The URL can be used to link to this page

Home My WebLink AboutMinutes - EVWD Board of Directors - 06/14/2005Approved June 28, 2005 EAST VALLEY WATER DISTRICT JUNE 14, 2005 Im REGULAR BOARD MEETING MINUTES The meeting was called to order at 2:00 p.m. by President Wilson. Paul Dolter led the flag salute. PRESENT: Directors Lightfoot, Goodin, Sturgeon, Wilson ABSENT: Director Negrete STAFF: Robert Martin, General Manager; Paul Dolter, District Engineer; Brian Tompkins, Chief Financial Officer; Justine Hendricksen, Administrative Assistant LEGAL COUNSEL: Steve Kennedy GUEST(s): Jo McAndrews, Charles Roberts (Highland Community News), Jim Cimino (Cimino Realty) APPROVAL OF AGENDA M/S /C (Sturgeon- Lightfoot) that the June 14, 2005 Agenda be approved as submitted. PUBLIC PARTICIPATION President Wilson declared the public participation section of the meeting open at 2:01 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF BOARD MEETING MINUTES FOR MAY 24, 2005 M/S /C (Sturgeon - Lightfoot) that the May 24, 2005 Board Meeting Minutes be approved as submitted. r Minutes: 06/14/05 APPROVAL OF SPECIAL BOARD MEETING MINUTES (BUDGET WORKSHOP) FOR MAY 31, 2005 M/S /C (Sturgeon- Lightfoot) that the May 31, 2005 Special Board Meeting Minutes ,... (Budget Workshop) be approved as submitted. APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS The General Manager stated that the charges identified by Account Number(s) 0730011- 00, 0910771 -02, 1053286 -00, 1220392 -07 had been paid and should be removed from the lien list. M/S /C (Sturgeon- Lightfoot) that the liens for delinquent water and sewer accounts be approved for processing with the exceptions as noted by the General Manager. DISBURSEMENTS M/S /C (Sturgeon- Lightfoot) that General Fund Disbursements #201807 through 4202070 distributed during the period of May 19, 2005 through June 8, 2005 in the amount of $1,327,274.59 and Payroll Fund Disbursements for the period ended May 27, 2005 in the amount of $118,971.06 totaling $1,446,245.65 be approved. DISCUSSION AND POSSIBLE ACTION REGARDING BID EVALUATION AND AWARD FOR THE STERLING AVENUE PIPELINE BORE AND JACK PROJECT The General Manager updated the Board on the Sterling Avenue Pipeline Project; that CDM had prepared an evaluation on the bids submitted; that CDM recommends the project be awarded to Ayala Boring Inc., that the General Manager concurs with CDM's recommendations. M/S /C (Sturgeon- Goodin) that the Sterling Avenue Pipeline Bore and Jack Project be awarded to Ayala Boring Inc., in the amount of $508,550.00. RADON RULE/PERCHLORATE RULE UPDATE The General Manager stated there was nothing new to report on the Radon Rule or Perchlorate Rule. Information only. DISTRICT HEADQUARTERS REVIEW AND SITE UPDATE The General Manager updated the Board on the District's Headquarters Project; that the District is dealing with a few Civil Engineering Design Issues; that plans should be submitted soon. Information only. 2 Minutes: 06/14/05 DISCUSSION AND POSSIBLE ACTION REGARDING A PROPOSAL FROM T- MOBILE TO LEASE SPACE FOR A PCS WIRELESS TELE- COMMUNICATION FACILITY (CELL SITE) LOCATED IN THE PARKING LOT ACROSS THE STREET FROM THE FIELD OPERATIONS LOCATED AT 1155 DEL ROSA AVENUE, was presented to the Board. The General Manager updated the Board on the proposal from T- Mobile. Director Lightfoot requested information on what area of the property T- Mobile is interested in leasing, and suggested the District continue negotiations with T- Mobile. Director Sturgeon suggested we continue negotiations and inquire if T- Mobile would be interested in purchasing the property rather than leasing the property. Director Goodin would like more information regarding the proposal from T- Mobile, and is open to continuing negotiations with T- Mobile. The General Manager will follow up on the proposal from T- Mobile. No action taken. DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S rr PARTICIPATION IN THE CITY OF HIGHLAND'S "INDEPENDENCE DAY PARADE" ON JULY 4, 2005 The Board discussed the District's participation in the City of Highland's "Independence Day Parade" on July 4, 2005. No action taken. DISCUSSION AND POSSIBLE ACTION REGARDING LAFCO 2919 — SERVICE REVIEW AND SPHERE OF INFLUENCE UPDATE FOR THE SAN BERNARDINO VALLEY WATER CONSERVATION DISTRICT The General Manager updated the Board on the LAFCO 2919 — Service review and sphere of Influence update for the San Bernardino Valley Water Conservation District; that there are five options the District should consider; that LAFCO has requested comments from various water agencies regarding the service review and sphere of influence update; that LAFCO will hold a hearing in August regarding the issue; that the District should consult with other water agencies ; that he will update the Board and report any new information at the next regularly scheduled Board Meeting. rr 3 Minutes: 06/14/05 DISCUSSION AND POSSIBLE ACTON REGARDING RETENTION OF CALIFORNIA STRATEGIES FOR CONSULTING PURPOSES was presented to the Board. M/S /C (Goodin- Lightfoot) that the Board of Directors' authorize the General Manager to retain and enter into a six (6) month commitment with California Strategies for the purpose of acquiring surplus land. The commitment is not to exceed $60,000.00. DIRECTORS' FEES AND EXPENSES FOR MAY 2005 were presented to the Board for approval. M/S /C (Goodin- Lightfoot) that the Directors' Fees and Expenses for May 2005 be approved. DISCUSSION AND POSSIBLE ACTION REGARDING EAST VALLEY WATER DISTRICT'S 2005 -2006 BUDGET The General Manager reviewed the revised 2005 -2006 Budget with the Board. Director Goodin requested an additional Board Meeting to review the 2005 -2006 Budget. A follow -up meeting was scheduled for June 21, 2005 at 9:00 a.m. regarding the 2005- 2006 Budget. No action taken REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR PERIOD ENDED APRIL 30, 2005 M/S /C (Sturgeon- Lightfoot) that Financial Statements for period ended April 30, 2005 be accepted. GENERAL MANAGER'S REPORT The General Manager reported on the District's operations to date; he noted that AB 1234 could become law very soon; he updated the Board on the progress made at the Ad -Hoc Insurance Committee meeting; that an Independent Insurance consultant would review the District's current coverage; that the District's Engineer Mr. Paul Dolter is retiring September 6, 2005. Information only. ORAL COMMENTS FROM BOARD OF DIRECTORS Director Lightfoot commented on Yucaipa Valley Water District's billing format change. 4 Minutes: 06/14/05 Director Goodin commented on an emergency meeting called by WRI regarding Jeff Davis' resignation as Director of the Water Resources Institute. Information only. aw There being no further verbal or written comments from the Directors, this section of the meeting was closed. CORRESPONDENCE FROM THE COUNTY OF SAN BERNARDINO REAL ESTATE SERVICES DEPARTMENT REGARDING THEIR WITHDRAWAL OF INTEREST OF SURPLUS LAND, APN: 1201- 341 -07 CORRESPONDENCE FROM THE CITY OF HIGHLAND REGARDING THEIR WITHDRAWAL OF INTEREST OF SURPLUS LAND, APN: 1201 - 341 -07 ASSOCIATION OF THE SAN BERNARDINO COUNTY SPECIAL DISTRICT MEMBERSHIP MEETING HOSTED BY WEST VALLEY WATER DISTRICT, EL RANCHO VERDE COUNTRY CLUB, RIALTO, JUNE 20, 2005 HIGHLAND SENIOR CENTER'S ANNUAL VOLUNTEER RECOGNITION BREAKFAST, 2055 ELKS DR, HIGHLAND, JUNE 24, 2005 CLOSED SESSION The Board entered into Closed Session at 3:18 p.m. as provided for in the California Open 1W Meeting Law, Government Code Section 54945.9(a), to discuss those items listed on the Agenda. ADJOURN TO REGULAR SESSION President Wilson declared that the meeting adjourn to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to session at 3:57 p.m. The items listed on the Agenda were discussed in closed session with the following actions being taken: With respect to item(s) #23,24,25,27 no action was taken. With respect to item #26, the Board by a unanimous vote, (Director Negrete absent) authorized the General Manager, Legal Counsel and Jim Cimino to respond to the offer made on the subject property. ADJOURN The meeting was adjourned at 3:58 p.m. until the next regularly scheduled Board Meeting `' on June 28, 2005. 5 Minutes: 06/14/05 Rober . Martin, Secretary n George E. 'Skip' Wilson, President Minutes: 06/14/05