The URL can be used to link to this page

Home My WebLink AboutMinutes - EVWD Board of Directors - 10/12/2004APPROVED NOVEMBER 9. 2004 EAST VALLEY WATER DISTRICT OCTOBER 12, 2004 y REGULAR BOARD MEETING MINUTES The meeting was called to order at 2:01 p.m. by President Wilson. Director Negrete led the flag salute. PRESENT: Directors Lightfoot, Sturgeon, Wilson, Goodin, Negrete ABSENT: STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial Officer; Justine Hendricksen, Administrative Assistant LEGAL COUNSEL: Steve Kennedy GUEST(s): Jo McAndrews, Bob Memory (Rams), Gail Stranske (CTG Energetics), Becky Kasten (EV WD), Joe Walsh (Rams), Matt Levesque, Charles Roberts (Highland Community News), Gary Miller (GMID), George Marquez (GMID) APPROVAL OF AGENDA M/S /C (Lightfoot- Sturgeon) that the October 12, 2004 Agenda be approved as submitted. PUBLIC PARTICIPATION President Wilson declared the public participation section of the meeting open at 2:03 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF SEPTEMBER 28, 2004 BOARD MEETING MINUTES M/S /C (Sturgeon- Goodin) that the September 28, 2004 Board Meeting Minutes be approved as submitted. DIRECTOR NEGRETE AND LIGHTFOOT ABSTAINED FROM THE VOTE two Minutes: 10/12/04 RESOLUTION 2004.27 — ACCEPT DEDICATION OF WATER DISTRIBUTION SYSTEM WITHIN PARCEL MAP 15886 IN THE CITY OF HIGHLAND was presented to the Board for approval. M/S /C (Sturgeon- Goodin) that Resolution 2004.27 be approved. RESOLUTION 2004.28 — ACCEPT A RESOLUTION OF APPLICATION BY THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT REQUESTING THE LOCAL AGENCY FORMATION COMMISSION TO TAKE PROCEEDINGS FOR THE ANNEXATION OF TERRITORY TO SAID DISTRICT was presented to the Board for approval. M/S /C (Sturgeon- Goodin) that Resolution 2004.28 be approved. APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS The General Manager stated that the charges identified by Account Number 0910786 -01, 1050070 -04, 1210701 -00 had been paid and should be removed from the lien list. M/S /C (Sturgeon- Goodin) that the liens for delinquent water and sewer accounts be approved for processing with the exceptions as noted by the General Manager. DISBURSEMENTS M/S /C (Sturgeon- Goodin) that General Fund Disbursements #198946 through 199112 distributed during the period of September 29, 2004 through October 7, 2004 in the amount of $937,528.24 and Payroll Fund Disbursements for the period ended October 1, 2004 and in the amount of $89,360.87 totaling $1,026,889.11 be approved. RADON RULE/PERCHLORATE RULE UPDATE The General Manager advised that there was nothing new to report on the Radon issue; that the Department of Health Services is currently working on a Drinking Water rule for Perchlorate. Information only. HEADQUARTER PROJECT REVIEW AND UPDATE The General Manager informed the Board that Gary Miller from GMID would provide a detailed presentation to the Board regarding the Headquarters Project at Agenda item #16. 2 Minutes: 10/12/04 DISCUSSION AND POSSIBLE ACTION REGARDING UNDERGROUND STORAGE TANK REGULATORY ISSUES Im The General Manager updated the Board on the current underground storage tank facilities; that Gary Sturdivan had prepared a report regarding the costs, anticipated fees, responsibilities, and requirements that the District will incur if the existing and/or any future storage tanks are maintained and operated by the District; that staff recommends removing the existing storage tanks, eliminate the plans for storage tanks at the District Headquarters Facility and to purchase fuel from an outside vendor. The Board of Directors commended Gary Sturdivan and Paul Dolter for an excellent report. M/S /C (Sturgeon - Goodin) that the District remove the existing Underground Storage Tanks, eliminate plans for storage tanks at the New District Headquarters Facility and purchase fuel from an outside vendor. DIRECTORS FEES AND EXPENSES FOR SEPTEMBER 2004 were presented to the Board for approval. M/S /C (Sturgeon - Negrete) that the Directors Fees and Expenses for September 2004 be approved. FINANCIAL STATEMENTS FOR PERIOD ENDED AUGUST 2004 were presented to Im the Board. M/S /C ( Negrete- Lightfoot) that the Financial Statements for Period ended August 2004 be accepted. DISCUSSION AND POSSIBLE ACTON REGARDING AUDIT REPORT FOR FISCAL YEAR ENDING JUNE 30, 2004 A detailed presentation of the District's Audit Report for Fiscal Year Ended June 30, 2004 was offered by Mr. Bob Memory from Rogers, Anderson, Malody & Scott. M/S /C (Lightfoot- Sturgeon) that the Audit Report for Fiscal Year ended June 30, 2004 be accepted. DISCUSSION AND POSSIBLE ACTION REGARDING SAN MANUEL BAND OF MISSION INDIANS' POTENTIAL FUTURE ACQUISITION OF PRESENT EVWD WATER/SEWER SYSTEMS LOCATED ON THE RESERVATION. THESE SYSTEMS WOULD BE WHOLLY OWNED, OPERATED AND MAINTAINED BY THE TRIBE TO THE DESIGNATED POINTS OF CONNECTION WITH THE EVWD SYSTEMS AT OR NEAR THE BOUNDARY OF THE RESERVATION. %W 3 Minutes: 10/12/04 The General Manager updated the Board on the request from San Manuel Tribe; that the tribe would like to relocate water /sewer lines located on Victoria Avenue; that the District is consistently dealing with ongoing issues with the San Manuel Tribe; that the District would like to investigate and research the requirements needed to move forward on this request. y M/S /C (Lightfoot - Negrete) that the Board authorize the General Manager and Legal Counsel to research, investigate and pursue the requirements regarding the potential conveyance of existing EVWD water /sewer systems located on the Reservation. DISCUSSION AND POSSIBLE ACTION REGARDING CANCELING OR RESCHEDULING THE OCTOBER 26, 2004 BOARD MEETING M/S /C (Sturgeon- Goodin) that the October 26, 2004 Board Meeting be Cancelled. DIRECTOR LIGHTFOOT LEFT AT 3:53 P.M. PRESENTATION FROM GARY MILLER (GMID) REGARDING THE DESIGN REVIEW ON THE PERMANENT HEADQUARTERS FACILITY AND LEED'S UPDATE A detailed presentation was made by Gary Miller regarding the Headquarters Design, including the Lunch Room Facilities, Museum concepts and initial sketches of the Board Room, and potential materials to be used. Director Sturgeon suggested we include a Mission Statement in the Board Room Design. Gail Stranske provided a detailed presentation to the Board regarding the LEED's update on the Headquarters Project. RELEASES OF LIEN FOR DELINQUENT WATER AND SEWER ACCOUNTS List of liens released on October 6, 2004 was reviewed. Information only. WATER QUALITY CONFERENCE BUDGET No Update at the present time. 4 Minutes: 10/12/04 GENERAL MANAGER'S REPORT The General Manager reported on the District's operations to date; that elevated levels of MW nitrate have been detected at well 28; that there was a break -in and theft at the Highland Facility; that the District tour is scheduled for October 13, 2004; that the Recharge Agreement has been signed and is final. Information Only. ORAI, COMMENTS FROM BOARD OF DIRECTORS Directors Sturgeon commented that he has received more information regarding the request for Financial Contribution for California Special District Association (CSDA) and the Association of California Water Agencies (ACWA) and would like to add this item to the next agenda. There being no further verbal or written comments from the Directors, this section of the meeting was closed. Information Only. APPRECIATION LETTER TO THE DISTRICT FROM KIMBERLY COX, DIVISION 1 AND LAFCO SPECIAL DISTRICT BOARD MEMBER EXPRESSING GRATITUDE FOR SUPPORT IN THE RECENT SPECIAL DISTRICT ELECTION PROCESS. Information only. ASSOCIATION OF THE SAN BERNARDINO COUNTY SPECIAL DISTRICT MEMBERSHIP MEETING, SIERRA LAKES GOLF CLUB, 16600 CLUBHOUSE, FONTANA, CA, OCTOBER 18, 2004. Information only. 25 ANNIVERSARY OF THE HIGHLAND SENIOR CENTER, 3102 E. HIGHLAND AVE, HIGHLAND, CA OCTOBER 21, 2004. Information only. [TINITI W The meeting was adjourned at 4:30 p.m. until the next regularly s heduled Board Meeting on November 9, 2004. Ad& eorge . Wilson, President Robert E. Martin, Secretary w✓ 5 Minutes: 10/12/04