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Home My WebLink AboutMinutes - EVWD Board of Directors - 11/09/2004APPROVED NOVEMBER 23.2004 so EAST VALLEY WATER DISTRICT NOVEMBER 9, 2004 REGULAR BOARD MEETING MINUTES W A" The meeting was called to order at 2:00 p.m. by President Wilson. General Manager Robert Martin led the flag salute. PRESENT: Directors Lightfoot, Sturgeon, Wilson, Goodin, Negrete ABSENT: STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial Officer; Justine Hendricksen, Administrative Assistant LEGAL COUNSEL: Steve Kennedy GUEST(s): Jo McAndrews, Charles Roberts (Highland Community News) APPROVAL OF AGENDA Pursuant to Government Code Section 54954.2(b)(2), the Board determined by a unanimous vote, and at the request of the General Manager, Robert Martin to add the following CLOSED SESSION items to the Agenda as the need to take immediate action thereon arose after the Agenda was posted: 25. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Initiation of litigation pursuant to Government Code Section 54956.9(c). One Potential Case M/S /C (Goodin - Negrete) that the November 9, 2004 Agenda be approved as amended. PUBLIC PARTICIPATION President Wilson declared the public participation section of the meeting open at 2:04 p.m. There being no written or verbal comments, the public participation section was closed. Minutes: 11/09/04 President Wilson requested item #6 (Resolution 2004.31 — A Resolution of Application by the East Valley Water District Requesting the Local Agency Formation Commission to Initiate Proceedings to Annex its Sphere of Influence as it is Related to Assessor's Parcel Number 297 - 011 -09) be removed from the consent calendar. M/S /C (Goodin - Negrete) the item #6 Resolution 2004.31 — A Resolution of Application by the East Valley Water District Requesting the Local Agency Formation Commission to Initiate Proceedings to Annex its Sphere of Influence as it is Related to Assessor's Parcel Number 297- 011 -09, be removed from the consent calendar. APPROVAL OF OCTOBER 12, 2004 BOARD MEETING MINUTES M/S /C (Lightfoot- Goodin) that the October 12, 2004 Board Meeting Minutes be approved as submitted. RESOLUTION 2004.29 — ACCEPT DEDICATION OF WATER DISTRIBUTION SYSTEM WITHIN TRACT 14362 (LOTS 101, 171 -187 AND 206 -228) IN THE CITY OF HIGHLAND was presented to the Board for approval. M/S /C (Lightfoot- Goodin) that Resolution 2004.29 be approved. RESOLUTION 2004.30 — ACCEPT DEDICATION OF SEWERS WITHIN TRACT 14362 (LOTS 101, 171 -187 AND 206 -228) IN THE CITY OF HIGHLAND was presented to the Board for approval. M/S /C (Lightfoot- Goodin) that Resolution 2004.30 be approved. APPROVAL OF DEVELOPMENT AGREEMENT BETWEEN EAST VALLEY WATER DISTRICT AND EMMANUEL JOHN DAMOULAKIS TO SUBDIVIDE AND DEVELOP CERTAIN REAL PROPERTY WITHIN THE BOUNDARIES OF THE DISTRICT WHICH IS LOCATED SOUTH OF WATER STREET AND WEST OF APLIN STREET, IN THE CITY OF HIGHLAND was submitted to the Board for approval. M/S /C (Lightfoot- Goodin) that the Development agreement between East Valley Water District and Emmanuel John Damoulakis be approved as submitted. APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS The General Manager stated that the charges identified by Account Number 0040081 -02, 0082653 -01, 0250459 -02, 0310172 -02 had been paid and should be removed from the lien list. M/S /C (Lightfoot- Goodin) that the liens for delinquent water and sewer accounts be approved for processing with the exceptions as noted by the General Manager. "• 2 Minutes: 11/09/04 DISBURSEMENTS aw M/S /C (Lightfoot- Goodin) that General Fund Disbursements #199113 through 199436 distributed during the period of October 12, 2004 through November 3, 2004 in the amount of $2,015,553.17 and Payroll Fund Disbursements for the period ended October 1, 2004, October 15, 2004 and October 29, 2004 in the amount of $3,973.07, $95,539.96 and $94,109.28 totaling $193,662.31 be approved. RADON RULE/PERCHLORATE RULE UPDATE The General Manager advised that there was nothing new to report on the Radon issue; that the State Health Department is currently working on a pre - release version of the Drinking Water for Perchlorate Rule that should be published for comment sometime next year. Information only. HEADQUARTER PROJECT REVIEW AND UPDATE The General Manager informed the Board that the District is reviewing the final design phase of the District Headquarters; that CTG Energetics has been retained to complete the commissioning process for the District Headquarters. Director Sturgeon commented on information that he received regarding the LEED's it program. Director Goodin suggested that District employees participate in the design phase of the fitness facility at the new District Headquarters. DISCUSSION AND POSSIBLE ACTION REGARDING FINANCIAL CONTRIBUTION FOR SPECIAL DISTRICT PUBLIC EDUCATION PROGRAM FROM CALIFORNIA SPECIAL DISTRICT ASSOCIATION (CSDA) AND ASSOCIATION OF CALIFORNIA WATER AGENCIES (ACWA). M/S /C (Sturgeon - Negrete) that the District commit $1000.00 for the Special District Public Education Program from California Special District Association and the Association of California Water Agencies. The motion was approved by a 4 -1 vote: Directors: Negrete, Sturgeon, Wilson, Lightfoot voted YES. Director: Goodin voted NO. rrr 3 Minutes: 11/09/04 RESOLUTION 2004.31 — A RESOLUTION OF APPLICATION BY THE EAST VALLEY WATER DISTRICT REQUESTING THE LOCAL AGENCY FORMATION COMMISSION TO INITIATE PROCEEDINGS TO ANNEX ITS SPHERE OF INFLUENCE AS IT IS RELATED TO ASSESSOR'S PARCEL NUMBER 297 - 011 -09 was presented to the Board for approval. The General Manager updated the Board regarding the proceedings to annex its sphere of influence regarding parcel #297 - 011 -09. M/S /C (Goodin - Negrete) that Resolution 2004.31 be approved. REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR PERIOD ENDED SEPTEMBER 30, 2004. M/S /C (Sturgeon - Lightfoot) that the Financial Statements for period ended September 30, 2004 be accepted. DIRECTORS FEES AND EXPENSES FOR OCTOBER 2004 were presented to the Board for approval. President Wilson informed the Board that he needed to amend his expense report, as he was not able to attend the Upper Santa Ana Water Resource Association meeting. M/S /C (Sturgeon - Negrete) that the Directors Fees and Expenses for September 2004 be approved as amended. DISCUSSION AND POSSIBLE ACTION REGARDING OFFICIAL BALLOT FOR THE SAN BERNARDINO AREA CHAMBER OF COMMERCE BOARD OF DIRECTORS. M/S /C ( Negrete- Lightfoot) approve the committee recommendation and the official ballot for the San Bernardino Area Chamber of commerce Board of Directors. RELEASES OF LIEN FOR DELINQUENT WATER AND SEWER ACCOUNTS List of liens released on November 4, 2004 was reviewed. Information only. WATER QUALITY CONFERENCE BUDGET President Wilson expressed gratitude to the General Manager, Jo McAndrews and staff regarding the Water Quality Conference. The General Manager commented that the District has received comments and suggestions regarding the Water Quality Conference and would provide these to the Board at a future Board Meeting. 4 Minutes: 11/09/04 INVESTMENT REPORT FOR QUARTER ENDED SEPTEMBER 30, 2004. The Investment Report for Quarter Ended September 30, 2004 was reviewed. Information Only. GENERAL MANAGER'S REPORT The General Manager reported on the District's operations to date; that the Arroyo Verde Mutual Water Company project and the pipeline replacement project on Victoria and Highland are currently underway; that there is water currently being spread throughout the basin; that during the Water Quality Conference the General Manager met with a number of officials from the Department of Defense regarding a possible partnership on Perchlorate research with AWWArf, East Valley Water District and the Department of Defense. Information Only. ORAL COMMENTS FROM BOARD OF DIRECTORS Directors Sturgeon requested the emergency on -call list be simplified. Director Goodin, Negrete and Lightfoot expressed gratitude to the General Manager and staff regarding the Water Quality Conference. r There being no further verbal or written comments from the Directors, this section of the meeting was closed. Information Only. APPRECIATION LETTER TO THE DISTRICT FROM CHARLES DUCLOS REGARDING THE PHILLIP A. DISCH SURFACE WATER TREATMENT PLANT AND RELATED FACILITIES TOUR. Information only. ASSOCIATION OF THE SAN BERNARDINO COUNTY SPECIAL DISTRICT MEMBERSHIP MEETING GREEN TREE INN, 14173 GREEN TREE BLVD., VICTORVILLE, CA 92392, NOVEMBER 15, 2004. Information only. CALIFORNIA WATER POLICY CONFERENCE "CALIFORNIA DREAMIN" TIME TO WAKE UP, WILSHIRE GRAND HOTEL, LOS ANGELES, CA., NOVEMBER 18 -19, 2004. Information only. CLOSED SESSION The Board entered into Closed Session at 2:55 p.m. as provided for in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss the item listed on the agenda. 5 Minutes: 11/09/04 ADJOURN TO REGULAR SESSION President Wilson declared that the meeting adjourn to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to regular session at 3:02 p.m. The item listed on the Agenda was discussed in closed session with reportable action being taken: The Board by a unanimous vote approved the settlement agreement with Network Adjusters Insurance Company in the sum of $10,688.22 to be paid to the District upon execution of signed release by the General Manager. ADJOURN The meeting was adjourned at 3:02 p.m. until the next regular y scheduled Board Meeting on November 23, 2004. j ,l l Z41-1- 1 George E. Wilson, President Ro ert E. Martin, Secretary 6 Minutes: 11/09/04