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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 03/28/2006April 11, 2 006 No EAST VALLEY WATER DISTRICT MARCH 28, 2006 REGULAR BOARD MEETING MINUTES 1r President. Sturgeon called the meeting to order at 2:00 p.m. Director Lightfoot led the flag salute. PRESENT: Directors: Lightfoot, Sturgeon, Goodin ABSENT: Directors: Negrete, Wilson STAFF: Robert Martin, General Manager; Ron Buchwald, Assistant District Engineer; Brian Tompkins, Chief Financial Officer; Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUEST(s): Charles Roberts (Highland Community News), Jim Cimino (Cimino Realty APPROVAL OF AGENDA M /S /C (Lightfoot- Goodin) that the March 28, 2006 Agenda be approved as submitted. PUBLIC' PARTICIPATION President Sturgeon declared the public participation section of the meeting open at 2:01 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF MARCH 14, 2006 BOARD MEETING MINUTES M /S /C (Lightfoot- Goodin) that the March 14, 2006 Board Meeting Minutes be approved as submitted. Minutes: 03/28/06 DISBURSEMENTS M /S /C (Lightfoot- Goodin) that General Fund Disbursements #205513 through 205687 distributed during the period of March 4, 2006 through March 10, 2006 in the amount of $720,836.77 and Payroll Fund Disbursements for the period ended February 28, 2006 and March 17, 2006 in the amount of $5,370.96 and $126,697.77 totaling $852,905.50 be approved. DISTRICT HEADQUARTERS REVIEW AND SITE UPDATE No update at this time. DISCUSSION AND POSSIBLE ACTION REGARDING A PROPOSAL SUBMITTED BY CDM TO PERFORM AND PREPARE A COMPREHENSIVE WATER MASTER PLAN FOR EAST VALLEY WATER DISTRICT, was presented to the Board. The General Manager provided information regarding the Districts Water Master Plan; that the District is working with CDM to prepare a Water Master Plan for the District's future water demand and system needs; that the District is pleased with the quality of work performed by CDM and, with Board concurrence the General Manager will add a line item on next year's fiscal budget for this project; that the General Manager recommends approval of the proposal submitted by CDM. Mr. Roberts inquired as to why the District does not go through a competitive bid process for professional service contracts. The General Manager stated that it has been very difficult in the past to get companies who are familiar with water agencies to submit RFP's; that CDM is familiar with the District's system and demands. The General Manager also stated that CDM's previous performance with the District has been exceptional. Mr. Kennedy stated that the District has no legal obligation or requirement to competitively bid professional service contracts. Mr. Kennedy also stated that the competitive bid process is at the Board's discretion. Director Lightfoot stated that it is not a good practice to have a sole source for professional service contracts; that it is unknown if another company could offer the same quality of work that CDM is performing for the District. Director Goodin agreed with Director Lightfoot's comments. Director Goodin also stated that he agrees with the General Manager's comments regarding the quality of work that CDM performs for the District. 2 Minutes: 03/28/06 No M/S /C (Goodin- Lightfoot) that the proposal submitted by CDM to perform and prepare a comprehensive Water Master Plan for East Valley Water District be approved. DISCUSSION AND POSSIBLE ACTION REGARDING A PROPOSAL SUBMITTED BY CDM TO PERFORM A MEMBRANE FILTRATION PILOT STUDY AT PLANT 134, was presented to the Board. The General Manager provided an update regarding CDM's proposal for a pilot study at Plant 134; that this is a follow up to the Surface Water Treatment Plant expansion and upgrade report. Director Lightfoot would like to know if this pilot study and the selected membranes would be able to treat the degraegated water from the Santa Ana River. Director Goodin voiced concerns that once the testing is done that the information and knowledge from the study would be proprietary. M/S /C (Lightfoot- Goodin) that the proposal submitted by CDM to perform a membrane filtration pilot study at Plant 134 be approved. DISCUSSION AND POSSIBLE ACTION REGARDING CANCELING THE MAY 9, 2006 BOARD MEETING. M /S /C (Lightfoot- Goodin) that the May 9, 2006 Board Meeting be cancelled. DIRECTORS' FEES AND EXPENSES FOR FEBRUARY 2006, was presented to the Board for approval. M/S /C (Lightfoot- Goodin) that the Directors' fees and expenses for February 2006 be approved as submitted. GENERAL MANAGER'S REPORT The General Manager reported on the District's operations to date; that the U.S. Army Corps of Engineers has finished their scope of work for the Seven Oaks Dam Special Study and Investigational report; that the report is a living document; that an additional three million dollars to fund the project has been requested of Congress; that the District is drilling a new replacement well at plant 132; that the project will run 24/7 and sound walls have been constructed due to the noise level; that the Sterling Avenue Pipeline Project is underway and moving slowly. Information only. CONSULTANT REPORTS °i " No reports at this time. 3 Minutes: 03/28/06 ORAL COMMENTS FROM BOARD OF DIRECTORS Director Lightfoot offered his appreciation to the staff and Directors who attended the Highland Harvest Festival. Director Lightfoot expressed concern about answering questions from constituents regarding the new District Headquarters Project. Director Goodin offered his appreciation to the staff that participated at the Highland Harvest Festival. President Sturgeon commented that the District was provided a perfect location at this years Highland Harvest Festival and that the event was well received. Information Only. There being no further verbal or written comments from the Directors, this section of the meeting was closed. CSDA GOVERNMENT AFFAIRS DAY, SACRAMENTO, CA APRIL 18, 2006. Information only. AWWA ANNUAL CONFERENCE AND EXPOSITION, HENRY B. GONZALEZ CONVENTION CENTER, SAN ANTONIO, TX, JUNE 11 -15, 2006. Information only. THE BOARD TOOK A FIVE MINUTE BREAK CLOSED SESSION The Board entered into Closed Session at 2:40 p.m. as provided for in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss the item(s) listed on the Agenda. ADJOURN TO REGULAR SESSION President Sturgeon declared that the meeting adjourn to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to session at 2:54 p.m. The item(s) listed on the Agenda were discussed in closed session with no reportable action being taken. 4 Minutes: 03/28/06 M u" ADJOURN The meeting was adjourned at 2:54 p.m. until the next regularly scheduled Board Meeting on April 11, 2006. Robert E. Martin, Secretary Kip E. Sturgeon, President Minutes: 03/28/06