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Home My WebLink AboutMinutes - EVWD Board of Directors - 04/25/2006Approved May 23, 2006 EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING April 25, 2006 MINUTES low a.+ President Sturgeon called the meeting to order at 2:01 p.m. Charles Roberts led the flag salute. PRESENT: Directors: Goodin, Lightfoot, Sturgeon, Wilson ABSENT: Director: Negrete STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial Officer; Ron Buchwald, Assistant District Engineer; Justine Hendricksen, Administrative Manager; Gary Sturdivan, Regulatory Affairs Coordinator LEGAL COUNSEL: Steve Kennedy GUEST(s): Jo McAndrews (McAndrews & Boyd), Charles Roberts (Highland Community News), Steve Copelan, San Bernardino Valley Municipal Water District APPROVAL OF AGENDA M/S /C (Wilson- Lightfoot) that the April 25, 2006 Agenda be approved as submitted. PUBLIC PARTICIPATION President Sturgeon declared the public participation section of the meeting open at 2:02 p.m. There being no written or verbal comments, the public participation section was closed. Minutes: 04/25/06 APPROVAL OF APRIL 10, 2006 PUBLIC OUTREACH COMMITTEE MEETING MINUTES M/S /C (Wilson- Lightfoot) that the April 10, 2006 Public Outreach Committee Meeting Minutes be approved as submitted. APPROVAL OF APRIL 11, 2006 BOARD MEETING MINUTES M/S /C (Wilson- Lightfoot) that the April 11, 2006 Board Meeting Minutes be approved as submitted. NOTICE OF CANCELLATION FOR THE SPECIAL BOARD MEETING ON APRIL 19, 2006 M/S /C (Wilson- Lightfoot) that the April 19, 2006 notice of cancellation for the Special Board Meeting be approved as submitted. APPROVAL OF DEVELOPMENT AGREEMENT BETWEEN EAST VALLEY WATER DISTRICT AND SAN BERNARDINO UNIFIED SCHOOL DISTRICT TO DEVELOP CERTAIN REAL PROPERTY WITHIN THE BOUNDARIES OF THE DISTRICT IN THE CITIES OF SAN BERNARDINO AND HIGHLAND, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, AND IS GENERALLY IDENTIFIED AS CURTIS MIDDLE SCHOOL, was presented to the Board for approval. M/S /C (Wilson- Lightfoot) that the Development Agreement between East Valley Water District and San Bernardino Unified School District be approved as submitted. DISBURSEMENTS M/S /C (Lightfoot- Sturgeon) that General Fund Disbursements #205873 through 206050 distributed during the period of April 11, 2006 through April 20, 2006 in the amount of $469,632.84 and Payroll Fund Disbursements for the period ended March 31, 2006 and April 14, 2006 in the amount of $6,012.09 and $120,721.58 totaling $596,366.51 be approved. DISTRICT HEADQUARTERS REVIEW AND UPDATE The General Manager stated that we are currently in plan check waiting for final review. DISCUSSION AND POSSIBLE ACTION REGARDING PROPOSAL FROM CDM TO PERFORM A SITE PLAN AND PRELIMINARY DESIGN FOR PLANT 107, was presented to the Board. 2 Minutes: 04/25/06 rr The General Manager provided a brief update to the Board regarding the Perchlorate remediation project and preliminary design for Plant 107. The General Manager recommends the proposal from CDM be approved. Director Wilson confirmed that this project would enable blending with other wells. M/S /C (Lightfoot - Wilson) that the proposal from CDM to perform a site plan and preliminary design for Plant 107 be approved. FINANCIAL STATEMENTS FOR PERIOD ENDED MARCH 31, 2006 were presented to the Board for review. M/S /C (Wilson- Lightfoot) that the Financial Statements for period ended March 31, 2006 be accepted. DISCUSSION AND POSSIBLE ACTION REGARDING THE NORTH FORK IMPROVEMENTS AND COORDINATION WITH FEMA, was presented to the Board. The General Manager provided an update regarding the North Fork Canal; that the District has applied for Grant funds from FEMA; that Gary Sturdivan will provide an overview of the project. +W Mr. Sturdivan provided an update to the Board regarding the North Fork replacement project and coordination with FEMA; that CDM has prepared a 30% design cost and budget analysis required by FEMA; that FEMA is requesting a commitment from the District before they will allocate funds for the project; that the FEMA will award 1.8 million to the North Fork Canal project. Director Wilson commented on the North Fork Tour, and the need to replace the North Fork Canal for continued use of the facility. u.w President Sturgeon expressed appreciation to Gary Sturdivan for an exceptional North Fork tour.. M /S /C (Wilson- Lightfoot) that the North Fork Canal Improvement Project and Coordination with FEMA be approved. INVESTMENT REPORT FOR QUARTER ENDED MARCH 31, 2006 The Investment Report for Quarter ended March 31, 2006 was reviewed. Information only. 3 Minutes: 04/25/06 GENERAL MANAGER/STAFF REPORTS The General Manager reported on the District's operations to date; that at well 132 they have begun drilling and logging and no serious complaints have been received; that the Sterling Pipeline Project in ongoing and getting ready to bore under Warm Creek; that well 27 is nearing completion; that the ACWA Conference is May 8 -12, 2006; that the Budget workshop is May 16, 2006 at 9:00 a.m.; that a Santa Ana River tour has been scheduled for May 19, 2006. Ms Hendricksen stated that first aid kits are currently being updated; and current expense reports are available. Mr. Sturdivan stated that the District has a new safety program in place. Information only. CONSULTANT REPORTS Ms McAndrews stated that the poster contest voting is underway in the front office. COMMITTEE REPORTS Director Goodin updated the Board on the Public Outreach Committee Meeting on April 10, 2006. ORAL COMMENTS FROM BOARD OF DIRECTORS Director Goodin stated that he attended the Senator Bob Dutton breakfast briefing on April 13, 2006. Director Goodin inquired if anyone is working on a new District logo or if any thoughts or ideas for a new District logo have been discussed. President Sturgeon stated that he had attended the Environmental Expo at Cal State University San Bernardino, and was extremely impressed with the program; that he also received a personal tour from President Kamig. Mr. Copelan stated that he would like to encourage Board Members to attend the San Bernardino Valley Municipal Water District Advisory Commission on Water Policy Meetings. Mr. Copelan also stated that due to low attendance at these meetings they might not be able to vote, due to a lack of quorum. The next meeting will be held on May 4, 2006 at 7:00 p.m. There being no further verbal or written comments from the Directors, this section of the meeting was closed. Information only. 4 Minutes: 04/25/06 HIGHLAND LIBRARY AND ENVIRONMENTAL LEARNING CENTER GROUNDBREAKING CEREMONY, CENTRAL AVENUE BETWEEN HIBISCUS AND FIFTH STREET, MAY 3, 2006 AT 2:00 P.M. C� SAN BERNARDINO VALLEY MUNICIPAL WATER DISTRICT ADVISORY COMMISSION ON WATER POLICY MEETING 1350 S. "E" STREET, SAN BERNARDINO, MAY 4, 2006 AT 7:00 P.M. THE BOARD TOOK A FIVE - MINUTE BREAK AT 2:40 P.M. CLOSED SESSION The Board entered into Closed Session at 2:43 p.m. as provided for in the California Open Meeting Law, Government Code Section 54956.9(c), to discuss the item listed on the Agenda. ADJOURN TO REGULAR SESSION President Sturgeon declared that the meeting adjourn to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to session at 2:53 p.m. The item listed on the Agenda was discussed in nr closed session with no reportable action being taken. ADJOURN The meeting was adjourned at 2:53p.m. until the next regularly scheduled Board Meeting on May 23, 2006. 1ho n Kip E. Sturgeon, President Robert I -. Martin, Secretary 5 Minutes: 04/25/06