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Home My WebLink AboutMinutes - EVWD Board of Directors - 01/11/2005Approved January 25, 2005 1W ..r EAST VALLEY WATER DISTRICT JANUARY 11, 2005 REGULAR BOARD MEETING The meeting was called to order at 2:02 p.m. by President Wilson. President Wilson led the flag salute. PRESENT: Directors Goodin, Sturgeon, Negrete, Wilson ABSENT: Director Lightfoot STAFF: Robert Martin, General Manager; Paul Dolter, District Engineer; Brian Tompkins, Chief Financial Officer; Justine Hendricksen, Administrative Assistant LEGAL COUNSEL: Steve Kennedy GUEST(s): Jo McAndrews, Charles Roberts (Highland Community News) APPROVAL OF AGENDA M/S /C (Sturgeon- Goodin) that the January 11, 2005 Agenda be approved as submitted. PUBLIC PARTICIPATION President Wilson declared the public participation section of the meeting open at 2:03 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF DECEMBER 14, 2004 BOARD MEETING MINUTES. The minutes should be corrected to reflect President Wilson called the meeting to order on December 14, 2004. M/S /C (Goodin - Negrete) that the December 14, 2004 Board Meeting Minutes be approved with correction. RESOLUTION 2005.01 — ACCEPT CONVEYANCE OF PIPELINE EASEMENT FROM CENTEX HOMES was presented to the Board for approval. M/S /C (Goodin - Negrete) that Resolution 2005.01 be approved. Minutes: 01/11105 RESOLUTION 2005.02 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT DISPOSING OF SURPLUS PROPERTY (APN: 1201 - 341 -07) APPROXIMATELY 4.3 ACRES OF VACANT LAND LOCATED NORTH OF FIFTH STREET, EAST OF THE 30 FREEWAY, IN THE CITY OF HIGHLAND, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA was presented to the Board for approval. M/S /C (Goodin - Negrete) that Resolution 2005.02 be approved. APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS. The General Manager stated that the charges identified by Account Numbers: 0080567- 06, 0082714 -07, 0192319 - 02,0542608- 05,1030089 -06 and 1210639 -00 had been paid and should be removed from the lien list. M/S /C (Goodin - Negrete) that the liens for delinquent water and sewer accounts be approved for processing with the exceptions as noted by the General Manager. DISBURSEMENTS M/S /C (Goodin - Negrete) that General Fund Disbursements #199832 through 200116 distributed during the period of December 10, 2004 through January 5, 2005 in the amount of $1,388.068.47 and Payroll Fund Disbursements for the period ended December 10, 2004 and December 24, 2004 in the amount of $94,762.46 and $99,053.75 totaling $1,585.793.72 be approved. DISCUSSION AND POSSIBLE ACTION REGARDING AGREEMENT TO DEVELOP AND ADOPT AN INSTITUTIONAL CONTROLS GROUNDWATER MANAGEMENT PROGRAM The General Manager updated the Board on the Groundwater Management Program; that the agreement would be for a 1 (one) year trial basis; that the District's wells are outside the management zone or in a zone located in the County; that the General Manager recommends approval of the Agreement to Develop and Adopt an Institutional controls Groundwater Management Program. Steve Kennedy concurred with the General Manager; but is concerned with one section of the Agreement item 12 (twelve) regarding the dispute resolution process. M/S /C (Goodin - Negrete) that the District Approve the Agreement to Develop and Adopt an Institutional Controls Management Program. 2 Minutes: 0 1 /11105 DISCUSSION AND POSSIBLE ACTION REGARDING THE WET (WHOLE EFFLUENT TOXICITY) LITIGATION THROUGH WESTCAS The General Manager updated the Board regarding the Courts Ruling in the WET Case; that the City of San Bernardino Water Department supports an appeal of the courts decision. M/S /C (Goodin- Sturgeon) that the District continue to participate in the WET (Whole Effluent Toxicity) Litigation through WestCas and offer support in the amount of $5000.00. RADON / PERCHLORATE RULE UPDATE The General Manager stated there was nothing new on the Radon Rule; that the NAS (National Academy of Science) had released their report regarding the proposed reference dose for perchlorate;that their proposed reference dose is 20 ppb;that the NAS opposed the EPA's (Environmental Protection Agency) proposed reference dose; that he does not know how the EPA will respond to the NAS report; that DHS (Department of Health Services) will continue to work on a Drinking Water Rule. Information only. DISTRICT HEADQUARTERS SITE UPDATE (GENERAL MANAGER) The General Manager updated the Board on the District's Headquarters Site; that the so District is close to submitting final plans to the City of San Bernardino. APPROVAL TO RENEW LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS M/S /C (Sturgeon- Goodin) that the Liens for Delinquent Water and Sewer Accounts be renewed. DISCUSSION AND POSSIBLE ACTION REGARDING THE IRS STANDARD MILEAGE REIMBURSEMENT RATES FOR 2005 M/S /C (Goodin - Negrete) that the IRS standard mileage reimbursement rates (40 %z ¢) for 2005 be approved. FINANCIAL STATEMENTS FOR PERIOD ENDED NOVEMBER 30, 2004 were presented to the Board for review. M/S /C (Sturgeon - Negrete) that the Financial Statements for period ended November 30, 2004 be accepted. wr 3 Minutes: 01/11/05 RESOLUTION 2005.03 — ACCEPT EMPLOYER PICKUP RESOLUTION PRE- TAX PAYROLL DEDUCTION PLAN FOR SERVICE CREDIT PURCHASES THROUGH PERS (PUBLIC EMPLOYEES RETIREMENT SYSTEM). M/S /C (Sturgeon - Negrete) that Resolution 2005.03 be approved. DISCUSSION AND POSSIBLE ACTION REGARDING A LETTER FROM SANDER A. KESSLER & ASSOCIATES, INC., TO APPOINT DRIVER ALLIANT INSURANCE SERVICES AS THE DISTRICT'S BROKER FOR WORKER COMPENSATION INSURANCE MATTERS. No action taken. DISCUSSION AND POSSIBLE ACTION REGARDING A RECOMMENDATION FROM DISTRICT STAFF TO PURCHASE AN AUTOMATIC METER READING SYSTEM FROM PERFORMANCE METER, INC. The General Manager updated the Board regarding the recommendation to purchase an Automatic Meter Reading System from Performance Meter, Inc.; that staff had conducted many interviews with vendors, suppliers and water agencies currently using Automatic Meter Reading Technology; that there are many advantages to purchasing this system (health and safety issues, manpower, audit reporting for water usage); that the General Manager and staff recommend the Board approve the proposal from Performance Meter, Inc. to purchase an Automatic Meter Reading System. M/S /C (Goodin- Sturgeon) that the proposal to purchase an Automatic Meter Reading System from performance Meter, Inc. be approved. DIRECTOR'S FEES AND EXPENSES FOR DECEMBER 2004 were presented to the Board for approval. M /S /C (Sturgeon- Goodin) that the Director's fees and expenses for December 2004 be approved as submitted. EAST VALLEY WATER DISTRICT HOLIDAY SCHEDULE FOR 2005 was presented to the Board for review. Information Only. Vice President Sturgeon would like to have the District offices open on December 23 and 30, 2005, and the possibility of having floating holidays during the year as an option for employees. EAST VALLEY WATER DISTRICT 2005 BOARD MEETING SCHEDULE FOR 2005 was presented to the Board for review. Information Only. 4 Minutes: 01/11105 GENERAL MANAGER'S REPORT The General Manager reported on the District's operations to date; that there has been a am number of road closures in the City of Highland and San Bernardino due to the current storms; that plant 56 may need some repairs to the parking lot. Information only. ORAL COMMENTS FROM BOARD OF DIRECTORS Director Goodin updated the Board on his recent trip to Sacramento in which he attended the CMUA Legislative Briefing. Vice President Sturgeon suggested a letter of congratulations be sent to Congressman Lewis on his recent appointment as Chairman of the Appropriations Committee. APPRECIATION LETTER FROM MS CLARKS AND HER FOURTH GRADE CLASS REGARDING THE EAST VALLEY WATER DISTRICT POSTER CONTEST AND CALENDARS. Information Only. ASSOCIATION OF THE SAN BERNARDINO COUNTY SPECIAL DISTRICTS JANUARY MEMBERSHIP MEETING HOSTED BY EAST VALLEY RDC / INLAND EMPIRE WEST RCD, ETIWANDA GARDENS, 7576 ETIWANDA, CA., JANUARY 17, 2005. Information Only. r LEGISLATIVE BREAKFAST, STATE OF THE CITY ADDRESS FEATURING MAYOR JUDITH VALLES, RADISSON HOTEL, SAN BERNARDINO, CA ., FEBRUARY 22, 2005. Information Only. CLOSED SESSION The Board entered into Closed Session at 3:40 p.m. as provided for in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss the items listed on the Agenda. ADJOURN TO REGULAR SESSION ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to regular session at 3:50 p.m. The items listed on the Agenda were discussed in closed session with no reportable action being taken. 5 Minutes: 01 /11105 ADJOURN The meeting was adjourned at 3:50 p.m. until Meeting on January 25, 2005. Y ohert E. Martin, Secretary the next Regularly Scheduled Board eo a E. Wilson, President Minutes: 01/11105