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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 08/25/1969 Ji_565 EAST SA~ BERNARDINO COUNTY ~qATER DISTRIC~ lq~GUL~.R ME. ET~NG ~ AUGUS~ 25, 1969 ~LL TO ORDER ~e m~e~fng wa~ ~alled to order at P. M. and bid presenta~on.t~me ~eclared closed. PLE~ OF ~LEGI~ All ~ose present Joined in the Pledge of Allegian~ to the Flag of ~e Unite~ Sta~s of ~er~ca ~LL C~L Directors Present: Disch,'Forrest, an~ Wall Directors ~sent: Little~on ~d Stallwoo~. . - Arrived later - Others Present= Ac2ing'~anager-Secreta~ Garcia~ Auditor-Treasurer Hendrick~; ~cording Secreta~ Kleiber~ Atto~ey Farre11~ Consulting Engineers Halwes an~ R~e~ SpenCer Sparks~ R. K. Isakson~ an~ Bidding Contractors ~NU~ Acting Secreta~ Garcia calle~ attention to a correct, on ~n the ~nutes o~ ~e regular meeting of Au~st 11, 1~69 in the ~oll Call paragraph, that Director ~all entered ~e meeting near ~e end of Board ~eeting'an~ shoul~ be noted as such. C~en~ was ma~e by D~rector Disch ~at m~nu~s should indicate ~t~ons passed before all directors -' ~arrivaI% shoul~ rea~, "'carrie~ unanimously '' by ~OSe d~rectors, p~esent"? MOTION U~n. mot~on by Di~ctor Stallwoo~, ~uly seconded by Director Disch aha carrie~ unanimously by ~ose ~i=ectors present, the.~nutes of Augus~ 11, 1969 meeting were approved w~ co~ect[on noted. BID OPENING - SE~R Acting Secreta~ Garcia opene~ and read COLLECTION LI~S IN following bid 9roposals which were accompanie~ P~ A~ FROM FISI~R by ~e required ten ~rcen2 b~d bonds fo~ TO AT~NTIC A~ TO the ins~alla~on of ~wer collecti0n l~nes TR 8004 - JO~ S- in Pa~ A~nue fr~ Fisher to 717 Ave~e, A21~t~c Avenue from ~alm east to Trac~ 8004. Job N~er S-717. 1. J~es Bens~ $83,743.50 2. Brk~oh Brokers 95,~47.00 3. CHL C~dctiOn Co. 71,569.54 4. City Con~tr~ti~ Co. 103,095,00 5. ~on Const~cti~ Co. 76,19~.5~ 7. Montcl~r Sewer Cons~. 91,~50.00 8~ ~fac, Zn=. 48,747.00 Engineer~s Estate $59,500.00 DI~OR-STA~W~D Di~ctor Stallwo~ entered the.meeting. MOTION' Up~ ~tfon by Director Wall, duly seconded by Dfre~or Stallwood ~d carried unanimously by ~ose Directors presen2~ ~he ~o~ proposals were handed to the consul~ng engineers for checking and reco~en~ation. :1_566 August 25, 1969 ENGINEER'S REPORT After thoroughly checking ~he bid proposals JOB 'S-717 above for accuracy and completeness, Engineer Halwes recommended the acceptance on advi~e of Lega! Cou~sel, of ~he low bi~ 'of Ramfac, Inc., of $48,747.00. MOTION ~pon motion by Director Wall, duly seconded by Director Dis~h and carried unanimously by those Dlrectorspresent, the contract was awarded to Ramfac, Inc., on their low bid of $48,747.05. BID OPENING - WATER Mr. Garcia opened and read the ~ollowing MAIN WITHIN ~IGHLAND bid proposals which, were accompanied by AVENUE AND WATER SYS- e-he required ten percent bid bonds for.the TEM FOR TR 8004 - installation of water main within l!ightand JOB NO. W-717 . Avenue and water system for Tract R004. 1. C. L. Mc Laughlin $17,6E4.90 2. D. W. Moran Constr.-Co. 27,$80.70 3. 'Montclair Sewer Constr. Co. 37,457.00 4. Safe's Pipeline Corp. ' 5. Tri-CityHighlandSewer 3~,466.0~ Engineer"a ~stimate $33,300.00 MOTION Upon.motion by D~rector Wall, dul~ seconde~ by DirectorStallWood an~ carried unanimously by those Directors present, the above bid /_proposals'were handed to the engineers for '" checking and recommendation. ENGINEER'S REPORT A~ter thoroughly checking the bid proposals ON JO~ W-717 above for accuracy and completeness, Joe Rowe, Consulting Engineer, reco~ended the accept- a~ce of the ~ow bid of C. L. MC Laughlin of $17,684.90 Subject to the approval of Legal Counsel. Mr. Rowe reco~ended holding two low bids until ~he contract was signed by Mc Laughlin. MOTION Upon motion by Director Stallwood, duly seconded by Director Disch, and carried unanimously by those directors present, the contract was tentatively awarded to C. L. ~ Laughlin on their low bid, subject to the approval of Legal Counsel. CORRRSPONDENC~. - LETTER FROM S~{ERWOOD A letter from Den$1ow Green dated Aup~st 15, & GP~EEN, ATTORNEYS, 1969 was copied and mailed to each Director RE: APPLI~ATION~ with their agendas. The correspondence was TO APPROPRIATe. in regard to Applications ~17~7 through ~ATER 21743 San Bernardino County, to appropriate water. Mr. Green suggested that it was not necessary to proceed with the foregoing' Applications to Appropriate ~ater. MOTION Upon motion by'Director Dlsch, duly seconded by Director Wall, and carried unanimously by those Dire~ors present, Staff is to infoz~m Attorney Green that we approve his decision and to proceed with cancelling Applications 217~7 through 2174~ to Appropriate Water. -2- August 25, 1969 DIR~.CTOR LITTLET'~N -'At ~his 'time in ~he. meeting, Director Littleton arrived. MANAGER' S REPORT - LAFC NOTICE.- Acting Secretazy Garcia presented a Local RECONSIDERATION OF. AgenCY Fore, etlon Commissio~ notice of public DETACHMENT FROM hearing s=heduZing Reconsideration of SOUTH S~ Bo COUNT~ Detachment of a certai~ area from South WATER DISTRICT San Bernardino County Water District. This wa~ for information only o No action · . necessary. STATE DIVISION OF Acting Seoretar~ Gamcia presented the request HIGHWAYS. UTILITIES for authori~.ation for president and Acting AGREEME~T Secretary to execute. State DivisiOn of I[ighways Utilities Agreement and Request- for Advance of Funds for ~he relocation - of Water Facilities for the Crosstown " Freeway. The Division of Highways Util- ities Agreement Number is 27~7-A. MOTION .Upon motion by Directo~ Y'~all, duly seconded - ' by Director Disch' and carried unanimously, Acting Secretary Garcia is to be given authorization to request advance funds for the relocation of water facilities for CrOsstown Freeway and President and Acti'ng Secretary were authorized to execute the Utilities Agreement ~umber 27a7-A. DNFINISHED BUSI~ESS - SA¥~A I~.TTRR Mr. Garola brought up the subject of the SA~PA letter for further discussion. The letter was dated July 1969 and had Pre- vio~sly been sent to each Direc~or. Director Wall stated that we should ~o- operate with the Santa Aha Watershed Planning Agency. No action necessary. PATTO}~ STAT~ Board members had requested a progress re-. HOSPITAL .PROGRESS . port on Patton State Hospital stand-by REPORT water, the second meeting of e'ach month. · Acting Secretary Garcia reported that a letter had been prepared and sent to A~torneys Green and Farrell, and ~o Con/ sulting Engineer Rowe for review and comment. Correspondence has been received with comments and Mr. Garcia stated that the Staff would modify the proposed letter and present to the Board as sO. on as it is prepared. P~SOLUTION NO: i~?o - Resolution .*~o. 1270 was presente8 for CERTIPICATE,-OF COM- acceptance of Certific~te of Completion PI~.TION ~ AUTHORIZ- and authorizing Notice cf Completion .by ING NOTICE. OF CO~- District Engineer Garcia of 'T~rley Pumps PLF, TION - BOOSTER Contractor's installation of Booster Pumps PUMPS AT PI~NT 59- and Electrical.Controls at Plant 59. BY TURLEY PUMPS · MOTI0~! Upon motion by. Director ~'.~all, duly seconded by Director Disch, and carried unanimously, Resolution No. 1).?~ was adopted. -3- 1568 August 25~ 196q BACKFLOW PRE,- Acting Secretary Gar~ls bro'ught up for VERSION PROGRAM discussion, ~he report from the Water Committee regardiag a Proposed Backfiow Prevent/on Program. Director Wall s~ted that there are some pzobl~ that COuld be ~reated in future if we don't have a baokflow pre- v~nt~on program. Attending Spencer' Sparks fr~m the So~thern California Water Company stated their water company has required Backflow Preventio~ ~evices and that they have had no problems. Mr. Garcia stated that Harold.- Rickert, Duncan Parkas, Bill Casada ann himself, had attended a seminar at Mon~e Corona on this s~bJect and that the same seminar was to be given on Septe~3~er 24~ 1969 at Santa Barbara at the 'AW~% fall conference. reoo~aended this seminar for all the Directors. MOTION 'After considerable discussion, motion was made by Director Stallwood, duly seconded. by Director Director Disch and oarrie~ animo~sly that the' District proceed with the Backflow Prevention Program as proposed by Staff and recommended by the !~ater Com- m~ tree. EX"~.CUTIVE SESSION At 8:25 Po M. President Forrest called an executive session which lasted until ANNO~NCE.~S - FOURTH-ANNUAL WORK- 'Acting SecretaL-f Garcia presented inform-, ii SHOP BY PDA~ING AND at~on received for the Fourth Annual ~ork-. CONSERVATION LEAGUE shop sponsored by the Planning and Con- - ~ervation League for Legislation %~he conference is to be held Saturday.,. September ~-0, 1969 at the Universi~y of California at Santa-Barbara. Director Disch stated that he may be able · MOTION Upon motion by Director Llttleton, duly seconded by Di.re~tor Wall and carried unanimously, anF member of the Board and Staff could attend this meeting. AW"WA FALL CONFERENCE Mr. ~aroia rea~ excerpts ~ro~ the American SEPT. 24-~6, 1969 Water ~orks Association letters Concerning. the Annual Fall Conference of the Calif~rnia Sec~on of AWWA. The COnference is to be held in Santa Barbara~ September ~4 through ~he 26th, 1969. Upo~ mo~.ion by Director Wall, duly seconded . by Direotor Little~on and ~arried unanimously~ any member o~ the Board and Staff could attend' the AI~WA Fall Conference. APPROVAL OF WARRANTS · The fo~lowing warrants were placed on the tabAe for perusal by the DirectOrs: 1569 August 25, 1~69 Water Division %4847.~ %S07~ (General} $2~0,784.19 ~2898 %3007 {Payroll) __2_ 1__~ 229 ~ 8~. Sewer Division $100,000.00 Ba~ of Cili~ornia Check No. MOTION Upon motion .by Director Dis=h, duly ~econded by DirectOr ~all an~ .. unanimously, ~h~.warrant~ we=e approve~ as s~bmitte~. ~0I~ARD HENDRICKS Auditor~Treas~rer Hendricks ma~emention SALE OF SEWE, R that he had received a .teXephone calx from BONDS Edith Oberg, and she wanted to inform the' District that District sewer bonds were . for sale. The general feeling of the Directors was that the District should .not purchase the bond~. ADJOURN}~NT There being no further business to come before the meeting, adjournment motion was made by Director Stallwood, duly seconded by Director Wall and carried at 9:10 P. David Gar~la~ Ac%ing Secretary Board of Direutors APPROVED: ~Norman W. Forrest President -5-