HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 10/11/2005n
Aooroved October 25.2005
EAST VALLEY WATER DISTRICT OCTOBER 11, 2005
REGULAR BOARD MEETING
MINUTES
The meeting was called to order at 2:00 p.m. by President Wilson. Director Sturgeon led the
flag salute.
PRESENT: Directors Lightfoot, Sturgeon, Wilson, Goodin, Negrete
ABSENT: None
STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial
Officer; Ronald Buchwald, Assistant District Engineer, Justine
Hendricksen, Administrative Manager
LEGAL COUNSEL: Absent
GUEST(s): Jo McAndrews (McAndrews & Boyd), David Avila (The Sun), Cheryl
Tubbs (Lilburn Corporation), George Ramirez (The Planning
Consortium /T- Mobile)
APPROVAL OF AGENDA
M/S (Sturgeon - Negrete) that the October 11, 2005 Agenda be approved as submitted.
Director Negrete stated that the Directors' expense reports should be listed under "New
Business" on the agenda.
M/S /C (Sturgeon - Negrete) that the October 11, 2005 Agenda be amended and
approved with the Directors' expense reports being placed as item 12a "New Business ".
PUBLIC PARTICIPATION
President Wilson declared the public participation section of the meeting open at 2:08 p.m.
There being no written or verbal comments, the public participation section was closed.
STEVE KENNEDY ARRIVED AT 2:08 P.M.
APPROVAL OF SEPTEMBER 27, 2005 BOARD MEETING MINUTES
Minutes: 10/11/05
M/S /C (Lightfoot - Negrete) that the September 27, 2005 Board Meeting Minutes be
approved as submitted.
APPROVAL OF DEVELOPMENT AGREEMENT BETWEEN EAST VALLEY 1 J
WATER DISTRICT AND WATSON WESTRIDGE, LLC, was presented to the Board
for approval.
M/S /C (Lightfoot- Negrete) that the Development Agreement between East Valley
Water District and Watson Westridge, LLC be approved as submitted.
DISBURSEMENTS
M/S /C (Lightfoot - Negrete) that General Fund Disbursements #203367 through
203538 distributed during the period of September 28, 2005 through October 6, 2005 in the
amount of $1,050,813.55 and Payroll Fund Disbursements for the period ended September
30, 2005 and in the amount of $115,532.44 totaling $1,166,345.99 be approved.
HEADQUARTER PROJECT REVIEW AND UPDATE
The General Manager informed the Board that the Headquarters Project is moving forward.
DISCUSSION AND POSSIBLE ACTION REGARDING THE ASSOCIATION OF l
CALIFORNIA WATER AGENCIES (ACWA) 2005 SPONSORSHIP PROGRAM
The General Manager updated the Board on ACWA's Sponsorship program; that the District
will have a booth at the May conference to promote the District's Water Quality Conference
in October 2006.
M/S /C (Sturgeon - Negrete) that the District contribute to ACWA's Sponsorship
Program and approve a Silver Level Sponsorship at $1500.
Directors Sturgeon, Wilson, Negrete voted YES.
Directors Lightfoot, Goodin voted NO.
DISCUSSION AND POSSIBLE ACTION REGARDING A LEASE PROPOSAL
FROM T- MOBILE FOR A WIRELESS COMMUNICATIONS FACILITY
The Board determined that an ad -hoc committee consisting of President Wilson and Director
Sturgeon be assembled to address the T- Mobile proposal. A tentative meeting has been
scheduled for October 18, 2005 at 9:00 a.m.
Mr. Ramirez addressed the Board regarding the proposed lease and he requested a
commitment from the Board to continue negotiations. l
Minutes: 10/11105
Mr. Kennedy addressed the Board and his concerns regarding the lease and will attend the
ad -hoc meeting on October 18, 2005.
Director Goodin requests that the committee explore all options and the best terms available
to the District.
No action taken.
DISCUSSION AND POSSIBLE ACTION REGARDING PRELIMINARY DESIGN
PROPOSAL FROM CDM FOR THE NORTH FORK CANAL REPLACEMENT
PROJECT
The General Manager updated the Board on the North Fork Canal Project; that the District
has been working with OES and FEMA on the project; that the District has applied for
FEMA Grants; that there is a 25% co- payment requirement; that he recommends the Board
approve CDM's proposal.
M/S /C (Goodin - Negrete) that the Board approve CDM's preliminary design proposal
for the North Fork Canal Replacement Project.
DIRECTOR GOODIN LEFT AT 2:33 P.M.
r
DISCUSSION AND POSSIBLE ACTION REGARDING AMENDMENT TO
PROPERTY ACCESS AND RELEASE AGREEMENT BETWEEN EAST VALLEY
WATER DISTRICT AND METROPOLITAN WATER DISTRICT
The General Manager updated the Board on the original agreement, which had expired;
Metropolitan Water District wants to renew the agreement with new dates, terms and water
rates.
President Wilson expressed concerned about the relief provisions during a drought condition.
The General Manager and Mr. Buchwald assured the Board President that drought provisions
are addressed in the agreement.
M/S /C (Lightfoot - Negrete) that the Amendment to Property Access and Release
Agreement between East Valley Water District and Metropolitan Water District be approved.
DISCUSSION AND POSSIBLE ACTION REGARDING A LETTER TO THE
DISTRICT FROM THE ASSOCIATION OF THE SAN BERNARDINO COUNTY
SPECIAL DISTRICT'S REGARDING THE ANNUAL MEETING AND ELECTION
OF DIRECTORS, WHICH WILL BE HELD ON NOVEMBER 21, 2005. THE
BOARD WILL HAVE FOUR (4) SEATS OPEN.
No action taken.
3 Minutes: 10/11105
DISCUSSION AND POSSIBLE ACTION REGARDING THE ASSOCIATION OF
THE SAN BERNARDINO COUNTY SPECIAL DISTRICT MEETING FOR THE
YEAR 2006
No action taken.
DIRECTOR'S FEES AND EXPENSES FOR SEPTEMBER 2005, were presented to the
Board for approval.
M/S /C (Lightfoot - Sturgeon) that the Director's Fees and Expenses for September
2005 be approved as submitted.
PUBLIC MEETING
PUBLIC MEETING TO DISCUSS THE 2005 UPDATE OF EAST VALLEY WATER
DISTRICT'S URBAN WATER MANAGEMENT PLAN
The General Manager updated the Board on the District's Urban Water Management Plan;
that a Public Meeting is being held to solicit public comments, and no decisions will be made
at this time; that staff has reviewed a preliminary draft of the Plan, and Lilburn Corporation
is in the process of making changes to the Plan. No comments from the public were
received.
Ms. Tubbs addressed the Board regarding the Urban Water Management Plan and presented
a summary of findings; that the State Department of Water Resources (DWR) requires that
the Plan be adopted by Board Resolution and submitted to DWR no later than December 31,
2005. Information Only.
GENERAL MANAGER'S REPORT
The General Manager reported on the District's operations to date; that Assembly Bill 1234
takes effect January 1, 2006 and contains provisions that pertain to Special District Board
Members; that Mr. Kennedy will be reviewing the document; that the General Manager will
be meeting with RAMS to discuss the draft audit report on October 17, 2005; that the District
tour went well even though attendance was minimal; that the District is preparing for the
Seven Oaks Dam / Edison Tour on November 16, 2005. Information Only.
SEVEN OAKS DAM WATER QUALITY UPDATE
The General Manager updated the Board on the Seven Oaks Dam; that CDM is working on
an Engineering Report regarding the water quality from the Seven Oaks Dam; that the
District will present these reports and documents to the Army Corps of Engineers; that a
meeting has been set up with Army Corps of Engineers for November 1, 2005. Information
Only.
Minutes: 10111/05
ORAL COMMENTS FROM BOARD OF DIRECTORS
Director Sturgeon stated that he, the General Manager, Board President, and Ms.
Hendricksen had a productive meeting with the Department of General Services (DGS)
regarding the 27 +/- Patton Property; that the District Tour was a success.
Director Lightfoot would like to know what project the District is working on at Marshall
Boulevard and Del Rosa Avenue.
There being no further verbal or written comments from the Directors, this section of the
meeting was closed. Information Only.
ASSOCIATION OF THE SAN BERNARDINO COUNTY SPECIAL DISTRICT
MEMBERSHIP MEETING, SPONSORED BY SAN BERNARDINO VALLEY
MUNICIPAL WATER DISTRICT, ORANGE SHOW L'ORANGE ROOM, SAN
BERNARDINO, OCTOBER 17, 2005 Information only.
CLOSED SESSION
y The Board entered into Closed Session at 3:08 p.m. as provided for in the California Open
Meeting Law, Government code Section 54945.9(a), to discuss the item listed on the
Agenda.
ADJOURN TO REGULAR SESSION
President Wilson declared that the meeting adjourn to regular session.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
DIRECTOR LIGHTFOOT LEFT AT 3:21 P.M.
The Board returned to regular session at 3:22 p.m. The item listed on the Agenda was
discussed in Closed Session with no reportable action being taken.
ADJOURN
The meeting was adjourned at 3:22 p.m. until the next regularly scheduled Board Meeting on
October 25, 2005. 4��
George E. Wilson, President
1 Robert E. A artin, Secretary
5 Minutes: 10 /11105