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Home My WebLink AboutMinutes - EVWD Board of Directors - 08/09/20057 Aonroved Aueust 23.2005 -- EAST VALLEY WATER DISTRICT August 9, 2005 REGULAR BOARD MEETING 13Ila oil 0 fc1 The meeting was called to order at 2:00 p.m. by President Wilson. Director Negrete led the flag salute. PRESENT: Directors Lightfoot, Negrete, Goodin, Sturgeon, Wilson ABSENT: None STAFF: Robert Martin, General Manager; Paul Dolter, District Engineer; Brian Tompkins, Chief Financial Officer; Justine Hendricksen, Administrative Manager; Ron Buchwald, Assistant District Engineer; Eileen Bateman, Executive Assistant LEGAL COUNSEL: Steve Kennedy GUEST(s): Jo McAndrews, Charles Roberts (Highland Community News), Gary Miller (GMID), George Marquez (GMID), Paul Pinckney (Croyden Risk Consultants) APPROVAL OF AGENDA M/S /C (Lightfoot - Negrete) that the August 9, 2005 Agenda be approved as submitted. PUBLIC PARTICIPATION President Wilson declared the public participation section of the meeting open at 2:01 p.m. There being no verbal or written comments the public participation section was closed. APPROVAL OF BOARD MEETING MINUTES FOR JULY 12, 2005 M/S /C (Sturgeon - Lightfoot) that the July 12, 2005 Board Meeting Minutes be approved as submitted. Minutes: 08/09/05 APPROVAL OF SPECIAL BOARD MEETING MINUTES FOR JULY 22, 2005 M/S /C (Sturgeon - Lightfoot) that the July 22, 2005 Special Board Meeting Minutes be approved as submitted. APPROVAL OF BOARD MEETING MINUTES FOR JULY 26, 2005 M/S /C (Sturgeon - Lightfoot) that the July 26, 2005 Board Meeting Minutes be approved as submitted. Director Negrete abstained from the vote. DISBURSEMENTS M/S /C (Sturgeon - Lightfoot) that General Fund Disbursements #202586 through #202746 distributed during the period of July 22, 2005 through August 3, 2005 in the amount of $1,165,308.78 and Payroll Fund Disbursements for the period ended July 22, 2005 in the amount of $122,095.07 totaling $1,287,403.85 be approved. RADON RULE/PERCHLORATE RULE UPDATE The General Manager stated there was nothing new to report on the Radon Rule; that there is continuing debate regarding the health effects from Perchlorate; that there could be a Perchlorate Rule available later this year. DISTRICT HEADQUARTERS REVIEW AND SITE UPDATE The General Manger updated the Board on Permanent District Headquarters Project; that plans have been submitted to the City of San Bernardino; that there were delays due to Civil Engineering issues; that the project is progressing. Gary Miller updated the Board on the Permanent District Headquarters Project; that the plan check process should be complete by the end of September; that we are ready to begin the bid process and will be sending out inquires for contractors. FOUNDING MEMBER APPRECIATION PRESENTATION TO THE BOARD OF DIRECTORS, GENERAL MANAGER, AND EAST VALLEY WATER DISTRICT FROM SUSAN LONGVILLE (WATER RESOURCES INSTITUTE) The presentation from the Water Resources Institute will be rescheduled for a later date. I� Minutes: 08/09/05 DISCUSSION AND POSSIBLE ACTION REGARDING OCTOBER 1 2005 r INSURANCE RENEWAL PLANNING PROPOSAL FROM CROYDON RISK 1 CONSULTANTS Paul Pinckney updated the Board on his proposal regarding the District's Insurance Renewal Package; that he has been in contact with Richard Caldwell (Arroyo Insurance) regarding his recommendations; that he is anticipating a renewal package from Arroyo Insurance on or around September 6, 2005. The General Manager has met and discussed the recommendations from Croyden Risk Consultants with Mr. Caldwell and the process for renewal is underway. RESOLUTION 2005.20 — AUTHORIZATION TO ADD DELINQUENT AND NON - PAID CHARGES TO ANNUAL PROPERTY TAXES was presented to the Board for approval. M/S /C (Sturgeon - Negrete) that Resolution 2005.20 be approved as amended. DISCUSSION AND POSSIBLE ACTION REGARDING PROPOSED AMENDMENT NO. 4 TO THE STERLING PIPELINE PROJECT AGREEMENT BETWEEN EAST VALLEY WATER DISTRICT AND CDM, was presented to the r--� Board for approval. i The General Manager updated the Board on the amendment to the construction contract for the Sterling Pipeline Project; that the General Manager recommends approval of Amendment No. 4 subject to Legal Counsel approval and/or revisions. M/S /C (Lightfoot - Negrete) that the proposed Amendment No. 4 regarding the Sterling Pipeline Project Agreement be approved subject to concurrence from Legal Counsel and the General Manager. DISCUSSION AND POSSIBLE ACTION REGARDING REQUEST FOR RESOLUTION AND NOMINATION SUPPORT FROM GLEN PETERSON TO SERVE AS VICE PRESIDENT OF THE ASSOCIATION OF CALIFORNIA WATER AGENCIES, was presented to the Board. No action taken. DIRECTORS FEES AND EXPENSES FOR JULY 2005 were presented to the Board for approval. r M/S /C (Lightfoot - Negrete) that the Directors Fees and Expenses for July 2005 be approved. 3 Minutes: 08/09/05 GENERAL MANAGER'S REPORT The General Manager reported on the District's operations to date; that the Public Hearing 1j is August 10, 2005 at 6:00 p.m.; that site improvements are being made at well 27 for a Nitrate Treatment Unit; that levels of uranium have been detected at well 40 and that the District is working with DHS (Department of Health Services) on treatment options for well 40; that LAFCO will be holding a hearing on August 17, 2005 at 9:00 a.m. regarding the Water Conservation District Service Plan; that several individuals may be running for office in the upcoming elections. QUARTERLY INVESTMENT REPORT ENDING JUNE 30 2005 Information only. SEVEN OAKS DAM WATER QUALITY UPDATE The General Manager updated the Board on the Seven Oaks Dam; that he met with officials from the Army Corp of Engineers; that he has prepared a draft letter to Chairman Lewis in support of additional language be added to the Appropriations Bill regarding local cost sharing. ORAL COMMENTS FROM BOARD OF DIRECTORS Director Sturgeon will not be able to attend the August 10, 2005 Public Hearing. Director Lightfoot inquired as to who owns the property next to the Treatment Plant where the mound of rocks is located. APPRECIATION LETTER TO THE DISTRICT FROM JUNIOR UNIVERSITY (ROBERT KINTNER, TREASURER) FOR THE DONATION OF BOTTLED WATER Information only. DISCOVER HIGHLAND NIGHT, HIGHLAND VILLAGE PLAZA, HIGHLAND, SEPTEMBER 10, 2005. Information only. ACWA REGION EVENT AND SEAWATER DESALINATION AND SOLAR PARTNERSHIP PROGRAM, LAGUNA CLIFFS MARRIOTT RESORT, DANA POINT, SEPTEMBER 14-15, 2005. Information Only CLOSED SESSION The Board entered into Closed Session at 2:55 p.m. as provided for in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss those items listed on the Agenda. j Minutes: 08/09/05 r r r ADJOURN TO REGULAR SESSION President Wilson declared that the meeting adjourn to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to session at 3:05 p.m. The items listed on the Agenda were discussed in closed session with no reportable action being taken. ADJOURN The meeting was adjourned at 3:05 p.m. until the next regularly scheduled Board Meeting on August 23, 2005. 40AV Robe E. Martin, Secretary "' .1 jz George E. "Skip" Wilson, President Minutes: 08/09/05