HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 12/13/2005Approved January 10, 2006
EAST VALLEY WATER DISTRICT DECEMBER 13, 2005
REGULAR BOARD MEETING
MINUTES
The meeting was called to order at 2:00 p.m. by President Wilson. Fred Hicks led the
flag salute.
PRESENT: Directors Goodin, Lightfoot, Negrete, Sturgeon, Wilson
ABSENT: None
STAFF: Robert Martin, General Manager; Ron Buchwald, Assistant
District Engineer; Brian Tompkins, Chief Financial Officer;
Justine Hendricksen, Administrative Manager; Eliseo Ochoa,
Associate Civil Engineer
LEGAL COUNSEL: Steve Kennedy
GUEST(s): Jo McAndrews (McAndrews & Boyd), Charles Roberts (Highland
Community News), Fred Hicks, Cheryl Tubbs (Lilbum
Corporation), William O'Neil (CDM)
The General Manager read the oath of office and swore in the newly elected Board
Members: George E. Wilson, Glenn Lightfoot, and Edward S. Negrete.
APPROVAL OF AGENDA
M /S /C (Lightfoot - Negrete) that the December 13, 2005 Agenda be approved
as submitted.
PUBLIC PARTICIPATION
President Wilson declared the public participation section of the meeting open at 2:02
p.m. There being no written or verbal comments, the public participation section was
r closed.
12/13/05
ADJOURN TO EAST VALLEY PUBLIC FACILITIES CORPORATION MEETING
RECONVENE TO EAST VALLEY WATER DISTRICT REGULAR BOARD
MEETING
APPROVAL OF NOVEMBER 22, 2005 BOARD MEETING MINUTES
Director Goodin stated a correction on page three; Board President should reflect
George E. Wilson not Glenn R. Lightfoot.
M /S /C (Lightfoot - Negrete) that the November 22, 2005 Board Meeting Minutes
be approved as amended.
APPROVAL OF NOVEMBER 28, 2005 SPECIAL BOARD MEETING MINUTES
M /S /C (Lightfoot - Negrete) that the November 28, 2005 Special Board Meeting
Minutes be approved as submitted.
RESOLUTION 2005.32 — A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE EAST VALLEY WATER DISTRICT ACCEPTING CONVEYANCE OF
PIPELINE EASEMENT FROM GREENSPOT VILLAGE AND MARKET PLACE,
LLC, LOCATED IN THE CITY OF HIGHLAND, COUNTY OF SAN BERNARDINO,
STATE OF CALIFORNIA, was presented to the Board for approval.
M /S /C (Lightfoot - Negrete) that Resolution 2005.32 be approved.
RESOLUTION 2005.33 — A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE EAST VALLEY WATER DISTRICT ACCEPTING CONVEYANCE OF
PIPELINE EASEMENT FROM GREENSPOT VILLAGE AND MARKET PLACE,
LLC, LOCATED IN THE CITY OF HIGHLAND, COUNTY OF SAN BERNARDINO,
STATE OF CALIFORNIA was presented to the Board for approval.
M /S /C (Lightfoot - Negrete) that Resolution 2005.33 be approved.
RESOLUTION 2005.34 — A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE EAST VALLEY WATER DISTRICT AUTHORIZING THE EXECUTION OF A
GRANT OF EASEMENT TO THE SOUTHERN CALIFORNIA EDISON COMPANY,
IN THE COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, was
presented to the Board for approval.
M /S /C (Lightfoot - Negrete) that Resolution 2005.34 be approved.
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Minutes: 12113/05
DISBURSEMENTS
M /S /C (Lightfoot - Negrete) that General Fund Disbursements #204105 through
204347 distributed during the period of November 17, 2005 through December 7,
2005 in the amount of $1,623,334.74 and Payroll Fund Disbursements for the period
ended November 25, 2005 in the amount of $156,649.85 totaling $1,779,984.59 be
approved.
REVIEW AND APPROVE CDM'S REPORT ON THE SEVEN OAKS DAM WATER
QUALITY ISSUES
The General Manager provided an update and review of the comprehensive report
CDM has prepared regarding water quality issues and impacts from the Seven Oaks
Dam; that CDM is documenting existing problems, solutions and recommendations
for the Army Corps of Engineers; that the report will be forwarded to the Army Corps
of Engineers; that he recommends approval of the report.
M /S /C ( Negrete- Lightfoot) that the report CDM has prepared regarding the
Seven Oaks Dam Water Impacts Study be approved.
HEADQUARTERS PROJECT REVIEW AND UPDATE
The General Manager stated the headquarters project is moving forward.
Information Only.
CONSIDERATION AND POSSIBLE ADOPTION OF RESOLUTION 2005.36
"ESTABLISHING GUIDELINES FOR BOARD COMPENSATION,
REIMBURSEMENT, AND ETHICS TRAINING ", was presented to the Board for
approval.
Legal Council reviewed the proposed resolution with the Board.
The Board would like 2.3.2(a) reviewed and changed regarding airfare transportation;
and the effective date to reflect January 1, 2006.
Director Goodin commended Mr. Kennedy for the extensive work he has done in
preparation for Resolution 2005.36.
M /S /C (Goodin - Lightfoot) that Resolution 2005.36 be approved with the
changes as noted.
BOARD REORGANIZATION
President Wilson declared nominations open for Board Reorganization.
Director Wilson nominated Kip Sturgeon for President.
Minutes: 12/13/05
Director Lightfoot nominated Edward S. Negrete for Vice President.
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M /S /C (Wilson - Lightfoot) that the nomination(s) for President and Vice
President be closed and the ballot be cast for Kip Sturgeon as President and Edward
S. Negrete for Vice President of the Board.
M /S /C (Lightfoot - Negrete) that Robert Martin be re- appointed as General
Manager.
M /S /C (Lightfoot - Negrete) that Robert Martin be re- appointed as Board
Secretary.
M /S /C (Lightfoot - Negrete) that Brian Tompkins be re- appointed as Chief
Financial Officer.
SETTING TIME AND PLACE FOR HOLDING MEETINGS
Director Wilson declared the time and place for holding regular meetings is
open for discussion.
M /S /C (Lightfoot - Negrete) that the District's Regular Board Meetings be held
at the District's Office located at 3654 E. Highland Avenue Suite 12, Highland,
California, on the second (2 and fourth (4 Tuesday of each month at 2:00 p.m.
DISCUSSION AND POSSIBLE ACTION REGARDING AUTHORIZATION TO BID
THE CONSTRUCTION OF A NEW WELL FOR PLANT 132, was presented to the
Board.
The General Manager updated the Board regarding the Construction Proposal for
Plant 132 Well Replacement and CDM's cost estimate for drilling and installation of
the proposed well; that he recommends approval of the construction Proposal and
requests approval to have the project bid.
M /S /C (Negrete - Lightfoot) that the Plant 132 Well Replacement Construction
proposal, and authorization to solicit contractors to bid on the project be approved.
REQUEST FROM GENERAL MANAGER FOR BUY BACK OF VACATION TIME
M /S /C (Sturgeon- Goodin) that the request from the General Manager for buy
back of vacation time be approved.
DIRECTOR'S FEES AND EXPENSES FOR NOVEMBER 2005, were presented to
the Board for approval.
4 Minutes: 12113/05
M /S /C (Lightfoot- Negrete) that the Director's fees and expenses for November
2005 be approved.
DISCUSSION AND POSSIBLE ACTION REGARDING REQUEST FOR SUPPORT
FROM ACWA FOR THE "CALIFORNIA WATER ", A 12 -13 PART SERIES
PRODUCED AND HOSTED BY HUELL HOWSER FOR PUBLIC TELEVISION, was
presented to the Board.
President Sturgeon suggests a token amount be pledged to ACWA for support of the
"California Water" production project.
Director Wilson would like to see the costs associated with the production before
offering a token amount of support.
Director Goodin would like more information on the project, and would like this item
brought back to the Board in January 2006.
No action taken.
PUBLIC HEARING
PUBLIC HEARING TO ADOPT THE 2005 UPDATE OF THE EAST VALLEY
r+ WATER DISTRICT'S URBAN WATER MANAGEMENT PLAN
DIRECTOR WILSON DECLARED THE PUBLIC HEARING SECTION OF THE
MEETING OPEN AT 2:34 P.M.
The General Manager introduced Cheryl Tubbs from Lilbum Corporation.
Ms Tubbs provided the Board with an extensive review of the District's Urban Water
Management Plan; that the State Department of Water Resources (DWR) requires
that the District update its Urban Water Management Plan every five years. Ms
Tubbs reviewed many contents of the report with the Board including Service Area,
Water Sources, Reliability Planning, Water Use Provisions, Supply and Demand
Comparison Provision, Water Management Measures and Water Shortage
contingency Plans.
There were no written or verbal comments submitted regarding this report.
DIRECTOR WILSON DECLARED THE PUBLIC HEARING SECTION OF THE
MEETING CLOSED AT 2:42 P.M.
M /S /C (Lightfoot- Negrete) that the 2005 Update of the East Valley Water
District's Urban Water Management Plan be adopted.
Minutes: 12/13/05
PUBLIC HEARING
PUBLIC HEARING TO CONSIDER ADOPTION OF A NEGATIVE DECLARATION J
FOR EAST VALLEY WATER DISTRICT'S PLANT 40 DISPOSABLE RESIN
EXCHANGE SYSTEM FOR URANIUM REMOVAL PROJECT
DIRECTOR WILSON DECLARED THE PUBLIC HEARING SECTION OF THE
MEETING OPEN AT 2:42 P.M.
The General Manager updated the Board on the District's Plant 40 Disposal Resin
Ion Exchange System for Uranium Removal Project; that two comments regarding
the CEQA documents were received and responses were sent.
There being no other written or verbal comments, the public participation section was
closed.
DIRECTOR WILSON DECLARED THE PUBLIC HEARING SECTION OF THE
MEETING CLOSED AT 2:43 P.M.
DISCUSSION AND POSSIBLE ACTION REGARDING NOTICE OF INTENT TO
ADOPT A NEGATIVE DECLARATION FOR EAST VALLEY WATER DISTRICT'S
PLANT 40 DISPOSABLE RESIN ION EXCHANGE SYSTEM FOR URANIUM
REMOVAL PROJECT
M /S /C (Sturgeon- Negrete) that the Board Adopt the Negative Declaration;
Adopt the Mitigation Monitoring and Reporting Program; adopt a De Minimus Impact
Finding; and instruct staff to file the Notice of Determination and Certificate of Fee
Exemption with the County of San Bernardino Clerk of the Board of Supervisors and
the State Office of Planning and Research, State Clearinghouse.
GENERAL MANAGER'S REPORT
The General Manager reported on the District's operations to date; that the Sterling
Avenue Pipeline Project is moving forward; that escrow is due to close next month on
the Del Rosa / 6"' Street property. Information Only.
ORAL COMMENTS FROM BOARD OF DIRECTORS
The General Manager introduced Fred Hicks, the District's Federal Lobbyist.
Mr. Hicks commented that Congress is in session this week; that Congressman
Lewis did an excellent job appropriating funds for the Army Corps of Engineers to
study the Seven Oaks Dam water quality issues; that 2006 may not be a good year
for Congress.
Minutes; 12/13/05
President Sturgeon commended Director Wilson for his efforts the last two years as
the Board President.
Director Goodin offered gratitude to Ron Buchwald and staff for setting up the
Metropolitan Water District tour.
Director Negrete thanked Mr. Hicks for addressing the Board, and thanked the Board
for electing him Vice President.
Director Lightfoot commented we should discontinue going to the facility located at
Loma & Citrus when we have District Tours.
Director Wilson commented that he attended a Safe Drinking Water Sub - Committee
meeting last month.
There being no further verbal or written comments from the Directors, this section of
the meeting was closed. Information Only.
SAN BERNARDINO AREA CHAMBER OF COMMERCE ANNUAL HOLIDAY
RECEPTION AND OPEN HOUSE, 546 WEST 6 STREET, SAN BERNARDINO,
DECEMBER 15, 2005
r— ASSOCIATION OF THE SAN BERNARDINO COUNTY SPECIAL DISTRICT
i MEMBERSHIP MEETING, HOSTED BY WEST VALLEY WATER DISTRICT, EL
RANCHO VERDE ROYAL VISTA GOLF COURSE, RIALTO, DECEMBER 19, 2005
CALIFORNIA MUNICIPAL UTILITIES ASSOCIATION LEGISLATIVE BRIEFING
AND RECEPTION, HYATT REGENCY, SACRAMENTO, CA JANUARY 30, 2006
Information Only.
THE BOARD TOOK A FIVE MINUTE BREAK
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CLOSED SESSION
The Board entered into Closed Session at 3:07 p.m. as provided for in the California
Open Meeting Law, Government Code Section 54945.9(a), to discuss the item(s)
listed on the Agenda.
ADJOURN TO REGULAR SESSION
Director Wilson declared that the meeting adjourn to regular session.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
The Board returned to session at 3:26 p.m. The Rem(s) listed on the Agenda were
discussed in closed session with the following action being taken:
7 Minutes: 12/13/05
With respect to item #31: No action taken. l
With respect to item #32 First Case: The Board by a unanimous decision authorized
staff and Legal Council to accept the settlement proposal from the City of South San
Francisco regarding the Gibson Cleanup Site.
With respect to item #32 Second Case: The Board by a unanimous decision
authorized staff and Legal Council to execute the First Amendment Agreement to
Develop and Adopt an Institutional Controls Groundwater Management Program.
ADJOURN
The meeting was adjourned at 3:26 p.m. until the next regularly scheduled Board
Meeting on January 10, 2006.
Kip Sturgeon, President
Robert E. Ma , Secretary
Minutes: 12/13/05