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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 06/30/1969I538 EAST SA~ BER~ARDI?IO COUNTY '.lATER DISTRICT ~ 'REGULAR ADJOURi~ED ZLqETL~G JUNE 30, 1~69 C~L[. TO ORDER - %~%e meeting was called to order at 7:30 PM PLEDG~ OF ALLEGIAi~CE All t/~ose present joi~,~ed in the Pl~d(je of' Allegiance to the flag of the U~,ited States of America ROLL CA~L Directors Present: Disch, Forrest, Littleton, Stallwood and Wall Directors ~ubsent: None Others Present: . General ~%nager-Secretary P~ckert; Assistant ~anager-Engineer Garcia~ Auditor-Treasurer hendricks Recording Secretary Dudley; Secretary May Kleiber; Attorney Farrell; Con- sulting Engineers ROwe and Halwes; Attorney !~erle Sessions and Spencer Sparks i.[Ii~UTES The Recording Secretary called attention to two slight corrections in the minutes of the regular meeting of June 9, 1~69, in the para- graph concerning Duncan Parkes certificate on l;ater Treatment %;orks. The words in, and and, were changed to and, and shall, now to read, "the Certificate for Duncan Parkes is to be suitably framed before presentation to him amd a letter shall b~ mailed to Duncan Parkes, with a copy of t/]e letter to be made a part of his personnel file"~ Also in the paragraph regarding "Legal Counsel Hourly Ra~e Raise Request", in Line 7, the words, "be granted" should be omitted. :~OTION Upon ~otion by Director Disch, duly seconded by Director Little'ton and carried unanimously, the ~linutes of the June 9, 1969 meeting were approved with the corrections and ~-he ~inutes of the June 23rd ~eting, which was adjourned, were approved. AUDITOR-TREASURER R~PORTS The Finan'cial reports for the month of and part of June 1969 had been mailed' to all directors previous to the meeting and the Auditor-Treasurer made a fe~.~ comments. No action was required or taken. AT%'ORi{EY ~iEPJ~E Director Forrest requested that since Attorney SESSIOUS ~'4erle Sessions was present, the Board would discuss his request on' the :~ard Street ~ater Users .;ell Site. The General Manager suggested a trade of property in the same general area, nu~gl)t resolve the problem for both parties~ MOTION After much discussion~ motion was made by Director Littleton, duly .seconded by Director %;ali and carried unanimously, to defer the discussion so that Staff and the ~ater Com- mittee could get together with ~]ro Sessions for disc.ussion, and set the date.of September 8, 1969. for further reco~m~endation t~ Board o 539 CORI~SPO~tDENC~- MRS. Ao Eo EV~NS A letter had been received from Mrs° A. E. R~QUEST FOR 90-DAY Evans requesting a 90-day extension to con- EXTENSION nect to sewer at 27276 Main Street, Highland. A copy of the correspondence had previously been sent to each Director. MOTION Upon motion,by Director Disch, duly seconded by Director Littleton and carried unanimously, the 90-day extension to October 1, 1969, was granted as requested° FROM C~{TRACTOR~ 'Two letters had been received from COntractor. LO;~ELL ~IOi~SO~ Lowell Thompson, copies of which had been mailed to all directors, in which he re- quested a total of 2-days extension, of time because of rain, on his Contract at the Booster Station and appurtenances of Plant · 9A. MOTION Upon motion by Director Disch, duly seconded by Director Wall and carried unanimously, the 2-day extension of time on the Lowell Thomp- son Contract was granted. RICIh%RD ~. Mr. Malone's request for extending sewer MALONE lateral beyond street right-of-way was discussed by General Manager Rickert and he stated no action was necessary or taken as he-has been in contaot with Tri-City Highland Sewer Company, who indicated they had taken care of the problem° ST~E AND YOUNG-~ A letter had been received from Stone and BERG REPORT Youngberg and a copy had been 'mailed to all directors. They requested the report on the purchase of ~e Southern California i;ater Company be set up until July 28th since the report could not be finished for the June 30, 1969 Board Meeting° Some discussion was had regarding the delayo MOTION Upon motion by Direotor Lit~leto~, duly -~ seconded by Director Wall and carried un- animously, the District will continue with Stone and You~gberg for their report due on July 28, 1969~ REPoRTs - M~NAGERS The General Manager read'a letter dated June 24, 1969 from George I~errmann regarding the schedule~ construction of Tract 79~5,' Mobile Home Park - Pacific and Victoria Avenue° There was considerable discussion on th9 easements to be obtained from various property owners to allow construction of sewer main to serve the Tract and other areas. The General Manager requested authorization for Staff to obtain necessary easements° ~-DTION Upon metion by Director Littleton, duly seconded by Director Wall and carried un- ~ animously, the Staff was authorized to proceed wi~% the work' to acquire the necessary easements to install sewer main to serve Tract 7925 and other adjoining properties wig. in the i~ediate area° -2- 6/30/69 1540 'PRESIDENT FORREST At 8:25, President Forrest left the meeting LEFT I,m.-ETING for a time and Vice President Dlsch assumed the Chair. WILSONv JONES, The General ~tanager read a letter dated ~O~FON & LYNCH SE~E~' June 2?, 1969, from Wilson, Jones, ~iorton, JT PO;~ER~ ~GREFt-~-NT- and Lynch ocncerning the Sewer Joint Powers CIT~ OF SAN ~ERNAR- -Agreement. Each director had previously DII~O (195T) been given a copy of this letter. No ,~.ction was necessary or taken. RESOLUTION NO. ·1249 '- Resolution No. 1249 was presented and portions CLARIFYING ORDIN~C~ read to the assemblage by Attorney Farrell NO. 89 who prepared the P, esolution to clarify Ordinance No. 89 relating to District's work on County roads, 'Requirements of Highway Permit Ordinance'. MOTION Upon motion by Director ~a11~ duly seconded by Director Stallwood and carried unanimously, Resolution No. 1249 was adopted. i~SOLUTION ,~0~. 1250 '- Resolution ~o. 1250, accepting Certificate ACCEPTING CEI~I- of Completion and authorizing Notice of FICATE OF CO~4PLETION Completion to be filed on the installation FOR TRI-CITY HIGH- of sewer mains and appurtenances within LAND Nona and Pacific, by Tri-City Highland' Sewer Contractors was presented. MOTION Upon motion by .Director Stallwood, duly seconded by Director Iia11 and carried · unanimously, Resolutio~ 1250 was adopted. LETTEP~ CONCEI~ING ~ General Manager Rickert read four letters CO~TRACTOR LO~'~LL presenting the problem_~ of the Contract wi~h THOMPSON ON PLANT Lowell Thompson on the Booster Station of 9A.- FAILURE TO M~.~.T Plant 9A at Temple and Victoria Avenues, and SPECIFICATION ON the failure to ~omply with terms of UNDERGROUND District~s specifications. Attorney Farrell ELECTRICAL CONDUIT reported that the situation must be corrected before the Contractor is paid. After coasiderable discussion' with Engineers Ro~e and Halwes, it was detemined that Page Electric should be contacted to prepare a study to determine the cost of redoing the work to specifications of both the District and to Southern California Edison Company~ ·nd hold out this amount frc~u the Contractor until work is done prol~rlyo Legal Counsel stated ~hat the bonding company should be notified of the problems of the underground electrical conduit installation at Plant 9A on the Lowell Thompson Contract' in which they ~upplied ~erformance bonds and material .and labor bonds~ MOTION Upon motion by Director Littleton, duly . seconded by Director Stallwood and carried un~nimouslyv the .Consulting Engineers, Staff and Legal Couns~l are to meet with Contracto~ Thompson to see what he will do voluntarily to correct this' situation. The District is to make no fuz~her payment on that portion of 'the contract determined by the engineers as not meeting District Speci~ications° An altern,~-.tive might be to see about another type of bond to secur~ the correction. 6,/30/69 DIRECTOR FO~T RETURNED TO At 8~45 Director Forrest returned to thg MEETING meeting but did not return to the chair until latero AUTtiOP. I~-ATION TO' Engineer Garoia was called upon to discuss INSTALL PUMP the installation of a pump control valve CONTROL VALVE at Plant N0. 102at B ear Valley Third 'AT PLANT NO. 102 Street ~';ell to eliminate surges on the 29 inch water main serving Br~ning Road° He pointed ,out the necessity to install this pump control valve to eliminate surges in the line when stopping and starting the pump and the damage that could result without ito The estimated cost and installation charge would be $950.00° MOTION Upon motion by Director :,7a11, duly seconded by Director Stallwood and carried unanimously, the pump control valve purchase and install- ation at Plant No. 192 was authorized. PRESSURE CIIECK Director Forrest' stated that after talking HUNTER PROPERTY with Mr, Hunter of 'Base Line and ~Tebster Streets, that a pressure check for low pressure and leaks should be made. The General Manager suggested a possible second service for the property off of the Base Line main due to the extreme long service would help solve the problemo AUDITOR-TREASURER REPORT - The following warrants for May and part Of APPROVAL OF WARRANTS- June 1969 were placed on the-table for perusal by the directors~  !';ate.r, Di, v,ision _ 94586 - #480§ (Gene=al} $209,901o94 {2755 - #2823. {Payrol]J 14f556..69 $224,458°63 Bond Fund #311-312 61,054o16 MOTION Upon motion .by Director Littleton, duly seconded by Director Wall and carried unani- mously, the warrants were approved as sub- mittedo CHAIP~4~N FORREST RETURNED TO CHAIR At this point in the meeting, Vice President Dlsch relinquished the chair back to the President- 8~50 PM, CIL~NGE ORDER NOo 1 ' Change Order Number i for Royal Pipeline ROYAL PIPELINE Construotion C~pany on Job ~.;-747 was pre~ ~CONSTRUCTION JOB- sented with $200o~0 requested for additions ;~747 to the Contract and explained by Engineer Garc~.a. I~OTION Upon motion by Director Littleton~ duly seconded by Director Wall and carried unanimously, the $2~0~00 addition to the Royal Pipeline Construction Contract for Change Order ~{Oo 1 was approved. RESOLUTION NO. 1245 ~ Resolution No° 1245 was presented for accept- ACCEPTING CONVEY- ance of conveyance of pipeline easement ex- ANCE OF PIPELINE EABE- ecuted for Del Ro~a Assembly of God by Ralph MENT FOR DEL ROSA Ktns!ow, Treasurer and Ro Eo Alexander, for ASSEMBLY OF GOD sewer main installation along west property CHURCH lane of Del Rosa Assembly of God Church, Arrow Avenue and Lynwood Drive. -4- 542 MOTION Upon motion by Director Stallwood, duly · seconded by Director Disch and carried ~ unanimously, P~solUtion No. 1245 was adopted. RESOLUTION NO. 1246 '- ReSolution No. 1246 was presented for accept- ACCEPTING CERTIF- ante of Certificate of Completion and author- ICATE OF COMPLETION izing Notice of Completion of installation FROM EL CO CONTRACT- of water mains and appurtenances within ORS Tract ?9?6 - Job 1~-711 by the E1 Co Con- trac tots o MOTION Upon ~otion by Director Littleton, duly ., seconded by Director Disch and carried unanimously, Resolution No. 1246 was adopted o RESOLUTION NO.. 1247 - Resolution NO. 1247 was presented, for accept- ACCEPTING CERTIFI- ante of Certificate of Completion and author- CATE OF COI.~LETION izing Notice of Completion of Installatio~ OF S~47ER. MAINS IN of sewer mains and appurtenances in ViLla VI,"-;~ BRAF/.~R Braemar, 14th and Bradford Streets, Highland BY P~/4FAC, INCo by RAMFAC, Inco, on Job S-734o General Man- ~ .ager Rickert brought up the. subject -' . ~ . Pacific Clay Pipe hed issued a sul~nons C~mplaint against I~MFAC, InCo, regarding non-payment for their products. - Attorney .... · : Farrell stated he would answer the complaint on behalf of the District. The District is , ' hol. ding .the retention in accordance with the -' specifications and MOTION Upon motion by Director Wall, duly seconded by Director Stallwood and carried unanimously, . .~ Resolution NCo 1247 was adopted. M~TION Upon motion by Director ¥~a11, duly seconded by Director Little2on and carried unanimously~ Attorney Farre11 was authorized to file the answer to the above complaint. ORDINANCE NO. 280 - ;~ Ordinance No. 280 amending Ordinances 14 and Sd~ENDING ORDINANCES 279, establishing employment~ working con- NO;. 14 AND NO. 2~9, ditions, salary range and classification ESTABLISHING EMP- schedule for employees of the District~ was LO~iENT~ I~ORKING presented for acceptance by the Board. CONDZTIONS~ ETC Ordinance No. 280 had been discussed on numerous occasions and copies had been mailed previously to all directors. MOTION Upon motion by Director Disch, duly seconded by Director ~'[all and carried unanimously, Ordinance 280 was adopted to become' effective as of July'l, 1969o ROLL CALL VOTE Ayes, Direotors~ Disch, Forrest, Littlet0n, Stallwood and I~all Noes, Directors s None Absent Directors: None MOTION Upon' motion by Director Disch, duly seconded by Director Littleton and carried unanimously, General. Manager llickert was authorized to orientate employees in any manner he sees fit, to the conditions of Ordinance No. 280. · 1543 RESOLUTI~ NO. 1248 - Resolution No. 1248 was presented requesting AUTHORIZING PI{ESI- authorization for President and Secretary DENT AND SECRETARY to execute amended Agreement for' Professiona! TO EXECUTE ~,[ENDED Engineering Services of Donald Lo Campbell AGREEMENT WITH DoL. and Wo Po Rowe and Son° A copy of said CAMPBELL & W.PQ agreement had been mailed to each Director R(~E & SON for them to review, and Attorney Farrell had reviewed the Agreement as to form. MOTION Upon motion by Director Disoh, duly seconded by Director Littleton and carried unanimously., Resolution Nee 1248 was adopted° Engineer Rowe personally thanked the Board for approving the amendment° ~QUEST FOR ONE STEEL General Manager Rickert presented the need FILING· SHELF to purchase one steel filing shelf and · ' supports for the storage vault for filing of service files0 The cost would be approx- imately $91,84° MOTION Upon ~tion by Director Wa11~ duly seconded by Director Disch and carried una~imously, the purchase of a steel file was authorized° A~ANCE OF - The 1969-70 Water and Sewer Budgets prepared 1969-70 WATER AND by the Personnel Committee and Staff~ had SEWER BUDGETS previously been given to all Directors for study and C_nm~entS as well as disCUSSed at · he June 9, 1969 Board Meeting by the Auditor-Treasurer. MOTIO~ Upon motion by Director Stallwood, duly . seconded by Director Dlsch and carried unanimot~sly, the 1969-70 Budgets were approved as subndttedo ~W BUSINESS - APPROVAL FOR RE-USING General Manager Ricker~ requested approval OFFICIAL MINUTE BOOK for COrrecting and re-using wrongly numbered SHEETS official ~t.~ute book shee~s which we h~ve on hand° The new numbers to correspond with' those presently being used° MOTION. Upon motion by Director Littleto~ duly seconded by Director Wall and carried unan- imouslye authorization was granted to use these sheets. ~NNOUNCEMENTS - EM.~LOXEES ~.~VING ~neral Manager Rickert stated that Mark Hardin AND HIRF~ ~ employee of the District on the sewer crew, left the c(~mpany and was replaced by Fred Treadway, who had been a Servi=eman of the United States Navy~ ]~e also reported on the tem~O~rary employment of Donald Alvarado- Utility Crewma. n Io REQUEST DESIRED Co~sulting Engineer Rowe stated that the M~THOD OF C~.?~ING FOR specificat~ons are all ready for Bid Call and BIDS ON CROSSTO~TN aske~ whether or no~ he should use "The Green FREEWAY REnOCATION Sheet" for adver.~ising the Bid opening. He was told without motion to use his own discretion and if he wishede use e. he 'Green Sheet~ ADJOURNMENT There being no further business to come before the meeting, adjournment was declared, at ~.0 $0 5 1544 Harol~ Go Rickert, Secretary Boar~ of Directors APPROVED