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Home My WebLink AboutMinutes - EVWD Board of Directors - 11/08/2005Approved November 22, 2005 EAST VALLEY WATER DISTRICT NOVEMBER 8 2005 REGULAR BOARD MEETING MINUTES r The meeting was called to order at 2:02 p.m. by President Wilson. Steve Kennedy led the flag salute. PRESENT: Directors Lightfoot, Sturgeon, Wilson, Goodin, Negrete ABSENT: None STAFF: Robert Martin, General Manager; Ron Buchwald, Assistant District Engineer; Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUEST(s): Jo McAndrews (McAndrews & Boyd), Jim Cimino (Cimino Realty) APPROVAL OF AGENDA Steve Kennedy stated item #25 is incorrectly agendized and needs to be corrected to state: "CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION" [Government Code Section 54956.9(a)] Name of Case: Daniel Martinez vs. City of Highland; San Bernardino County Flood Control District; County of San Bernardino; East Valley Water District; City of San Bernardino; Ernie Wong; Standard Pacific Corporation; North American Residential Communities, Inc.; National Equity Engineering; Rancho San Andreas Company; and does 1 through 200, inclusive. Case No. SCVSS 130981 Superior Court of the State of California County of San Bernardino, Central District. M/S /C (Sturgeon - Goodin) that the Agenda be approved with the correction as noted by Legal Counsel. PUBLIC PARTICIPATION President Wilson declared the public participation section of the meeting open at 2:05 p.m. There being no written or verbal comments, the public participation section was closed. Minutes: 11108105 APPROVAL OF OCTOBER 25, 2005 BOARD MEETING MINUTES I M/S /C (Lightfoot - Negrete) that the October 25, 2005 Board Meeting Minutes be approved as submitted. RESOLUTION 2005.27 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ACCEPTING DEDICATION OF WATER DISTRIBUTION SYSTEM WITHIN TRACT 16171 IN THE CITY OF SAN BERNARDINO, was presented to the Board for approval. M/S /C (Lightfoot- Negrete) that Resolution 2005.27 be approved. RESOLUTION 2005.28 — NOTICE OF COMPLETION EXECUTED BY THE DISTRICT FOR INSTALLATION OF BLOCK WALL AT PLANT 27 LOCATED AT 1875 MARSHALL BLVD. IN THE CITY OF SAN BERNARDINO, was presented to the Board for approval. M/S /C (Lightfoot - Negrete) that Resolution 2005.28 be approved. RESOLUTION 2005.29 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ACCEPTING DEDICATION OF WATER DISTRIBUTION SYSTEM WITHIN TRACT(S) 16014, 16014 -1 16014 -2 (LOTS 1 -409 Ij 1 -124, AND 1 -11, 70 -73, 84 -89) IN THE CITY OF HIGHLAND, was presented to the Board for approval. M/S /C (Lightfoot - Negrete) that Resolution 2005.29 be approved. RESOLUTION 2005.30 - A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ACCEPTING DEDICATION OF SEWER DISTRIBUTION SYSTEM WITHIN TRACT(S) 16014, 16014 -1 AND 16014 -2 (LOTS 1 -40 1 -124 AND 1 -11 70 -73 84 -89) IN THE CITY OF HIGHLAND, was presented to the Board for approval. M/S /C (Lightfoot - Negrete) that Resolution 2005.30 be approved. RESOLUTION 2005.31 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ACCEPTING CONVEYANCE OF PIPELINE EASEMENT FROM HIGHLAND ORCHARDS ASSOCIATES, LLC, LOCATED IN THE CITY OF HIGHLAND, was presented to the Board for approval. MS /C (Lightfoot - Negrete) that Resolution 2005.31 be approved. i l 2 Minutes: 11/08/05 +Ir--+ DISBURSEMENTS M/S /C (Lightfoot - Negrete) that General Fund Disbursements #203782 through 203959 distributed during the period of October 26, 2005 through November 2, 2005 in the amount of $1,854,349.60 and Payroll Fund Disbursements for the period ended October 28, 2005, in the amount of $126,504.01 totaling $1,980,850.16 be approved. DISCUSSION AND POSSIBLE ACTION REGARDING ASSEMBLY BILL 1234 WHICH TAKES EFFECT ON JANUARY 1, 2006 AND MODIFIES EXISTING LAW WITH RESPECT TO BOARD MEMBER COMPENSATION, BOARD MEMBER REIMBURSEMENT AND BOARD MEMBER ETHICS TRAINING, was presented to the Board. The Board requested a Special Board Meeting be held on November 15, 2005 at 1:30 p.m. to review Assembly Bill 1234. No action taken. HEADQUARTER PROJECT REVIEW AND UPDATE r--• The General Manager reviewed a preliminary cost and budget summary regarding the new Headquarters with the Board and informed the Board that we are in the second phase of plan i checking and things are moving forward. DHZECTORS' FEES AND EXPENSES FOR OCTOBER 2005, were presented to the Board for approval. M/S /C (Sturgeon - Goodin) that the Directors' Fees and Expenses for October 2005 be approved. REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR PERIOD ENDED SEPTEMBER 30, 2005 M/S /C (Lightfoot - Negrete) that the Financial Statements for period ended September 30, 2005 be accepted. DISCUSSION AND POSSIBLE ACTION REGARDING PRELIMINARY DESIGN PROPOSAL FOR PLANT 150 (PERCHLORATE TREATMENT PLANT) FROM CDM, was presented to the Board for approval. r The General Manager updated the Board on the Preliminary Design and Proposal for Plant 150 (Perchlorate Treatment Plant) from CDM; that the General Manager recommends i approval of the Proposal. Minutes: 11/08/05 M/S /C (Goodin - Negrete) that the Preliminary Design Proposal for Plant 150 (Perchlorate Treatment Plant) from CDM be approved. AND POSSIBLE ACTION REGARDING THE RENEWAL OF THE GENERAL MANAGER'S EMPLOYMENT CONTRACT, was presented to the Board. Director Sturgeon recommends an ad -hoc committee be appointed to review the General Manager's Employment Contract and requested this item be deferred until the end of the Board Meeting. INVESTMENT REPORT FOR QUARTER ENDED SEPTEMBER 30, 2005 The Investment Report for Quarter Ended September 30, 2005 was reviewed. Information Only. GENERAL MANAGER'S REPORT The General Manager reported on the District's operations to date; that the 2006 Calendar is being reviewed; that the first committee meeting was held last week to review LAFCO'S 2919 Sphere of Influence and Service Review Update; that the Sterling Avenue Pipeline Project is moving forward; that Jenny Williams has resigned and her last day was November 4, 2005; that the Seven Oaks Dam tour is next Wednesday November 16, 2005. Information Only. SEVEN OAKS DAM WATER QUALITY UPDATE The General Manager provided an update to the Board regarding the Seven Oaks Dam; that he met with Commander Dornstauder and other representatives from the Army Corps of Engineers and provided them with an update on the work the District has done with CDM regarding the Seven Oaks Dam. ORAL COMMENTS FROM BOARD OF DIRECTORS Director Goodin expressed good luck to the Directors in tonight's election. Director Sturgeon forwarded a good luck message to the Directors from James Morales in tonight's elections. President Wilson stated he has enjoyed working with each Director over the past eight years. There being no further verbal or written comments from the Directors, this section of the meeting was closed. Information Only. l �J Minutes: 11/08/05 APPRECIATION LETTER AND MARBLE PLAQUE SENT TO THE DISTRICT FROM ROBERT C. RENNER, P.E., EXECUTIVE DIRECTOR OF AWWARF ` COMMEMORATING THE DISTRICT'S LONG -TERM SUPPORT OF THE AWWA RESEARCH FOUNDATION. Information only. LETTER TO THE DISTRICT FROM ED ROYCE, SR. PRESIDENT OF THE MUNICIPAL WATER DISTRICT OF ORANGE COUNTY, REQUESTING SUPPORT FOR WAYNE A. CLARK FOR THE NWRA BOARD OF DIRECTORS. Information Only. ASSOCIATION OF THE SAN BERNARDINO COUNTY SPECIAL DISTRICT MEMBERSHIP MEETING HOSTED BY MOJAVE WATER AGENCY, COCONUTS IN VICTORVILLE, 12152 COTTONWOOD AVENUE, NOVEMBER 21, 2005 CLOSED SESSION The Board entered into Closed Session at 3:05 p.m. as provided for in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss the item(s) listed on the agenda. a^ DIRECTOR LIGHTFOOT LEFT AT 3:33 P.M. ADJOURN TO REGULAR SESSION President Wilson declared that the meeting adjourn to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to regular session at 3:58 p.m. The item(s) listed on the Agenda were discussed in closed session with no reportable action being taken. The Board returned to item fifteen: DISCUSSION AND POSSIBLE ACTION REGARDING THE RENEWAL OF THE GENERAL MANAGER'S EMPLOYMENT CONTRACT The Board appointed an ad -hoc committee consisting of President Wilson and Director Goodin to review the General Manager's Employment Contract. The committee will meet on Friday November 18, 2005, at 10:00 a.m. r 5 Minutes: 11/08/05 ADJOURN l �J The meeting was adjourned at 4:06 p.m. until the next regul 1 Icheduled Board Meeting on November 22, 2005. A 4 Z George E. Wilson, President Robert E. Martin, Secretary J J Minutes: 11/08/05