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Home My WebLink AboutMinutes - EVWD Board of Directors - 07/11/2006Ap prov ed July 25, 2006 EAST VALLEY WATER DISTRICT July 11, 2006 REGULAR BOARD MEETING MINUTES The meeting was called to order at 2:00 p.m. by President Sturgeon. Eileen Bateman led the flag salute. PRESENT: Directors: Goodin, Lightfoot, Negrete, Sturgeon, Wilson A13SENT: None STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial Officer; Ron Buchwald, District Engineer; Gary Sturdivan, Safety & Regulatory; Eileen Bateman, Executive Assistant LEGAL COUNSEL: Steve Kennedy GUEST (S): Jo McAndrews (McAndrews & Boyd), William Fites (EVWD), Mike Maloney (EVWD), Susan Longville (WRI) APPROVAL OF AGENDA M /S /C (Wilson - Negrete) that the July 11, 2006 Agenda be approved as submitted. PUBLIC PARTICIPATION President Sturgeon declared the public participation section of the meeting open at 2:02 p.m. There being no verbal or written comments the public participation section was closed. A1PROVAL OF BOARD MEETING MINUTES FOR JUNE 27, 2006 M /S /C ( Negrete- Wilson) that the June 27, 2006 Board Meeting Minutes be approved as submitted. APPROVAL OF SPECIAL BOARD MEETING MINUTES FOR JULY 6, 2006 M /S /C ( Negrete- Wilson) that the July 6, 2006 Special Board Meeting Minutes be approved as submitted. Minutes 7/11/2006 1 DISBURSEMENTS M /S /C ( Negrete- Wilson) that General Fund Disbursements 92056851through #207025 were distributed during the period of June 28, 2006 through July 6, 2006, in the amount of $1,556,817.84 and Payroll Fund Disbursements for the period ended June 23, 2006 in the amount of $130,067.02 totaling $1,686,884.89 be approved. DISCUSSION AND POSSIBLE ACTION REGARDING ADDENDUM TO EAST VALLEY WATER DISTRICT'S DESIGN CONTRACT WITH GMID Director Goodin stated that the Architectural Committee discussed the Addendum to the District's design contract and had submitted a recommendation, which was in the Board packet Vice - President Negrete stated that there was discussion at the Committee meeting regarding the benefit of having Gary Miller as Construction Manager which included his involvement with Vendors, shorter time frame and that GMID was willing to change to an hourly rate instead of a flat fee. Director Wilson stated that he had concerns with the equipment M /S /C (Wilson - Negrete) that the Addendum to East Valley Water District's Design Contract with GMID be approved with the provision of changing the fee basis to an hourly rate not to exceed $200,000. DISTRICT HEADQUARTERS REVIEW AND SITE UPDATE The General Manager updated the Board on the Headquarters Project; that we are in the 2 nd plan check process; that building permits were to be expected by the end of August or September. Information only. RESOLUTION 2006.11 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT IN RECOGNITION OF THOMAS P. ORTON'S TWENTY -FIVE YEARS OF SERVICE was presented to the Board for approval. The General Manager recommended the adoption of Resolution 2006.11. M /S /C (Lightfoot - Wilson) that Resolution 2006.11 be approved. YEARLY UPDATE AND PRESENTATION TO EAST VALLEY WATER DISTRICT FRM SUSAN LIEN LONGVILLE, DIRECTOR OF THE WATER RESOURCES INSTITUTE Su.san Longville of the Water Resources Institute provided a presentation of the WRI operation to date and future projects that are underway. Minutes 7/11/2006 DISCUSSION AND POSSIBLE ACTION REGARDING THE EMERGENCY RESPONSE NETWORK OF THE INLAND EMPIRE ( ERNIE) 2006 OMNIBUS MUTUAL ASSISTANCE AGREEMENT Gary Sturdivan presented information regarding the ERNIE meetings and the purpose of the Agreement. The General Manager commended Gary Sturdivan on his efforts and involvement in the assistance of leading the ERNIE organization; that Gary has been recently elected as Vice Chair of Security and Emergency Operations at the AWWA Conference M /S /C (Negrete- Wilson) that the Emergency Response Network of the Inland Empire ( ERNIE) 2006 Omnibus Mutual Assistance Agreement be approved. REVIEW AND APPROVAL OF ENGAGEMENT LETTER FROM ROGERS, ANDERSON, MALODY & SCOTT, LLP (RAMS) FOR ANNUAL AUDITING SERVICES PURSUANT TO GOVERNMENT AUDITING STANDARDS The Chief Financial Officer summarized the engagement letter submitted by RAMS; that it is a one (1) year contract; that the cost has increased 3% from last year M /S /C (Lightfoot - Wilson) that RAMS be authorized to provide the District with auditing services for the year ended June 30, 2006 as summarized in their engagement letter to the Board of Directors. DIRECTORS' FEES AND EXPENSES FOR MARCH 2006 M /S /C (Wilson- Lightfoot) that the Directors' Fees and Expenses for June 2006 be approved. GENERAL MANAGER / STAFF REPORTS The General Manager reported on the District's operations to date; that the Sterling Pipeline Project is at Highland and Sterling and the last boring project is underway; that the new well 132 -5 is completed and will get a final report and go out for design on equipping the well. CONSULTANTS REPORTS Jo McAndrews stated that the photo shoot with the search and rescue turned out great and thanked all who participated. Minutes 7/11/2006 COMMITTEE REPORTS A. Architectural Committee Meeting on July 7, 2006 Director Goodin reported that the Committee had recommended not participating in the Route 66 function this year and that Director Negrete had more information on the subject and that the issue should be agendized at the next regularly scheduled Board Meeting on July 25, 2006 Vice President Negrete stated that he had been approached as to why the District was not participating in the Route 66 function and that a proper place for the District would be found; that a water donation was being requested from Steve Henthorn ORAL COMMENTS FROM BOARD OF DIRECTORS Vice President Negrete stated that he enjoyed the photo shoot with San Bernardino County Search & Rescue and that they were appreciative of the District's involvement. Jo McAndrews added that the water that has been donated is only used for staff. Director Wilson stated that there would be a TAC meeting; that Riverside water is in a position where they will have to have a Rate adjustment and are working hard to keep everything even; that the 4 th of July parade was very enjoyable and that Ig Seifert and Dave Hernandez helped with handing out various items Director Goodin commented on the rate workshop, which was held on July 6, 2006, and that the Public Hearing to discuss rate adjustment would be July 26, 2006. Information only. President Sturgeon thanked Jo McAndrews and Mike Maloney for their help at the photo shoot with the San Bernardino County Search & Rescue; also for all who helped with the 4 th of July parade 2006 WATER POLICY & LAW BRIEFING SPONSORED BY THE WATER EDUCATION FOUNDATION, HYATT REGENCY ORANGE COUNTY (DISNEYLAND), GARDEN GROVE, JULY 20 -21, 2006 KIWANIS CLUB OF HIGHLAND, INC. CAR & MOTORCYCLE SHOW, AL.BERTSON'S SHOPPING CENTER, SEPTEMBER 9, 2006 CLOSED SESSION The Board entered in Closed Session at 2:55 p.m. as provided in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss those items listed on the Agenda. Minutes 7/11/2006 4 DIRECTOR LIGHTFOOT LEFT THE MEETING AT 3:02 P.M. ADJOURN TO REGULAR SESSION President Sturgeon declared that the meeting adjourn to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to session at 3:34 p.m. The items listed on the Agenda were discussed in closed session with no reportable action ADJOURN The meeting was adjourned at 3:35 p.m. until the next regularly scheduled Board Meeting on July 25, 2006. Kip E. Sturgeon, President Robert E. Martin, Secretary Minutes 7/11/2006 5