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Home My WebLink AboutMinutes - EVWD Board of Directors - 06/27/2006Approved J 11, 2006 EAST VALLEY WATER DISTRICT June 27, 2006 REGULAR BOARD MEETING MINUTES President Sturgeon called the meeting to order at 2:01 p.m. Brian Tompkins led the flag salute. PRESENT: Directors: Negrete, Goodin, Sturgeon, and Wilson ABSENT: Director: Lightfoot STAFF: Robert Martin, General Manager; Justine Hendricksen, Administrative Manager; Brian Tompkins, Chief Financial Officer; Ron Buchwald, Assistant District Engineer LEGAL COUNSEL: Steve Kennedy GUEST(s): Jo McAndrews (McAndrews & Boyd), Charles Roberts (Highland Community News), Larry Libeu (SBVWCD), Gary Miller (GMID), George Marquez (GMID), Victor Macias (EVWD), Micah George (EV WD) APPROVAL OF AGENDA M/S /C ( Negrete- Wilson) that the June 27, 2006 Agenda be approved as submitted. PUBLIC PARTICIPATION President Sturgeon declared the public participation section of the meeting open at 2:02 p.m. Mr. Libeu offered his gratitude to the General Manager for his presentation at the WESTCAS conference. Mr. Libeu also presented a rebate check to President Sturgeon from the San Bernardino Valley Water Conservation District in the amount of $41,284. Ron Buchwald introduced East Valley Water District employees Victor Macias and Micah George to the Board. There being no further written or verbal comments, the public participation section was closed. Minutes: 06/27/06 APPROVAL OF JUNE 13, 2006 BOARD MEETING MINUTES M/S /C (Wilson - Negrete) that the June 13, 2006 Board Meeting Minutes be approved as submitted. APPROVAL OF SPECIAL BOARD MEETING MINUTES FOR JUNE 23, 2006 M /S /C (Wilson - Negrete) that the June 23, 2006 Special Board Meeting Minutes be approved as submitted. RESOLUTION 2006.10 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE; EAST VALLEY WATER DISTRICT ESTABLISHING AN INVESTMENT POLICY FOR PUBLIC FUNDS, was presented to the Board for approval. M /S /C (Wilson - Negrete) that Resolution 2006.10 be approved. RESOLUTION 2006.12 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT - NOTICE OF COMPLETION EXECUTED BY THE DISTRICT FOR INSTALLATION OF SIDEWALK, 2 DRIVEWAYS AND CURB STOP AND OTHER MINOR IMPROVEMENTS AT PLANT 27 LOCATED AT 1875 MARSHALL BOULEVARD IN THE CITY OF SAN BERNARDINO, was presented to the Board for approval. M /S /C (Wilson - Negrete) that Resolution 2006.12 be approved. DISBURSEMENTS M/S /C (Wilson - Negrete) that General Fund Disbursements #206678 through 4206850 distributed during the period of June 14, 2006 through June 22, 2006 in the amount of $912,098.18 and Payroll Fund Disbursements for the period ended May 31, 2006 and June 9, 2006 in the amounts of $5,980.98 and $124,549.96 totaling $1,042,629.12 be approved. DISCUSSION AND POSSIBLE ACTION REGARDING ADDENDUM TO EAST VALLEY WATER DISTRICT'S DESIGN CONTRACT WITH GMID The General Manager gave a brief update regarding the current Headquarters Project; that the project has increased from the original design; that we have added and modified the scope; of work with GMID. Mr. Miller provided an overview of the Headquarters Project and the contract amendments; that GMID will provide the overall project management during the construction document phase and the construction of the project, this will also include coordination with vendors and consultants as well as purchasing. The General Manager recommends the Board approve the Addendum to East Valley Water District's Design Contract with GMID. 2 Minutes: 06/27/06 Board President Sturgeon requested that the Architectural Committee review this item. Director Goodin would like to know if there would be any cost increases to the project if the size of the property were to change. Mr. Miller stated that if the size of the property were to change it would impact the cost of the project. The Architectural Committee Meeting will meet on July 7, 2006 at 9:00 a.m. to discuss the Addendum to East Valley Water District's Design Contract with GMID. DISCUSSION AND POSSIBLE ACTION REGARDING CLAIM FOR DAMAGES AT 8075 SUNNYSIDE STREET, SAN BERNARDINO, CA FROM MEARL HANSEN M/S /C ( Negrete- Wilson) that the claim for damages from Mearl Hansen be denied and referred to the District's Legal Counsel and Insurance Agency. HEADQUARTERS PROJECT REVIEW AND UPDATE The General Manager gave an update regarding the offsite sewer discussions with Patton State Hospital. DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S WORKERS' COMPENSATION RENEWAL PACKAGE The General Manger provided a brief overview of the two Workers' Compensation Renewal Proposals that were submitted; that he is pleased with the District's current MOI) rating. The General Manager also stated that Mr. Pinckney had reviewed both proposals; and that Mr. Pinckney's recommends the District renew their Workers' Compensation Package with Sander A. Kessler & Associates. The General Manger concurs with Mr. Pinckney's recommendations THROUGH Crum Forster North River Insurance. Director Goodin questioned why a special endorsement is needed for the Board of Directors. M /S /C (Wilson - Negrete) that the District's Workers' Compensation Renewal Package submitted by Sander A. Kessler & Associates (Crum Forster North River Insurance) be renewed and approved subject to the review of the Board of Directors' special endorsement line item. DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S STATE AND FEDERAL LOBBYING EFFORTS AND REPRESENTATION Director Negrete stated that the Legislative Committee had met on June 27, 2006, and discussed this item at length. The Committee recommends that the District retain Fred 3 Minutes: 06/27/06 Hicks and Associates for the District's Federal Lobbying efforts. Director Negrete also stated that the Committee recommends that the Board maintain the line item in the Budget for State representation. M /S /C (Wilson - Negrete) that the District retain Fred Hicks and Associates for the District's Federal Lobbying efforts, and maintain the line item in the Budget for State Representation. DISCUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S BOARD POLICY ON LOBBYING ACTIVITIES Director Negrete stated that this item had been reviewed at the Legislative Committee Meeting on June 27, 2006. The Committee discussed the Board's role in Legislative issues and recommended that staff and Legal Counsel prepare a draft policy regarding the Board of Directors' Lobbying activities. Information only. REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR PERIOD ENDED MAY 31, 2005 The Board reviewed the Financial Statements for period ended May 31, 2006. GENERAL, MANAGER REPORT / STAFF REPORTS The General Manager reported on the District's operations to date; that he is pleased with water testing results from Well 132 -5; that the Sterling pipeline project is moving forward and, that the bore and jack under Warm Springs Creek is complete. CONSULTANT REPORTS Mr. Kennedy stated that he had received the signed copies of the Orange County Agreement and, that he will submit a letter withdrawing our protest to the State Board. Information only. COMMITICEE REPORTS No Reports at this time. ORAL COMMENTS FROM BOARD OF DIRECTORS Director Negrete suggested that a representative from the District contact the City of San Bernardino regarding the Headquarters facility project. Director Negrete also stated that the Advisory Commission is meeting Thursday night at 7:00 p.m. Director Wilson stated he was interviewed and video taped for the Jerry Lewis Lifetime Achievement in Water Resources Award. President Sturgeon commented on the Poster Contest Awards, and offered his appreciation to Jo McAndrews and Eileen Bateman for their help and support. 4 Minutes: 06/27/06 LETTER OF RESIGNATION TO THE DISTRICT FROM STEVE SANTINI (WATER SUPERINTENDENT) LETTER OF APPRECIATION TO THE DISTRICT FROM MICHAEL W. FREE (RE:DLANDS EAST VALLEY HIGH SCHOOL) FOR THE GENEROUS DONATION OF BOTTLED WATER LETTER OF APPRECIATION FROM TONY SEDANO (BOARD CHAIR FOR ARROWHEAD UNITED WAY) REGARDING THE 2005 -2006 UNITED WAY CAMPAIGN COMMITMENTS FROM EAST VALLEY WATER DISTRICT'S EMPLOYEES HIGHLAND SENIOR CENTER'S ANNUAL VOLUNTEER & SPONSOR RECOGNITION BREAKFAST, ARROWHEAD COUNTRY CLUB, SAN BER.NARDINO, NNE 29, 2006 ASSOCIATION OF THE SAN BERNARDINO COUNTY SPECIAL DISTRICTS MEMBERSHIP MEETING, SPONSORED BY HESPERIA RECREATION & PARK DISTRICT, PERCY BAKKER COMMUNITY CENTER, 9333 "E" AVENUE IN HESPERIA, JULY 17, 2006 ADJOURN The meeting was adjourned at 3:09 p.m. Kip E. Sturgeon, President Robert E. Martin, Secretary 5 Minutes: 06/27/06