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Home My WebLink AboutMinutes - EVWD Board of Directors - 05/23/2006Approved June 13, 2006 EAST VALLEY WATER DISTRICT May 23, 2006 REGULAR BOARD MEETING MINUTES President Sturgeon called the meeting to order at 2:00 p.m. Director Negrete led the flag salute. PRESENT: Directors: Lightfoot, Negrete, Goodin, Sturgeon, Wilson ABSENT: None STAFF: Robert Martin, General Manager; Ron Buchwald, Assistant District Engineer; Brian Tompkins, Chief Financial Officer; Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUEST(s): Jo McAndrews, Jim Cimino (Cimino Realty), Dennis Barton (City of Highland), Mary Chip- Baxter (EVWD), Matt Armitage (EVWD), Daniel Davis (EVWD) APPROVAL OF AGENDA Pursuant to Government Code Section 54954.2(b)(2), the Board determined by a unanimous decision, and at the request of the General Manager, to add the following CLOSED SESSION item(s) to the agenda as the need to take immediate action thereon arose after the agenda was posted: 27. CONFERENCE WITH REAL PROPERTY NEGOTIATOR [Government Code Section 54956.8] Property: 15 +1- Acres of Vacant Land APN(s)1192- 191 -03 -0000, 192 - 191 -02 -0000 Property Owner with whom the District will negotiate: Nedjatollah Cohen Albert S. Cohan Party who will be negotiating on behalf of the District: Robert E. Martin Jim Cimino Under Negotiation: Price and Terms of Payment Minutes: 05/23/06 28. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION [Government Code Section 54956.9(a)] Name of case: Water Rights Application No. 31174 (Santa Ana River) pending before the State Water Resources Control Board M /S /C (Wilson - Negrete) that the May 23, 2006 Agenda be approved with the revisions recommended by the General Manager. PUBLIC PARTICIPATION President Sturgeon declared the public participation section of the meeting open at 2:01 p.m. The General Manager introduced employees from East Valley Water District; Mary Chip - Baxter, Matt Armitage and Daniel Davis. There being no further written or verbal comments, the public participation section was closed. APPROVAL OF APRIL 25, 2006 BOARD MEETING MINUTES M /S /C (Wilson- Lightfoot) that the April 25, 2006 Board Meeting Minutes be approved as submitted. DIRECTOR NEGRETE ABSTAINED FROM THE VOTE APPROVAL OF MAY 16, 2006, SPECIAL BOARD MEETING MINUTES M /S /C (Wilson- Lightfoot) that the May 16, 2006 Special Board Meeting Minutes be approved as submitted. APPROVAL OF DEVELOPMENT AGREEMENT BETWEEN EAST VALLEY WATER DISTRICT AND CF HIGHLAND I, LLC TO SUBDIVIDE AND DEVELOP CERTAIN REAL PROPERTY WHICH WILL CONSIST OF TWENTY -SIX (26) DWELLING UNITS LOCATED AT THE SOUTHWEST CORNER OF BASELINE ROAD AND CHURCH STREET, IDENTIFIED AS TRACT NO. 17263 LOCATED IN THE CITY OF HIGHLAND, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, was presented to the Board for approval. M /S /C (Wilson- Lightfoot) that the Development agreement between East Valley Water District and CF Highland I, LLC be approved. RESOLUTION 2006.08 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ACCEPTING DEDICATION OF SEWERS ON WATER STREET /VIA DEL DENE, was presented to the Board for approval. 2 Minutes: 05/23/06 M /S /C (Wilson- Lightfoot) that Resolution 2006.08 be approved. RESOLUTION 2006.09 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ACCEPTING CONVEYANCE OF PIPELINE EASEMENT FROM TOLL LAND XXII LIMITED PARTNERSHIP FOR TRACT 16914, LOCATED IN THE CITY OF HIGHLAND, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, was presented to the Board for approval. M /S /C (Wilson- Lightfoot) that Resolution 2006.09 be approved. REQUEST FROM THE GENERAL MANAGER FOR BUY -BACK OF VACATION TIME M /S /C (Wilson- Lightfoot) that the request from the General Manager to buy -back vacation time be approved. DISBURSEMENTS M /S /C (Wilson- Lightfoot) that General Fund Disbursements 9206051 through 206425 distributed during the period of April 25, 2006 through May 17, 2006 in the amount of $1,581,432.11 and Payroll Fund Disbursements for the period ended April 28, 2006 and May 12, 2006 in the amount of $117,387.09 and $126,610.03 totaling $1,825,429.23 be approved. HEADQUARTERS PROJECT REVIEW AND UPDATE The General Manager requested that his report regarding the Headquarters Project be deferred at this time. DISCUSSION AND POSSIBLE ACTION REGARDING AMENDMENT TO THE INTEGRATED MANAGEMENT PROGRAM DEMONSTRATION PROJECT AGREEMENT. The General Manager reviewed the Integrated Management Program Demonstration Project with the Board; that the District entered into the agreement approximately two years ago; that the agreement deals with groundwater spreading and the recharge basin; that last year the District extend the agreement for one year; that capturing native water will improve groundwater levels throughout the basin; that he recommends approval of the amendment to the Integrated Management Program Demonstration Project. M /S /C (Negrete- Goodin) that the Amendment to the Integrated Management Program Demonstration Project Agreement be approved. 3 Minutes: 05/23/06 DISCUSSION AND POSSIBLE ACTION REGARDING THE ALIGNMENT STUDY FOR GREENSPOT ROAD NEAR SEVEN OAKS DAM AND ITS IMPACT UPON EXISTING DISTRICT PROPERTY The General Manager reviewed the alignment study prepared by CDM with the Board; that the City of Highland had contacted the District regarding their future alignment plans for Greenspot Road; that staff had met with Mr. Barton regarding the City of Highland's proposed alignment for Greenspot Road; that a geotechnical evaluation of the property needs to be performed. Director Negrete asked if there would be any negative impacts to existing District wells if the realignment of Greenspot Road moves forward. The General Manager stated that there would be no impact on the groundwater supply due to the realignment of Greenspot Road. Director Lightfoot would like to know what the estimated cost for a geotechnical study for this project would be. The General Manager stated the cost could be between IOK -3OK. Mr. Barton stated that the City of Highland is currently performing biological surveys of the project; that they are presently trapping for the Kangaroo Rat; that they will continue and move forward with the environmental process as needed. Director Lightfoot would like to know if the City of Highland would pay for a portion of the geotechnical evaluation. Mr. Barton stated that the City of Highland would provide the District with the findings from their environmental reports. Director Wilson inquired as to the City of Highland's timetable for the project. M /S/ (Goodin - Wilson) that the District initiate a complete geotechnical evaluation of said property. Director Goodin amended the motion to included that the geotechnical evaluation not exceed 25K without Board approval. M /S /C (Goodin - Wilson) that the District initiate a complete geotechnical evaluation of said property and that the geotechnical evaluation not exceed 25K without prior Board approval. DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S PARTICIPATION IN THE CITY OF HIGHLAND'S "4 OF JULY PARADE" ON JULY 4, 2006 4 Minutes: 05/23/06 M /S /C (Negrete- Lightfoot) that the District participate in the City of Highland's "4 of July Parade" on July 4, 2006. DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S PARTICIPATION IN THE CITY OF SAN BERNARDINO'S ROUTE 66 RENDEZVOUS ON SEPTEMBER 14-17,2006 President Sturgeon deferred this item to the Public Outreach Committee. The Public Outreach Committee will convene on June 13, 2006 at 1:30 p.m. to discuss the District's participation in the City of San Bernardino's route 66 Rendezvous, September 14 -17, 2006. No action taken. REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR PERIOD ENDED APRIL 30, 2006 M /S /C (Wilson- Lightfoot) that the Financial Statements for the period ended April 30, 2006 be accepted. 2005 ANNUAL DRINKING WATER PROGRAM REPORT FOR THE YEAR ENDING 2005 M /S /C (Negrete- Goodin) that the 2005 Annual Drinking Water Program Report for the year ending 2005 be accepted. DIRECTORS' FEES AND EXPENSES FOR APRIL 2006 M /S /C (Lightfoot - Wilson) that the Directors' fees and expenses for April 2006 be approved. GENERAL MANAGER/ STAFF REPORTS The General Manager reported on the District's operations to date; the General Manager commented on the Army Corps of Engineers Appropriation Bill; that the San Bernardino Search and Rescue Team would like to schedule a photo shoot with the Directors; that the debate on groundwater recharge is ongoing and that proposed by the Regional Board regulation has been postponed. The photo shoot has been scheduled for June 25, 2006 at 10:00 a.m. at the rialto Airport. Information Only. CONSULTANTS REPORTS No reports at this time. 5 Minutes: 05/23/06 COMMITTEE REPORTS Customer Service Committee: 1) The committee met and reviewed the request from District employees to close the District offices on July 3, 2006, and use a vacation day to allow for a 4 -day weekend. Public Outreach Committee: The Public Outreach Committee met and reviewed the following topics: 1) Levels of support for the Highland Library 2) District Tours ORAL COMMENTS FROM BOARD OF DIRECTORS Director Wilson stated that he recently attended the ACWA conference in Monterey. Director Goodin stated that the Water Resources Institute is currently interviewing potential candidates for the Director's position. President Sturgeon offered his gratitude to staff for their work at this years ACWA Conference, and the recent District tour; that he recently presented awards to several of the District's poster contest winners. There being no further verbal or written comments from the Directors, this section of the meeting was closed. LETTER TO ROBERT E. MARTIN, GENERAL MANAGER OF THE EAST VALLEY WATER DISTRICT FROM RON COATS LETTER OF APPRECIATION FROM DANIEL MARTINEZ REGARDING EXCEPTIONAL CUSTOMER SERVICE HE RECEIVED FROM MICHAEL MOORE LETTER TO THE DISTRICT FROM SUSAN LIEN LONGVILLE REGARDING THE WATER RESOURCES INSTITUTE LIFETIME ACHIEVEMENT AWARD BEING PRESENTED TO CONGRESSMAN JERRY LEWIS, NOVEMBER 4, 2006 PRESIDENT STURGEON REQUESTED A FIVE - MINUTE BREAK AT 2:55 P.M. CLOSED SESSION The Board entered into Closed Session at 2:59 p.m. as provided for in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss the items listed on the Agenda. 6 Minutes: 05/23/06 ADJOURN TO REGULAR SESSION President Sturgeon declared that the meeting adjourn to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to session at 4:02 p.m. The items listed on the Agenda were discussed in closed session with no reportable action being taken. ADJOURN The meeting was adjourned at 4:02 p.m. until the next regularly scheduled Board Meeting on June 13, 2006. Kip E. Sturgeon, President Robert E. Martin, Secretary Minutes: 05/23/06