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HomeMy WebLinkAboutAgenda Packet - EVWD Board of Directors - 07/24/2007East Valley tooWater District 3654 HIGHLAND AVE., SUITE #12, HIGHLAND, CA REGULAR BOARD MEETING July 24, 2007 8:30 A.M. AGENDA "In order to comply with legal requirements for posting of agenda, only those items filed with the District Secretary by 10:00 a.m. on Wednesday prior to the following Tuesday meeting not requiring departmental investigation, will be considered by the Board of Directors ". ----------------------------------------------- ---- ------------ - -- - -- CALL TO ORDER PLEDGE OF ALLEGIANCE Public Comments 2. Approval of Agenda CONSENT CALENDAR 3. Approval of Board Meeting Minutes for July 10, 2007 4. Approval of Special Board Meeting Minutes for July 17, 2007 Resolution 2007.14 — A Resolution of the Board of Directors of the East Valley Water District accepting dedication of sewers for Tract 17263 (Lots 1 -25) in the City of Highland 6. Resolution 2007.15 — A Resolution of the Board of Directors of the East Valley Water District accepting dedication of water distribution system for Tract 17263 (Lots 1 -25) in the City of Highland Accounts Payable Disbursements: Accounts Payable Checks 211267 through 211400 were distributed July 11, 2007 thorough July 18, 2007 in the amount of $657,884.11. Payroll Checks for period ended June 30, 2007and July 6, 2007 and included checks and direct deposits, in the amount of $142,090.94 and $5,755.61. Total Disbursements for the period were $805,730.66 OLD BUSINESS 8. Discussion and possible action regarding revised 2007/2008 Budget 9. Headquarters Project Review and Update 10. Discussion and possible action regarding Plant 150 Conceptual Design Study presented by CDM Engineering 11. Resolution 2007.16 — A Resolution of the Board of Directors of the East Valley Water District, San Bernardino County, State of California, adding delinquent non -paid charges to annual taxes levied upon the property for which the charges are delinquent and unpaid 12. Resolution 2007.17 — A Resolution of the Board of Directors of the East Valley Water District, supporting the Governor's Strategic Growth Plan 13. Discussion and possible action regarding authorization to write -off uncollectible delinquent accounts, which have balances of less that $16.00 REPORTS 14. General Manager / Staff Reports 15. Consultant Reports 16. Committee Reports 17. Oral comments from Board of Directors 18. Letter to the District from the Neighborhood Watch 12 MEETINGS 19. San Bernardino Area Chamber of Commerce "Business After Hours" 6707 Little League Drive, San Bernardino, July 26, 2007 20. Water Education Foundation "Northern California Tour ", Sacramento, September 12 -14, 2007 CLOSED SESSION 21. CONFERENCE WITH REAL PROPERTY NEGOTIATOR Government Code Section 54956.8] Property: 22 +/- Acres of Vacant Land North of Third Street, East of Sterling Ave., South of 51h Street State of California APN(s): 1192 - 241 -01, 1192 - 231 -01 Party with whom District will negotiate: Barbara E. McDaniel Party who will be negotiating on behalf of the District: Robert E. Martin / Jim Cimino Under Negotiation: Price and Terms of Payment 22. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Initiation of litigation pursuant to Government Code Section 54956.9(c) One potential case 2 L O 23. CONFERENCE WITH LABOR NEGOTIATOR [Government Code Section 54957.6(a)] District Negotiator: Employee Organization: ANNOUNCEMENT OF CLOSED SESSION ACTIONS ADJOURN General Manager S.B.P.E.A. ------------------------------------------------------------------------ Pursuant to Government Code Section 54954.2(a), any request for a disability- related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the above - agendized public meeting should be directed to the District's Administrative Manager at (909) 885 -4900 at least 72 hours prior to said meeting. Subiect to Approval EAST VALLEY WATER DISTRICT July 10, 2007 REGULAR BOARD MEETING MINUTES The meeting was called to order at 8:31 a.m. by President Sturgeon. Director Goodin led the flag salute PRESENT: Directors: Goodin, LeVesque, Sturgeon, Wilson ABSENT: Negrete STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial Officer; Ron Buchwald, District Engineer; Justine Hendricksen, Administrative Manager; Eileen Bateman, Executive Assistant LEGAL COUNSEL: Steve Kennedy GUEST (S): Jo McAndrews (McAndrews & Boyd) PUBLIC PARTICIPATION President Sturgeon declared the public participation section of the meeting open at 8:32 a.m. There being no verbal or written comments the public participation section was closed. APPROVAL OF AGENDA M/S /C (LeVesque - Wilson) that the agenda be approved as submitted. APPROVAL OF BOARD MEETING MINUTES FOR JUNE 26, 2007 Director Wilson stated that page three of the Minutes should reflect that the subject of the table conversation was the Peripheral Canal and not the subject of the Highland Chamber of Commerce's luncheon. M/S /C (Wilson- Goodin) that the June 26, 2007 Board Meeting Minutes be approved with the noted correction. O RESOLUTION 2007.13 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ACCEPTING CONVEYANCE OF SEWER AND WATER EASEMENT FROM SAN BERNARDINO COUNTY FLOOD CONTROL DISTRICT M /S /C (Wilson- Goodin) that Resolution 2007.13 be approved. DISBURSEMENTS M /S /C (Wilson- Goodin) that General Fund Disbursements #211093 through #211266 which were distributed during the period of June 26, 2007 through July 5, 2007, in the amount of $1,056,057.45 and Payroll Fund Disbursements for the period ended June 22, 2007 and included checks and direct deposits, in the amount of $142,030.93, totaling $1,198,088.38 be approved. HEADQUARTERS PROJECT REVIEW AND UPDATE There were no updates for the Headquarters project at this time. DISCUSSION AND POSSIBLE ACTION REGARDING FUELING FACILITIES AT THE DISTRICT'S HEADQUARTERS PROJECT The General Manager recommended that the District remove the fueling facilities from the headquarters project; that he had toured the San Bernardino County's fueling facilities and that the District is able to contract with the County for daily and emergency fueling purposes. M/S /C (LeVesque - Wilson) that the Board authorize the General Manager to enter into a contract with the County of San Bernardino for emergency and/or daily fueling purposes as needed and to remove the proposed fueling facility from the District's Headquarters Project. DISCUSSION AND POSSIBLE ACTION REGARDING EAST VALLEY WATER DISTRICT'S 2007/2008 BUDGET Director LeVesque stated that the Budget Committee had reviewed the proposed Budget. The Committee recommends that a rate study be performed, that the perchlorate rule and updated costs for the District Headquarters project be reviewed and that a Budget workshop /special meeting be scheduled. M/S (LeVesque- Wilson) that the Board adopt the 2007/2008 Budget as an interim Budget with a 5% rate increase. The General Manager stated that it will take time for a rate study to be performed and that the Perchlorate Rule has not been published at this time. The General Manager requested the authority to schedule a rate hearing. Director Goodin is concerned with adopting the proposed budget; that he would like additional time to review the proposed budget. M/S (LeVesque - Wilson) amended their motions to reflect at 10% rate increase. Director LeVesque and Director Wilson withdraw their first 2 motions. M /S /C (LeVesque - Wilson) that the Board approve the 2007/2008 Budget as presented. The Board requested that a Special Board Meeting be scheduled to further review details of the Budget. DISCUSSION AND POSSIBLE ACTION REGARDING THE SPECIAL DISTRICT LEADERSHIP FOUNDATION, "DISTRICTS OF DISTINCTION" PROGRAM AND APPLICATION FEE M /S /C (LeVesque - Wilson) that the District submit an application for the "Districts of Distinction" program by May 1, 2008. DISCUSSION AND POSSIBLE ACTION REGARDING THE SPECIAL DISTRICT LEADERSHIP FOUNDATION, "RECOGNITION IN SPECIAL DISTRICT GOVERNANCE" M /S /C (Wilson - LeVesque) that the District submit an application for the "Recognition in Special District Governance" program by May 1, 2008. DIRECTORS FEES AND EXPENSES FOR JUNE 2007 M /S /C (Goodin- Wilson) that the Directors fees and expenses for June 2007 be approved. DISCUSSION AND POSSIBLE ACTION REGARDING FINANCE/BUDGET STANDING COMMITTEE No action taken. DISCUSSION AND POSSIBLE ACTION REGARDING OUTSIDE ANALYSIS (VALUE ENGINEERING) FOR THE DISTRICT'S HEADQUARTERS PROJECT No action taken. DISCUSSION AND POSSIBLE ACTION REGARDING AWARD OF BID FOR THE NORTH FORT{ CANAL RELOCATION PROJECT U The General Manager briefly reviewed the bid information for the North Fork Canal relocation project with the Board; he recommends that the contract be awarded to WEKA, Inc. M/S /C (Goodin - Wilson) that the North Fork Canal Relocation Project be awarded to WEKA, Inc. DISCUSSION AND POSSIBLE ACTION REGARDING A UTILITY RATE STUDY PROPOSAL SUBMITTED BY MUNI FINANCIAL Brian Tompkins presented a brief overview of the Proposal and recommends that the District contract with Muni Financial for a utility rate study. M /S /C (LeVesque - Wilson) that the Board approve the Utility Rate Study Proposal submitted by Muni Financial. CLAIM FOR DAMAGES AT 3953 CROYDON STREET IN THE CITY OF HIGHLAND FROM SEAN AND RENEE BILBREW M /S /C (Goodin - LeVesque) that the Board deny the claim for damages from Sean and Renee Bilbrew and refer the matter to the District's Legal Counsel and Insurance Representative Caldwell & Moreland PROPOSAL FOR ENGINEERING SERVICES FOR THE DEVELOPMENT OF THE DISTRICT'S SANITARY SEWER MANAGEMENT PLAN The General Manager recommended that the Board approve the proposal submitted by CDM Engineering for engineering services for the development of the District's Sanitary Sewer Management Plan. M/S /C (LeVesque - Wilson) that the Board approve the proposal submitted from CDM Engineering for the District's Sanitary Sewer Management Plan. GENERAL MANAGER / STAFF REPORTS The General Manager reported on the District's operations to date; that the Delta pumps are online and running at almost full capacity; that State and Federal litigation is ongoing regarding this matter; that the District will be using new technology to repair a sewer line along Sterling Avenue; that the San Bernardino Valley Municipal Water District is working on a water conservation program. Ms Hendricksen reminded the Board of the 66er's event on July 22, 2007. The District Engineer stated that he has been collecting information from other agencies regarding water quality reports. CONSULTANTS REPORTS Jo McAndrews stated that the City of Highland's 4`h of July Parade was a success. COMMITTEE REPORTS There were no Committee reports at this time. CI] 7\ 1[K11U (u I Il►`Y �.y yZ11W : 177�iZ1 1 : 1 I Director Goodin apologized for not being able to participate in the 0h of July Parade . President Sturgeon stated that the City of Highland's 4`h of July Parade was a success; that the San Bernardino Valley Municipal Water District Advisory Board is meeting on July 19, 2007. HIGHLAND SENIOR CENTER'S ANNUAL VOLUNTEER & SPONSOR RECOGNITION BREAKFAST, MATICH CONFERENCE CENTER, ST. BERNADINE MEDICAL CENTER, SAN BERNARDINO, JULY 23, 2007 Information only. SPECIAL DISTRICT AND LOCAL GOVERNMENT INSTITUTE FINANCE SEMINAR, MONTEREY, SEPTEMBER 6-7,2007 Information only. THE BOARD TOOK A FIVE - MINUTE BREAK AT 10:12 AM THE BOARD RETURNED TO SESSION AT 10:23 AM CLOSED SESSION The Board entered in Closed Session at 10:23 a.m. as provided in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss those items listed on the agenda. ADJOURN TO REGULAR SESSION President Sturgeon declared that the meeting adjourn to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to session at 10:29 a.m. The items listed on the agenda were discussed in closed session with no reportable action being taken. Director Goodin requested that an item be added to the agenda Pursuant to Government Code Section 54656.2(b)(2), the Board determined by unanimous vote, to add the following New Business, item to the agenda as the need to take immediate action thereon arose after the agenda was posted: DISCUSSION AND POSSIBLE ACTION REGARDING THE WATER RESOURCES INSTITUTE (WRI) LIFETIME ACHIEVEMENT AWARD M /S /C (LeVesque- Wilson) that Water Resources Institute Lifetime Achievement Award be added to the agenda as requested by Director Goodin. The Board discussed various nominees for the WRI Lifetime Achievement Award No action taken. ADJOURN The meeting was adjourned at 10:36 a.m. until the next regularly scheduled Board Meeting on July 24, 2007. Kip E. Sturgeon, President Robert E. Martin, Secretary Subject to approval EAST VALLEY WATER DISTRICT SPECIAL MEETING July 17,2007 MINUTES President Sturgeon called the Special Meeting to order at 8:30 a.m. Charles Roberts led the flag salute. PRESENT: Directors: Goodin, Le Vesque, Negrete, Sturgeon, Wilson ABSENT: Directors: None STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial Officer; Justine Hendricksen, Administrative Manager; Eileen Bateman, Executive Assistant; Becky Kasten, Accounting Supervisor LEGAL COUNSEL: None GUEST(s): Charles Roberts (Highland Community News) PUBLIC PARTICIPATION President Sturgeon declared the public participation section of the meeting open at 8:31 a.m. There being no written or verbal comments, the public participation section was closed. DISCUSSION AND POSSIBLE ACTION REGARDING THE 2007/2008 BUDGET The Board reviewed the approved 2007/2008 Budget in detail. Specific line items were discussed at length, including postage, non - designated capital repairs, web site upgrade, GIS /auto cad system, new well ( #151), meter replacement program, plant 150/152 design, perchlorate pipeline — phase 2 installation, transfer to (from) reserves, dues and subscriptions, security, grounds maintenance, public information / education, general engineering /safety, federal representation and state representation. Director T e Vesque would like to increase funding for the Plant 150/1 ? Desi_n and z he Perchlorate Pipeiine — Phase 2 installation projects. Soe:iai ',teem: M:nuees: On 7/07 Director Goodin is opposed to an increase. Director Goodin requested that the District prepare a comprehensive list of the District's real estate holdings. THE BOARD REQUESTED A TEN - MINUTE BREAK AT 9:40 A.M. THE BOARD RETURNED TO REGULAR SESSION AT 9:50 A.M. Director Sturgeon is opposed to taking funds from reserves. Director Le Vesque requested that an outside auditing firm review the District's rates and programs with Southern California Edison. M/S /C ( Negrete- Wilson) that the two line items for the Perchlorate Project(s) (Plant 150/152 Design and the Perchlorate Pipeline — Phase 2 Installation) projects be increased to a combined total of $1.95 million. Directors Sturgeon, Negrete and Wilson voted YES. Directors Le Vesque and Goodin voted NO. M/S /C (Le Vesque - Wilson) that the budget be amended to decrease the "transfer from reserves" by $500,000 and that staff bring a revised rate adjustment back to the Board at the regularly scheduled Board meeting on July 24, 2007. Directors Le Vesque, Sturgeon, Negrete and Wilson voted YES. Director Goodin voted NO. The meeting was adjourned at 11:47 a.m. Robert E. Martin, Secretary Kip E. Sturgeon, President _,_i ;dead n= t.4 in u(5 0 -: 1 7!6, EXHIBIT "A" RESOLUTION 2007.14 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ACCEPTING DEDICATION OF SEWERS Tract 17263 (Lots 1 -25) BE IT HEREBY RESOLVED by the Board of Directors of the East Valley Water District, as follows: WHEREAS, the sanitary sewers and appurtenant structures constructed in accordance with the specifications of the East Valley Water District at Tract 17263 for public use in the City of Highland, have been dedicated to East Valley Water District by Cinnamon Forest Homes. NOW THEREFORE, BE IT HEREBY RESOLVED, that the Dedication of Sewers dated June 29, 2007 and executed by Jeffrey Slavin on July 9, 2007 be accepted and all rights, title and interest in and to said sewers be vested in the East Valley Water District, and that the Secretary of this District be, and is hereby authorized and directed to record this Resolution with said Dedication of Sewers attached hereto, in the office of the County Recorder of the County of San Bernardino, State of California. The foregoing resolution was duly adopted at a meeting of the Board of Directors of the East Valley Water District, upon motion duly made, seconded and carried on July 24, 2007. AYES: Directors NOES: ABSENT: Attest: EAST VALLEY WATER DISTRICT Kip Sturgeon, Board President Robert E. Martin Board Secretary RECORDING REQUESTED BY: East Valley Water District WHEN RECORDED MAIL TO: East Valley Water District Post Office Box 3427 San Bernardino, California 92413 FEE EXEMPT PURSUANT TO GOVERNMENT CODE SECTION 6103 IRREVOCABLE OFFER OF DEDICATION OF SEWER SYSTEM Board of Directors East Valley Water District San Bernardino, California 92413 6/29/07 We hereby declare that the sewer system and appurtenant structures to be constructed in the City of Highland, Tract 17263 in accordance with all the requirements of the East Valley Water District are intended for public use and that upon their acceptance by said District, all rights, title and interest of the undersigned in and to said sewer system shall thereupon vest in the District. The within dedication shall be binding upon heirs, successors, assignees, executors, or administrators of the undersigned. The undersigned further declares and hereby certifies that there are no liens or debts of any nature presently due or outstanding against or upon said sewer system and appurtenant structures for labor or materials or for any other cause, and that the undersigned will hold East Valley Water District free and harmless from any and all such claims of liens asserted upon said sewer system and appurtenant structures should they be claimed or arise provided such claims or liens arose from acts which occurred on or before the date listed above. CF Highland I, LLC By: Cinnamon Forest LLC /3 Its Managing Member By: @ 6 a y Jeffr \y' )4 Slakin Its Managing Member STATE OF CALIFORNIA ) COUNTY OF GrO- 2(1@-F, ) On J yR,il'vv'' Q 200-7, before me, df l l' f t ✓2� � personally appeared Td's 51adyr' personally known to me (er-yrsv�d -te- on the kasis�€ 4sfaetery eaiEteace) to be the person(,&) whose name(e,) is /ace subscribed to the same in his /4e4tireir authorized capacity (+es), and that by his /+per# their signature (s) on the instrument the person (s�, or the entity upon behalf of which the person (e) acted, executed the instrument. WITNESS my hand and- official seal. Slgna 16ea.; WAUCER F) (Rev 6/21110 U rawer Na. " A g,wn„a /9? gyp =qq wm G'- A EXHIBIT "A" RESOLUTION 2007.15 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ACCEPTING DEDICATION OF WATER DISTRIBUTION SYSTEM Tract 17263 (Lots 1 -25) BE IT HEREBY RESOLVED by the Board of Directors of the East Valley Water District, as follows: WHEREAS, the water line system and appurtenant structures constructed in accordance with specifications of the East Valley Water District at Tract 17263 for public use in the City of Highland, have been dedicated to East Valley Water District by Cinnamon Forest Homes. NOW THEREFORE, BE IT HEREBY RESOLVED, that the Dedication of Water Distribution System dated July 13, 2007 and executed by Jeffrey Slavin on July 13, 2007 all rights, title and interest in and to said water system be vested in the East Valley Water District, and that the Secretary of this District be, and is hereby authorized and directed to record this Resolution with said Dedication of Water Distribution system attached hereto, in the office of the County Recorder of the County of San Bernardino, State of California. The foregoing resolution was duly adopted at a meeting of the Board of Directors of the East Valley Water District, upon motion duly made, seconded and carried on July 24, 2007. AYES: Directors: NOES: ABSENT: EAST VALLEY WATER DISTRICT Kip Sturgeon, Board President Aftest: Robert E. Makin Board Secretary RECORDING REQUESTED BY: East Valley Water District WHEN RECORDED MAIL TO: East Valley Water District Post Office Box 3427 San Bernardino, California 92413 FEE EXEMPT PURSUANT TO GOVERNMENT CODE SECTION 6103 Board of Directors East Valley Water District San Bernardino, California 92413 CERTIFICATE OF DEDICATION OF WATER SYSTEM DATE: July 13, 2007 We hereby declare that the water system and appurtenant structures to be constructed in the City of Highland in accordance with all the requirements of the East Valley Water District are intended for public use and that upon their acceptance by said District, all rights, title and interest of the undersigned in and to said water system shall thereupon vest in the District. The within dedication shall be binding upon heirs, successors, assignees, executors, or administrators of the undersigned. The undersigned further declares and hereby certifies that there are no liens or debts of any nature presently due or outstanding against or upon said water system and appurtenant structures for labor or materials or for any other cause, and that the undersigned will hold East Valley Water District free and harmless from any and all such claims of liens asserted upon said water system and appurtenant structures should they be claimed or arise provided such claims or liens arose from acts which occurred on or before the date listed above. CF Highland 1, LLC By: Cinnamon Forest LLC g Me mber By 7ana,gi,n u Its Manffging Member STATE OF CALIFORNIA ) COUNTY OF %��'tt✓i�� ) On O(dS9 1,3 20M, before me, ,rPWifTk—r wo (�r personally appeared -72 i.y slay /b? personally known to me e�idease —) the person(s) whose name(e) is /aFe subscribed to the same in his /4efA4eif authorized capacity (tea), and that by his /herAheir signature (s) on the instrument the person (s), or the entity upon behalf of which the person (s) acted, executed the instrument. WITNESS m hand and of#ciai seal. Signature r.ii �, i. Seal) ._...._..wAUx (Rev 713167) Drawer No. 3 '1 orsargc CLttnNf f, East Val ley t*oWater District Board Memorandum DATE: JULY 24, 2007 From: Brian W. Tompkins / Chief Financial Officer Subject: Disbursements. Recommendation: Approve the attached list of accounts payable checks and payroll issued during the period July 11, 2007 through July 18, 2007. Background: Accounts payable checks are shown on the attached listing and include numbers 211267 to 211400 for A total of $657,884.11. The source of funds for this amount is as follows: Unrestricted Funds $657,884.11 Payroll disbursed was for the period ended July 6, 2007 and included checks and direct deposits totaling 142,090.94. Director payroll disbursed was for the period ended June 30, 2007 and included checks and deposits totaling $5,755.61. Total disbursements $805,730.66. Date: Wednesday, July 18, 2007 Time: 02:59PM User: KATHY Bank Amount: Citizens Business Bank East Valle Water District y Check Register - Standard As of: 7/18/2007 13110 00 -00- 000 -0- 000 -00 -00 Page: Report : Company: 1 of 3 20600.rpt EVWD Check JI Tn Check Payee Clear Period NBr Tp Tp Date ID Payee Name Date Post Amount 000001 . 211266 Missing 211267 AP CK 7/11/2007 AC0002 ACOSTA -ART 01-07 35.62 211268 AP CK 7/11/2007 AIR005 AIRGAS WEST 7/16/2007 01.07 63.15 211269 AP CK 7/11/2007 AME026 AMERIGAS 01 -07 38.96 211270 AP CK 7111/2007 ARRO09 ARROWHEAD UNITED WAY 01 -07 100.00 211271 AP CK 7111/2007 BAR024 BARR LUMBER CO INC 7/17/2007 01 -07 20.56 211272 AP CK 7/11/2007 BKWO01 MGMT -BKW PROPERTY 01 -07 49.51 211273 AP CK 7/11/2007 CAM004 CAMP DRESSER & MCKEE It 7/17/2007 01 -07 38,368.89 211274 AP CK 7/11/2007 CHE007 CHEM -TECH INTERNATIONA 01 -07 8,154.58 211275 AP ZC 7/11/2007 CH1012 CHICAGO TITLE COMPANY E 7/11/2007 01 -07 0.00 211276 AP CK 7/11/2007 CIT018 CITISTREET 01 -07 7,655.50 211277 AP CK 7/11/2007 COR034 CORNELL- LORELEI 01 -07 23.58 211278 AP CK 7/11/2007 COS004 COSIO -JESUS S 01 -07 8.12 211279 AP CK 7/11/2007 GRO013 CROYDON RISK CONSULTAI 7/17/2007 01 -07 3,225.00 211280 AP CK 7/1112007 DIA024 DIAB- MICHLINE 01 -07 18.69 211281 AP CK 7/11/2007 EAR005 EARTHLINK, INC 01 -07 42.85 211282 AP CK 7/11/2007 FRA026 FRANKS FENCE & SUPPLY C 01 -07 209.44 211283 AP CK 7/11/2007 FRA031 FRAIS- SAMUAL 01 -07 90.00 211284 AP CK 7/11/2007 GEL001 GELLER -ALLEN 01 -07 29.75 211285 AP CK 7/11/2007 GLA003 GLATFELTER CLAIMS MGMT 01.07 2,500.00 211286 AP CK 7/1112007 GOM027 GOMEZ - ARMANDO 01.07 90.98 211287 AP CK 7/11/2007 GUT034 GUTIERREZ- MARGARITA 01 -07 11.04 211288 AP CK 7/11/2007 GUT035 GUTIERREZ -PEDRO 01 -07 3.10 211289 AP CK 7/11/2007 HIC002 HICKS - RICHARDSON ASSO 01 -07 4,000.00 211290 AP CK 7/11/2007 HIG005 HIGHLAND COMMUNITY NEV 01 -07 150.00 211291 AP CK 7/11/2007 HIG007 HIGHLAND AREA CHAMBER 01 -07 2,500.00 211292 AP CK 7111/2007 HUS001 HUB CONSTRUCTION SPECI 7/17/2007 01-07 1 155.52 211293 AP CK 7/11/2007 IMP005 I.M.P.A.C. GOVERNMENT SE 01.07 27,147.96 211294 AP CK 7/11/2007 INL005 INLAND WATER WORKS SUF 7/17/2007 01 -07 2,046.94 211295 AP CK 7/1112007 JOH001 JOHNSON MACHINERY CO 7/17/2007 01 -07 263.02 211296 AP CK 7/11/2007 JRF001 J.R. FREEMAN CO., INC 7/17/2007 01 -07 1,856.64 211297 AP CK 7/11/2007 KLH001 K & L PLUMBING SUPPLY 01 -07 108.37 211298 AP CK 7/11/2007 LAR017 LARA - ARMANDO 01 -07 13.12 211299 AP CK 7/11/2007 MAR005 MARTIN - ROBERT E 7/13/2007 01 -07 771.10 211300 AP CK 7/11/2007 MCA001 MC ANDREWS & BOYD 7/16/2007 01 -07 12,300.00 211301 AP CK 7/11/2007 MCCO23 MC CROMETER INC 01 -07 1,466.65 211302 AP CK 7/11/2007 MIL001 MILOBEDZKI -JACEK 7/17/2007 01 -07 800.00 211303 AP CK 7/11/2007 NAP005 NAPIER -TINA M 7/17/2007 01 -07 58.57 211304 AP CK 7/11/2007 NEX001 NEXTELCOMMUNICA71ONS 01 -07 1,752.54 211305 AP CK 7/11/2007 PAC037 Pacific Aggregates 01 -07 11,175.49 211306 AP CK 7/11/2007 OU1025 OUINTANA- MAXIMINO 01 -07 36.07 211307 AP CK 7/11/2007 RAZ003 RAZO- MARTIN 01 -07 34.67 211308 AP CK 7/11/2007 REE016 REED - CRISTINA 01 -07 58.75 211309 AP CK 7/11/2007 RIS007 RISLEY - JENNIE 01 -07 52.54 211310 AP CK 7/11/2007 ROD059 RODRIGUEZ -LUCY 01 -07 34.89 211311 AP CK 7/11/2007 ROD060 RODRIGUEZ- MICHELLE 01 -07 11.05 211312 AP CK 7/11/2007 RUB008 RUBIO- ROBETO 01 -07 9.661 211313 AP CK 7111/2007 RUZ001 RUZ- HILARIO 01 -07 31.42 211314 AP CK 7/11/2007 SAL033 SALGADO - RAFAEL 01 -07 60.00 211315 AP CK 7/1112007 SAN007 SAN BDNO PUBLIC EMPLOY 01 -07 468.12 211316 AP CK 7/11/2007 SITY001 SITYPTYC KI- RAYMOND 7/17/2007 01 -07 1,435.00 211317 AP CK 7/1112007 SMI055 SMITH - SANDRA 01 -07 50.13 211313 AP CK 7/11/2007 S00003 SO CAL PUMP & WELL SERB 7/17/2007 01 -07 66400 211319 AP CK 7/11/2007 S00004 SO CAL EDISON COMPANY 711 712007 01 -07 11,615.92 211326 AP CK 7/11/2007 STA055 STATE DISBURSEMENT UN' 01 -07 929.00 211321 AP CK 71'112007 STA069 STALLWORTH- FREDERICK 01 -07 49.20 211322 AP CK 7/11/2007 TAY013 KEN TAYLOR 01 -07 45.00 2113233 AR CK 7/11/2007 TAY014 TAYLOR -JEVCN L 716!2007 Oi -07 135.00 Date: Wednesday, July 18, 2007 Page: 2 of 3 Time: 02:59PM East Valley Water District Report: 20600.rpt User KATHY Check Register- Standard Company: EVWD As of: 7/18/2007 Bank Account: Citizens Business Bank 13110 00 -00- 000 -0- 000 -00 -00 Check JI Tn Check Payee Clear Period Nbr Tp Tp Date t0 Payee Name Date Post Amount 211324 AP CK 7/11/2007 THO010 THOMPSON PUBLISHING GP 01 -07 428.50 211325 AP CK 7/1112007 UCN001 UCN /PAYMENT CENTER 954 7 /17/2007 01 -07 889.42 211326 AP CK 7/11/2007 UNO002 UNDERGROUND SERVICE A 7116/2007 01 -07 201.60 211327 AP CK 7/11/2007 UNI002 UNITED PARCEL SERVICE 01 -07 28.00 211328 AP CK 7/11/2007 UST002 U - STORE - IT 9290 7/16/2007 01-07 465.00 211329 AP CK 7/11/2007 Y00001 YOUNG -GARY 7/16/2007 01-07 105.00 211330 AP CK 7/18/2007 ADV001 ADVANCED TELEMETRY BY! 01 -07 8,735.00 211331 AP CK 7/18/2007 AIC001 AICPA 01-07 190.00 211332 AP CK 7/18/2007 AIR005 AIRGAS WEST 01 -07 1,043.33 211333 AP 'CK 7/18/2007 ALL001 ALLIED REFRIGERATION 01-07 221.40 211334 AP CK 7/18/2007 AME004 AMERICAN PRIDE PRINTING 01-07 1,250.30 211335 AP CK 7/18/2007 AME017 AMERICAN SOLUTIONS FOR 01 -07 368.40 211336 AP CK 7/18/2007 AME019 AMERIPRIDE UNIFORM SERI 01 -07 1,307.72 211337 AP CK 7/18/2007 ASCO01 ABC 01 -07 4,496.85 211338 AP CK 7/18/2007 ATT007 AT &T 01.07 18.40 211339 AP CK 7/18/2007 BAT002 BATTEEN -JOHN W 01-07 2,121.00 211340 AP CK 7/18/2007 BOG004 BOGARIN- RIGOBERTO 01.07 26.45 211341 AP CK 7118/2007 BRI009 BRITHINEE ELECTRIC 01 -07 2,635.71 211342 AP CK 7/18/2007 BRO046 BRONSTON - EDYTHE L 01 -07 192.26 211343 AP CK 7/18/2007 BR0001 BRUNICK, MCELHANEY & BE 01 -07 11,371.25 211344 AP CK 7/18/2007 CAM004 CAMP DRESSER & MCKEE It 01 -07 79,294.84 211345 AP CK 7/18/2007 CAR077 CARILLO- RACHEL 01-07 50.21 211346 AP CK 7118/2007 CHE007 CHEM -TECH INTERNATIONA 01-07 2,194.92 211347 AP CK 7/1812007 CLA029 CLARK -CAROL 01 -07 30.41 211348 AP CK 7/18/2007 CU002 CLINICAL LAB OF S B 01 -07 20.00 211349 AP CK 7/18/2007 C00025 COUNTY OF SAN BERNARDI 01 -07 312.00 211350 AP CK 7/18/2007 C00035 BERNARDINO- COUNTY OF 1 01.07 1,451.25 211351 AP CK 7/18/2007 CRE001 CREST CHEVROLET 01 -07 280.36 211352 AP CK 7/18/2007 DIB001 DIB'S SAFE & LOCK SERVICE 01 -07 182.16 211353 AP CK 7/18/2007 DIE007 DIETERICH -POST 01 -07 55.00 211354 AP CK 7/18/2007 ESBO01 E.S. BABCOCK & SONS, INC 01 -07 19,974.00 211355 AP CK 7/18/2007 EXP002 EXPERIAN 01 -07 79.32 211356 AP CK 7/18/2007 FA1002 FAIRVIEW FORD SALESJNC 01 -07 1,153.18 211357 AP CK 7/18/2007 FIRO08 FIRST AMERICAN REAL EST. 01-07 300.00 211358 AP CK 7/18/2007 FOS004 FOSTER -JIMMY L 01 -07 51.12 211359 AP CK 7/18/2007 GEL001 GELLER -ALLEN 01 -07 52.78 211360 AP CK 7/18/2007 GEN007 GENUINE PARTS COMPANY 01 -07 212.73 211361 AP CK 7/18/2007 GOVO01 GOVERNMENT FINANCE OR 01 -07 150.00 211362 AP CK 7/18/2007 GRI006 GRISWALD INDUSTRIES 01 -07 127.50 211363 AP CK 7/18/2007 HAR001 HARVEY - RANDAL 01 -07 53.69 211364 AP CK 7/16/2007 HUB001 HUB CONSTRUCTION SPECI 01 -07 388.80 211365 AP CK 7/18/2007 INLOOS INLAND WATER WORKS SUF 01 -07 5,541.37 211366 AP CK 7/18/2007 INLOOB INLAND EMPIRE PCC 01 -07 16.00 211367 AP CK 7/18/2007 INL026 INLAND EMPIRE 66ERS BAS: 01 -07 1,900.00 211368 AP CK 7/18/2007 INT005 INTERSTATE BATTERY 01 -07 271.64 211369 AP CK 7/18/2007 JGT001 J.G. TUCKER & SON, INC. 01 -07 313.29 211370 AP CK 7/1812007 JRF001 J.R. FREEMAN CO., INC 01 -07 282.96 211371 AP CK 7/18/2007 KES001 SANDER A. KESSLER & ASS- 01 -07 10,274.00 211372 AP CK 7/18/2007 LAW002 LAW PLUMBING CO 01 -07 7,240.00 211373 AP CK 7/18/2007 LAW003 LAWSON PRODUCTS,INC 01 -07 267.99 211374 AP CK 7/1812007 LAY002 LAYNE CHRISTENSEN CO. 01 -07 76,819.83 211375 AP CK 7/18/2007 MATOi2 MATCH CORP 01 -07 1,799.06 211375 AP CK 7118/2007 MCGO?a PATRICK C MCGRATH 01 -07 20.40 211377 AP CK 7/8/2007 MET008 USAMOBi LITY 01 -07 133 A4 211373 AP CK 7Y 8/2007 MON043 MONAHAN -COL EE: 01 -07 8203 21137: AP CK 7118/2007 OFF007 OFFiCETEAM 01 -07 1,316.21 211380 AP CK 7/1812007 PENOO4 PENHAL COMPANY 01 -C7 1,388.62 211351 AP CK 7/18/2007 OWE001 OWEST 01 -07 28.67 Date: Wednesday, July 18, 2007 East Valle Water District Page. 3 or s Time: 02:59PM y Report: 20600.rpt User: KATHY CheckReaister - Standard Company: EVWD As of: 7/18/2007 Bank Account Citizens Business Bank 13110 00 -00- 000- 0 -000 -00 -00 Check Nbr JI Tn Tp TP Check Payee Date ID Clear Payee Name Date Period Post Amount 211382 AP CK 7/18/2007 RAY013 CONDITIONING -RAYNE WA1 01 -07 554.37 211383 AP CK 7/18/2007 REA001 READY EQUIPMENT RENTAL 01 -07 332.50 211384 AP CK 7/18/2007 RMA001 RMA GROUP 01 -07 544.25 211385 AP CK 7/18/2007 SAN038 SAN BERNARDINO COUNTY 01 -07 228.00 211386 AP CK 7/18/2007 SEN001 SENTRY -TECH SYSTEMS, L. 01 -07 2,675.00 211387 AP CK 7/1812007 S00003 SO CAL PUMP & WELL BERN, 01 -07 995.00 211388 AP CK 7/18/2007 S00004 SO CAL EDISON COMPANY 01 -07 254,699.82 211389 AP CK 7/1812007 STA027 STATE WATER RESOURCES 01 -07 450.00 211390 AP CK 7/18/2007 THE021 EMBROIDERY C -THE COMP 01 -07 353.16 211391 AP CK 7/18/2007 UN1002 UNITED PARCEL SERVICE 01 -07 17.00 211392 AP CK 7/18/2007 UN1014 UNION BANK OF CALIFORNI, 01 -07 1,978.00 211393 AP CK 7/18/2007 UTI001 UTILITY SUPPLY OF AMERIC 01 -07 681.45 211394 AP CK 7/18/2007 VEL014 VELAZQUEZ - HUMBERTO 01 -07 195.97 211395 AP CK 7/18/2007 VER003 VERIZON WIRELESS 01 -07 123.74 211396 AP CK 7/1812007 VER004 VERIZON CALIFORNIA 01 -07 46.00 211397 AP CK 7/1812007 WAL036 WALKER - WILLIAM 01 -07 16.37 211398 AP CK 7/18/2007 WAX001 WAXIE SANITARY SUPPLY 01 -07 387.29 211399 AP CK 7/1812007 WIR003 WIRELESS WATCHDOG, LLC 01 -07 252.00 211400 AP CK 7/1812007 ZEE001 ZEE MEDICAL SERVICE p 01 -07 123.21 Check Count: 134 Bank Account Total 657,884.11 Count Amount Paid - Regular 133 657,884.11 Hand 0 0.00 Void 0 0.00 Stub 0 0.00 Zero 1 0.00 Mask 0 0.00 Outstanding 0 0.00 Unused 0 0.00 134 657,884.11 0 East Vailey Water District July 20, 2007 MEMORANDUM To: Board of Directors From: Robert Martin, General Manager Subject: 2007/2008 Budget Included in your Board Packet is a revised budget for 2007/2008. The revisions are based upon the comments and decisions made by the Board at its special meeting on July 17, 2007. The two most significant changes were to add an additional $700,000 to the District's perchlorate remediation project and to reduce, by $500,000, the amount taken from reserves to balance the budget. Other changes of note are as follows: Meter Replacement Program — Reduce the amount planned for the purchase of new meters by $225,000. This reduction is due to some technical problems we have had with the meters and more importantly to staff shortages that are affecting our conversion schedule. Bunker Hill Regional Supply Plan — increased funding for this regional planning study by $125,000. This change is made based upon updated information on the cost of the engineering effort and the latest number of agencies who will be participating in the effort. Dues and Subscriptions — a number of deletions were made to the Miscellaneous category and to a few other smaller line items. After making these changes to the Budget, I then determined the necessary funding levels required to balance the budget. The rate adjustments that I am recommending for the Boards consideration are as follows: Sewer Rate (Residential & Commercial) 9% Water System (Meter) Charge 12% Water Consumption (Rate) Charge 11% Other questions and issues raised during the July 17ffi meeting will be examined as we proceed with the new fiscal year. Staff will be looking at many of these ideas to see if further cost savings can be achieved. 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O O O O O N O m m N n M M 0 • O O O 0 0 0 0 0 0 0 O O O O 0000000 O 00 O N O O Ito OM O O O 1, V M g N O N M o M O V O .-- N N 0 0 O 0 0 O O O O 0 0 O u O O O 0 0 O O V V 0 0 0 0 O 0000 0 O O 0 0 O N O • , O 0 O m ^ M N r N J W LL W J LU ° Z : Z ¢ LL J ¢ z O W w z : z ¢ LL ¢ Z W 0 0 ¢ U Z r z g z ¢ > z F- m F W z w � ¢ ¢ ac x t z � �z o LU O < za w° w �� �z w W ¢ w OO ¢� VO- w w > W W z C n W¢ > UJ ¢ w¢awzw¢w ¢ w� O �?OD¢¢¢Www O > W 2toa�N2(nO H w > Y N to N a m 51 N m t0 CL W Z 2 U 0 LL ti Q O W r � J is Q Q w 2 U O N cc: W �S W n O O N Q ti Lo w U7 Z w J r d 7. v X w (J) F- O '- CW7 J v O p r; U m S w 0 Q N W O 0 � 0 y J N �w 2 W Lli cr LU • • Y � O O W ui H Q V � H W m m 51 N m t0 CL East Valley Water District Plant 150 Conceptual Design Study Amendment to Final Report Executive Summary July 18, 2007 Updates The East Valley Water District (District) has purchased 4.6 acres of a property on which it intends to construct Plant 150. Plant 150 will receive, treat, and deliver into the District's distribution system treated groundwater from existing Wells 11A, 12A, and 28A, as well as from future on -site and off -site wells. The plant design will also incorporate the ability to receive and deliver into the District water supply system potable water purchased from the San Bernardino Valley Municipal Water District (SBVMWD). Previous sampling and studies have indicated the presence of perchlorate at concentrations exceeding current water quality standards, as well as unpredictable variations of nitrate levels and an elevated presence of tetrachloroethylene (PCE) at some or all of the three Plant 150 source water wells. Project Objective The primary objective of this study was to determine if the site selected for Plant 150 is large enough to accommodate the treatment facilities required for removal of perchlorate, nitrate, and PCE. The more specific objectives of this study were to: • Assess source water quality, identify contaminants of concern, and establish treatment trigger concentrations and treated water quality goals • Identify, evaluate and recommend treatment technologies • Establish basic design criteria • Develop and evaluate facility site plan alternatives • Estimate project construction cost • Assess how much time is needed for protect 4=4ernentaiio- J _..ocva: ?rot «is'.FPNGR.M1m�. rST.:ina1 Repcn emmm�mzm90.mendn_m EaOZ.C:2 ESU -1 ■ Recommend follow up activities Detailed results of the study are presented in the study Final Report issued in February 2006. Plant 150 Water Quality Goals Based on a review of current and anticipated future drinking water regulations and discussion with District personnel, treatment trigger levels (when treatment needs to be implemented) and Plant 150 product water quality goals were developed. These goals are summarized in Table ES -1. Table ES -1 Treatment Goals Assumed Necessity Maximum Influent for Blended Water Regulatory Treatment Plant 150 Treatment Constituent Unit Influent Water Quality Standard Trigger Treatment for Concentration(a) for Levelt`I Goal Current Process Water Sizinq ualit Perchlorate ppb 10.2 12 6 4.6 4 Yes Nitrate m 35 40 45 36 36 No PCE b 2.8 4 5 4 2.5 No Based on historical water quality data (2001 to 2005) for W ells 1 IA, 12A, and 28A Proposed MCL In California M Typical minimum treatment goal is 80 percent of the tACL Considering the District - established treatment trigger levels and current source water quality, Plant 150 will be constructed initially to remove only Perchlorate. Continued close monitoring is recommended to assess conditions and project when nitrate and PCE concentrations will exceed the treatment trigger levels. At that point, the District will reassess the necessity for the Plant 150 upgrades to provide treatment for nitrate and /or PCE removal. Treatment Alternatives - Evaluation and Recommendations A literature review was performed to determine the best treatment technologies for removal of perchlorate, nitrate and PCE. Based on the literature review, CDM's experience, inputs from vendors, and discussions with the District, ion exchange and biological treatment with fluidized bed reactor are considered the best technologies for application at Plant 150. A summary of the recorn mended treatment technologies for Plant 150 is presented in Table ES -2. ESU.2 �: a'aas Pmjes'.E �NO�Planl ti56ma1 Heyn nmm:r {mensWnerynerc Ea0[.0ci O Table ES -2 Plant 150 Recommended Treatment Technologies Containment Preferred Treatment Alternative of Concern Technology Waste Stream Handling and Disposal Perchlorate Ion Exchange — Non- Contracting with ion exchange vendor Alternative re enerable Resin for off -site disposal 1 Nitrate Ion Exchange — Forcemain to SARI Re enerable Resin Alternative 2 Perchorate On -site treatment and disposal and Nitrate -Biological Reduction I disposal in City sewer system PCE Packed Tower Aeration I Not applicable Due to uncertainty that nitrate and PCE concentration in source water will ever exceed MCLs, ion exchange using non regenerable resin is recommended for Phase 1 implementation to remove perchlorate only. Plant 150 will be designed at Phase 1 to accommodate additional Phase 2 flows, as well as for future ion exchange technology for nitrate removal and granular activated carbon (GAC) to control PCE and other volatile organic compounds (VOCs) if it ever becomes necessary. This alternative is denoted in this document as "IX /GAC Treatment Process," and the related process flow diagram is presented in Figure ES -1. However, if the District is to build Plant 150 at Phase 1 with an expectation that nitrate and PCE concentrations will increase to levels requiring treatment, a biological fluidized bed reactor is recommended for further evaluation. This technology is capable of removing perchlorate and nitrate simultaneously and produces spent backwash water that is disposable into the City of San Bernardino sewer system with minimum pretreatment. This alternative is denoted in this document as "Biological Option," and the related process flow diagram is presented in Figure ES -2. To assess if the available site area is sufficient, alternative unit processes and vendor - provided technologies with the largest footprint were selected for developing the Plant 150 site layout. Site layouts for the two alternatives in Table ES -2 are shown in Figures VE -1 and ES -4. Plant 150 Treatment Capacity Plant 150 will be constructed in two phases. Phase 1 treatment capacity will be 7,000 gpm. The influent water source will be Wells 11A, 12A, and 28A. A connection to SBVMWD Main Feeder South will allow the District to purchase up to 10,000 gpm of imported potable water to provide additional water to its water supply system. Phase 2 treatment capacity will be 12,000 gpm. The influent for the ultimate plant capacity will be supplied from the existing Wells 11A, 12A, and 28A, one on -site well, and additional local off -site wells. The connection to SBVMVVD will remain available to provide additional_ water supply.it was assumed that imported water from SBVI\hWD would only be used to provide suuo_ lementai `low and would rot rrovide olendtng to reduce contarrunant levels. J.Sava s ?m�sOa!iJN9:Ram i�R: J Pa:c� gmmanCm ^nlwNrtnEmBM'c5@ JO[ — — — — — — _ — _ — — — 1 ----- . - - - -- I I Q I I I I dY ill I II I II I 1I I I- - - - -- II I II 88 'L_ -� J Ijl T i3 Li _ - I 9 L- J I � I 1 I I I I I I I I I L� J I a l S� s S � I 1 4 u v�i� N W �V 5 Q "cr a aoz LL W N W oa d� X s >aI ��I % � � �lit ! / 0 % / ! \ \ #� \ ƒ\ \ \ \ \\� % \ \�» - — ! \ a. \ / � . \ WR M 10' SETBACK FENCE TYR CURB ANG STORAGE - r r-1-77 m z R z I Vx o SIXTH STREET SETBACK .EGEND = INITIAL PLANT FACILITIES r--1 FUTURE FACILITIES _ -�� 4 N -E ;erg 9 ON SXE WELL l8,x30\ 40 0 80 GAC- VOC REMOVAL SYSTEM BUILDING 144'x95' EVAPORATION POND (60,000 SF TOTAL) PERIMETER MASONRY WALL TYP. ROAD 20 WA TYR IL94 TANK 55'0 O DREI GAC- VOC REMOVAL SYSTEM BUILDING 144'x95' EVAPORATION POND (60,000 SF TOTAL) EVAPORATION POND i I wu z 111 - - - -- - - - - - - - - FIFT -STREET I \,ENTRANCE EVAPORATION POND iI II EVAPORATION POND PERIMETER MASONRY WALL TYP. ROAD 20 WA TYR IL94 TANK 55'0 A fSH , ". mpot,i STORAGE TANK I MG 75'o EVAPORATION POND i I wu z 111 - - - -- - - - - - - - - FIFT -STREET I \,ENTRANCE EVAPORATION POND iI II EVAPORATION POND SIXTH STREET C3ImTIAL PLANT FACILITIES [=FUTURE FACILITIES 40 0 FUTURE EXPANSO y RE \ \ \ \ ✓r. / /�� �i �i. EXPANSION � Vii, i £ // IUKL �I. PERIMETER FENCE TYP. FUTURE 'h5 / EXPANSION .,STAtUOE• ' (27'x105) I I ` 5ok50' — I =IFT ?E P AN; S — _r . TREATMENT OPTIC(' h 40 0 FUTURE EXPANSO y RE \ \ \ \ ✓r. / /�� �i �i. EXPANSION � Vii, i £ // IUKL �I. PERIMETER FENCE TYP. FUTURE 'h5 / EXPANSION .,STAtUOE• ' (27'x105) I I ` 5ok50' — I =IFT ?E P AN; S — _r . TREATMENT OPTIC(' Project Implementation Schedule Applying a conventional design- bid -build approach, construction of the plant Phase 1 to remove Perchlorate applying ion exchange technology is estimated to take approximately 18 months. Overall project implementation is estimated to be 48 months and includes 30 months for additional studying, pilot testing, preparation of design documents, and construction bidding. The District could further reduce the project implementation timeline by approximately eight months if an alternative design -build approach is applied in lieu of the conventional design- bid -build approach. A project implementation schedule is shown in Figure ES -5. Opinion of Probable Project Cost Opinion of probable project costs, including capital and O &M cost for both Ion Exchange and Biological Treatment alternatives, is presented in a memorandum entitled "Life Cycle Cost Analysis and Recommended Treatment Alternative for Plant 150" dated July 14, 2007 and attached to this document as Exhibit A. The following opinion of probable project costs is for the Phase I of the Plant 150 at capacity of 7,000 gpm (10.08 MGD) that assumes ion exchange technology for perchlorate removal, only. Table ES -3 summarizes the opinion of probable project costs for the recommended alternative that incorporate the value engineering savings as presented in the memorandum to the District issued by CDM on November 20, 2006. Table ES -3 Summary of Opinion of Project Costs Phase I - Perchlorate Treatment 7,000 9pm Cost Capital Costs $ Construction cod') 18,500,000 Escalation at construction midpointszl 3,800,000 Water quality, pilot testing, engineering design 2,015,000 Administrative construction costs - construction management, bidding, startup & commissioning 1,463,000 Total Project Capital Cost $25,808,300 Annualized Project Costs $ /year Capital annual cost 1,124,000 Operations and maintenance cost 927,000 Total Project Annual Cos', $2,051,000 M Cost on October 2006; s'-> Februa -y 2M assumed as construction mid point -see = i,� ES 3; Fj`tj_R :•SZ.zs wa;ttsc N/J ?!zrn t'rJ`Fnui o,,Gan 0.. menemer.ISymse�menl'e302.tlac 4s' R y A 9 E Recommendations and Further Activities The estimated life -cycle costs for the two treatment alternatives indicate that the ion exchange alternative has a lower life -cycle cost than biological treatment. Also, the biological treatment process requires substantially higher capital funds, longer construction time, and more sophisticated operations and maintenance. Based on these evaluation criteria, ion exchange is the recommended treatment alternative for Phase I of the Plant 150 project. The following activities are recommended as immediate follow up activities that will further develop project key elements and allow District to make final decisions regarding project design and implementation approach: • Prepare a sampling plan, collect samples and conduct laboratory analysis of Wells 11A, 12A, and 28A to monitor the already identified contaminants of concern and to better determine water quality parameters that could impact the selected water treatment processes. • Prepare a long -term sampling plan, collect samples and conduct laboratory analysis to establish trends and to identify when, if ever, Plant 150 needs to be upgraded to remove nitrate and perchlorate. • Develop a pilot testing plan and protocols and conduct pilot testing for the proposed ion exchange technology for perchlorate removal. • Based on information and findings from the above- recommended activities, prepare the Preliminary Design Report to further develop the selected treatment processes and to optimize hydraulics of the integrated system consisting of wells, plant and distribution system. ESU -10 GSa.ea Pmixb`iYWv`Ppnl 1:96in•J Ra'c ESQ.' Exhibit A Memorandum To: EVWD From: CDM Date: July 18, 2007 Subject: Life Cycle Cost Analysis and Recommended Treatment Alternative for Plant 150 The purpose of this memorandum is to select a recommended treatment alternative for Plant 150 by applying the results of the evaluation provided in the Plant 152 Conceptual Design Study to the Plant 150 project. Introduction The Plant 150 Conceptual Design Study Final Report (CDM, February 2007) and the Plant 152 Conceptual Design Study Final Draft Report (CDM, May 2007) present two treatment process alternatives — ion exchange and biological treatment. The Plant 152 Report further evaluates the two treatment alternatives and selects ion exchange as the recommended treatment alternative for Plant 152 based on a comparison of life cycle costs. Applying Life Cycle Cost Analysis to Plant 150 The Plant 152 life cycle cost analysis indicates that operating costs for the ion exchange process treating both perchlorate and nitrate are slightly higher than the biological treatment process. However, the biological treatment process has a higher capital cost that causes it to have an overall life cycle cost that is higher than the ion exchange process. Plant 150 does not require nitrate treatment. The absence of regenerable ion exchange units and waste brine handling facilities will result in a lower operating cost at Plant 150. The biological treatment operating costs will remain about the same because the nature of the biological process requires that it reduce nitrate before it can reduce Perchlorate. The Plant 150 treatment capacity (7,000 gpm) is about 17 percent higher than Plant 152 (6,000 gpm). However, it is assumed that the operating costs developed for the Plant 172 report are adequate for use in comparing the treatment alternatives without CJU -V :� SS25 P:eiC.lz•= V'! /Ofiier. 15:'•FI1. R{) Cn ?mm9MmenIT?/n9ilSm91115802.1: adjusting costs for the capacity difference. Also, this evaluation also does not account for reduced water production capacity related to process waste streams. Using the capital costs from the Plant 150 report, Plant 150 Value Engineering Evaluation Memorandum (CDM, November 2006), and the operation and maintenance costs from the Plant 152 report, Tables 1 and 2 provide rough estimates of the life cycle costs for the two treatment alternatives at Plant 150. Table 1 Ion Exchange Alternative Estimated Life Cycle Costs CAPITAL COSTS TOTAL Construction Costt'1 $18,528,000 ANNUALIZED COST Total Plant Capital Cost Amortization (2) $1,124,000 IX TREATMENT ANNUAL COSTt31 $927,000 TOTAL PLANT ANNUAL COST $2,051,000 COST PER FLOW UNIT Treated Water (AF/YR)t4t 6,774 Total Plant Capital Cost per AF $166 Total Plant O &M Cost per AF $137 TOTAL PLANT COST PER AF $303 Cost from Plant 150 Value Engineering Evaluation Memorandum (CDM, November 2006) 12) Project life = 30 years, Interest rate = 4.4% (3)Plant 152 operating cost minus nitrate treatment system operating costs (4)Annual production equal to 60% of maximum plant capacity 7,000 m Table 2 Biological Treatment Alternative Estimated Life Cycle Costs CAPITAL COSTS TOTAL Capital Costt') $47,575,000 ANNUALIZED COST Total Plant Capital Cost Amortization (2) $2,886,000 Total Plant O &M Costl37 $1,167,000 TOTAL PLANT ANNUAL COST $4,053,000 COST PER FLOW UNIT Treated Water (AFNR)(`) 6,774 Total Plant Capital Cost per AF $426 Total Plant O &M Cost per AF $172 TOTAL PLANT COST PER AF $598 Cost from Plant 150 Conceptual Design Study Final Report (CDM, February 2007) (2)ProjeCt life = 30 years, interest rate = 4.4% (3)Plant 152 operating cost (4)Annual production equal to 60% of maximum ptam capabry (7,000 o m� ESU -12 C 15als 3 PfgK1515PNOIN&N 150F,n PegnP MGNlMnbWlG@ NE502.G J Recommendation The estimated life cycle costs for the two treatment alternatives indicate that the ion exchange alternative has a lower life cycle cost than biological treatment. Also, the biological treatment process, which removes both nitrate and perchlorate, provides a higher level of treatment than is required. Based on this evaluation, ion exchange is the recommended treatment alternative for Plant 150. 3i -13 O.veds i 59 RW qep ,1m ,. mamsWneMmem Ee02.toc RESOLUTION 2007.16 RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT, SAN BERNARDINO COUNTY, STATE OF CALIFORNIA, ADDING DELINQUENT NON -PAID CHARGES TO ANNUAL TAXES LEVIED UPON THE PROPERTY FOR WHICH THE CHARGES ARE DELINQUENT AND UNPAID WHEREAS, the Board of Directors of the East Valley Water District has prepared a report and statement of those delinquent non -paid charges for water and other services within the District which were delinquent and un -paid for thirty- days or more on July 1, 2007. WHEREAS, the Board has decided that said delinquent and unpaid charges are to be included in the property tax levied on said property pursuant to California Water Code Sections 31701 (e) and 31701.5 et.sea. THEREFORE, the Board of Directors of the East Valley Water District does hereby resolve, determine and order as follows: Section 1. That the report of the East Valley Water District's delinquent and unpaid charges for water and other services within the District which remain unpaid and delinquent for thirty days or more on July 1, 2007 is hereby adopted and approved by said Board. Section 2. That the unpaid and delinquent charges listed in said report for each parcel of property are fixed at the amount listed in said report. Section 3. That the Secretary shall file with the County Auditor of the County of San Bernardino and the Board of Supervisors of the County of San Bernardino, in the time and manner specified by the County Auditor and Board of Supervisors, a copy of such written report with a statement endorsed hereon over the signature of the Secretary, that such a report has been finally adopted and approved by the Board of Directors, and that the County Auditor shall enter the amount of such charges against the respective lots of parcels of land as they appear on the current assessment roll. 0 Section 4. That the County Tax Collector shall include the amount of charges on bills for taxes levied against their respective lots and parcels of land and, therefore, the amount of such unpaid and delinquent charges shall be collected at the same time and in the same manner by the same person as, together with and not separately from, the general taxes, if any, for the District or the County of San Bernardino and shall be delinquent at the same time, and thereafter be subject to the same delinquency penalties. The foregoing Resolution was duly adopted at a Regular Meeting of the Board of Directors of the East Valley Water District by motion made, duly seconded, and carried on July 24, 2007. ROLL CALL: AYES: NOES: ABSENT: ATTEST: EAST VALLEY WATER DISTRICT Kip E. Sturgeon, President Robert E. Martin, Secretary THE FOLLOWING PROPERTIES ALL HAVE RECORDED LIENS IN THE AMOUNT OF THE DELIQUENCIES SHOWN, AND ARE TO BE TURNED OVER TO THE OFFICE OF THE TAX COLLECTOR, COUNTY OF SAN BERNARDINO, TO BE ADDED TO THE RESPECTIVE PROPERTY TAX BILLS *2007 -2008 COUNTY TAX ROLLS* WW35 - SU01 NUMBER PARCELNUMBER DUE 0010205 -05 0155- 341 -08 191.15 0020093 -01 0155- 425 -01 264.80 0010146 -03 0271 - 353 -26 71.38 0010146 -04 0271- 353 -26 227.32 0020029 -00 0271- 371 -14 177.52 0150146 -05 0271 - 393 -07 230.25 0150146 -06 0271 - 393 -07 153.88 0150243 -01 0271 -402 -21 92.14 0150078 -09 0271 - 412 -03 354.51 0020055 -04 0271 - 471 -34 208.78 0070041 -02 0271- 481 -19 74.90 0070063 -02 0271 - 482 -13 124.79 0340178 -01 0272 -141 -49 325.19 n44n�04 -13 0272- 192 -25 46.82 0820238 -03 0278 - 071 -05 129.09 0370204 -00 0278 - 101 -35 192.05 0370153 -01 0278 - 102 -16 97.06 0370206 -00 0278 - 102 -18 96.60 0370134 -01 0278- 111 -11 77.17 0940070 -03 0278 - 284 -04 54.89 0940268 -02 0278- 286 -07 75.13 1120095 -07 0279 - 052 -29 60.71 1120158 -02 0279- 053 -25 85.49 1130279 -02 0279- 074 -15 91.35 1120284 -00 0279- 074 -23 83.10 1130235 -07 0279- 083 -01 35.01 1130187-05 0279- 091 -17 66.50 1040150 -04 0279 - 122 -02 77.85 1040009 -08 0279 - 122 -22 43.01 1140170 -08 0279- 162 -05 55.87 1140128 -10 0279- 185 -15 106.56 0430208 -01 0285- 263 -26 39.12 0 =301 18 -12 0285 - 312 -07 220.68 :0105 -00 0285 - 312 -19 53.17 -2-1232-02 0285- 325 -36 82.58 Page 1 of 2 0350034 -03 0285 - 493 -03 238.38 0330064 -03 0285 - 582 -18 126.54 1350182 -01 0285 - 841 -09 78.31 1420181 -02 uzdo-y41 -U4 yu•I+o 1420163 -06 0285- 951 -16 58.37 1150167 -00 0285 - 992 -29 120.43 0910774 -02 1191- 141 -15 197.20 0810187 -01 1191 - 161 -13 182.59 0630120 -05 1191 - 221 -03 104.65 0192300 -00 1191- 351 -33 160.78 0911742 -03 1191 - 361 -05 133.77 0842894 -05 1191- 371 -33 110.77 0082668 -02 1191- 401 -54 225.49 0841123 -01 1191- 421 -17 51.54 0081545 -02 1191 - 421-40 176.99 0541494 -00 1191- 451-49 79.81 0920079 -04 1192 -011 -45 33.43 0920097 -07 1192 -031 -07 411.70 0920251 -00 1192- 041 -57 71.29 1550790 -05 1192- 521 -55 100.62 1410124 -02 1199- 051 -21 105.74 1430032 -11 1199 - 151 -28 138.37 1052962 -02 1201 - 281 -68 112.86 251.1 1231347 -08 1210- 071 -69 178.18 1640898 -01 1210- 231 -34 80.67 0200103 -02 1210- 441 -07 100.90 88 11.787.86 THE FOLLOWING PROPERTIES HAVE ASSESSMENTS RECORDED IN THE AMOUNTS SHOWN BELOW, AND ARE TO BE TURNED OVER TO THE TAX COLLECTOR, COUNTY OF SAN BERNARDINO, TO BE ADDED TO THE RESPECTIVE TAX BILLS *2007 - 2008 COUNTY TAX ROLLS* WW35 - SP01 PARCEL NUMBER AMOUNT 0278 - 111 -18 238.47 0278 - 112 -06 0278 - 111 -15 531.49 1061.14 0278 - 111 -13 274.81 0278 - 112 -09 0278 - 111 -11 237.78 405.53 0278 - 111 -10 190.97 0278 - 112 -12 0278 - 111 -09 148.55 0278 - 111 -08 148.55 0278 - 111 -17 148.55 0278 - 111 -16 68.71 0278 - 111 -22 174.00 0278 - 111 -21 144.31 0278 - 111 -05 147.71 0278 - 111 -04 148.55 0278 - 111 -03 148.55 0278 - 111 -23 157.89 0278 - 111 -24 157.89 0278 - 111 -19 246.26 0278 - 112 -01 159.58 0278 - 112 -03 148.55 0278 - 112 -06 227.44 0278 - 112 -07 1061.14 0278 - 112 -08 351.67 0278 - 112 -09 267.47 0278 - 112 -10 405.53 0278 - 112 -11 148.55 0278 - 112 -12 190.97 0278 - 112 -13 179.09 0278 - 112 -15 148.55 0278 - 112 -16 190.97 0278 - 112 -17 1307.35 0278 - -`-'� % --,8 '85.x3 �2Sz -_ I RESOLUTION 2007.17 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT SUPPORTING THE GOVERNOR'S STRATEGIC GROWTH PLAN WHEREAS, the State Water Project was built and is being funded by the participants to provide a high quality, sustainable water supply and currently serves 25 million people and 750,000 acres of farmland throughout the State of California; WHEREAS, the East Valley Water District is a Special District providing water service to over 70,000 customers in the San Bernardino Valley; WHEREAS, California's water system and its ability to convey water through the Delta face growing challenges associated with Delta instability, endangered species conflicts, aging infrastructure and climate change; WHEREAS, these challenges will likely erode the ability of the San Bernardino Valley to provide reliable and safe water supplies to homes, farms, and businesses; WHEREAS, the recent shutdown of the State Water Project's Delta pumps is a sign of the deepening crisis in the Delta and the need to find alternative means of water conveyance; WHEREAS, these actions are already affecting some of the State Water Contractors, with calls for voluntary and in some cases mandatory conservation; WHEREAS, Governor Schwarzenegger, legislators, and community leaders have stated that now is the time to take action to develop an alternative means of water conveyance around the Delta as well as additional water storage and water use efficiency, jointly known as the Strategic Growth Plan for California's water; WHEREAS, the Board of Directors supports the Administration's comprehensive water package and believes that some form of isolated conveyance facility is clearly needed; WHEREAS, the Board of Directors will support the Delta Vision Task Force process to develop recommendations by the end of 2007 regarding the optimal isolated water conveyance facility as part of a comprehensive water package; NOW THEREFORE BE IT RESOLVED, that the Board of Directors support including a Delta conveyance facility in the Governor's comprehensive water package as well as storage and water conservation to address the Delta's ecological health and its long -term viability as a water supply for California, and urge the Governor and Legislature to take all the steps necessary to quickly authorize, fund, and begin work on both the near and long -term solutions to the Delta conveyance problem. ADOPTED this 24th day of July 2007. East Valley Water District By: Kip E. Sturgeon, Board President ATTEST: Robert E. Martin, Board Secretary (SEAL) Board Memorandum Date: July 24, 2007 From: Brian W. Tompkins / Chief Financial Officer Subject: Bad Debts Recommendation: Approve write -off of closed customer accounts with balances of less than $16 Background: Each fiscal year the District accumulates a list of closing bills with balances of less than $16 for which initial attempts to collect were unsuccessful. In most cases title to the property has changed, leaving no recourse against the property and little chance that the balances will be collected. Further, as the balances are so small, it would likely cost more to pursue collection of these accounts than the balances on the accounts themselves. It has been past practice at the District simply to write these account balances off. Attached is a list of 36 accounts closed during fiscal year 2006 -07 and which have unpaid balances of less than $16. Staff requests authorization from the board to write off these closed account balances. Balances Under $16 Account Number Closing Date Balance 10026-0 07/17/06 1.95 10146-5 06/11/07 12.89 20081 -1 06/07/07 2.87 70002-4 04/12/07 1.01 140040-3 12/21/06 4.24 150116-2 06/07/07 8.63 150245 -3 03/09/07 9.18 250462-2 02/20/07 7.39 260042-0 07/19/06 8.34 340061 -2 09/27/06 3.46 350031 -1 06/26/07 7.91 370200-2 11/16/06 1.50 510188 -9 10/02/06 7.91 530160-9 09/25/06 5.44 710103 -1 04/16/07 4.96 720036-3 05/22/07 11.80 720165 -3 08/24/06 2.70 730063 -9 07/31/06 10.94 742539-2 08/24/06 15.10 750003 -2 09/21/06 1.64 810020-4 06/28/07 11.85 820268 -5 06/29/07 11.78 841193 -0 10/26/06 3.56 841394-0 01/19/07 2.97 911736-4 05/29/07 8.62 1010205 -2 11/30/06 11.94 1110076-4 10/31/06 1.05 1140192 -9 01/03/07 1.78 1320052 -7 07/10/06 12.57 1120216-4 04/26/07 4.05 1360138 -1 09/11/06 4.98 1400041 -5 08/01/06 2.14 1620328 -1 03/05/07 13.34 1623408 -2 08/01/06 921 1642717 -3 01/02/07 0.12 1651055 07/11/06 9.26 Court = 36 S 239.08 Page 1 of 1 Designed by George Washington himself, the Grand Union flag was first raised on a 76 foot flagpole on Prospect Hill in Somerville, overlooking Boston, on January 1, 1776. Also known as the "Continental Colors" and "The Cambridge Flag ", the design was taken from the British Red Ensign, which was a solid red flag with the British Union Jack in the upper left corner. It is rumored that the addition of the white stdpes was to deface the British version and emphasize the call for American independence. DovGLnsRowsGALtJ ; xY.coM High quality Gidee prints of the soda "Fabde of F[eedoni'sedes and odmcs are available. 46ft4 You are cordially invited to attend our Little League Western Region Open House and the San Bernardino Area Chamber of Commerce I MI 6707 Lite League Drive, San Bernardino, California Please join us for fun, food, tours and networking I M,- 3 =-The significance of the Sacramento River to your water supply -Flood management �. -••Implementation of the CVP Improvement Act i eu tz� ` r State Water Project and Central Valley Project operations u Restoration of endangered Chinook salmon Groundwater, conjunctive use and area -of- origin water rights v CALFED restoration projects Agriculture /wildlife conservancies :`°Impacts of mining on water quality -Farming in the Sacramento Valley '3-Possible surface water storage sites _- This fast paced tour begins at Sacramento International Airport at 7:45 a.m. - Wednesday, September 12, travels the length of the Sacramento Valley, and will end at approximately 6 p.m. Friday, September 14 at Sacramento International Airport. Registration: $625 per person, single occupancy room: $1,050 for two people sharing a room. Register four or more people for a discount- single occupancy rooms $575; double occupancy rooms $1,000. .t...: s Fee includes all meals, transportation and hotel accommodations, Chico °�•� _ �~ Holiday Inn (Wednesday) and the Holiday Inn in Redding (Thursday), * while on the tour - including a salmon barbecue Wednesday night. * Participants are responsible for their own transportation to and from r Sacramento International Airport. r -4 To register, return form to the Foundation with payment; faxed reservations accepted with credit card or purchase order. Or, register securely on -line at www.watereducation.org /tours.asp All reservations are on a first -come, first -serve basis. Deadline to cancel and receive a full refund is 5 p.m. Aug. 31 due to hotel, meal and transportation bookings. Refund request must be in writing. Substitutions may be made at any time. This activity has been approved for Minimum Continuing Legal Education "- (MCLE) credit by the State Bar of California. The tour also offers California Department of Health Services Continuing Education touts for a water plant or wastewater plant operator's license. There is an additional $100 fee to register for these credits. Contact the Foundation for more details. s Additional information and an itinerary will be mailed approximately one =' '`- month before the tour. Please notify the Foundation prior to the tour if you have a medical condition or other special need. I �� Nto � %$_ \ 4 \ }7« y$a +\ \& \5\ \�O \. \ vs; \ ! 3 ) > .. • r 3 6 � .� G - QQJ °� •lJ fd •� �0j 61 .� fi �afyy cz q4 cc o `N • � tz, qj M t%) a o ® Ln y v i a •r m Z c ° U '!i cu O a r o 'A N IW � Ed CGS R yam.. jQ� d CU O .. P •� O` o� to G m �: a U') b c x `� o O O O O Z "� w cep cn o R R a `� �, n qj