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HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 03/09/1970 1642 EAST SAN BERNARDINO COUNTY WATER DISTRICT REGULAR ~EETING MARCH 9, 1970 CALL TO ORDER The meeting was called to order at 7:30 P. M., and bid presentation time was declared closed. PLEDGE OF Al! those present joined in the Pledge of ALLEGIANCE Allegiance to the Flag of the United States of America ROLL CALL Directors Present: Disch, Forrest, Littleton, Stallwood and Wall Directors Absent: None Others Present: General Manager-Secretary Rickert; Asst Manager-Engineer Garcia; Auditor- Treasurer Hendricks; Recording Secretary K!eiber; Consulting Engineer Joseph Rowe; Attorney Robert Farrell; Spencer Sparks; General Contractors Taylor, Eason, Tajchman, and Co Langley; Guests, ~. and Mrs. Don Sawyer and Norma Knowlton MINUTES Therebei~g no additions or correctioms to.the minutes of the Regular Meeting of February 24, MOTION 1970, motion was made bY Director Disch~ duly seconded by Director Littleton and carried unanimously, to approve the minutes as Submitted. BID OPENING - The Secretary opened and Fead the bids for the BOOSTER STN BLDGo installation of a Booster Pump Station Building PLANT 56 JOB W-757 at Plant No~ 56 (Shasta Reservoir Site)~ Job W-757. All bid proposals were accompanied by the required ten percent bid bond° The bids were as follows: 1. William T0 Eason $7,173.00 2. Roy E. Taylor $11,090.00 3. I. C. Minium $5,703°00 4. Lawrence Vo Tajchman $5,674.00 5. Lowell D. Thompson $10,430.00 6. Clifford Langley $5,064.00 Engineer's Estimate $6,500.00 MOTION Upon motion by Director Littleton, duly seconded by Director Forrest and carried unanimously~ the bid proposals were turned over to the Engineers for checking and. recommendation. ENGINEER'S After thoroughly checking each proposal, Engineer ILECO~,~NDATION Garcia reported that all the above bids were BOOSTER STN BLDG. found to be in order and correct, and reco~ended the acceptance of the low bid of Clifford Langley, General Contractor, San Bernardino, in the amount of $5,0~4.00, subject to the approval of Legal Counsel. MOTION Upon mo%ion by. Director Littleton, duly seconded by Director Disch and carried unanimously, the Contract is to be awarded to Clifford Langley, General Contractor on his low bid of $5,064.00 subject to approval of Legal Counsel. ORANGE KNOLL At this time, President Wall stated that since PHASE II - REQUEST Norma Knowlton and Mr. and Mrs. Don Sawyer were FOR WATER SERVICE in attendance, that the study of the Water Co~ittee on the Orange Knoll Phase II, request for water service, be presented. Director Littleton, Chairman of the Water Committee, was called upon to offer the recommendation of this study.. They had detern%ined that this extension was feasible and 3/9/70 ~arch 9, 1970 possible and recommended that Phases I, II, and III be gnat in by the District crew, with the approximate difference out of pocket money by District and the four connections at this time to be approximately $2,800:00° Ultimately the District would collect another approximate amount of ~4,8~0.00 for the existing vacant lots (6) MOTION 'Upon motion by Director Forrest, dilly seconded by Director Disch and carried unanimously, Staff is authorized to proceed with recommendation of the Water Co~ittee~ installing water mains in Phases I, II and III in the Orange Knoll area with usual annexation to the District and main extension agreements, all subject to Legal Counsel approval. AWARDING CONTRACT 'General Manager Rickert stated that bids were INFORMAL BID ON opened informally with Attorney Robert Farre] in ELECTRICAL PANEL attendance at the District office the morning of AT PLANT 56 March 9: The bid proposals were ~ch More, $11,065~ Turley Pumps, $14,987 and Paige Flectric, $16,303., on the Electrical Panel at Plant NCo 56. Engineer Garcia stated that the electrical panel has automatic telemetering on it, composed of AutoCon Equipment, which the District is now using, and. recon~ended the low bid of Much More Electrical Electronics in the amount of $11,065. Mr. Garcia stated that this amount included fur~isbin~ and in- stalling all electrical equipment and th~ lighting. MOTION Upon motion by Director Forrest, duly Seconded by Director Littleton and carried unanimously,' to accept the recommendation of Staff and award the Contract to Much ~re Electrical Electronics on their low bid of $11~065.00 subject to Legal Counsel, for the electrical panel at Plant No. 56.  /~ORRESPONDI~q'CE - CALIF. WATER RE- A letter dated March 2, 1970, from the California SOURCES ASSN. DUES Water Resources Association, had been received, requesting the 1970 Membership dues in the amount .. ' of $50~00. The General Manager brought out that this was formerly organized as the Feather River ~ Project Association and recommended that we pay this year's dues. MOTION Upon motion by Director Disch, duly seconded by Director Forrest and carried unanimously, Staff is authorized to make the payment of $50~00 for members~hip to the California Water Resources Association 1970 dues. ~qRAWATER LEADERS The General Manager read a letter dated March 2, LUNCH - MARCH 13 1970, from the California Water Resources Association announcing a Water Leaders' Lunch at the Los Angeie~ Airport on March 13. MOTION Upon motion by Director Littleton~ 8uly seconded by Director Forrest and carried unanimously, that any Director or Staff Membe~ that can attend ~ R this meeting, is authorized to attend at District ~PO TS - expense. MANAGER'S - PURCHASE OF DISTRICT The General Manager gave each Director a copy of a PLANT $0, BOULDER letter received from Mr. Robert J. Walker, dated AND EU~ALYPTUS March 6, 1970, where he offered to purchase the District Plant No. 50 parcel at. Boulder and ~hacalyptus. He recommended selling bhe parcel to Mr. Walker for appraised price o~ $1,000~00 with the District paying the usual buyers and sellers' charges. 3/c~/70 644 March 9, 1970. MOTION Upon motion by Director Littleton, duly seconded by Director Forrest and carried unanimously, Staff is authorized to negotiate 'sale of District Plant No. 50 at Boulder and Eucalyptus, to Mr. Robert Walker and include usual buyer and sellers' cost with'nc.commission to realtor. OFFICIAL LTR TO The General Manager asked authorization to send, CONNECT TO PUBLIC "Official Letter to Connect to Public Sewer", on SEWER Villa Braemar, 14th Street, Church Street and .Bradford. Director Disch suggested that customers- be allowed six months to make connection° MOTION Upon motion by Director Forrest, duly seconded ~ by Director Littleton and carried unanimously, Staff is authorized to send out the "Official Letter to Connect to Public Sewer", to this specified area. EAST VA?J~RY PLANNING A copy of the minutes of the East Valley Planning AGENCY MINUTES OF Agency, Water and Sewer Subcomittee, was given FEBRUARY 25, 1970 to each'Director. Director FOrrest had attended MEETING this :nearing. He said it covered Zone of Influence, HUD and their application requirements, and Southern California Association of Governments. This ~as for' information only and no action necessary. LAFC NO. 874 The General Manager stated that he had received ANNEXATION TO CITY Notice of Public Hearing of LAFC No. 874, City OF SB - AREA SOUTH of San Bernardino annexing the area south of OF PACIFIC- Pacific between Central and.Orange. The District Engineers had prepared a plat from the legal des- criptfon attached to the Notice and Mr. Rickert said some of the area being annexed was served sewer service from the District. He stated he would send the property owners within the area, ~ the usual District letter informing them of the hearing onthe Uninhabited annexation to the City of San Bernardino. This was for information' only. PUBLIC RELATIONS Public Relations Chairauan, Disch, stated that the COMMITTEE REPORT Committee had met on several occasions and had ON FIRST STUFFER come up with a one-sheet "stuffer~ to be mailed TO CUSTOMERS to customers, with water bills, three or four times ayear. Some of the information on the sheet is population, District area served, cost of election, registered voters, and water and sewer connections. The total coat of printing and mailing of the "stuffer" is $383.40. A copy of the "stuffer" was given to each Director. Chairman Disch requested authorization, to mail out the material. MOTION Upon motion by 'Director Littleton, duly seconded by Director Forrest and carried unanimously, authorization is given to mail Out the one- sheet "stuffer" with the April 1, 1970 water and sewer billings.' PENSIERO WATER The water pressure problem at 3648 Hemlock Drive Il PRESSURE PROBLEM had been turned over to the Water CoTauittee to make a study and recom~.enda~:ions. Chairman John Littlat0n of the Cool'tree stated they had met to discuss Mr..Pensiero'sproblem. Engineer Garcia stated they had r~n another pressure check at the home and that the pressure is ample° He stated ther~ was 42 pounds static pressure at the meter on the existing gravity flow system. The reco~xaendatlon of the Committee was that Mr. Pensiero install his own hydromatic system to obtainadditional desired pressure since they felt the pressure was ample at 42 pounds or nsta..1 his own service line from his existing meter location to the hydro-pneumatic system of the District approximately 330 feet north of his property to obtain approximately._~00 P~S~I~ -~-~?~ ,~, su-~'~.. 645 March 9, 1970 MOTION Upon motion by Director Forrest, duly seconded by Director Disch and carried'unanimously, to accept the recommendation of the Water Committee and Staff is directed tq write ~. Pensiero a letter concerning this matter in detail. MOBILE HO~ PARK The Board had previously referred the request for WEBSTER & BASE sewer service of the proposed mobile home park at LINE 'Base Line. and Webster for H. Mo Scott and Associates, to the District Sewer Committee. Director Stallwood of this Committee stated they had reviewed the feasibility study and cost estimates for extending the sewer facilities to serve the area with Engineer Halwes of C.M. Engineering. The cost. estimate to extend from Palm Avenue and Cypress to Webster and Base Line Creek is $298,000.00. The Committee determined that if the developer would share in this cost with a refund basis, that they would recommend the installation of sewer c~11ection lines to the area to serve the proposed mobile home park. MOTION After considerable discussion, motion was made by Director Forrest, duly seconded by Director Littleton and carried unanimously, to proceed with the installation in conjunction with the developer contributing a proportionate share of the project. MOTION ON Considerable discussion ensued over developers STUDY OF AREA advancing funds on sewer projects, whereby motion GENERALLY EAST was made by DirectorDisch, duly seconded by OF CITY CREEK Director Stallw~d and carried unanimously, to have District Consulting Engineers and Staff proceed with a study of the area generally east of City Creek to develop a method of collecting funds to refund to developers for advancements on a proportionate share of the costs for con- stzl/ction and installation of major collection lines and main-interceptors to the area generally east of City Creek. CALIF. SPECIAL A letter dated March 3~ 1970, to President Wall DISTRICTS ASSN. ~ s~ating his election to the Board of Directors of AND PRESIDENT the California Special Districts Association was a WALL'S ELECTION "landmark since you are one of the first Board AS STATE Members of this organization". The letter was DIRECTOR from the President of California Special Districts~ Mr. Ralph W. Chapman. President Wall's picture appeared in The Sun Newspaper on March 3, 1970, stating his election of State Director to the CSDA. The Boardvoiced their congratulations and approval° MOTION Upon motion by Director Forrest, duly seconded by Director Littleton and carried ~nanimously, that any expenses incurred during Chairman Wall's acting as State Director for the California Special Districts Association is to be paid by the District, limited by law. NORMAH. RYAN TENANT An undated letter was received from Norms H. Ryan WATER PROBLEM AT on March 5, 1970. Auditor Bendricks read the letter i7841 DEL ROSA AVE. to the Board explaining water'charges complaint by SV 1490 her. He stated that on September 1967, the District discontinued water service to this address per her letter on record in Service File No. 1490. She was not living in the house. In January ~970, District crews noted water was turned on illegally and they disconnected service. Also in February they'noted it had illegally been turned on again~ consequently, they turned it off again. Hendricks physically made a check of the residence and found people there.. He then prorated the service and sent Norms Ryan, the owner of the property, a bill. She came in and made pa~;t~al payment~ protesting same. Therefore, Mro Hend~cks presented the sit~ation to the Board. 4 3/9/?0 1646 March 9, 1970 MOTION Director Disch made a motion that the unwanted tenants be found and bring suit against them and not charge bill to property owner. Motion died for lack of a second. ATTORNEY FARRELL Legal Counsel brought out the fact that no criminal -~ act on the part of the owner had been committed, and that the owner did not sign up for this service. He stated that when the tenant steals water it is petty theft, and that action could be filed against tenant if he could be found. Mro Hendricks stated that he had left to~n. MOTION After considerable 'discussion, motion was.made again by Director Disch, duly seconded by Director Stallwoodand carried by the majority, that Norma H. Ryan be refunded her partial payment and will not be held liable for balance of payment and Legal Counsel will write his opinion of the problem. Director Forrest cast a dissenting vote. RESOLUTION NO. 1322 Resolution No. 1322 was presente~' for'acceptance DEDICATION OF SEWERS, of Dedication of Sewers from Paul E. Haas, Vice DEL ROSA BOWL~ INC. President of Del Rosa Bowl, Inc., within a 20 foot wide easement granted to the District. The General Manager reco~ended acceptance. MOTION Upon motion by Director Littleton, duly seconded by Director Stallwood and carried unanimously, Resolution No. 1322 was adopted. RESOLUTION NO. 1321 Resolution No° 1321 prepared by Attorney Robert AMENDING DIST. RESO- Farrell, was presented for acceptance of amending LUTION 1073 - District Resolution No. 1073 'regarding, "Allowances ALLOWanCE FOR for Travel and Subsistance Expenses". In essence, TRAVEL the amendment covers only the part of changing the eight cents per mile, to ten cents per mile, of travel mileage. MOTION Upon motion by Director Stallwood, duly seconded by Director Forrest and carried unanimously, Resolution No. 1321 was adopted. RESOLUTION NO. 1323 - Resolution No. 1323 was presented for acceptance CERTIFICATE OF of a Certificate of Completion from Don Halwes of COMPLETION - O.B. C.M. Engineering and authorization for the President NORTHINGTON, CROSS- 'and Secretary to execute and file a Notice of TOWN FREEWAY SEWER Completion of the O. B. Northington Contract in RELOCATION PROJECT the sewer relocation of the Crosstown Freeway Relocation, Highland Avenue to Del Rosa Avenue, Job S-763, which was completed on March 9, 1970. MOTION Upon motion by Director Littleton, duly seconded by Director Disch and carried unanimously, Resolution No. 1323 was adopted. ANNOUNCEMENTS - TEMPORARY WATER RATES Auditor Hendricks stated that at next Board AUTHORIZATION TO meeting of March 23,'they will have an Ordiance BORROWFROM SEWER prepared for adoption for a percentage of water DIVISION FOR rates charges for April, May and June of 1970 WATER DIV. IF to be allocated to sewer revenue. NECESSARY MOTION MOtion was made by.Director Littleton, duly seconded by Director Disch and carried unanimously, to extend authorization to the Auditor-Treasurer to allow the Water Division to borrowfunds from the Sewer Division, for the next two years, if required. 3/9/70 March 9~ 1970 ADJOURNMENT There being no further business to come before the Board, motion for adjournment was made at 10:50 P. M. ~arold G. Rickert, Secretary Board of Directors Approved: ~ Wall~,resident Board of Directors 6 3/9/70