
could be cost savings for the District to purchase fuel from an outside vendor.
Director Sturgeon expressed concern that if a disaster occurred the District could face fueling
issues for generators, trucks, and equipement if the District did not maintain a gas and diesel
tank facility.
Director Goodin would like more information regarding any financial savings or costs that
would impact the District; that he would like comparison totals if the District contracted with
an outside vendor or if the District kept the current facility operational; that he is concerned
how the District would handle waste oil; that he needs to be more informed regarding
aw compliance regulations cost and/or financial savings before he could make a decision on this
issue.
The Board agreed to defer this item until the next regularly scheduled Board Meeting on
October 12, 2004.
DISCUSSION AND POSSIBLE ACTION REGARDING FINANCIAL
CONTRIBUTION FOR SPECIAL DISTRICT PUBLIC EDUCATION PROGRAM
FROM CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA) AND THE
ASSOCIATION OF CALIFORNIA WATER AGENCIES (ACWA)
The General Manager informed the Board that CSDA and ACWA are requesting a token
support of $1000.00.
Director Goodin expressed concern with the basis for the program; that there is not enough
information regarding the program to offer support at this time.
No action was taken.
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3 Minutes: 09/28/04
DISCUSSION AND POSSIBLE ACTION REGARDING THE ASSOCIATION OF
SAN BERNARDINO COUNTY SPECIAL DISTRICTS MEETINGS FOR THE YEAR
2005
No action was taken.
DISCUSSION AND POSSIBLE ACTION REGARDING THE RENEWAL OF THE
DISTRICT'S COMMERCIAL AND LIABILITY INSURANCE PACKAGE FROM
ARROYO /CALDWELL & MORELAND INSURANCE SERVICES
The General Manager introduced Rich Caldwell with Arroyo /Caldwell Insurance Services.
Mr. Caldwell updated the Board on the Insurance Proposal Package from Arroyo /Caldwell
Insurance Services; that Caldwell Insurance joined with Arroyo Insurance Services
approximately 1 % years ago.
Director Sturgeon questioned the deductible for truck #58.
Director Goodin expressed concern that he only has one proposal to review; that the proposal
is before the Board on September 28, and the contract needs to be renewed by October 1,
2004; that he does not like to be put in this position with a last minute proposal; that he
would like to have more than one proposal to review; that he does not have a way of
verifying if the policy is adequate for the District.
President Wilson is satisfied that the coverage in the policy is adequate for the District.
Director Goodin will rely on the Board Presidents knowledge in regards to adequate
coverage, pricing and services presented by Arroyo /Caldwell Insurance Services.
The General Manager summarized the business relationship that Caldwell Insurance has had
with the District; that he is satisfied in the level of service and fees that Arroyo /Caldwell
Insurance provides.
M/S /C (Wilson- Goodin) that the renewal package of the District's Commercial and
Liability Insurance Coverage from Arryo /Caldwell & Moreland Insurance Services be
approved.
WATER QUALITY CONFERENCE BUDGET UPDATE (CFO)
The General Manager reported that the Water Quality Conference has three informational
tracts on a variety of subjects; that over 5,000 fliers were mailed to potential attendees; that
the District has received nearly $100,000 in committed funds for sponsorships; that he
commends Jo McAndrews for all the work she had done on the Conference. Information
only.
4 Minutes: 09/28/04
GENERAL MANAGER'S REPORT
The General Manager had nothing to report at this time. Information only.
ORAL COMMENTS FROM BOARD OF DIRECTORS
Director Sturgeon inquired if the one acre parcel located at 7920 Webster had closed escrow;
that he attended a trucking expo and was approached by a Ford Motor Vehicle representative
regarding the District's purchasing policies for vehicles; that a representative from Nextel
would like to give a presentation on new features and products that Nextel currently offers.
Director Goodin suggested that Ford Motor Company give a presentation to the Board
regarding fleet purchases. Information Only.
WATER RESOURCES INSTITUTE (WRI) QUARTERLY ISSUES BREAKFAST,
"SOUTHERN NEVADA'S WATER SITUATION ", CAL STATE SAN
BERNARDINO, 5500 UNIVERSITY PARKWAY, OCTOBER 6, 2004. Information
only.
CLOSED SESSION
The Board entered into Closed Session at 3:26 p.m. as provided for in the California Open
ow Meeting Law, Government Code Section 54945.9(a), to discuss the item listed on the
Agenda.
ADJOURN TO REGULAR SESSION
President Wilson declared that the meeting adjourn to regular session.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
The Board returned to regular session at 3:43 p.m. The item listed on the Agenda was
discussed in closed session with no reportable action being taken.
An announcement is herby made that the one acre parcel and commercial building located at
7920 Webster St closed escrow on August 31, 2004 and was sold at a sales price of $610,000
to Frank and Lynne M. Zizzo.
ADJOURN
The meeting was adjourned at 3:43 p.m. until the next regularly scheduled Board Meeting on
October 12, 2004.
eorge E. Wilson, President
5 Minutes: 09/28/04
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Minutes: 09/28/04