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Home My WebLink AboutMinutes - EVWD Board of Directors - 01/23/2007Approved February 27, 2007 EAST VALLEY WATER DISTRICT JANUARY 23, 2007 REGULAR BOARD MEETING MINUTES President Sturgeon called the meeting to order at 2:15 p.m. Brian Tompkins led the flag salute. PRESENT: Goodin, Sturgeon, Wilson ABSENT: Negrete, Lightfoot STAFF: Robert Martin, General Manager; Ron Buchwald, District Engineer; Brian Tompkins, Chief Financial Officer; Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUEST(s): Jo McAndrews (McAndrews & Boyd), Charles Roberts (Highland Community News), Jim Cimino (Cimino Realty), Gary Sturdivan (EVWD) APPROVAL OF AGENDA M/S (Wilson- Goodin) that the January 23, 2007 Agenda be approved as submitted. President Sturgeon requested that item #13 be removed from the agenda and that this item be sent to the Directors' Benefits Ad -Hoc Committee for review. M /S /C (Wilson- Goodin) that the January 23, 2007 Agenda be approved as amended. PUBLIC PARTICIPATION President Sturgeon declared the public participation section of the meeting open at 2:16 p.m. There being no written or verbal comments, the public participation section was closed. Minutes: 01/23/07 APPROVAL OF JANUARY 9, 2007 BOARD MEETING MINUTES M /S /C (Wilson- Goodin) that the January 9, 2007, Board Meeting Minutes be approved as submitted. APPROVAL OF SPECIAL MEETING MINUTES FOR JANUARY 18, 2007 M /S /C (Wilson- Goodin) that the January 18, 2007, Special Meeting Minutes be approved as submitted. DISBURSEMENTS M /S /C (Wilson- Goodin) that General Fund Disbursements 9209167 through 209352 distributed during the period of January 3, 2007 through January 17, 2007, in the amount of $461,486.25 and Payroll Fund Disbursements for the period ended January 5, 2007 and December 31, 2006 in the amount of $5,139.81 and $128,116.37 totaling $594,742.43 be approved. HEADQUARTERS PROJECT REVIEW AND UPDATE The General Manager stated that he had nothing to report at this time. Information only. DISCUSSION AND POSSIBLE ACTION REGARDING A PROPOSAL FROM CDM TO PERFORM ADDITIONAL DESIGN SERVICES AND PROVIDE BIDDING AND CONSTRUCTION SERVICES FOR THE NORTH FORK CANAL REPLACEMENT PROJECT, was presented to the Board. The General Manager reviewed the proposal with the Board; that this is a revised proposal from CDM; that he recommends approval of the proposal. M /S /C (Wilson- Goodin) that the proposal submitted by CDM be approved. DISCUSSION AND POSSIBLE ACTION REGARDING APPROVAL FROM THE BOARD TO BID THE NORTH FORK CANAL REPLACEMENT PROJECT, was presented to the Board. The General Manager reviewed the recommendation with the Board; that this is an action item to bid the project, that plans are complete and the District is ready to move forward on the project; that the North Fork Canal Project does not include the Arnott property. Mr. Sturdivan provided information and answered questions related to the North Fork Canal replacement project. He discussed FEMA Grants, funding, and his recommendation to the Board. The General Manager stated that the District will send the project out to bid 2 Minutes: 01/23/07 M /S /C (Wilson- Goodin) that the Board approve the recommendation prepared by staff and bid the North Fork Canal Replacement Project. RESOLUTION 2007.04 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT, SAN BERNARDINO COUNTY, STATE OF CALIFORNIA, RECOMMENDING CONSOLIDATED ELECTION FOR BOARD MEMBERS WITH STATEWIDE GENERAL ELECTIONS, was presented to the Board. The General Manger reviewed the Resolution with the Board; that the Board has discussed this item in the past; that previously the County of San Bernardino rejected the Boards request; that this item is being reintroduced; that there are pros and cons to each side of this issue; that this is a policy decision for the Board. Director Wilson would like all Board members to review this item. Director Goodin would like more time to review and research this item; that he agrees with Director Wilson that all Board members should be involved with this decision; that he is not unhappy with the current system. No action taken. RESOLUTION 2007.05 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT AUTHORIZING EXECUTION OF THE NEW CAL CARD CONTRACT, was presented to the Board. Mr. Tompkins reviewed the Cal Card Contract with the Board and recommends approval. M /S /C (Wilson- Goodin) that Resolution 2007.05 be approved. DISCUSSION AND POSSIBLE ACTION REGARDING SETTLEMENT OFFER FROM EXPLORER INSURANCE COMPANY Mr. Tompkins reviewed the claim with the Board; that he had forwarded a copy to Mr. Kennedy for his review and recommendations. Mr. Kennedy stated that he had reviewed the claim and is puzzled by the release verbiage. Director Wilson would like to know why the Press Enterprise is not covering the driver; that this is in the publics' interest; that the Press Enterprise has culpability as it relates to the accident. M /S /C (Goodin - Wilson) that the Board accept the settlement offer from Explorer Insurance Company as a partial payment and strike the language in the release that states 3 Minutes: 01/23/07 that East Valley Water District releases, acquits and forever discharges, the Press Enterprise and all other parties as it relates to the driver. DISCUSSION FROM LEGAL COUNSEL REGARDING THE BROWN ACT Mr. Kennedy reviewed a number of Brown Act Updates with the Board. Information only. GENERAL MANAGER/STAFF REPORTS The General Manager reported on the District's operations to date; that the Sterling Pipeline Project is moving forward; that the District will be participating in the City of Highland's Harvest Festival on March 31, 2007. President Sturgeon stated that there was a traffic accident near the Districts Sterling Pipeline Project. The General Manager stated that the police interviewed our crews and the District's Pipeline Project was not part of the accident. Mr. Tompkins stated that he had met with the Board from Eastwood Farms Mutual Water Company; that they had made a large payment on their account this month; that he will keep the Board updated on their account status. Information Only. CONSULTANT REPORTS No reports at this time. COMMITTEE REPORTS No reports at this time. ORAL COMMENTS FROM BOARD OF DIRECTORS President Sturgeon stated that he and Jo McAndrews recently attended a technical meeting regarding the Metropolitan Solar Cup Boat races. Ms McAndrews stated that she has been in contact with the teacher and students from San Gorgonio High School who are participating in the Solar Cup Boat races and will continue to monitor their progress. There being no further verbal or written comments from the Directors, this section of the meeting was closed. Information only. TOPPING OFF CEREMONY FOR THE SAM RACADIO LIBRARY AND ENVIRONMENTAL LEARNING CENTER, HIGHLAND, FEBRUARY 2, 2007 ASSOCIATION OF CALIFORNIA WATER AGENCIES 2007 WASHINGTON, D.C. CONFERENCE, FEBRUARY 13-15,2007 4 Minutes: 01/23/07 WATER EDUCATION FOUNDATION'S 24 ANNUAL EXECUTIVE BRIEFING, RADISSON HOTEL, SACRAMENTO, FEBRUARY 22-23,2007 SANTA CLARA VALLEY WATER DISTRICT, ALIGNING BOARD POLICY WITH MANAGEMENT PERFORMANCE: TRULY DELIVERING FOR YOUR COMMUNITY, SANTA CLARA VALLEY WATER DISTRICT HEADQUARTERS, MARCH 22, 2007 THE BOARD REQUESTED A FIVE - MINUTE BREAK AT 3:07 P.M. THE BOARD RETURNED TO REGULAR SESSION AT 3:12 P.M. CLOSED SESSION The Board entered into Closed Session at 3:12 p.m. as provided for in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss the item(s) listed on the Agenda. ADJOURN TO REGULAR SESSION President Sturgeon declared that the meeting adjourn to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to regular session at 3:48 p.m. The item(s) listed on the Agenda were discussed in closed session with no reportable action being taken. ADJOURN The meeting was adjourned at 3:48 p.m. Kip E. Sturgeon, President Robert E. Martin, Secretary 5 Minutes: 01/23/07