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Home My WebLink AboutMinutes - EVWD Board of Directors - 01/25/2005Approved February 8, 2005 w W rr EAST VALLEY WATER DISTRICT JANUARY 25, 2005 REGULAR BOARD MEETING MINUTES The meeting was called to order at 2:00 p.m. by President Wilson. Director Lightfoot led the flag salute. PRESENT: Directors: Negrete, Lightfoot, Sturgeon, Wilson ABSENT: Goodin STAFF: Paul Dolter, District Engineer; Brian Tompkins, Chief Financial Officer; Justine Hendricksen, Administrative Assistant LEGAL COUNSEL: Steve Kennedy GUEST(s): Jo McAndrews, Anibal Blandon (CDM), Shaun Stone (CDM) APPROVAL OF AGENDA M/S /C (Lightfoot - Sturgeon) that the January 25, 2005 Agenda be approved as submitted. PUBLIC PARTICIPATION President Wilson declared the public participation section of the meeting open at 2:02 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF JANUARY 11, 2005 BOARD MEETING MINUTES. M /S /C (Sturgeon - Negrete) that the January 11, 2005 Board Meeting Minutes be approved as submitted. Minutes: 01/25/05 DEVELOPMENT AGREEMENT BETWEEN EAST VALLEY WATER DISTRICT AND STANDARD PACIFIC HOMES TO PROVIDE WATER AND SEWER SERVICE TO (253) TWO HUNDRED FIFTY -THREE DWELLING UNITS IDENTIFIED AS TRACT 16014 WHICH IS LOCATED AT THE NORTHEAST CORNER OF HIGHLAND AVENUE AND CHURCH STREET IN THE CITY OF HIGHLAND, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA was presented to the Board for approval. M/S /C (Sturgeon - Negrete) that the Development Agreement between East Valley Water District and Standard Pacific Homes be approved. APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS. The Administrative Assistant stated that the charges identified by Account Numbers 0010192 -02, 0020160 -14, 0520242 -02, 0842775 -04, 1231153 -02, 1420142 -07 had been paid and should be removed from the lien list. M/S /C (Sturgeon - Negrete) that the liens for delinquent water and sewer accounts be approved for processing with the exceptions as noted by the Administrative Assistant. DISBURSEMENTS M/S /C (Sturgeon - Negrete) that General Fund Disbursements #200117 through 200298 distributed during the period of January 7, 2005 through January 19, 2005 in the ,... amount of $557,996.87 and Payroll Fund Disbursements for the period ended January 7, 2005 and December 31, 2004 in the amount of $93,274.03 and $3,280.37 totaling $654,551.27 be approved. RADON RULE UPDATE / PERCHLORATE RULE UPDATE President Wilson stated that he was pleased with the recent appointment of Congressman Jerry Lewis to chair the Appropriations Committee. Vice President Sturgeon stated that he had attended a meeting regarding Perchlorate where Senator Soto was the speaker. DISTRICT HEADQUARTERS SITE UPDATE President Wilson reported on the District's operations to date. Information only. ADOPT THE NEGATIVE DECLARATION; ADOPT THE MITIGATION MONITORING AND REPORTING PROGRAM; ADOPT A DE MINIMUS IMPACT FINDING; AND FILE THE NOTICE OF DETERMINATION AND CERTIFICATE OF FEE EXEMPTION WITH THE COUNTY OF SAN BERNARDINO CLERK OF THE BOARD OF SUPERVISORS AND THE STATE 2 Minutes: 01/25/05 OFFICE OF PLANNING AND RESEARCH, STATE CLEARINGHOUSE was presented to the Board for approval. „ M/S /C (Lightfoot - Negrete) that the District adopt the Negative Declaration; adopt the Mitigation Monitoring and Reporting Program; adopt a De Minimus Impact Finding; and file the Notice of Determination and Certificate of Fee Exemption with the County of San Bernardino Clerk of the Board of Supervisors and the State Office of Planning and Research, State Clearinghouse be approved. DISCUSSION AND POSSIBLE ACTION REGARDING AD HOC COMMITTEES. W President Wilson stated he would like all Board Members to be involved in Ad Hoc Committees; that the first Ad Hoc Committee will be to Review the District's Property, Casualty and Workers Compensation Insurance; that he and Vice President Sturgeon will be serving on the committee. REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR PERIOD ENDED DECEMBER 31, 2004. M/S /C (Lightfoot - Negrete) that the Financial Statements for period ended December 31, 2004 be accepted. DIRECTOR GOODIN ARRIVED AT 2:16 P.M. THE GENERAL MANAGER ROBERT MARTIN ARRIVED AT 2:17 P.M. DISCUSSION AND POSSIBLE ACTION REGARDING THE PIPING MATERIAL PROCUREMENT PACKAGE FOR THE STERLING & 6 TH STREET PIPELINE PROJECT. The District Engineer updated the Board on the anticipated Perchlorate Project; that the proposal package prepared by CDM consists of specifications to bid for the purchase of the pipeline materials. The General Manager stated that the proposal is for materials only; that to control installation costs District staff will be installing the pipeline; that the District will serve as Main Contractor on the project; that he recommends approval on the Procurement Proposal Package. Steve Kennedy concurs with the General Manager but recommends the proposal be subject to minor changes recommended by the General Manager and concurrence by Legal Counsel. M/S /C ( Negrete- Lightfoot) that the Piping Material Procurement Package for the Sterling & 6` Street Pipeline Project be approved. 3 Minutes: 01/25/05 RELEASES OF LIEN FOR DELINQUENT WATER AND SEWER ACCOUNTS. List of liens released on January 18, 2005 was reviewed. Information only. INVESTMENT REPORT FOR QUARTER ENDED DECEMBER 31, 2004 The Investment Report for quarter ended December 31, 2004 was reviewed. Information only. GENERAL MANAGER'S REPORT The General Manager reported on the District's operations to date; that proposed Legislation regarding an alternative to the Ortiz Bill from last year is being reviewed; that the 7 Oaks Dam holding pools have risen more than expected and are much higher than anticipated; that Edison is shut down at the present time due to the floods; that the water being released is contaminated and the District's Treatment Plant is unable to process the water; that the General Manager is concerned that our water supply is being compromised; that a number of agencies are going to set up a meeting with the County of San Bernardino Flood Control and the Army Corps of Engineers to address this problem. Information only. ORAL COMMENTS FROM BOARD OF DIRECTORS Director Goodin apologized for being late to the Board Meeting; that he was attending the funeral for Robert E. Dodson. Vice President Sturgeon suggested the District send a condolence card to Mrs. Dodson on the death of her husband; that he suggested the District possibly contact and resume negotiations with Nextel and would like to know if the Board is interested in adding this item to the Agenda. Information Only. There being no further verbal or written comments from the Directors, this section of the meeting was closed. SAN BERNARDINO AREA CHAMBER OF COMMERCE, NINETY - SEVENTH INSTALLATION OF OFFICERS, VALENCIA ROOM AT THE NATIONAL ORANGE SHOW, SAN BERNARDINO, CA, FEBRUARY 8, 2005. CSDA NEW BOARD MEMBER TRAINING WORKSHOP FOR ELECTED OFFICIALS, DOUBLE TREE SANTA ANA/ORANGE, CA FEBRUARY 18, 2005 4 Minutes: 01/25/05 WATER EDUCATION FOUNDATION'S EXECUTIVE BRIEFING, RADISSON HOTEL, 500 LEISURE LANE, SACRAMENTO, CA, MARCH 24-24,2005 it ■o w AWWA 124 ANNUAL CONFERENCE AND EXPOSITION, MOSCONE CENTER, SAN FRANCISCO CA JUNE 12-16,2005 CLOSED SESSION The Board entered into Closed Session at 3:09 p.m. as provided for in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss the item listed on the Agenda. ADJOURN TO REGULAR SESSION President Wilson declared that the meeting adjourn to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to regular session at 3:20 p.m. The item listed on the Agenda was discussed in closed session with no reportable action being taken. ADJOURN The meeting was adjourned at 3:20 p.m. -41n4< Rob t E. Martin, Secretary eorge E. Wilson, President 5 Minutes: 01/25/05