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Home My WebLink AboutMinutes - EVWD Board of Directors - 05/08/2007Approved May 22, 2007 EAST VALLEY WATER DISTRICT MAY 8, 2007 REGULAR BOARD MEETING MINUTES President Sturgeon called the meeting to order at 2:00 p.m. Director Wilson led the flag salute. PRESENT: Directors Goodin, Le Vesque, Sturgeon, Wilson ABSENT: Negrete STAFF: Robert Martin, General Manager; Ron Buchwald, District Engineer; Brian Tompkins, Chief Financial Officer; Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUEST(s): Charles Roberts (Highland Community News), Jim Cimino (Cimino Realty), Rhonda Strout (Human Resources Dynamics) APPROVAL OF AGENDA M /S /C (Wilson- Goodin) that the May 8, 2007 agenda be approved as submitted. PUBLIC PARTICIPATION President Sturgeon declared the public participation section of the meeting open at 2:01 p.m. There being no written or verbal comments, the public participation section was closed. RESOLUTION 2007.09 — CORPORATE RESOLUTION TO AUTHORIZED THE DELETION AND ADDITION TO THE DISTRICT'S CHECKING ACCOUNT, was presented to the Board for approval. M /S /C (Wilson -Le Vesque) that Resolution 2007.09 be approved. RESOLUTION 2007.10 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ACCEPTING DEDICATION OF WATER DISTRIBUTION SYSTEM FOR TRACT 16914 LOTS 1 -60 FROM TOLL BROS. LAND DEVELOPMENT, LOCATED IN THE CITY OF HIGHLAND, was presented to the Board for approval. Minutes: 05/08/07 M /S /C (Wilson -Le Vesque) that Resolution 2007.10 be approved. RESOLUTION 2007.11 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ACCEPTING DEDICATION OF SEWER DISTRIBUTION SYSTEM FOR TRACT 16914 LOTS 1 -60 FROM TOLL BROS. LAND DEVELOPMENT, LOCATED IN THE CITY OF HIGHLAND, was presented to the Board for approval. M /S /C (Wilson -Le Vesque) that Resolution 2007.11 be approved. APPROVAL OF APRIL 24, 2007 BOARD MEETING MINUTES M /S /C (Wilson -Le Vesque) that the April 24, 2007 Board Meeting Minutes be approved as submitted. DISBURSEMENTS M /S /C (Wilson -Le Vesque) that General Fund Disbursements 9210389 through 210565 distributed during the period of April 19, 2007 through May 3, 2007 in the amount of $789,431.48 and Payroll Fund Disbursements for the period ended April 27, 2007 in the amount of $132,678.81 totaling $922,110.29 be approved. HEADQUARTERS PROJECT REVIEW AND UPDATE President Sturgeon requested that the Headquarters Project Committee report on this subject in the future. DISCUSSION AND POSSIBLE ACTION REGARDING THE SPECIAL DISTRICT LEADERSHIP FOUNDATION (SDLF) President Sturgeon stated that he had requested this item be brought to the Board for review. The General Manager expressed concern regarding a number of the documents required to join this organization. President Sturgeon requested that staff research the District of Distinction program and bring this item back to the Board at a later date. DIRECTOR NEGRETE ARRIVED AT 2:07 P.M. DISCUSSION AND POSSIBLE ACTION REGARDING EXEMPT EMPLOYEE JOB CLASSIFICATION AND SALARY STUDY 2 Minutes: 05/08/07 The General Manager provided the Board with an overview of the Job Classification and Salary Study prepared by Rhonda Strout from Human Resources Dynamics; the General Manger also reviewed his memo and recommendations with the Board as it relates to both surveys. The General Manager stated that he had met with the Exempt Employee Committee regarding the Job Classification and Salary Study; and that when this item was presented to the Board they requested an additional survey be performed as it relates to the District's benefit package; that both survey's are included in the Board packet for review, and that there has been one update to his recommendation. The General Manger recommends that the Board approve his recommendations and implementation dates as submitted. Director Wilson is not prepared to make a decision at this time, and would like additional time to review the data submitted. Director Goodin was very surprised to see that the District's exempt employees salaries were below the industry average. The Board requested that a Special Meeting be held to discuss this item at length. The Board has scheduled a Special Meeting for May 14, 2007 at 2:00 p.m. No action taken. DISCUSSION REGARDING THE WATER RESOURCES INSTITUTE PRESIDENTIAL LUNCHEON AND AWARD CEREMONY FOR FOUNDING MEMBERS Director's Wilson and Negrete requested that staff make the necessary reservations for them to attend the luncheon and award ceremony. DISCUSSION AND POSSIBLE ACTION REGARDING A COMPANY EVENT AT THE INLAND EMPIRE 66ER STADIUM President Sturgeon requested that this item be brought to the Board for review. Director Sturgeon stated that if the District is interested in participating in a company event at the Inland Empire 66er Stadium he would cover the cost for the initial year; that the date of the event would take place on July 22, 2007. The Directors' requested that staff inquire if another public agency would like to partner with East Valley Water District at this event. M /S /C (Le Vesque- Goodin) that the District participate in a company event at the Inland Empire 66er Stadium on July 22, 2007. DIRECTORS' FEES AND EXPENSES FOR APRIL 2007 were presented to the Board for approval. 3 Minutes: 05/08/07 M /S /C (Wilson - Negrete) that the Directors' fees and expenses for April 2007 are approved as submitted. GENERAL MANAGER/STAFF REPORTS The General Manager reported on the District's operations to date; that the Solar Cup Boat Races will be held on May 18 -20, 2007. Ms. Hendricksen stated that she had received a call earlier in the day from Mr. Anthony Sedano. Mr. Sedano stated that he is unable to attend the Board meeting, but requested that Ms. Hendricksen convey a number of items to the Board. Mr. Sedano would like the Board to know that he was very disappointed that he did not receive the appointment as the Board's new Director, but after reading the article in the Newspaper regarding Mr. Le Vesque's appointment he concurs that the Board has made the right decision, and that the Board's wisdom has prevailed. Mr. Sedano also stated that he respects that his personal friendships did not interfere with the Board's decision, and would like the Board to know that he harbors no ill feelings towards any Board member for not being selected. Mr. Sedano also read that the Board is considering an increase in the Directors' fees and that he supports the proposed increase whole - heartedly. Information only. CONSULTANT REPORTS No reports at this time. COMMITTEE REPORTS President Sturgeon reviewed new Committee assignments with the Board. Yucaipa Ordinance Review (Ad -Hoc) - Director Negrete stated that the Committee would be meeting soon. Real Estate (Standing) - Director Wilson gave a brief update. Public Outreach (Standing) - Director Wilson gave a brief update. MOU/Labor Negotiations (Ad -Hoc) - No report. Headquarters (Ad -Hoc) — No report. Legislative (Standing) — No report. Insurance Renewal (Ad -Hoc) — No report. Purchasing Procedures (Ad -Hoc) — No report. Exempt Personnel (Ad -Hoc) — Director Goodin gave a brief update. Board Policy Update (Ad -Hoc) — Director Wilson requested that staff survey organizations for Directors' fees. Tribal Negotiations (Ad -Hoc) — No report. 4 Minutes: 05/08/07 ORAL COMMENTS FROM THE BOARD OF DIRECTORS Director Wilson stated that he would be attending the ACWA Conference. LETTER TO THE DISTRICT FROM RONALD L. COATS EXPRESSING HIS GRATITUDE FOR BEING CONSIDERED FOR THE BOARD OF DIRECTOR'S POSITION. Information only. ASSOCIATION OF THE SAN BERNARDINO COUNTY SPECIAL DISTRICTS MEMBERSHIP MEETING, HOSTED BY THE INLAND EMPIRE RESOURCE CONSERVATION DISTRICT, EDWARDS MANSION, REDLANDS, MAY 21, 2007. Information only. ACWA'S "SHASTA TOUR ", SHASTA LAKE, JUNE 8, 2007 THE BOARD TOOK A FIVE - MINUTE BREAK AT 2:55 P.M. THE BOARD RETURNED TO SESSION AT 3:01 P.M. CLOSED SESSION The Board entered into Closed Session at 3:01 p.m. as provided for in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss the item(s) listed on the agenda. ADJOURN TO REGULAR SESSION President Sturgeon declared that the meeting adjourn to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to regular session at 3:35 p. m. The item(s) listed on the agenda were discussed in closed session with no reportable action being taken. ADJOURN The meeting was adjourned at 3:35 p.m. until the next regularly scheduled Board Meeting on May 22, 2007. Kip E. Sturgeon, President Robert E. Martin, Secretary 5 Minutes: 05/08/07