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Home My WebLink AboutMinutes - EVWD Board of Directors - 05/24/2005Approved June 14, 2005 EAST VALLEY WATER DISTRICT May 24, 2005 REGULAR BOARD MEETING MINUTES The meeting was called to order at 2:00 p.m. by President Wilson. Robert Martin led the flag salute. PRESENT: Directors Negrete, Goodin, Sturgeon, Wilson ABSENT: Lightfoot STAFF: Robert Martin, General Manager; Paul Dolter, District Engineer; Brian Tompkins, Chief Financial Officer; Justine Hendricksen, Administrative Assistant LEGAL COUNSEL: Steve Kennedy GUEST(s): Jo McAndrews, Charles Roberts (Highland Community News), Jim Cimino (Cimino Realty), Frances Vasquez (Senator Soto's Office) APPROVAL OF AGENDA Correction to Agenda item # 23, APN number should reflect 0274 - 211 -25. M/S /C (Sturgeon - Negrete) that the May 24, 2005 Agenda be approved as submitted with the noted correction to item #23. PUBLIC PARTICIPATION President Wilson declared the public participation section of the meeting open at 2:01 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF MAY 6 2005 SPECIAL BOARD MEETING MINUTES M/S /C (Sturgeon - Negrete) that the May 6, 2005 Special Board Meeting Minutes be approved as submitted. Minutes: 05/24/05 APPROVAL OF MAY 10, 2005 BOARD MEETING MINUTES M/S /C (Sturgeon - Negrete) that the May 10, 2005 Board Meeting Minutes be approved as submitted. APPROVAL OF MAY 13, 2005 SPECIAL BOARD MEETING MINUTES M/S /C (Sturgeon - Negrete) that the May 13, 2005 Special Board Meeting Minutes be approved as submitted. APPROVAL OF LIENS FOR DELINQUENT WATER AND SEWER ACCOUNTS The General Manager stated that the charges identified by Account Number: 0150073 -04 had been paid and should be removed from the lien list. M/S /C (Sturgeon - Negrete) that the liens for delinquent water and sewer accounts be approved for processing with the exception as noted by the General Manager. DISBURSEMENTS M/S /C ( Negrete- Sturgeon) that General Fund Disbursements #201628 through 201806 distributed during the period of May 6, 2005 through May 18, 2005 in the amount of $519,757.82 and Payroll Fund Disbursements for the period ended April 30, 2005 and May 13, 2005 in the amount of $123,793.73 and $5,526.96 totaling $649,078.51 be approved. RADON RULE/PERCHLORATE RULE UPDATE The General Manager stated that there was nothing new to report on the Radon Rule; that the Perchlorate Rule remains a main topic in the water industry; that we are anticipating a draft rule from DHS (Department of Health Services) later this year. Information only. HEADQUARTERS PROJECT REVIEW AND UPDATE The General Manager updated the Board on the Headquarters Project; that the District is working on a few Civil Engineering issues; that the District will continue negotiations with DGS (Department of General Services) regarding a 50 foot easement adjacent to the District's property; that final plans should be submitted soon. DISCUSSION AND POSSIBLE ACTION REGARDING A CLAIM FOR DAMAGES AT 7630 STONEY CREEK COURT, HIGHLAND, CA FROM JEFFREY AND KATHLEEN HARRIS, was presented to the Board. Minutes: 05/24/05 The General Manager updated the Board on the claim for damages by Jeffrey and Kathleen Harris; that the claim lacks specifics and recommends the claim be denied and referred to the District's Legal Counsel and Insurance Agency. M/S /C ( Negrete- Goodin) that the claim for damages by Jeffrey and Kathleen Harris be denied and referred to the District's Legal Counsel and Insurance Agency. DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S INSURANCE RENEWALS FOR WORKERS' COMPENSATION AND COMMERCIAL LIABILITY COVERAGE The General Manager updated the Board on the Ad -Hoc Committee meeting; that the committee proposes the District extend the current Workers' Compensation coverage an additional three months to coincide with the Commercial Liability coverage; that the District solicit competitive proposals from various agencies. President Wilson requested the District review proposals from various agencies regarding the District's Workers' Compensation and Commercial Liability coverage; that he recommends staff contact Crum & Forester and request an extension of the District's Workers' Compensation coverage an additional three months to coincide with the District's Commercial Liability coverage. Director Sturgeon concurs with the Board Presidents recommendation; and recommends that Brian Tompkins, Chief Financial Officer is included in the process. M/S /C (Sturgeon - Negrete) that staff contact Crum & Forester and request a three - month extension on the District's Workers' Compensation Coverage. PUBLIC HEARING TO CONSIDER ADOPTION OF A NEGATIVE DECLARATION FOR A PERCHLORATE TREATMENT AND WATER DISTRIBUTION PROJECT WITHIN THE CITIES OF HIGHLAND AND SAN BERNARDINO AND UNINCORPORATED AREAS OF THE COUNTY OF SAN BERNARDINO President Wilson declared the Public Hearing Section of the Board Meeting open at 2:33 p.m. The General Manager updated the Board on the Perchlorate Treatment and Water Distribution Project; and reviewed a study of the project which had been prepared by Tom Dodson & Associates. Frances Vasquez with Senator Soto's office commented that the Senator is working diligently on Perchlorate issues. 3 Minutes: 05/24/05 There being no further written or verbal comments, President Wilson declared that the Public Hearing Section of the Board Meeting be closed at 2:40 p.m. and that the adoption of a Negative Declaration be considered. DISCUSSION AND POSSIBLE ACTION REGARDING ADOPTION OF A NEGATIVE DECLARATION AND ADOPT A DE MINIMUS IMPACT FINDING AND CERTIFICATE OF FEE EXEMPTION WITH THE COUNTY OF SAN BERNARDINO CLERK OF THE BOARD OF SUPERVISORS AND THE STATE OFFICE OF PLANNING AND RESEARCH, STATE CLEARINGHOUSE FOR THE EAST VALLEY WATER DISTRICT'S PERCHLORATE TREATMENT AND WATER DISTRIBUTION PROJECT M/S /C (Goodin - Negrete) that the Board Adopt the Negative Declaration; Adopt the Mitigation Monitoring and Reporting Program; adopt a De Minimus Impact Finding; and File the Notice of Determination and Certificate of Fee Exemption with the County of San Bernardino Clerk of the Board of Supervisors and the State Office of Planning and Research, State Clearinghouse. GENERAL MANAGER'S REPORT The General Manager reported on the District's operations to date; that the District received a check from FEMA for flood damages in the amount of $40,000.00; that the District will soon begin taking deliveries of pipe for the Sterling pipeline project; that the project start date is slated for mid June; that well #39 and well #11 will be upgraded soon; that one (1) million dollars has been set aside by the Appropriations Committee for a water quality study regarding the Seven Oaks Dam. Information only. ORAL COMMENTS FROM BOARD OF DIRECTORS Director Goodin commented that there is an air show in Riverside this weekend. President Wilson commended the General Manager for his professionalism in handling the Seven Oaks Dam issues. There being no further verbal or written comments from the Directors, this section of the meeting was closed. SAN BERNARDINO AREA CHAMBER OF COMMERCE "BUSINESS AFTER HOURS ", HOSTED BY THE SAN BERNARDINO OFFICE DEPOT, 675 EAST HOSPITALITY LANE, SAN BERNARDINO, MAY 26, 2005. Information Only. Minutes: 05/24/05 INLAND EMPIRE EAST VALLEY JOINT CHAMBERS OF COMMERCE, JOINT LEGISLATIVE BREAKFAST, UNIVERSITY OF REDLANDS, CASA LOMA ROOM, FEATURING SENATOR BOB DUTTON, ASSEMBLYMAN BILL EMMERSON AND ASSEMBLYMAN RUSS BOGH, JUNE 10, 2005. Information Only. WESTCAS' SUMMER CONFERENCE, HYATT ISLANDIA HOTEL, SAN DIEGO, JUNE 22 -24, 2005. Information Only. Director Sturgeon requested a five - minute break at 2:50 p. m. CLOSED SESSION The Board entered into Closed Session at 2:55 p.m. as provided for in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss the items listed on the Agenda. ADJOURN TO REGULAR SESSION President Wilson declared that the meeting adjourn to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to session at 3:23 p.m. The items listed on the Agenda were discussed in closed session with no reportable action being taken. FMI 1 :► The meeting was adjourned at 3:23 p.m. until the next regularly scheduled Board Meeting on June 14, 2005. A& - R�!rt E. Martin, Secretary I eorge Ef Wi son, President 5 Minutes: 05/24/05