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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 04/10/2007Approved April 24, 2007 EAST VALLEY WATER DISTRICT April 10, 2007 REGULAR BOARD MEETING MINUTES The meeting was called to order at 2:05 p.m. by President Sturgeon. Gary Sturdivan led the flag salute. PRESENT: Directors: Goodin, Sturgeon, Wilson ABSENT: Director: Negrete STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial Officer; Ron Buchwald, District Engineer; Eileen Bateman, Executive Assistant LEGAL COUNSEL: Steve Kennedy GUEST (S): Jo McAndrews (McAndrews & Boyd), Charles Roberts (Highland Community News), Gary Sturdivan (EVWD), Larry McCallon APPROVAL OF AGENDA The General Manager requested that item 9, be postponed to the next Board Meeting PUBLIC PARTICIPATION President Sturgeon declared the public participation section of the meeting open at 2:06 p.m. There being no verbal or written comments the public participation section was closed. APPROVAL OF BOARD MEETING MINUTES FOR MARCH 27, 2007 M/S /C (Wilson- Goodin) that the March 27, 2007 Board Meeting Minutes be approved as submitted. DISBURSEMENTS M/S /C (Wilson- Goodin) that General Fund Disbursements #210082 through #210244 were distributed during the period of March 28, 2007 through April 4, 2007, in the amount of $818,333.22 and Payroll Fund Disbursements for the period ended March 30, 2007 in the amount of $128,861.96 totaling $947,195.18 be approved. Minutes 4/10/2007 1 DISTRICT HEADQUARTERS REVIEW AND SITE UPDATE The General Manager updated the Board on the Headquarters Project; that a meeting is being set to discuss traffic issues and review site plan. Information only. VICE - PRESIDENT NEGRETE ARRIVED AT 2:09 P.M. DISCUSSION AND POSSIBLE ACTION REGARDING EAST VALLEY WATER DISTRICT'S SANITARY SEWER MANAGEMENT PLAN (SSMP) GAP ANALYSIS was presented to the Board for approval. The General Manager stated that the Water Resources Control Board has established new regulations to stop sewage overflows in California and that the District has a program to meet these new requirements. Gary Sturdivan reviewed the SSMP Gap Analysis in detail The District Engineer also reviewed the SSMP Gap Analysis with information regarding the cost to the District to meet the requirements. Director Goodin requested the District research economical solutions to the requirements M/S /C (Negrete - Wilson) that the District's Sanitary Sewer Management Plan by CDM Engineering be approved. DISCUSSION AND POSSIBLE ACTION REGARDING AUTHORIZATION TO PREPARE AGEEMENTS WITH SHAREHOLDERS OF THE NORTH FORK WATER COMPANY REGARDING PAYMENT OF SPECIAL ASSESSMENTS FOR THE NORTH FORK PIPELINE REPLACEMENT PROJECT The General Manager stated that there would be some Federal assistance for this North Fork Pipeline Replacement Project and the remainder of the cost would have to be borne by East Valley Water District and the Shareholders of the North Fork Water Company; he recommends that the East Valley Water District Board of Directors present an agreement to assist the North Fork Shareholder in the costs with repayment from each shareholder; that the item will be discussed as a group and he will report details to the Board of Directors Director Goodin agrees that the North Fork Shareholders need assistance M/S /C (Wilson- Negrete) to prepare agreements for shareholders of North Fork Water Company regarding payment of Special Assessments for the North Fork Pipeline Replacement Project DISCUSSION AND POSSIBLE ACTION REGARDING REQUEST FROM THE GENERAL MANAGER TO BUY BACK 40 HOURS OF VACATION LEAVE Minutes 4/10/2007 2 M/S /C (Wilson- Goodin) that the request from the General Manager to buy back 40 hours of vacation leave be approved DIRECTORS' FEES AND EXPENSES FOR MARCH 2007 M/S /C (Goodin - Negrete) that the Directors' Fees and Expenses for March 2007 be approved GENERAL MANAGER / STAFF REPORTS The General Manager reported on the District's operations to date; that he provided testimony for the Natural Resources Water and Power Subcommittee regarding Perchlorate issues; reminded the Board of the Special Board Meeting regarding the Board Vacancy The District Engineer reported on the progress of the Sterling Avenue Pipeline Project CONSULTANTS REPORTS Jo McAndrews commended the General Manager for a great job in representing the District at the Natural Resources Water and Power Subcommittee; that she had received information from Janet Hartin, University of California regarding landscape grants and would like to partner with the District for the new District headquarters; that she will request to have a descriptive presentation for the Headquarter Committee COMMITTEE REPORTS A. Board Policy Committee Director Wilson stated that there will be a meeting on Wednesday, April 11, 2007 at 9:00 am B. Board Vacancy Committee Vice - President Negrete stated that there will be a meeting on Friday, April 13, 2007 at 2:00 pm ORAL COMMENTS FROM BOARD OF DIRECTORS Director Wilson stated that he had the pleasure of participating as a guest speaker on the KVCR radio show regarding water issues President Sturgeon thanked the staff for their hard work at the Highland Harvest Festival; that 276 cases of water were given; that the remaining 24 cases of water were donated to the Highland Police Department and the Boy Scouts; that it was a great event; that the Memorial Service for `Bill" Wallace, the husband of retired employee, Mary Wallace was held today, it was a nice service and that `Bill" would be missed by the community; that Director Wilson did a good job on the radio show Minutes 4/10/2007 3 ASSOCIATION OF THE SAN BERNARDINO COUNTY SPECIAL DISTRICTS MEMBERSHIP MEETING, HOSTED BY NOLTE ASSOCIATES, HILTON GARDEN INN, VICTORVILLE, APRIL 16, 2007 WATER EDUCATION FOUNDATION'S CENTRAL VALLEY WATER TOUR, SACRAMENTO, APRIL 18-20,2007 ASSOCIATION OF CALIFORNIA WATER AGENCIES 2007 SPRING CONFERENCE & EXHIBITION, SACRAMENTO CONVENTION CENTER & SURROUNDING HOTEL, MAY 8 -11, 2007 CALIFORNIA SPEICAL DISTRICT'S ASSOCIATION, SPECIAL DISTRICTS LEGISLATIVE DAYS, SACRAMENTO, MAY 14-15,2007 THE BOARD TOOK A FIVE MINUTE BREAK CLOSED SESSION The Board entered in Closed Session at 2:45 p.m. as provided in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss those items listed on the Agenda. ADJOURN TO REGULAR SESSION President Sturgeon declared that the meeting adjourn to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to session at 2:55 p.m. The items listed on the Agenda were discussed in closed session with no reportable action being taken. ADJOURN The meeting was adjourned at 2:55 p.m. until the next regularly scheduled Board Meeting on April 24, 2007. Kip E. Sturgeon, President Robert E. Martin, Secretary Minutes 4/10/2007 4