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Home My WebLink AboutMinutes - EVWD Board of Directors - 09/27/2005r Annroved October 11, 2005 EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING 27, 2005 MINUTES r The meeting was called to order at 2:00 p.m. by President Wilson. Director Goodin led the flag salute. PRESENT: Directors Goodin, Sturgeon, Wilson ABSENT: Directors Negrete, Lightfoot STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial Officer; Ron Buchwald, Assistant District Engineer; Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUEST(s): Jo McAndrews, Gary Sturdivan (EVWD), Paul Pinckney (Croydon Risk Consultants), George Ramirez (The Planning Consortium / T- Mobile), Trevor Miuer (The Planning Consortium / T- Mobile) APPROVAL OF AGENDA M/S /C (Goodin - Sturgeon) that the September 27, 2005 Agenda be approved as submitted. PUBLIC PARTICIPATION President Wilson declared the public participation section of the meeting open at 2:01 p.m. Mr. Ramirez from The Planning Consortium (T- Mobile) addressed the Board and presented a proposal to the District regarding a lease option for a Wireless Communication Facility. The Board requested this item to be placed on the agenda for the next regularly scheduled Board Meeting on October 11, 2005. There being no further written or verbal comments, the public participation section was closed. Minutes: 09/27/05 APPROVAL OF SEPTEMBER 13, 2005 BOARD MEETING MINUTES M/S /C (Sturgeon - Goodin) that the September 13, 2005 Board Meeting Minutes be approved as submitted. RESOLUTION 2005.25 — A RESOLUTION TO APPROVE AND ADOPT THE NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS), was presented to the Board for approval. M/S /C (Sturgeon - Goodin) that Resolution 2005.25 be approved. M/S /C (Sturgeon - Goodin) that General Fund Disbursements #203188 through 203366 distributed during the period of September 8,. 2005 through September 21, 2005 in the amount of $2,372,717.35 and Payroll Fund Disbursements for the period ended September 16, 2005 and August 30, 2005 in the amount of $129,097.77 and $4,168.94 totaling $2,505,984.06 be approved. HEADQUARTERS PROJECT REVIEW AND UPDATE The General Manager updated the Board on the Headquarters project; that plans have gone through a first plan review and have been returned to the District; that we are moving forward on the second submittal. RADON RULE UPDATE The General Manager presented an article regarding the Research and Theory of Radon titled "New Perspectives on the Costs and Benefits of Mitigation Radon in Drinking Water" to the Board. Information only. DISCUSSION AND POSSIBLE ACTION REGARDING LAFCO'S 2919 — SERVICE REVIEW AND SPHERE OF INFLUENCE UPDATE FOR THE SAN BERNARDINO VALLEY WATER CONSERVATION DISTRICT The General Manager updated the Board on the LAFCO -2919 Service Review and Sphere of Influence Update hearing; that the City of Highland is concerned about CEQA issues; that LAFCO has deferred this item until February 2006. i i I J Minutes: 09/27/05 DISCUSSION AND POSSIBLE ACTION REGARDING THE RENEWAL OF THE DISTRICT'S COMMERCIAL AND LIABILITY INSURANCE PACKAGE FROM ARROYO /CALDWELL & MORELAND INSURANCE SERVICES The General Manager summarized the insurance proposal from Arroyo /Caldwell & Moreland Insurance Services; that various changes have been made throughout the process; that Croydon Risk Consultants has reviewed the proposal and concurs with the Insurance Committees recommendations. Mr. Pinckney updated the Board on his recommendations and concurrence to approve the renewal package from Arroyo /Caldwell & Moreland Insurance Services. M/S /C (Sturgeon - Goodin) that the renewal package of the District's Commercial and Liability Insurance Coverage from Arroyo /Caldwell & Moreland Insurance Services be approved. DISCUSSION AND POSSIBLE ACTION REGARDING RENEWAL OF THE INTEGRATED MANAGEMENT PROGRAM DEMONSTRATION PROJECT AGREEMENT. The General Manager updated the Board on the Integrated Management Program r Demonstration Project; that it is important to keep Basin Management in the Valley; that updates to the program are forthcoming and a committee will be assembled to review and �. make recommendations regarding the project; that he requests the Board approve the project for one additional year. M/S /C (Sturgeon - Goodin) that the Integrated Management Program Demonstration Project Agreement be approved for one additional year. DISCUSSION AND POSSIBLE ACTION REGARDING PROPOSAL FROM BASIN WATER TECHNOLOGY GROUP, INC. FOR URANIUM TREATMENT AT WELL NUMBER 40 The General Manager updated the Board regarding the proposal from Basin Water Technology; that the District has lost the use of Well 40 due to high Uranium levels; that a possible cause of the Uranium level could be high flows from City Creek; that the District is coordinating with the Department of Health Services for treatment options; that the General Manager recommends the Board approve the purchase of a wellhead treatment unit for Well Number 40 from Basin Water. M/S /C (Sturgeon - Goodin) that the Board approve and authorize staff to move forward with the purchase of a wellhead treatment unit for Well 40 from Basin Water in accordance with their submitted proposal and to amend the budget accordingly. Minutes: 09/27/05 DISCUSSION AND POSSIBLE ACTION REGARDING THE IRS INCREASE FOR THE STANDARD MILEAGE RATES FOR THE REMAINDER OF 2005 M/S /C (Goodin - Sturgeon) that the Board approve the IRS increase for the standard mileage rates for the remainder of 2005 in accordance with the recommendation from the Chief Financial Officer. DISCUSSION AND POSSIBLE ACTION REGARDING THE ASSOCIATION OF CALIFORNIA WATER AGENCIES (ACWA) SPONSORSHIP PROGRAM The General Manager updated the Board on the Sponsorship levels for ACWA. Director Sturgeon recommends the District approve a sponsorship level of $300 for the Fall/Spring Conference. Director Goodin does not see a reason to support the Conference as the District continues to pay yearly membership fees to ACWA. President Wilson may possibly support the ACWA sponsorship level of $300. The Board requested this item be placed on the next regularly scheduled Board Meeting on October 11, 2005. No action taken. DISCUSSION AND POSSIBLE ACTION REGARDING AMENDMENT NO. 2 TO THE AGREEMENT BETWEEN EAST VALLEY WATER DISTRICT AND CAMP DRESSER & MCKEE, IN. (CDM) REGARDING THE SEVEN OAKS DAM WATER QUALITY IMPACTS. The General Manager updated the Board regarding the water quality problems the District is experiencing; that CDM has prepared a preliminary engineering report regarding the Seven Oaks Dam Water Quality issues and that the District will present this report to the Army Corps of Engineers; that the General Manager recommends approval of the Amendment No. 2 to the Agreement between East Valley Water District and CDM. No action taken. GENERAL MANAGER'S REPORT The General Manager reported the concrete slab at Well 27 has been poured; that the 6` Street Pipeline project is moving forward. Information only. l I Minutes: 09/27/05 r SEVEN OAKS DAM WATER QUALITY UPDATE The General Manager informed the Board that Brian Moore would like to meet with the District to discuss the Seven Oaks Dam water quality issues. The Board determined that an ad -hoc committee consisting of President Wilson and Director Goodin be assembled to address these issues. A tentative meeting has been scheduled for October 11, 2005. Information only. ORAL COMMENTS FROM BOARD OF DIRECTORS Director Sturgeon wished Jo McAndrews a Happy Birthday. President Wilson commented that he had attended ACWA's Desalinization and Solar programs in Dana Point this month. Information only. LETTER OF APPRECIATION TO THE DISTRICT FROM THE KIWANIS CLUB OF HIGHLAND, INC. FOR THE DISTRICT'S PARTICIPATION IN THE CAR AND MOTORCYCLE SHOW IN CONJUNCTION WITH THE HIGHLAND AREA CHAMBER OF COMMERCE DISCOVER HIGHLAND NIGHT. Information only. ice^ HIGHLAND AREA CHAMBER OF COMMERCE BENEFIT GOLF TOURNAMENT, SAN BERNARDINO GOLF CLUB, OCTOBER 20, 2005. Information only. CLOSED SESSION The Board entered into Closed Session at 3:19 p.m. as provided for in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss the items listed on the Agenda. ADJOURN TO REGULAR SESSION President Wilson declared that the meeting adjourn to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to regular session at 3:38 p.m. The items listed on the Agenda were discussed in closed session with no reportable action being taken. r 5 Minutes: 09/27/05 ADJOURN The meeting was adjourned at 3:38 p.m. until the next regularly scheduled Board Meeting on October 11, 2005. A& George . Wilson, President Robert E. Martin, Secretary IFIA Minutes: 0927/05