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Home My WebLink AboutMinutes - EVWD Board of Directors - 02/27/2007Approved March 13, 2007 EAST VALLEY WATER DISTRICT February 27, 2007 REGULAR BOARD MEETING MINUTES President Sturgeon called the meeting to order at 2:00 p.m. Brian Tompkins led the flag salute. PRESENT: Directors: Goodin, Negrete, Sturgeon, Wilson ABSENT: Directors: Lightfoot STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial Officer; Ron Buchwald, District Engineer; Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUEST (S): Jo McAndrews (McAndrews & Boyd), Jim Cimino (Cimino Realty), Charles Roberts (Highland Community News) APPROVAL OF AGENDA Mr. Tompkins stated that item #10 should be corrected and reflect January 31, 2007 Financial Statements. M/S /C (Lightfoot- Goodin) approved as submitted with noted correction. that the February 27, 2007 Agenda be PUBLIC PARTICIPATION President Sturgeon declared the public participation section of the meeting open at 2:02 p.m. There being no verbal or written comments the public participation section was closed. APPROVAL OF BOARD MEETING MINUTES FOR JANUARY 23, 2007 M/S /C (Wilson - Negrete) that the January 23, 2007 Board Meeting Minutes be approved as submitted. Director Negrete abstained from the vote. Board Minutes February 27, 2007 APPROVAL OF BOARD MEETING MINUTES FOR FEBRUARY 13, 2007 M/S /C (Wilson - Negrete) that the February 13, 2007 Board Meeting Minutes be approved as submitted. DISBURSEMENTS M/S /C (Wilson - Negrete) that General Fund Disbursements #209616 through #209768 were distributed during 508,652.23, and Payroll Fund Disbursements for the period ended January 31, 2007 and February 16, 2007 in the amount(s) of $4,160.71 and $134,426.95 totaling $647,239.89 be approved. HEADQUARTERS PROJECT REVIEW AND UPDATE No update at this time. DISCUSSION AND POSSIBLE ACTION REGARDING CONTRACT AMENDMENT WITH GMID ARCHITECTS FOR ARCHITECTURAL SERVICES The General Manager stated that he had a preliminary meeting with GMID; that we are consulting with the City of San Bernardino regarding the new property location; that we have received a contract addendum from GMID and that he recommends approval. MIS (Wilson - Negrete) that the Contract Amendment with GMID Architects for Architectural Services be approved. Director Goodin is concerned with the contractual addendum to the agreement. The General Manager stated that the District could approve the contract and make modifications at a later date if necessary; that it was his understanding from the Board to move swiftly with the Headquarters Project. Director Goodin requested that this item be reviewed by the Headquarters Committee; and also suggested that the Board review this item in a workshop format. President Sturgeon stated that in the future these items need to be addressed by the appropriate Committees. Mr. Kennedy stated that the invoicing section on page three needs to be stricken; that the present contract properly addresses invoicing procedures. Director Wilson amended his motion to include Mr. Kennedy's recommendation. Director Negrete amended his second. 2 Board Minutes February 27, 2007 M/S /C (Wilson - Negrete) that the Contract Amendment with GMID Architects for Architectural Services be approved and that the invoicing section be stricken from the amendment. Director Negrete voted YES Director Wilson voted YES Director Sturgeon voted YES Director Goodin voted NO DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S BOTTLED WATER PROGRAM & POLICY This item is being referred to the Public Outreach Committee for review. DISCUSSION AND POSSIBLE ACTION REGARDING BOTTLED WATER DONATION REQUEST FROM THE RIVERSIDE AIR -SHOW No action taken. REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR PERIOD ENDED JANUARY 31, 2007 M/S /C ( Negrete- Wilson) that the Financial Statements for Period Ended January 31, 2007 be accepted. GENERAL MANAGER / STAFF REPORTS The General Manager reported on the District's operations to date; that the Sterling Pipeline Project is complete; that Well 40 was pump tested last weekend; that there were elevated levels of nitrate recorded; that the District is awaiting final test results for Well 40; that the District is in need for additional office space and that suite 19 in the current complex is available; that the District is working with the City of San Bernardino on a Master Pumping Treatment Project; that the project deals with the Water Master Plan and all Basin water users; that the City of Rialto has requested funds for Perchlorate remediation and that the District's name was included on their request without the District's knowledge or approval. CONSULTANTS REPORTS Mr. Kennedy provided an update regarding the State Water Resources Control Board pre hearing and hearing concerning Water Rights Applications. COMMITTEE REPORTS No reports at this time. 3 Board Minutes February 27, 2007 ORAL COMMENTS FROM BOARD OF DIRECTORS President Sturgeon stated that he would inform Director Lightfoot of all Board actions taken at this Board meeting. LETTER FROM FRITZ R. STRADLING ANNOUNCING HIS RETIREMENT FROM STRADLING, YOCCA, CARLSON & RAUTH Information only. WATER EDUCATION FOUNDATION "DELTA VISION WORKSHOP, JOSEPH A. NELSON COMMUNITY CENTER, SUISUN CITY, CA, MARCH 16, 2007 ASSOCIATION OF CALIFORNIA WATER AGENCIES 2007 LEGISLATIVE SYMPOSIUM, SACRAMENTO CONVENTION CENTER, SACRAMENTO, MARCH 21, 2007 WATER EDUCATION FOUNDATION LOWER COLORADO RIVER TOUR, CLARION HOTEL, LAS VEGAS, MARCH 28-30,2007 CALIFORNIA MUNICIPAL UTILITIES ASSOCIATION 75 ANNUAL CONFERENCE, CORONADO, MARCH 28-30,2007 ASSOCIATION OF CALIFORNIA WATER AGENCIES 2007 SPRING CONFERENCE & EXHIBITION, SACRAMENTO CONVENTION CENTER & SURROUNDING HOTELS, SACRAMENTO, MAY 8-11,2007 THE BOARD REQUESTED A FIVE - MINUTE BREAK AT 2:50 P.M. CLOSED SESSION The Board entered into Closed Session at 3:02 p.m. as provided for in the California Open Meeting Law, Government Code Section 54945.9 (a), to discuss those items listed on the Agenda. ADJOURN TO REGULAR SESSION President Sturgeon declared that the meeting adjourn to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to session at 3:15 p.m. The items listed on the Agenda were discussed in closed session with no reportable action being taken. 0 Board Minutes February 27, 2007 ADJOURN The meeting was adjourned at 3:15 p.m. until the next regularly scheduled Board Meeting on March 13, 2007. Kip E. Sturgeon, President Robert E. Martin, Secretary Board Minutes February 27, 2007