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Home My WebLink AboutMinutes - EVWD Board of Directors - 08/08/2006Appr August 22,2006 EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING MINUTES August 8, 2006 President Sturgeon called the meeting to order at 2:00 p.m. Justine Hendricksen led the flag salute. PRESENT: Directors Negrete, Goodin, Sturgeon, Wilson ABSENT: Director Lightfoot STAFF: Robert Martin, General Manager; Brian Tompkins, Chief Financial Officer; Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUEST(s): Jo McAndrews, Michael Henderson (EVWD), Randy Harvey (EVWD), Michael Reardon (EVWD) APPROVAL OF AGENDA M /S /C (Negrete - Wilson) that the August 8, 2006 Agenda be approved as subm itted. PUBLIC PARTICIPATION President Sturgeon declared the public participation section of the meeting open at 2:01 p.m. There being no verbal or written comments the public participation section was closed. APPROVAL OF BOARD MEETING MINUTES FOR JULY 25, 2006 M/S /C (Wilson - Negrete) that the July 25, 2006 Board Meeting Minutes be approved as submitted. Minutes: 08/08/06 APPROVAL OF SPECIAL MEETING AND PUBLIC HEARING MINUTES FOR JULY 26, 2006 Director Goodin stated that there was a typographical error on page two of the July 26, 2006 Special Meeting and Public Hearing Minutes. M/S /C (Wilson - Negrete) that the July 26, 2006 Special Meeting and Public Hearing Minutes be approved as submitted, with noted correction being made. APPROVAL OF SPECIAL MEETING MINUTES FOR AUGUST 1, 2006 M/S /C (Wilson - Negrete) that the August 1, 2006 Special Meeting Minutes be approved as submitted. DIS13URSEMENTS M/S /C (Wilson - Negrete) that General Fund Disbursements #207200 through 4207373 distributed during the period of July 20, 2006 through August 2, 2006 in the amount of $1,268,522.06 and Payroll Fund Disbursements for the period ended July 21, 2006 in the amount of $128,805.68 totaling $1,397,327.74 be approved. HEADQUARTERS PROJECT REVIEW AND UPDATE The General Manger updated the Board on District Headquarters Project; that final plans are being reviewed; that the project is moving forward. Information only. DIRECTORS FEES AND EXPENSES FOR JULY 2006 were presented to the Board for approval. M /S /C (Goodin - Negrete) that the Directors Fees and Expenses for July 2006 be approved. DISCUSSION AND POSSIBLE ACTION REGARDING THE REGIONAL WATER SUPPLY INVESTIGATION The General Manager reported on the meeting he attended regarding the Regional Water Supply investigation; the project is regarding a contamination settlement with the Army Corps of Engineers; the settlement requires building a pipeline infrastructure to move water throughout the Basin; that Proposition 50 funds will be used for the project; that there would be some cost to the District to participate in the project; that the General Manager recommends that the District participate in the Regional Water Supply Investigation. MIS ( Negrete- Wilson) that the District participate in the Regional Water Supply Investigation. 2 Minutes: 08/08/06 President Sturgeon requested the names of the agencies that will be involved in the Investigation. Director Goodin stated that if the cost to the District to participate in the Investigation is going to exceed 20K, that this item is brought back to the Board for further review. Director Negrete amended his motion. M/S /C ( Negrete- Wilson) that the District participate in the Regional Water Supply Investigation up to 20K, and to bring this item back to the Board for further review if the amount is going to exceed 20K. DISCUSSION AND POSSIBLE ACTION REGARDING CLAIM FOR DAMAGES AT 26553 WARD STREET, HIGHLAND, FROM ELENA STEWART The General Manager reviewed the claim for damages with the Board. MIS (Goodin - Wilson) that the Claim from Elena Stewart be denied and referred to the District's legal counsel and Insurance Agency. Mr. Kennedy voiced his concerns and recommendations regarding the claim submitted by Elena Stewart. Director Goodin amended his motion. M/S /C (Goodin - Wilson) that after review, and without waiving any rights, remedies, or defenses available to EV WD under the law, including but not limited to those based upon the claimants failure to identify the accrual date of the purported damage giving rise to the Claim as required by Government Code Section 910(c), the Board rejects the Claim and refers the matter to EV WD's insurance carrier and Legal Counsel. REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR PERIOD ENDED NNE 30, 2006 Mr. 'Tompkins reviewed the Financial Statements with the Board. M/S /C (Wilson - Negrete) that the Financial Statements for the period ended June 30, 2006 be accepted. DISCUSSION AND POSSIBLE ACTION REGARDING PROPOSAL TO PERFORM THE INITIAL DISTRIBUTION SYSTEM EVALUATION (IDSE) STUDY FOR THE STAGE 2 DISINFECTANT AND DISINFECTION BY- PRODUCTS RULE PREPARED BY CDM, was presented to the Board. Minutes: 08/08/06 The General Manager reviewed the proposal from CDM with the Board; that this is a follow -up to the membrane testing pilot program currently underway; that the EPA mandates testing programs; that he recommends the proposal from CDM be approved. M/S /C (Negrete- Wilson) that the proposal to perform the Initial Distribution System Evaluation (IDSE) study for the Stage 2 Disinfectant and Disinfection By- Products Rule prepared by CDM be approved. GENERAL MANAGER'S REPORT The General Manager reported on the District's operations to date; that District employee Earl Batdorf is retiring on August II that the Sterling Pipeline Project is moving forward; that the District lost the bid at the County's tax property auction; that KVCR is exploring options for a Water Quality and Seven Oaks Dam program and, will be interviewing him this week regarding these two topics. Information only. CONSULTANT REPORTS No reports at this time. COMMITTEE REPORTS No reports at this time. ORAL COMMENTS FROM BOARD OF DIRECTORS No reports at this time. LETTER FROM THE ASSOCIATION OF THE SAN BERNARDINO COUNTY SPECIAL DISTRICTS CANCELING THE AUGUST 2006 MEETING SAP( BERNARDINO AREA CHAMBER OF COMMERCE "BUSINESS AFTER HOURS ", SHANDIN HILLS GOLF CLUB, 3380 LITTLE MOUNTAIN DRIVE, SAN BERNARDINO, AUGUST 24, 2006 "NORTHERN CALIFORNIA TOUR ", SPONSORED BY THE WATER EDUCATION FOUNDATION, SACRAMENTO INTERNATIONAL AIRPORT, SEPTEMBER 13-15,2006 CSDA "2006 ANNUAL CONFERENCE AND EXHIBITOR SHOWCASE", SQUAW CREEK RESORT, NORTH LAKE TAHOE, SEPTEMBER 25-28,2006 Mr. Kennedy stated that the closed session item should reflect "Party with whom the District will negotiate" San Manuel Band of Mission Indians and not the State of California. 4 Minutes: 08/08/06 CLOSED SESSION The Board entered into Closed Session at 2:37 p.m. as provided for in the California Open Meeting Law, Government Code Section 54945.9(a), to discuss the item listed on the Agenda. ADJOURN TO REGULAR SESSION President Sturgeon declared that the meeting adjourn to regular session. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to session at 3:17 p.m. The item listed on the Agenda was discussed in closed session with no reportable action being taken. ADJOURN The :meeting was adjourned at 3:17 p.m. until the next regularly scheduled Board Meeting on August 22, 2006. Kip E. Sturgeon, President Robert E. Martin, Secretary 5 Minutes: 08/08/06