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Home My WebLink AboutMinutes - EVWD Board of Directors - 01/24/2006Approved February 14, 2006 M EAST VALLEY WATER DISTRICT JANUARY 24, 2006 REGULAR BOARD MEETING MINUTES low The meeting was called to order at 2:02 p.m. by President Sturgeon. Director Goodin led the flag salute. PRESENT: Goodin, Sturgeon, Wilson ABSENT: Negrete, Lightfoot STAFF: Robert Martin, General Manager; Ron Buchwald, Assistant District Engineer; Brian Tompkins, Chief Financial Officer; Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUEST(s): Jo McAndrews (McAndrews & Boyd), Bill O'Neil (CDM), Charles Roberts (Highland Community News) APPROVAL OF AGENDA M/S (Wilson- Goodin) that the January 24, 2006 Agenda be approved as submitted. The General Manager requested that the following CLOSED SESSION item be added to the Agenda as the need to add the item arose after the Agenda had been posted. Pursuant to Government Code Section 54954.2(b)(2) the Board added the following item to the Agenda after unanimously determining that there is a need to take immediate action on the item, which came to the Districts attention after the Agenda was posted: CONFERENCE WITH LEGAL COUNSEL — INITIATION OF LITIGATION [Government Code Section 54956.9(c)] One Potential Case Iwo M/S /C (Wilson- Goodin) that the January 24, 2006 Agenda be amended to included the closed session item. Minutes: 01/24/06 PUBLIC PARTICIPATION President Sturgeon declared the public participation section of the meeting open at 2:03 p.m. There being no written or verbal comments, the public participation section was ._. closed. APPROVAL OF JANUARY 10, 2006 BOARD MEETING MINUTES M/S /C (Wilson- Goodin) that the January 10, 2006 Board Meeting Minutes be approved as submitted. RESOLUTION 2006.07 — NOTICE OF COMPLETION EXECUTED BY THE DISTRICT FOR INSTALLING A NEW MOTOR, PUMP, COLUMN, TUBE, SHAFT AND OTHER MINOR IMPROVEMENTS AND APPURTENANCES AT PLANT 27 LOCATED AT 1875 MARSHALL BLVD., IN THE CITY OF SAN BERNARDINO, was presented to the Board for approval. M/S /C (Wilson- Goodin) that Resolution 2006.07 be approved as submitted. DISBURSEMENTS M/S /C (Wilson- Goodin) that General Fund Disbursements #204695 through 204878 distributed during the period of January 5, 2006 through January 18, 2006 in the amount of $837,550.26 and Payroll Fund Disbursements for the period ended January 6, 2006 and December 31, 2005 in the amount of $130,334.66 and $2,952.34 totaling $970,837.26 be approved. DISCUSSION AND POSSIBLE ACTION REGARDING RECOMMENDATION FROM CDM, BID EVALUATION, AND AWARD OF CONTRACT FOR THE REPLACEMENT OF WELL 2 AT PLANT 132, was presented to the Board for approval. The General Manager reviewed the recommendations from CDM with the Board; that CDM noted some minor discrepancies in the submittal, however, the items do not appear significant and can be addressed at the time of award; that he recommends approval and bid award to Bakersfield Well & Pump Co. for the replacement of Well 2 at Plant 132 in the amount of $528,238. M/S /C (Wilson- Goodin) that the Board recommends approval and bid award to Bakersfield Well & Pump Co. in the amount of $528,238. DISCUSSION AND POSSIBLE ACTION REGARDING THE UPGRADE AND EXPANSION REPORT FOR PLANT 134 PREPARED BY CDM, was presented to the Board. 2 Minutes: 01/24/06 The General Manager reviewed the Upgrade and Expansion Report for Plant 134 with the Board; het) introduced Bill O'Neil from CDM and asked Mr. O'Neil to provide an update and presentation to the Board regarding the Upgrade and Expansion Report Mr. O'Neil provided a detailed overview and presentation to the Board regarding the Upgrade and Expansion Report for Plant 134. DIRECTOR LIGHTFOOT ARRIVED AT 2:08 P.M. M/S /C (Goodin - Wilson) that the Board approve the Upgrade and Expansion Report for Plant 134 prepared by CDM; that the Board authorize staff to work with CDM on the Initial Distribution System Evaluation (IDSE); and approve the Pilot Plant Study and Testing Project. DISTRICT HEADQUARTERS SITE UPDATE The General Manager stated that he had nothing to report at this time. Information only. DISCUSSION AND POSSIBLE ACTION REGARDING A PARTNERSHIP REQUEST FROM THE UNIVERSITY OF CALIFORNIA RIVERSIDE FOR A RESEARCH AND DEVELOPMENT PROJECT REGARDING A PERCHLORATE TREATMENT SYSTEM THAT CAN BE USED FOR BOTH DRINKING WATER AND REMEDIATION APPLICATION, was presented to the +r Board. The General Manager reviewed the request from the University of California Riverside with the Board; that the Perchlorate research and treatment project would be a pilot plant - testing project using water from the District's Wells. NUS /C (Wilson- Lightfoot) that the Board approve and accept the partnership and proposal from the University of California Riverside for a Research and Development Project for Perchlorate Treatment. REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR PERIOD ENDED DECEMBER 31, 2005 M/S /C (Wilson- Lightfoot) that the Financial Statements for period ended December 31, 2005 be accepted. INVESTMENT REPORT FOR QUARTER ENDED DECEMBER 31, 2005 qh� The Investment Report for quarter ended December 31, 2005 was reviewed. Information only. 3 Minutes: 01/24/06 GENERAL MANAGER'S REPORT The General Manager reported on the District's operations to date; that there is an interesting article regarding Congressman Lewis in the newspaper; that the Sterling Pipeline Project is underway and moving forward; that the District received a letter from Pat Mead (County Flood Control) regarding tours at the Seven Oaks Dam, and he has responded to Mr. Meads concerns; that he attended LAFCO's 2919 Sphere of Influence meeting and that the next meeting will be held on February 15, 2006. Information Only. ORAL COMMENTS FROM BOARD OF DIRECTORS Director Goodin stated he attended the ASBCSD meeting and they are looking for someone to host the October and December meetings; that Cucamonga Valley Water District gave an impressive presentation regarding water conservation and had a number of innovative ideas to influence future customers to conserve water. Director Goodin also cautioned the Board about the new red light cameras in various intersections throughout the City of San Bernardino. There being no further verbal or written comments from the Directors, this section of the meeting was closed. LETTER TO THE DISTRICT FROM ALBERT K. KARNIG, CSUSB EXPRESSING GRATITUDE FOR THE DISTRICTS PARTNERSHIP, SUPPORT AND ANNUAL PLEDGE TO THE WATER RESOURCES INSTITUTE (WRI). LETTER TO THE DISTRICT FROM JACKIE HAHN (BEATTIE MIDDLE SCHOOL) EXPRESSING GRATITUDE FOR DONATING 300 BOTTLES OF WATER FOR THE SCHOOLS DISASTER PREPAREDNESS PROGRAM. WATER RESOURCES INSTITUTE (WRI) QUARTERLY ISSUES BREAKFAST "USING BIOREACTORS TO CLEAN UP GROUNDWATER POLLUTION ", CO- HOSTED BY CSUSB OFFICE OF TECHNOLOGY TRANSFER AND COMMERCIALIZATION (OTTC), HILTON HOTEL, SAN BERNARDINO, 7:30 A.M., FEBRUARY 1, 2006. CSDA NEW BOARD MEMBER TRAINING (A WORKSHOP FOR NEWLY ELECTED OR APPOINTED SPECIAL DISTRICT OFFICIALS), QUALITY INN GREEN TREE, 14173 GREEN TREE BLVD., VICTORVILLE, FEBRUARY 16 -17, 2006. Information only. THE BOARD REQUESTED A FIVE - MINUTE BREAK AT 3:03 P.M. 4 Minutes: 01/24/06 CLOSED SESSION as The Board entered into Closed Session at 3:05 p.m. as provided for in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss the item(s) listed on the Agenda. ADJOURN TO REGULAR SESSION President Wilson declared that the meeting adjourn to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to regular session at 3:25 p.m. The item(s) listed on the Agenda were discussed in closed session with no reportable action being taken. ADJOURN The meeting was adjourned at 3:25 p.m. in Robert E. Nfartin, Secretary Kip E. Sturgeon, President 4x 5 Minutes: 01/24/06