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Home My WebLink AboutMinutes - EVWD Board of Directors - 02/13/2007Approved February 27, 2007 EAST VALLEY WATER DISTRICT February 13, 2007 REGULAR BOARD MEETING MINUTES President Sturgeon called the meeting to order at 2:03 p.m. Jo McAndrews led the flag salute. PRESENT: Directors: Lightfoot, Goodin, Negrete, Wilson, Sturgeon ABSENT: Directors: None STAFF: Brian Tompkins, Chief Financial Officer; Ron Buchwald, District Engineer; Justine Hendricksen, Administrative Manager; Eileen Bateman, Executive Assistant LEGAL COUNSEL: Steve Kennedy GUEST (S): Jo McAndrews (McAndrews & Boyd), Jim Cimino (Cimino Realty) APPROVAL OF AGENDA M/S /C (Wilson- Goodin) that the February 13, 2007 Agenda be approved as submitted. PUBLIC PARTICIPATION President Sturgeon declared the public participation section of the meeting open at 2:04 p.m. There being no verbal or written comments the public participation section was closed. APPROVAL OF DEVELOPMENT AGREEMENT BETWEEN EAST VALLEY WATER DISTRICT AND GARDNER CONSTRUCTION & DEVELOPMENT INC., TO DEVELOP CERTAIN REAL PROPERTY CONSISTING OF TWENTY - FOUR (24) DWELLING UNITS LOCATED AT 26212 & 26224 BASELINE RD AND IDENTIFIED AS TRACT 18199, IN THE CITY OF HIGHLAND, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, was presented to the Board for approval. M/S /C (Wilson- Goodin) that the Development Agreement between East Valley Water District and Gardner Construction Development Inc. be approved as submitted. Board Minutes February 13, 2007 DISBURSEMENTS M/S /C (Wilson- Goodin) that General Fund Disbursements #209353 through #209615 were distributed during the period of January 23, 2007, through February 7, 2007, in the amount of $1,815,149.90 and Payroll Fund Disbursements for the period ended January 19, 2007 and February 2, 2007, in the amount(s) of $134,606.52 and $128,178.28 totaling $2,077,934.70 be approved. RESOLUTION 2007.04 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT, SAN BERNARDINO COUNTY, STATE OF CALIFORNIA, RECOMMENDING CONSOLIDATED ELECTION FOR BOARD MEMBERS WITH STATEWIDE GENERAL ELECTIONS, was presented to the Board. M/S (Negrete - Wilson) that Resolution 2007.04 be approved. Director Wilson is in favor of the Resolution, and feels that changing the election year would generate more public interest in the general elections. President Sturgeon is opposed to the Resolution. He stated that the District would get misplaced in the election and would be less visible to the public. Director Negrete is interested in the cost savings to the District, and that during the last general elections there was a large voter turnout at the polls. He supports the Resolution. Director Goodin would like to know what the actual cost savings would be to the District if we changed the election cycle, and is content with the current election process. Director Lightfoot is content with the current election process. After further discussion Director Negrete withdrew his motion and Director Wilson withdrew his second. No action taken. CONSIDERATION AND POSSIBLE ACTION TO CLARIFY EXISTING BOARD POLICY REGARDING CONTINUATION OF HEALTH INSURANCE COVERAGE FOR DIRECTORS AFTER RETIREMENT M/S /C (Wilson- Negrete) that the policy adopted by the Board by minute action on November 28, 1988, regarding the District's payment of health and dental costs for directors be clarified so as to continue to authorize the District to pay the costs of such coverage to former directors who (1) served in office after January 1, 1981, (2) were not elected to a term of office that began on or after January 1, 1995, and (3) served not less than 12 years on the Board at the time of termination. 2 Board Minutes February 13, 2007 The ad hoc committee is further instructed to prepare a resolution for subsequent presentation to the board which, if adopted, would formalize this pre - existing policy and also specify the terms and conditions for the District's provision of health and welfare benefits for sitting directors and continuation coverage on a self -pay basis for former directors who would not otherwise qualify for District -paid benefits pursuant to this policy. HEADQUARTERS PROJECT REVIEW AND UPDATE No updates at this time. DIRECTORS' FEES AND EXPENSES FOR JANUARY 2007 M/S /C (Lightfoot - Wilson) that the Directors' fees and expenses for January 2007 be approved. REVIEW AND ACCEPT THE DISTRICT'S 2007 WINTER NEWSLETTER M/S /C (Wilson - Negrete) that the District's 2007 Winter Newsletter be accepted. Ms McAndrews requested that any changes be submitted to her no later than February 20, 2007. REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR PERIOD ENDED DECEMBER 31, 2006 Mr. Tompkins reviewed the Financial Statements with the Board. M/S /C (Wilson- Goodin) that the Financial Statements for Period Ended December 31, 2006 be accepted. INVESTMENT REPORT FOR QUARTER ENDED DECEMBER 31, 2006 Mr. Tompkins reviewed the Investment Report with the Board of Directors. GENERAL MANAGER / STAFF REPORTS Mr. Buchwald stated that the final paving for the Sterling Avenue Pipeline Project is moving forward. Mr. Tompkins provided information to the Board regarding Eastwood Farms Mutual Water Company; that they were not able to hold a Board meeting to discuss their account status with the District; and they are not being responsive to the District's requests. Ms. Hendricksen requested clarification from the Board regarding the District's bottled water program. 3 Board Minutes February 13, 2007 The Board requested that this item be placed on the February 27, 2007 Board meeting agenda for clarification. CONSULTANTS REPORTS Ms McAndrews stated that there was a small error on the Solar Cup 2007 flyer and Redlands East Valley High School is not participating; that Ron Buchwald will be visiting San Gorgonio High School to show the District's support for their participation in the solar cup boat race. COMMITTEE REPORTS No reports at this time. ORAL COMMENTS FROM BOARD OF DIRECTORS Director Wilson stated that he had attended the recent California Municipal Utilities Association Conference (CMUA) on February 5, 2007. Director Goodin also stated that he had attended the CMUA Conference and that there are two major topics of concern this year; Energy Conservation and Health Care. LETTER OF APPRECIATION TO THE DISTRICT FROM RITA SCHMIDT- SUDMAN FOR THE DISTRICT'S CONTRIBUTION TO THE WATER EDUCATION FOUNDATION ASSOCIATION OF THE SAN BERNARDINO COUNTY SPECIAL DISTRICT MEMBERSHIP MEETING HOSTED BY WEST VALLEY WATER DISTRICT, EL RANCHO VERDE ROYAL VISTA COUNTRY CLUB, RIALTO, FEBRUARY 26, 2007 ACWA'S 2007 LEGISLATIVE SYMPOSIUM, SACRAMENTO CONVENTION CENTER, MARCH 21, 2007 WATER EDUCATION FOUNDATION MEXICAN DELTA TOUR, HOLIDAY INN, YUMA, ARIZONA, MARCH 7-9,2007 CLOSED SESSION The Board entered into Closed Session at 2:45 p.m. as provided for in the California Open Meeting Law, Government Code Section 54945.9 (a), to discuss those items listed on the Agenda. DIRECTOR LIGHTFOOT LEFT AT 3:00 P.M. 0 Board Minutes February 13, 2007 ADJOURN TO REGULAR SESSION President Sturgeon declared that the meeting adjourn to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to session at 3:30 p.m. The items listed on the Agenda were discussed in closed session with the following action being taken: With respect to item #20 — No action taken. With respect to item #21 — No action taken. With respect to item #22 — The Board by a unanimous decision (4 -0) Director Lightfoot absent to accept the settlement offer and authorize staff to execute the release. ADJOURN The meeting was adjourned at 3:35 p.m. until the next regularly scheduled Board Meeting on February 27, 2007. Kip E. Sturgeon, President Robert E. Martin, Secretary 5 Board Minutes February 13, 2007