HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 08/10/2005
"t;. , " V Water District
serving Our Community for Over 50 Years
Board of Directors
President SPECIAL MEETING AND PUBLIC HEARING
George E. (Skip) Wilson AUGUST 10, 2005
Vice President
Kip E. Sturgeon 6:00 P.M.
Donald D. Goodin DONAHUE COUNCIL CHAMBERS
Edward S. Negrete 27215 BASELINE
Glenn R. Lightfoot HIGHLAND, CA. 92346
Robert E. Martin AGENDA
General Manager
Paul R. Deiter
District Engineer
Brian W. Tompkins CALL TO ORDER
Chief Financial Officer PLEDGE OF ALLEGIANCE
- - - - - -
p.o. Box 3427
San Bernardino. CA 92413
3654 Highland Avenue 1. OPEN PUBLIC HEARING - Consideration of water and sewer
Suite is' rates and charges
Highland. CA 92346
Phone: (909) BB9.950 I - STAFF PRESENTATION
- PUBLIC COMMENTS
Office Hours:
Monday. Friday 2. CLOSE PUBLIC HEARING
8:00 am - 5:00 pm 3. ADOPTION OF ORDINANCE NO. 367 - "ESTABLISHING RATES
AND CHARGES FOR SEWER SERVICE"
4. ADOPTION OF RESOLUTION 2005.15 - "ESTABLISHING RATES
AND CHARGES FOR WATER SERVICE"
5. ADJOURN
- - - - - -
Pursuant to Government Code Section 54954.2(a), any request for a disability-
related modification or accommodation, including auxiliary aids or services, that is
sought in order to participate in the above agendized public meeting should be
directed to the District's Administrative Assistant at (909) 885-4900 at least 24
hours prior to said meeting.
I
June 8, 2005
MEMORAMDUM
To: Do,", ofDirecto" ~
From: Robert E. Martin, General Manager
Subject: 2005-2006 Budget
Attached for your review and consideration is the revised 2005-2006 Budget (Draft)
which I finalized following the Board's Budget Workshop meeting on May 31 st. Based
upon the discussion that occurred and questions that were asked, I have made several
revisions. The attached Budget includes a number of proposals for rate adjustments,
staffmg changes and capital programs. A summary of these items is as follows:
-. 1) Rate.Adjustments .
. a. Witter Rate - increase by $0.05 t9 a single water rate of$l.Ol/hcf
. b. '.. Residential Sewer-inqrease monthly. rate by $0.60 to $21.50/month
. c.' Commercial Sewer - increase' rate by $0.03/hcfto $1.28/hcf (Avg rate)
2) Sales Projections - I have changed the method used for projecting our
commercial sewer and water sales. Historically, these projectioD,s have been
based upon a five (5) year moving average of our existing sales. Instead, I
have used a three (3) year moving average for projecting our sales for 2005-
2006. Although this estimate is not as conservative as my previous projection,
it did yield a higher estimate of sales.
3) Staffing Changes - The Budget includes two new positions. These are as
follows:
Assistant Water Production Supervisor - Range 52
Accounting Supervisor - Range 52
These new positions will take our approved staffmg level from 60 to 62
employees.
.-.
!
June 8, 2005
Memorandum
Page Two
4) Major Project Financing - A new debt issue had been included in the
Budget. Specifically, it has been assUmed that a new financing of
approximately $5,000,000 will be approved later during this fiscal year. This
capital will fund a portion of our Perchlorate remediation project and will be
used to drill and equip a new well.
5) Water Meter Conversion - A major effort is being implemented in this
Budget to begin converting our existing meters to automated radio controlled
meters. This conversion will take 7 to 8 years at this proposed arm)lal funding
level. This will allow for the replacement of approximately 2,000 meters.
6) State Representation - A new line item has been included to cover the cost
ofStat~ Representation in Sacramento. This cost is estimated at $40,000/year.
._.
.
The B.oaids' .review and consideration ofth.ese Budget Proposals is appreciated.
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P.
AN ORDINANCE OF THE EAST VALLEY WATER DISTRICT ENTITLED
"AN ORDINANCE ESTABLISHING RATES AND CHARGES FOR SEWER SERVICE"
AND RESCINDING ORDINANCE NUMBER 365
BE IT ORDAINED by the Board of Directors of the East Valley Water District as
! follows:
WHEREAS, the Board of Directois of the East Valley Water District desires to
; establish rates, rules and regulations for sewer service by the East Valley Water District;
I
,
I and
WHEREAS, the amount of the charges hereby adopted do not exceed the
! reasonable anticipated costs for the corresponding services provided by the District, and
i therefore the fees imposed hereby do not qualify as "special taxes" under Government
Code Section 50076, and the actions taken herein are exempt from the additional notice
and public meeting requirements of the Brown Act pursuant to Government Code Section
54954.6 (a) (1) (A) and (B); and
WHEREAS, the actions taken herein are necessary for setting rates, fees and
charges for the East Valley Water District, and are therefore exempt from the requirements
of the California Environmental Quality Act pur.suant to Public Resources Code Section
21080 (b) (8); and
. .
WHEREAS, the charges set forth herein are not levied upon any person as an
incident of property ownership, the fees hereby adopted are not subject to the substantive
and procedural prerequisites of Article XIIID of the California Constitution.
SECTION 1. MONTHLY SEWER CHARGE
The monthly sewer charge is the charge per sewer service for the collection and
treatment of the customer's sewage. The following monthly charges for sewer service are
hereby set and established for each of the following classifications:
" Residential collection charge $ 7.00/edu <D
i
Residential treatment charge 14.50/edu
Total EVWD Residential Charge $21.50/mo @
Residential collection charge East of Boulder Ave. $ 9.00/edu
Residential treatment charge 14.50/edu
Total EVWD residential charge East of Boulder Ave. $23.50/mo
Commercial collection charge $ 0.34/hcf @
Commercial collection charge East of Boulder Ave. $ 0.43/hcf
Commercial Total Total EVVVD Charge
Treatment Charae EVVVD Charqe East of Boulder Ave.
Multi-family $ O.83/hcf @ $1.17/hcf $ 1.26/hcf
Commercial/Retail 1.70/hch 2.04/hcf 2.13/hcf
Restaurants/Lounges 1 .84/hcf @ 2.18/hcf 2.27/hcf
Laundromats 1.15/hcf@ 1.49/hcf 1 .58/hcf
Dry Cleaners 1.70/hcf @ 2.04/hcf 2.13/hcf
Schools/Churches O.62/hcf@ O.96/hcf 1.05/hcf
, Govt.lMunicipal 1.32/hcf @ 1 .66/hcf 1.75/hcf
Convalescent Homes O.84/hcf @ 1.18/hcf 1.27/hcf
Hotels 1.84/hcf @ 2.18/hcf 2.27/hcf
Office Bldgs/Motels 1.32/hch 1.66/hcf 1.75/hcf
Auto Repair/Service Sta. 1.17/hcf@ 1.51/hcf 1.60/hcf
Car Wash 1.17/hcf@ 1.51/hcf 1.60/hcf
<Dedu = Equivalent Dwelling Unit
@ mo = month
@hcf= hundred cubic feet
@Rates for the hotel categories are based on hotels with restaurants. Hotels/motels without restaurants fit in the office building
category in this table.
@plus a flat charge of $2.00 per month .
a. Users other than Residential; Rates for users other than "residential" shall be
computed on the basis of actual consumption as reflected by water meter readings for the
billing period. Such water consumption may be reduced for the purpose of establishing
sewer service charges subject to "seasonal" or "consumptive" use as recognized and
approved by the Governing Board.
b. Unmetered Commercial Dischargers: Unmetered commercial dischargers shall
be billed as follows:
Residential units in apartments, condominiums and mobile home parks shall be billed for
each dwelling unit at the rate established for single family dwelling units. Other commercial
dischargers shall be billed at a rate determined by the General Manager, based on
experience from similar metered dischargers.
. SECTION 2. SEWER SERVICE CONNECTION CHARGES
The sewer service connection charge is the charge for the type and size of service
connection desired. Such regular charge shall be paid in advance by the applicant. Where
there is no such regular charge, the District reserves the right to require the applicant to
deposit an amount equal to the estimated cost of such service connection. The following
charaes are herebv e!':t~hli~hen ~nn ~h~1I he ",nllAdAn ~t thA timA nf "nnli""tinn fnr ~AWAr
rt;IIIIIL vIIC::U~C. 'i1 Lv.VV/vVI II It;vLlUI I
Inspection Charge: $ 75.00/connection
Connection Charges: $645.00/edu or portion thereof.
Trunk Sewer Charge: $158.00/edu or portion thereof
SECTION 3. SPECIAL FACILITY CHARGE
A Special Facility Charge shall be required for development of limited seiVice areas
whenever special facilities are required. The charge to be made to a Developer or Owner of
land that is considered by the District to be within a limited service area shall be based
upon the Developer's or Landowner's proportionate share of cost for the installation of such
special facility. Such proportionate share to be borne by the Developer or Landowner shall
be based on the percentage of such development to the entire limited service area to be
served by the special facilities; and the difference between the cost of facilities to serve the
same number of acres or area under normal conditions and the cost of facilities to serve
the acreage or area under special conditions at a higher cost.
SECTION 4. INSPECTION CHARGE
Where.a customer service connection or facility requires inspection by District
personnel, the customer shall be charged for such inspection at the rate of $600.00 per
day.
SECTION'5. ENGINEERING SERVICES CHARGE
The Engineering Services charge is a fee for the District's time and effort spent on
assisting customers who have a requirement to construct sewer extensions, or other
sewer facilities, that must meet District needs and conform to District Standards. This fee
includes time and effort the District spends on plan checking, plan and easement
development and all other related work.
Prior to submission of any documents requiring work by the District, a non-
refundable minirnum charge in the amount of 7.5% of the engineer's estimated cost for the
project shall be submitted to the District. The work will be accomplished on a time and
effort basis. Should the district require more funds than the original charge, the additional
costs will be billed and must be paid prior to allowing sewer service to the project.
SECTION 6. MANHOLE STRUCTURE DEPOSIT
A refundable deposit of $250 per manhole will be charged for each sewer manhole
structure shown on the sewer construction plans. This deposit will be returned when all
manholes are constructed to final grade by the developer's contractor and verified by the
District.
~C:UIIC OIIIUUIIL dO:> \llv U'l;;tJV.oI'.. IIIC ~UCUCUIL'O'l;; lJVllU ..,IICUI vVllLQlI1 VVV......II'""'II~.... ~II'""'~ ""I....
satisfactory to the District. Such bond shall remain in force until all manholes are
constructed to final grade by the developer's contractor and verified by the District.
SECTION 7. DISCONNECT/RECONNECT CHARGE
The disconnect/reconnect charge is the charge that covers the reasonable District
reconnect/disconnect costs for disconnection and reconnection of service connections that
are in violation of District ordinances, resolutions, and rules. The disconnect/reconnect
charge is hereby established at the rate of $750.00 per occurrence.
SECTION 8. SECURITY DEPOSIT CHARGE
The security deposit insures payment of minimum District charges and may be
refunded under certain circumstances. The amount of the security deposit charge shall be
calculated at three times the average monthly bill as estimated by the District, and is
hereby established as follows:
1. Owner/ResidentfTenant $ 100.00/edu (equivalent dwelling unit)
SECTION 9. SERVICE INITIATION CHARGE
. .
The service initiation charge is the cl)arge which covers the reasonable District costs
.for initiating sewer service. The service initiation charge is hereby established at $25.00 per
service address. .
SECTION 10. DELINQUENCY CHARGE
The Delinquency Charge is the charge which is added to each delinquent account at
the time any amount becomes delinquent, provided that no delinquent charge shall be
made on any account which at that time has no delinquencies of record. The delinquency
charge is hereby established at one and one-half (1-112%) per month of the total amount
delinquent.
SECTION 11. RETURNED CHECK CHARGE
A returned check charge is a charge which covers the reasonable administrative
cost and banking charges for processing a returned check.
The returned check charge is hereby established at $20.00 per returned check.
SECTION 12. SEWAGE TREATMENT CAPACITY CHARGE
The Sewage treatment capacity charge shall be the fee collected by the City of San
~---______I!_- L ... _ 'A'_._ _....._ _I_____~~__ r"lol__.i.I_ _..____:__ ___~_ __ ~L.._ _1__.1.... .....................:.c...
~""'vIIVI'" 1'1. ....1"'\.1...u""'vl""\r...I'\U"""'''"' I............
The landscape adjustment shall be the adjustment to the sewage treatment and
collection charge based upon the proportional amount of the customer's property irrigated
through a domestic water meter.
This Oidinance shall take effect August 11, 2005
ADOPTED this 10th day of August 2005
ROLL CALL:
Ayes: Directors:
Noes:
Absent:
Abstain:
George E. Wilson, President
Robert E. Martin, Secretary
RESOLUTION 2005.15
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER
DISTRICT ESTABLISHING RATES AND CHARGES FOR WATER SERVICE BY
THE EAST VALLEY WATER DISTRICT AND RESCINDING RESOLUTION 2004.12
BE IT HEREBY RESOLVED by the Board of Directors of the East Valley Water
District as follows:
WHEREAS, the Board of Directors of the East Valley Water District desires to
establish rates, rules and regulations for water service by the East Valley Water District;
and
WHEREAS, the District has conducted a study on the public facilities operated
by the District and the anticipated need for additional facilities in the future; and,
WHEREAS, this study, entitled East Vallev Water District Impact Fee Study, AB
1600 Compliance was prepared by the engineering firm of URS Corporation dated May
1989; updated in 1995; and most recently updated in 2000 by Engineering Resources
of Southern California, Inc.; and,
WHEREAS, this study indicates that existing public facilities operated by the
District will need to be modified and additional facilities will be needed for the District to
provide adequate water service to the people within the District; and
WHEREAS, this study indicates that fees need to be established by the District
to raise sufficient revenue to finance the public facilities necessary to provide adequate
water service; and
WHEREAS, the revenue raised by these fees will be used to modify or construct
additional public facilities to provide adequate water services, and do not exceed the
total cost of these facilities; and
WHEREAS, the study was available for review and inspection as provided in the
notice of this hearing; and
WHEREAS, this action is necessary for obtaining funds for the construction of
capital public facilities necessary to maintain water service within the boundaries of the
District and therefore exempt from the requirements of the California Environmental
Quality Act as provided by Public Resources Code Section 21080 (b) (8).
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and therefore the fees imposed hereby to not qualify as "special taxes" under
Government Code Section 50076, and the actions taken herein are exempt from the
additional notice and public meeting requirements of the Brown Act pursuant to
Government Code Section 54954.6 (a) (1) (A) and (B).
WHEREAS, the fees and charges set forth herein are not levied upon any
person as an incident of property ownership, and thus are not subject to the substantive
and procedural prerequisites of Article XIIID of the California Constitution.
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the East
Valley Water District does hereby resolve, determine and adopt the following:
SECTION 1. SYSTEM CHARGE
i
,
, The system charge is the rnonthly availability charge applicable to all metered
water services and are hereby established as follows:
EAST VALLEY WATER DISTRICT
AVAILABILITY
I METER SIZE CHARGE
!
5/8" $ 7.50/Mo
i 3/4" 7.50/Mo
1" 14.00/Mo
1-1/2" 29.50/Mo
2" 42.50/Mo
3" 74.50/Mo
4" 124.00/Mo
6" 241.00/Mo
8" 362.00/Mo
Flat Rate 40.00/Mo
SECTION 2. CONSUMPTION CHARGE
i The consumption charge established pursuant to Section 14.02 of the District's
; Ordinance No. 358 is fixed at the uniform rate of $1.01 per hundred cubic feet pursuant
to Resolution 2005.15.
SECTION 3. DELINQUENCY CHARGES
The delinquency charge is the charge which is added to each delinquent account
at the time any amount becomes delinquent, provided that no delinquent charge shall
be made on any account which at that time has no delinqu~ncies of r~c~~~:.. The
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The fire service standby charge is the monthly charge per inch diameter of the
District fire service meter. Water used through this service is limited to emergency fire
requirements only.
Fire Service Standby Charge = $5.00 per month per inch diameter.
SECTiON 5. WATER SERVICE CONNECTION CHARGES
The water service connection charge is the charge for the type and size of water
service connection desired. Such regular charge shall be paid in advance by the
applicant. Where there is no regular charge, the District reserves the right to require
the applicant to deposit an amount equal to the estimated cost of such service
connection.
SERVICE CAPACITY INST ALLA TION TOTAL
SIZE CHARGE CHARGE CHARGE
3/4" $ 3,273.00 $ 2,128.00 $ 5,401.00
1" 5,466.00 2,160.00 $ 7,626.00
1-112" 10,900.00 4,714.00 $ 15,617.00
2" 17,445.00 4,924.00 $ 22,369.00
3" 32,730.00 .10,739.00 $ 43,469.00
4" 54,600.00 16,551.00 $ 71,151.00
6" 109,000.00 27,117.00 $136,117.00
8" 196,380.00 29,983.00 $226,983.00
10" 327,300.00 to be determined to be determined
SECTION 6. FIRE SERVICE CONNECTION CHARGES
The fire service charge is the charge for the type and size of fire service
connection desired. Such regular charge shall be paid in advance by the applicant.
Where there is no regular charge, the District reserves the right to require the applicant
to deposit an amount equal to the estimated cost of such service connection.
FIRE SERVICE INST ALLA TION
SIZE CHARGE
1" $ 2,160.00
1-1/2" $ 4,717.00
2" $ 4,924.00
3" $10,739.00
4" D.D.C. $13,873.00
6" D.D.C. $19,186.00
SECTION 7. FRONT FOOTAGE CHARGE
The front footage charge is a one-time reimbursement to the District for
previously constructed water mains adjacent to all sides of an unimproved property to
i be serviced. This charge is hereby established at a rate of $30.00 per lineal foot.
i
!
I SECTION 8. WATER MAIN EXTENSION CHARGE
The water main extension charge is for the construction of a water main
extending to the far side of the property to be served. This charge shall be based on
the prevailing rates of time and material per District approved plans. The customer
shall be responsible to provide the plans and for all applicable Engineering Services
charges described in Section 12.
SECTION 9. FIRE HYDRANT INSTALLATION CHARGE
The charge for installation of fire hydrants is hereby established at the rate of:
1. $3,807.00 for each short side installation (the case where the water
main and the hydrant are on the same side of the street's centerline)
. .
2. $6,359.00 for each long side installation (the case where the water
main and the hydrant are on the opposite sides of the street's center,line)
SECTION 10. SPECIAL FACILITY CHARGE
A special facility charge shall be required for development of limited service
whenever special facilities, including pressure regulators are required. The charge to be
made to a developer or owner of land that is considered by the District to be within a
limited service area shall be based upon the developer's or landowner's proportionate
share of the cost for the installation of such Special Facility. Such proportionate share
to be borne by the developer or landowner shall be based on the percentage of such
development to the entire limited service area to be served by the Special Facilities;
and the same number of acres or area under normal conditions and the cost of facilities
to serve the acreage of area under special conditions at a higher cost.
SECTION 11. INSPECTION CHARGES
Where a customer service connection or facility requires inspection by District
personnel, the customer shall be charged for such inspection at the rate of $600.00 per
day.
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A water system design charge shall be required for all main extensions, service
connections and/or special facilities requiring the preparation of engineering plans and
drawings. The water system design charge is hereby established as that fee charged by
an engineering firm of the District's choosing, plus an additional 10% thereof for the
! District's administrative costs. In the event the costs exceed the fees charged, the
:
additional cost will be billed to the customer.
SECTION 13. ENGINEERING SERVICES CHARGES
The Engineering Services charge is a fee for the District's time and effort spent
on assisting customers who have a requirement to construct water main extensions, or
other water facilities, that must meet District needs and conform to District standards.
This fee includes time and effort the District spends on plan checking, plan and
easement development, and all other related work.
Prior to submission of any documents requiring work by the District, a non-
refundable minimum charge in the amount of 7.5% of the engineer's estimated cost for
the project shall be submitted to the District. The work will be accomplished on a time
and effort basis. Should the District require more funds than the original charge, the
additional costs .will be billed and must be paid prior to allowing wat.er service to the
project.
SECTION 14. VALVE DEPOSIT
A refundable deposit of $100 per valve will be charged for each water system
valve on the water construction plans. This fee will be returned when the valve cans
and caps are constructed to final grade by the developer's contractor and verified by the
District.
As an alternative to the valve deposit, a guarantee bond may be provided in the
same amount as the deposit. The guarantee bond shall contain covenants that are
satisfactory to the District. Such bond shall remain in force until all valve cans and caps
are constructed to final grade by the developer's contractor and verified by the District.
SECTION 15. DISCONNECT/RECONNECT CHARGE
The disconnecUreconnect charge is the charge which covers the reasonable
District disconnecUreconnect costs for disconnection and reconnection of service
connections which are in violation of District ordinances, resolutions and rules. The
disconnecUreconnect charge is hereby established at the rate of $45.00 per occurrence
during normal work hours. An additional $25.00 will be charged for after normal work
hours reconnects. Should the disconnecUreconnect occur at the water main, the
The meter test charge is the charge which covers the District costs for removing,
bench testing and reinstalling the water meter to be tested as provided for in the
ordinances of the District. The meter test charge is hereby established at the rate of
$50.00 per test.
SECTiON 17. SECURITY DEPOSIT
I
The security deposit insures payment of minimum District charges and may be
refunded under certain circumstances. The amount of the security deposit charge shall
be calculated at three times the average monthly bill as estimated by the district, and is
hereby established as follows:
Owner/ResidentfT enant $1 OO.OO/edu (equivalent dwelling unit)
SECTION 18. UNAUTHORIZED USE OF WATER CHARGE
The unauthorized use of water charge shall be charged to any person,
organization or agency for each unauthorized use of District water or for tampering in
any manner with any meter belonging to the District where this tampering shall affect
the accuracy of such meter. The unauthorized use of water charge is hereby
established at the rate of $500.00 for a first occurrence and $1,000.00 for each
subsequent occurrence.
SECTION 19. TEMPORARY SERVICE
A temporary service is available through the use of a fire hydrant. The customer
deposit for a temporary service is hereby set at $1,800.00. All other applicable service
charges shall apply.
SECTION 20. CONSTRUCTION WATER CHARGE
The construction water charge is the flat rate charge for use of water during the
construction phase of a new building. It is only available for services 1" in diameter or
smaller. The charge is hereby established at the rate of $40.00 per month per service
requested.
SECTION 21. SERVICE INITIATION CHARGE
The service initiation charge is the charge which covers the reasonable District
costs for initiating water service. The service initiation charge is hereby established at
$25.00 per service address.
SECTION 22. FIRE FLOW TEST CHARGE
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A returned check charge is a charge which covers the reasonable administrative
cost and banking charges for processing a returned check.
The returned check charge is hereby established at $20.00 per returned check.
Any person disputing these fees may file a protest with the General Manager of
the District as provided for in District Ordinance No. 358 or as provided for by law. The
decision of the Board of Directors regarding any protest shall be final.
This Resolution shall take effect August 11, 2005, except the
fees for residential development shall take effect under this
Resolution 60 days from the date of adoption.
Adopted this 10th day of August 2005.
ROLL CALL:
Ayes: Directors:
Noes:
Absent:
Abstain:
George E. Wilson, President
ATTEST:
Robert E. Martin, Board Secretary