HomeMy WebLinkAboutMinutes - EVWD Board of Directors - 06/13/2006Approved June 27, 2006
EAST VALLEY WATER DISTRICT
REGULAR BOARD MEETING
MINUTES
JUNE 13, 2006
President Sturgeon called the meeting to order at 2:02 p.m.. Ron Buchwald led the flag
salute.
PRESENT: Directors Lightfoot, Goodin, Negrete, Sturgeon, Wilson
ABSENT: Directors: None
STAFF: Robert Martin, General Manager; Ron Buchwald, Assistant District
Engineer; Brian Tompkins, Chief Financial Officer; Justine
Hendricksen, Administrative Manager
LEGAL COUNSEL: Steve Kennedy
GUEST(s): Greg Zerovnik (Office of Technology Transfer &
Commercialization CSUSB), Paul Pinckney (Croydon Risk
Consultants), Jo McAndrews (McAndrews & Boyd), Charles
Roberts (Highland Community News), Sam Racadio (City of
Highland), Dave Hernandez (EVWD), Michael Boll (EVWD),
Martha Tapia -Duran (EV WD)
APPROVAL OF AGENDA
M /S /C (Sturgeon- Lightfoot) that the June 13, 2006 Agenda be approved as
submitted.
PUBLIC PARTICIPATION
President Sturgeon declared the public participation section of the meeting open at 2:03
p.m. President Sturgeon introduced East Valley Water District employees, Dave
Hernandez, Michael Boll and Martha Tapia- Duran. There being no written or verbal
comments, the public participation section was closed.
Item # 3, Approval of Public Outreach Committee Meeting Minutes for May 22, 2006 was
removed from the consent calendar.
Minutes: 06/13/06
APPROVAL OF BOARD MEETING MINUTES FOR MAY 23, 2006
M /S /C (Wilson - Negrete) that the May 23, 2006 Board Meeting Minutes be
approved as submitted.
APPROVAL OF DEVELOPMENT AGREEMENT BETWEEN EAST VALLEY
WATER DISTRICT AND WILLIAM LYON HOMES, INC., TO SUBDIVIDE AND
DEVELOP CERTAIN REAL PROPERTY WHICH WILL CONSIST OF ONE
HUNDRED TWENTY -ONE (121) DWELLING UNITS LOCATED EAST OF
BOULDER AVENUE, NORTH OF 5 TH STREET AND WEST OF ORANGE
STREET, IDENTIFIED AS TRACT NO. 17682, IN THE CITY OF HIGHLAND,
COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, was presented to the
Board for approval.
M/S /C (Wilson - Negrete) that the Development Agreement between East Valley
Water District and William Lyon Homes, Inc. be approved as submitted.
DISBURSEMENTS
M /S /C (Wilson - Negrete) that General Fund Disbursements #206426 through
#206677 distributed during the period of May 18, 2006 through June 7, 2006 in the
amount of $1,577,844.92 and Payroll Fund Disbursements for the period ended April 30,
2006 and May 26, 2006 in the amounts of $5,570.85 and $122,394.16 totaling
$1,705,809.93 be approved.
DISCUSSION AND POSSIBLE ACTION REGARDING SPONSORSHIP LEVELS
FOR THE HIGHLAND LIBRARY & ENVIRONMENTAL LEARNING CENTER
Director Goodin gave an update from the Public Outreach Committee Meeting on May
22, 2006.
Mr. Racadio discussed the District's possible sponsorship levels and/or exhibits for the
City of Highland's Library and Learning Center. Mr. Racadio stated that he is retiring on
July 15, 2006, and that is has been a pleasure working with the staff and Directors of East
Valley Water District.
M/S (Wilson - Negrete) that the District support the Highland Library and
Environmental Learning Center with a one -time contribution of 25K.
Director Goodin requested that this item be brought back to the Public Outreach
Committee for discussion.
Directors Wilson withdrew his motion.
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DISCUSSION AND POSSIBLE ACTION REGARDING ADDENDUM TO EAST
VALLEY WATER DISTRICT'S DESIGN CONTRACT WITH GMID, was
presented to the Board.
The General Manger requested that this item be deferred at this time, and be brought back
to the June 27, 2006 Board Meeting.
No action taken.
DISTRICT HEADQUARTERS PROJECT REVIEW AND SITE UPDATE
The General Manager requested this item be deferred at this time.
DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT
HOSTING THE ASSOCIATION OF THE SAN BERNARDINO COUNTY
SPECIAL DISTRICTS MEETING ON DECEMBER 18, 2006
M/S /C ( Negrete- Wilson) that the District host the Association of the San
Bernardino County Special Districts meeting on December 18, 2006.
DISCUSSION REGARDING YUCAIPA VALLEY WATER DISTRICT'S WATER,
SEWER AND RECYCLED WATER RATE ANALYSIS REPORT
The General Manager updated the Board on the water rate analysis report.
Director Goodin stated that he has not been able to review the report in detail.
President Sturgeon referred this item to the Ordinance Committee. Information only.
DISCUSSION AND POSSIBLE ACTION REGARDING EAST VALLEY WATER
DISTRICT'S 2006 -2007 BUDGET
The General Manager reviewed the proposed budget with the Board; that there are a few
small changes as noted in his memo.
Director Negrete voiced his concern regarding the skyrocketing construction prices that
could impact the District Headquarters Project. Director Negrete suggests that the Board
review the sewer /water rate increase.
The Board requested an additional Special Meeting / Workshop to review the proposed
water /sewer rate increase.
3 Minutes: 06/13/06
M /S /C (Goodin- Sturgeon) that East Valley Water District's 2006 -2007 Budget be
approved subject to additional review of the proposed water /sewer rate increase, and the
State and Federal Lobbying efforts and Representation.
DISCUSSION AND POSSIBLE ACTION REGARDING THE SCHEDULING OF
THE PUBLIC HEARING FOR CONSIDERATION OF A WATER AND SEWER
RATE, INCREASE
A Budget Workshop has been scheduled for July 6, 2006, to discuss the proposed
water /sewer rate increase.
A Public Hearing has been tentatively scheduled for July 26, 2006. Information only.
DISCUSSION AND POSSIBLE ACTION REGARDING AN OFFICIAL BALLOT
FOR THE SPECIAL DISTRICTS ELECTION FOR REGULAR AND
ALTERNATE LAFCO MEMBERS.
M/S /C (Goodin- Wilson) that Bob Colven be nominated for Regular Member of
LAFCO, and Gerald Smith be nominated for Alternate Member of LAFCO.
DISCUSSION AND POSSIBLE ACTION REGARDING CROYDON RISK
CONSULTANTS ANALYSIS OF ALTERNATIVE INSURANCE PROPOSALS
FOR THE DISTRICT'S COMMERCIAL AND LIABILITY INSURANCE
PROGRAM
Mr. Pinckney provided an overview of his report regarding alternative Insurance
Programs; he reviewed detailed information he received from ACWA/JPIA and the
Special District Risk Management Authority. Mr. Pinckney recommends all three
agencies (Arroyo Insurance, ACWA, and the Special District Risk Management
Authority) submit renewal policy proposals for the District's October 1, 2006 Commercial
and Liability Insurance Program. Mr. Pinckney suggested that the District renew their
present Workers Compensation Package effective July 1, 2006, and roll both programs
together effective October 1, 2007.
M/S /C (Goodin - Wilson) that the District prepare requests for proposals for Arroyo
Insurance, ACWA and the Special District Risk Management Authority for the District's
Commercial/Liability Insurance Program with a renewal date of October 1, 2006, and
with the intent of including the District's Workers Compensation Insurance in 2007.
DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S
PARTICIPATION AND SPONSORSHIP LEVELS FOR THE SOLAR CUP BOAT
RACES AT LAKE SKINNER
4 Minutes: 06/13/06
Director Goodin stated that the Public Outreach Committee had met and discussed
participation and sponsorship levels for the solar boat races and, that the committee
recommends the District support the solar cup boat races.
M/S /C (Negrete- Goodin) that the District participate with and support up to three
schools at $3000 for each school for the solar cup boat races at Lake Skinner.
REVIEW EAST VALLEY WATER DISTRICT'S BOARD OF DIRECTORS'
MEETING FEES AND EXPENSE ALLOWANCES
The Board reviewed the District's current Directors' fees and expense allowances.
Director Goodin stated that the last increase for the Directors' fees per meeting was in
2000.
M /S /C (Goodin - Wilson) that the Board authorize staff to prepare a resolution to
increase the Directors' fees to $150.00 per meeting, and that this item be added to the July
26` 2006 Public Hearing.
DIRECTOR'S WILSON, NEGRETE, AND GOODIN VOTED YES
DIRECTOR'S LIGHTFOOT AND STURGEON VOTED NO
DIRECTORS' FEES AND EXPENSES FOR MAY 2006 were presented to the Board
for approval.
M /S /C (Lightfoot- Goodin) that the Directors' Fees and Expenses for May 2006 be
approved.
GENERAL MANAGER / STAFF REPORTS
The General Manager reported on the District's operations to date; he stated that the Army
Corps of Engineers has launched its investigation regarding the Seven Oaks Dam; that he
will be traveling to Washington regarding the Seven Oaks Dam report; that Director
Wilson would like to accompany him to Washington and attend the meeting with him;
that Well 132 -5 is complete; that the Sterling Pipeline project is moving forward.
Information only.
CONSULTANT REPORTS
Mr. Kennedy updated the Board on the Orange County Settlement Agreement; that we are
awaiting final approval from the Orange County Water District; that they were a few
small changes made; that these changes will have no impact on the Agreement.
5 Minutes: 06/13/06
Ms McAndrews commented on the Poster Contest awards presented by President
Sturgeon.
COMMITTEE REPORTS
A. PUBLIC OUTREACH COMMITTEE MEETING ON MAY 22, 2006
B. INSURANCE COMMITTEE MEETING ON JUNE 5, 2006
No reports at this time.
ORAL. COMMENTS FROM BOARD OF DIRECTORS
Director Negrete offered his appreciation to the Directors and staff for their continued
involvement and support during the Committee Meetings.
President Sturgeon wished Steve Kennedy a Happy Birthday.
President Sturgeon congratulated Ron Buchwald for receiving his Masters Degree and
Director Goodin for receiving his second Masters Degree.
There being no further verbal or written comments from the Directors, this section of the
meeting was closed.
LETTER OF APPRECIATION TO BOB MARTIN FROM WILMA SILVA
REGARDING THE DISTRICT'S SANTA ANA RIVER TOUR ON MAY 19, 2006
ASSOCIATION OF THE SAN BERNARDINO COUNTY SPECIAL DISTRICT
MEMBERSHIP MEETING HOSTED BY WEST VALLEY WATER DISTRICT,
EL RANCHO VERDE COUNTRY CLUB, RIALTO, JUNE 19, 2006
SAN BERNARDINO AREA CHAMBER OF COMMERCE "BUSINESS AFTER
HOURS FIESTA PARTY" HOSTED BY 1 sT VALLEY CREDIT UNION, 401
WEST 2 ND STREET, SAN BERNARDINO, JUNE 22, 2006
THE BOARD REQUESTED A FIVE MINUTE BREAK
CLOSED SESSION
The Board entered into Closed Session at 3:51 p.m. as provided for in the California Open
Meeting Law, Government Code Section 54945.9(a), to discuss those items listed on the
Agenda.
ADJOURN TO REGULAR SESSION
President Sturgeon declared that the meeting adjourn to regular session.
6 Minutes: 06/13/06
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
The Board returned to session at 4:38 p.m. The items listed on the Agenda were discussed
in closed session with no action being taken.
ADJOURN
The meeting was adjourned at 4:38 p.m. until the next regularly scheduled Board Meeting
on June 27, 2006.
Kip E. Sturgeon, President
Robert E. Martin, Secretary
Minutes: 06/13106