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Home My WebLink AboutMinutes - EVWD Board of Directors - 03/27/2007Approved April 10, 2007 EAST VALLEY WATER DISTRICT MARCH 27, 2007 REGULAR BOARD MEETING MINUTES President Sturgeon called the meeting to order at 2:00 p.m. Robert Martin led the flag salute. PRESENT: Directors: Goodin, Negrete, Sturgeon, Wilson ABSENT: Directors: None STAFF: Robert Martin, General Manager; Ron Buchwald, District Engineer; Brian Tompkins, Chief Financial Officer; Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUEST(s): Charles Roberts (Highland Community News), Jim Cimino (Cimino Realty), Doug Lightfoot, Karen de Moet, Michael Boll (EVWD), Jo McAndrews (McAndrews & Boyd) APPROVAL OF AGENDA M /S /C (Goodin - Wilson) that the March 27, 2007 Agenda be approved as submitted. PUBLIC PARTICIPATION President Sturgeon declared the public participation section of the meeting open at 2:01 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF MARCH 13, 2007 BOARD MEETING MINUTES M /S /C (Wilson - Negrete) that the March 13, 2007 Board Meeting Minutes be approved as submitted. Minutes: 03/27/07 Director Goodin abstained from the vote. APPROVAL OF MARCH 19, 2007 SPECIAL MEETING MINUTES M /S /C (Wilson - Negrete) that the March 19, 2007 Special Meeting Minutes be approved as submitted. DISBURSEMENTS M /S /C (Wilson - Negrete) that General Fund Disbursements 9209923 through 210081 distributed during the period of March 14, 2007 through March 21, 2007 in the amount of $598,904.31 and Payroll Fund Disbursements for the period ended February 28, 2007 and March 16, 2007 in the amount of $4,610.62 and $132,153.94 totaling $735,668.87 be approved. DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT HEADQUARTERS SITE AND DESIGN CONSIDERATIONS The General Manager gave a brief update regarding the Headquarters Facilities and site plan. PRESENTATION OF RESOLUTION 2007.03 TO MICHAEL BOLL — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT IN RECOGNITION OF MICHAEL N. BOLL'S TWENTY - FIVE YEARS OF SERVICE. President Sturgeon presented Resolution 2007.03 to Michael N. Boll in recognition of his twenty -five years of service with the District. RESOLUTION 2007.07 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT IN RECOGNITION OF GLENN R. LIGHTFOOT'S SERVICE AS DIRECTOR OF THE EAST VALLEY WATER DISTRICT was presented for approval. M /S /C ( Negrete- Wilson) that Resolution 2007.07 be approved. President Sturgeon presented Resolution 2007.07 to the family of Glenn R. Lightfoot. DISCUSSION AND POSSIBLE ACTION REGARDING FILLING THE BOARD OF DIRECTORS' VACANCY The Board reviewed the memorandum from the General Manager. The Board recommended that any individuals interested in the Board position submit a letter of interest and /or resume to the District. The committee will meet to discuss the process and procedures that the Board will use to make their appointment. 2 Minutes: 03/27/07 M /S /C (Goodin - Wilson) that the Board authorize staff to post the required Board vacancy notices to initiate the appointment process in accordance with the General Manager's memorandum. DISCUSSION AND POSSIBLE ACTION TO DECLARE PARCEL #1201- 191 -01- 0000 SURPLUS PROPERTY Director Wilson stated that the committee recommends the Board declare parcel 91201- 191 -01 -0000 surplus property. M/S (Wilson - Negrete) that the Board declare parcel 91201- 191 -01 -0000 surplus property. Mr. Kennedy stated that a Resolution is required to proceed. Director's Wilson and Negrete amended their motion and second to authorize staff to prepare a Resolution declaring parcel 91201 - 191 -01 -000 surplus property. M /S /C (Wilson - Negrete) that the Board declare parcel 91201- 191 -01 -000 surplus property and authorize staff to prepare a Resolution declaring parcel 91201- 191 -01 -0000 surplus property. DISCUSSION AND POSSIBLE ACTION REGARDING THE HIGHLAND LIBRARY AND ENVIRONMENTAL LEARNING CENTER Director Wilson stated that the committee recommends a support contribution of $10,000 to the Highland Library and Environmental Learning Center. M/S (Wilson - Negrete) that the District support the Highland Library and Environmental Learning Center with a $10,000 commitment. President Sturgeon would like to make sure that this commitment would provide sufficient funds for the Environmental Learning Center. Director's Wilson and Negrete amended their motion and second to include that the Board revisit this issue in the future if additional funds are requested. M /S /C (Wilson - Negrete) that the District support the Highland Library and Environmental Learning Center with a $10,000 commitment and, that the Board be able to revisit this item in the future if additional funds are requested. DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT HOSTING A 2008 WATER QUALITY CONFERENCE 3 Minutes: 03/27/07 Director Wilson stated that the committee recommends that the District host a 2008 Water Quality Conference. Director Negrete supports the District hosting a 2008 conference. Director Goodin supports the District hosting a 2008 conference and suggests we contact the Water Resources Institute for support. The Board supports the committee's requests to host a 2008 Water Quality Conference. DISCUSSION AND POSSIBLE ACTION REGARDING THE STEVE HALL SCHOLARSHIP FUND Director Wilson stated that the committee recommends that the District support the Steve Hall Scholarship Fund with a $5,000 commitment. M /S /C (Wilson - Negrete) that the District support the Steve Hall Scholarship Fund with a $5,000 commitment. Director Goodin supports the recommendation but is concerned that the District could be making a premature decision regarding the Scholarship Fund. DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S PARTICIPATION IN THE SAN BERNARDINO COUNTY WATER CONFERENCE ON AUGUST 9, 2007 (FUTURE WATER SUPPLY) Director Wilson stated that the committee does not support the District's participation in the San Bernardino County Water Conference. No action taken. REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR THE PERIOD ENDED FEBRUARY 28, 2007 Mr. Tompkins reviewed the Financial Statements with the Board. M /S /C (Goodin - Wilson) that the Financial Statements for the period ended February 28, 2007 be accepted. DISCUSSION AND POSSIBLE ACTION REGARDING ADDITIONAL PROPERTY LEASE WITH HIGHLANDS STAR CENTER, LLC The General Manager reviewed the proposal from the Highlands Star Center, LLC with the Board. The General Manager stated that the District continues to grow and that we have outgrown our current office space. 4 Minutes: 03/27/07 M /S /C ( Negrete- Goodin) that Board authorize staff to enter into and execute the additional lease amendment. DISCUSSION AND POSSIBLE ACTION REGARDING A PRETREATMENT PROGRAM AND ADMINISTRATIVE AGREEMENT BETWEEN THE BOARD OF WATER COMMISSIONERS OF THE CITY OF SAN BERNARDINO AND THE EAST VALLEY WATER DISTRICT Mr. Buchwald provided a brief summary of the program and the updated agreement; that new regulations and programs have been introduced; that East Valley Water District will be working with the City of San Bernardino to comply with these regulations. M /S /C (Goodin - Wilson) that the Pretreatment Program and Administrative Agreement between the Board of Water Commissioners of the City of San Bernardino and the East Valley Water District be approved. GENERAL MANAGER REPORT / STAFF REPORTS The General Manager reported on the District's operations to date; that a judge in Alameda County has tentatively shut down the Department of Water Resources State Water Project; that there has been a number of attempted thefts at various water agencies; that he, Mr. Tompkins and Mr. Buchwald had met with Eastwood Farms Mutual Water Company's Board and a number of their customers to discuss their account status; that the District is participating in the City of Highland's Harvest Festival this weekend; that the Annual North Fork Stockholders meeting is set for April 3, 2007 at 2:00 p.m. Information only. CONSULTANT REPORTS No reports at this time. COMMITTEE REPORTS Director Goodin stated that the Headquarters Committee had met; that the committee recommends the Board select option "B" of the proposed site plans submitted by GMID for the District's Headquarters Facility; that some of the committee members toured the Inland Empire Utilities Association (IEUA) facility and Western Municipal Water District's Demonstration Project; that the District could have a demonstration project at the new Headquarters location and enter into partnerships to maintain the project at no cost to the District. Director Negrete stated that he had met with Mayor Morris to discuss the District's Headquarters project and site plan; that the Mayor was very impressed with the site plan and will support the District's Headquarters project. Information only. 5 Minutes: 03/27/07 ORAL COMMENTS FROM BOARD OF DIRECTORS Director Negrete and the Board expressed their condolences regarding the passing of Glenn Lightfoot to Mr. Lightfoot's family; that Glenn was a great mentor and will be dearly missed at East Valley Water District and the community. There being no further verbal or written comments from the Directors, this section of the meeting was closed. TRADITION & TRADE, SAN MANUEL ECONOMIC DIVERSIFICATION TARGETS ASIA STATE OF THE CITY MEETING, MAYOR PATRICK J. MORRIS, SAN BERNARDINO, MARCH 29, 2007 COACHELLA VALLEY WATER DISTRICT'S IMPERIAL DAM TOUR, COACHELLA, APRIL 12, 2007 ACWA REGION 5 TOUR & RECEPTION, LIVERMORE VALLEY, APRIL 15 -16, 2007 WATER EDUCATION FOUNDATION, 2007 CENTRAL VALLEY WATER TOUR, SACRAMENTO, APRIL 18-20,2007 CSDA "SPECIAL DISTRICT LEADERSHIP ACADEMY" VARIOUS DATES THE BOARD TOOK A FIVE - MINUTE BREAK AT 3:30 P.M. THE BOARD RECONVENED AT 3:35 P.M. CLOSED SESSION The Board entered into Closed Session at 3:35 p.m. as provided for in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss the item(s) listed on the Agenda. ADJOURN TO REGULAR SESSION President Sturgeon declared that the meeting adjourn to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to session at 3:41 p.m. The item(s) listed on the agenda were discussed in closed session with no reportable action being taken. 6 Minutes: 03/27/07 ADJOURN The meeting was adjourned at 3:41 p.m. until the next regularly scheduled Board Meeting on April 10, 2007. Kip E. Sturgeon, President Robert E. Martin, Secretary Minutes: 03/27/07