HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 12/14/2004Approved January 11. 20051
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EAST VALLEY WATER DISTRICT
REGULAR BOARD MEETING
DECEMBER 14, 2004
MINUTES
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The meeting was called to order at 2:00 p.m. by President Wilson. Director Negrete
led the flag salute.
PRESENT: Directors Sturgeon, Negrete, Lightfoot, Wilson
ABSENT: Goodin
STAFF: Robert Martin, General Manager; Paul Dolter, District Engineer;
Brian Tompkins, Chief Financial Officer; Justine Hendricksen,
Administrative Assistant
LEGAL COUNSEL: Steve Kennedy
GUEST(s): Jo McAndrews, Charles Roberts (Highland Community News)
APPROVAL OF AGENDA
M /S /C (Lightfoot - Negrete) that the December 14, 2004 Agenda be approved
as submitted.
PUBLIC PARTICIPATION
President Wilson declared the public participation section of the meeting open at 2:01
p.m. There being no written or verbal comments, the public participation section was
closed.
ADJOURN TO EAST VALLEY PUBLIC FACILITIES CORPORATION MEETING
M /S /C (Sturgeon - Negrete) that the Regular Board Meeting be adjourned to the
East Valley Public Facilities Corporation Meeting at 2:02 p.m.
Minutes: 12/14/04
RECONVENE TO EAST VALLEY WATER DISTRICT REGULAR BOARD
MEETING
M /S /C (Negrete- Sturgeon) that the East Valley Water District Regular Board „
Meeting reconvene at 2:04 p.m.
APPROVAL OF NOVEMBER 23, 2004 BOARD MEETING MINUTES
M /S /C (Lightfoot - Negrete) that the November 23, 2004 Board Meeting Minutes
be approved as submitted.
RESOLUTION 2004.32 — ACCEPT DEDICATION OF WATER DISTRIBUTION
SYSTEM WITHIN TRACT 16003 IN THE CITY OF HIGHLAND was presented to the
Board for approval.
M /S /C (Lightfoot - Negrete) that Resolution 2004.32 be approved.
RESOLUTION 2004.33 — ACCEPT DEDICATION OF SEWERS WITHIN TRACT
16003 IN THE CITY OF HIGHLAND was presented to the Board for approval.
M /S /C (Lightfoot - Negrete) that Resolution 2004.33 be approved.
RESOLUTION 2004.34 — A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE EAST VALLEY WATER DISTRICT IN RECOGNITION OF MARY CHIP -
BAXTER'S TWENTY -FIVE YEARS OF SERVICE was presented to the Board for
approval.
M /S /C (Lightfoot- Negrete) that Resolution 2004.34 be approved.
The General Manager expressed his gratitude to Mary Chip - Baxter for her 25 years
of service with the District.
APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS
M /S /C (Lightfoot - Negrete) that the liens for delinquent water and sewer
accounts be approved.
DISBURSEMENTS
M /S /C (Lightfoot - Negrete) that General Fund Disbursements #199594 through
199831 distributed during the period of November 22, 2004 through December 9,
2004 in the amount of $1,332,980.86 and Payroll Fund Disbursements for the period
ended November 26, 2004 in the amount of $97,007.76 totaling $1,429,998.62 be
approved.
2 Minutes: 12/14/04
RADON RULE /PERCHLORATE RULE UPDATE
The General manager reported to the Board that there will probably be new rules for
aw Radon in the coming year; that there is a new Director at EPA (Environmental
Protection Agency); that the District is waiting for the state to adopt regulations
regarding the Perchlorate Rule; that the final rule should be approved in 2006.
DIRECTOR GOODIN ARRIVED AT 2:11 P.M.
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DISTRICT HEADQUARTERS SITE UPDATE
The General Manager gave an updated report on the District's Headquarters Site;
that he along with Brian, Paul and Justine met with GMID to finalize a number of the
design issues; that a final package should be sent to the City of San Bernardino's
planning department for review in January. Information only.
BOARD REORGANIZATION
M/S (Sturgeon - Lightfoot) that the Board re- appoint the current Officers for a
second term.
Director Sturgeon rescinded his motion prior to a vote.
President Wilson declared nominations open for President.
Director Sturgeon nominated George E. "Skip" Wilson for President.
Director Goodin nominated Kip Sturgeon for President.
Vice President Sturgeon graciously declined the nomination for President.
M /S /C (Sturgeon - Lightfoot) that the nomination for President be closed and
the ballot be cast for George E. "Skip" Wilson as President to the Board.
Vote: Yes: (4) Negrete, Sturgeon, Lightfoot, Wilson
No: (1) Goodin
President Wilson nominated Kip Sturgeon for Vice President.
M /S /C (Wilson - Lightfoot) that the nomination for Vice President be closed and
the ballot be cast for Kip Sturgeon as Vice President to the Board.
Vote: Yes: (5) Negrete, Sturgeon, Goodin, Lightfoot, Wilson
No: (0)
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Minutes: 12/14/04
M /S /C (Lightfoot - Negrete) that Robert Martin be re- appointed as General
Manager.
M /S /C (Lightfoot - Negrete) that Robert Martin be re- appointed as Board
Secretary.
M /S /C (Lightfoot - Negrete) that Brian Tompkins be re- appointed as Chief
Financial Officer.
President Wilson stressed the importance of Committee Assignments and will bring
this item to the Board in 2005.
SETTING TIME AND PLACE FOR HOLDING MEETINGS
President Wilson declared the time and place for holding regular meetings is
open for discussion.
MIS/ (Goodin - Lightfoot) that the District's Regular Board Meetings be held at
the District's Office located at 3654 E. Highland Avenue Suite 12, Highland,
California.
The motion was amended to included that the District's Regular Board Meetings be
held on the second (2 "d ) and fourth (4 Tuesday of each month at 2:00 p.m.
M /S /C (Goodin - Lightfoot) that the District's Regular Board Meetings be held at
the District Office located at 3654 E. Highland Avenue Suite 12, Highland, California
on the second (2 "d ) and fourth (4 Tuesday of each month at 2:00 p.m.
SETTING METHOD FOR CALLING SPECIAL MEETINGS
President Wilson declared that the method for calling special meetings is open for
discussion.
M /S /C (Lightfoot - Negrete) that the board follow the government Code Section
54656 provision for calling special meetings.
DISCUSSION AND POSSIBLE ACTION REGARDING CLAIM FOR DAMAGES AT
1677 PUMALO ST. APT #2, SAN BERNARDINO, CA., FROM BRENDA
STANDIFER AND MICHAEL DENTON was presented to the Board.
M /SC (Lightfoot- Goodin) that the Claim for Damages by Brenda Standifer and
Michael Denton be denied and referred to District's Legal Counsel and Insurance
Agency Caldwell & Moreland.
DISCUSSION AND POSSIBLE ACTION REGARDING A REQUEST FROM THE
CITY OF HIGHLAND TO RECEIVE WATER CONNECTION AND SEWER
4 Minutes: 12/14/04
CREDITS FOR THE HIGHLAND COMMUNITY PARK ON CENTRAL AVENUE was
presented to the Board.
r , The General Manager updated the Board regarding this request from the City of
Highland regarding water and sewer credits; that the City of Highland would like to
explore options to transfer water and sewer credits from one property to another; that
the current District Ordinances do not have a provision to accommodate this request.
Vice President Sturgeon would be inclined to work with the City at staffs
recommendations.
Director Lightfoot voiced concern about the liability of transferring sewer rights, and
would like further information before making any decisions.
Director Goodin expressed concern regarding the financial impact this could have on
the District.
Director Negrete requested the District provide more information and justification in
order to make a decision regarding the City of Highlands request.
DISCUSSION AND POSSIBLE ACTION REGARDING DISTRICT PARTICIPATION
IN THE CITY OF HIGHLAND'S 9 ANNUAL CITRUS HARVEST FESTIVAL ON
APRIL 2, 2005.
M /S /C (Lightfoot- Goodin) that the District participate in the City of Highland's
9th Annual Citrus Harvest Festival on April 2, 2004.
DISCUSSION AND POSSIBLE ACTION REGARDING CANCELING OR
RESCHEDULING THE DECEMBER 28, 2004 BOARD MEETING.
M /S /C (Goodin - Lightfoot) that the December 28, 2004 be cancelled.
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Vice President Sturgeon suggested staff provide the Board with a schedule of the
District's Holidays and a Board Meeting schedule for 2005.
DIRECTOR'S FEES AND EXPENSES FOR NOVEMBER 2004 were presented to
the Board for approval.
M /S /C (Good in- Negrete) that the Director's fees and expenses for November
2004 be approved.
Director Goodin suggested when Board members attend special meetings or
conferences they report and update the information received to the Board regarding
the function they attended.
RELEASES OF LIEN FOR DELINQUENT WATER AND SEWER ACCOUNTS.
5 Minutes: 12/14/04
The list of liens released on December 14, 2004 was reviewed. Information Only.
WATER QUALITY CONFERENCE BUDGET UPDATE
The General manager informed the Board a final report would be available at the
next regularly scheduled Board Meeting on January 11, 2005.
GENERAL MANAGER'S REPORT
The General Manager reported on the District's operations to date; that the CMUA
Sacramento Briefing is January 10, 2005; that the fuel tank located at 1155 Del Rosa
Avenue has been emptied and a sub - contractor will be removing the tank in the near
future; that the District will issue Cal Cards to employees to purchase gas in January.
Information Only.
ORAL COMMENTS FROM BOARD OF DIRECTORS
Director Lightfoot informed the Board he has had a number of compliments on the
District's denim uniform shirts and suggested the District allocate an expense
account to purchase these shirts and use them for District functions and advertising.
Director Goodin wished everyone at East Valley Water District a Merry Christmas
and wonderful Holiday Season.
There being no further verbal or written comments from the Directors, this section of
the meeting was closed.
ASSOCIATION OF THE SAN BERNARDINO COUNTY SPECIAL DISTRICT
MEMBERSHIP MEETING, RADISSON HOTEL, SAN BERNARDINO, CA.,
DECEMBER 20, 2004.
ACWA 2005 D.C. CONFERENCE, WASHINGTON COURT HOTEL,
WASHINGTON, D.C., FEBRUARY 15-17,2005
ACWA 2005 SPRING CONFERENCE AND EXHIBITION, SAN JOSE
CONVENTION CENTER, SAN JOSE, CA., MAY 3-6,2004.
Information Only.
CLOSED SESSION
The Board entered into Closed Session at 3:00 p.m. as provided for in the California
Open Meeting Law, Government Code Section 54945.9(a), to discuss the item listed
on the Agenda.
6 Minutes: 12/14/04
ADJOURN TO REGULAR SESSION
f.r President Wilson declared that the meeting adjourn to regular session.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
The Board returned to session at 3:20 p.m. The item listed on the Agenda was
discussed in closed session with no reportable action being taken.
ADJOURN
The meeting was adjourned at 3:20 p.m. until the next regularly scheduled Board
Meeting on January 11, 2005.
eorge E. "Skip" Wilson, President
Rob6rt E. Idartin, Secretary
7 Minutes: 12/14/04