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Home My WebLink AboutMinutes - EVWD Board of Directors - 10/24/2006Approve I Nove mber 14, 2006 EAST VALLEY WATER DISTRICT REGULAR BOARD MEETING October 24, 2006 MINUTES Vice President Negrete called the meeting to order at 2:00 p.m. Director Wilson led the Flag Salute. PRESENT: Directors Goodin, Lightfoot, Wilson, Negrete ABSENT: Director Sturgeon STAFF: Robert Martin, General Manager; Ron Buchwald, District Engineer; Brian Tompkins, Chief Financial Officer; Justine Hendricksen, Administrative Manager LEGAL COUNSEL: Steve Kennedy GUESTS: Charles Roberts, Highland Community News; Jo McAndrews (McAndrews & Boyd), Tami McKee (EVWD), Gary Sturdivan (EVWD), Allen Williams (EVWD), Damon Russell (EVWD), Christianne Koide (EVWD), Paul Pinckney (Croydon Risk Consultants), Susan Longville (WRI), Reuben Dayton (J.M. Capellino Equipment), Mike Capellino (J.M. Capellino Equipment) APPROVAL OF AGENDA M /S /C (Wilson- Goodin) that the October 24, 2006 Agenda be approved as submitted PUBLIC PARTICIPATION Vice President Negrete declared the public participation section of the meeting open at 2:02 p.m. Mr. Capellino provided the Board with information regarding the services offered by the J.M Capellino Company. The General Manager introduced and welcomed District employees present at the Board Meeting. There being no further written or verbal comments, the public participation section was closed. APPROVAL OF THE SEPTEMBER 26, 2006 BOARD MEETING MINUTES M /S /C (Lightfoot - Wilson) that the September 26, 2006 minutes be approved as submitted. 1 Minutes: 10124/06 RESOLUTION 2006.19 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ADOPTING A CONFLICT OF INTEREST CODE, was presented to the Board for approval. M /S /C (Lightfoot - Wilson) that Resolution 2006.19 be approved. RESOLUTION 2006.20 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ACCEPTING DEDICATION OF WATER DISTRIBUTION SYSTEM FOR TRACT 15960 LOTS 1 -16, LOCATED IN THE CITY OF HIGHLAND, was presented to the Board for approval. M /S /C (Lightfoot - Wilson) that Resolution 2006.20 be approved. RESOLUTION 2006.21 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ACCEPTING DEDICATION OF SEWERS FOR TRACT 15960 LOTS 1 -16, LOCATED IN THE CITY OF HIGHLAND, was presented to the Board for approval. M /S /C (Lightfoot - Wilson) that Resolution 2006.21 be approved. RESOLUTION 2006.22 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ACCEPTING DEDICATION OF WATER DISTRIBUTION SYSTEM FOR TRACT 17590 LOTS 1 -9, LOCATED IN THE CITY OF HIGHLAND, was presented to the Board for approval. M /S /C (Lightfoot - Wilson) that Resolution 2006.22 be approved. RESOLUTION 2006.23 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ACCEPTING DEDICATION OF SEWERS FOR TRACT 17590 LOTS 1 -9, LOCATED IN THE CITY OF HIGHLAND, was presented to the Board for approval. M /S /C (Lightfoot - Wilson) that Resolution 2006.23 be approved. RESOLUTION 2006.24 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ACCEPTING DEDICATION OF WATER DISTRIBUTION SYSTEM FOR TRACT 16014 -2 LOTS 12 -69 & 74 -83, LOCATED IN THE CITY OF HIGHLAND, was presented to the Board for approval. M /S /C (Lightfoot - Wilson) that Resolution 2006.24 be approved. RESOLUTION 2006.25 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ACCEPTING DEDICATION OF SEWERS FOR TRACT 16014 -2 LOTS 12 -69 & 74 -83, LOCATED IN THE CITY OF HIGHLAND, was presented to the Board for approval. 2 Minutes: 10/24/06 M /S /C (Lightfoot - Wilson) that Resolution 2006.25 be approved. RESOLUTION 2006.26 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT ACCEPTING IRREVOCABLE OFFER OF DEDICATION OF HYDRO - PNEUMATIC PUMP STATION — PLANT 149, was presented to the Board for approval. M /S /C (Lightfoot - Wilson) that Resolution 2006.26 be approved. RESOLUTION 2006.27 — A RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAST VALLEY WATER DISTRICT AUTHORIZING EXECUTION OF A GRANT DEED FROM STANDARD PACIFIC HOMES, was presented to the Board for approval. M /S /C (Lightfoot - Wilson) that Resolution 2006.27 be approved. DISBURSEMENTS M/S /C (Lightfoot- Goodin) that General Fund Disbursements #208029 through 208362 distributed during the period of September 27, 2006 through October 19, 2006 in the amount of $2,125,651.26 and Payroll Fund Disbursements for the period ended September 29, 2006 and October 13, 2006 in the amounts of $132,365.51 and $136,734.62 totaling $2,394,751.39 be approved. HEADQUARTERS PROJECT REVIEW AND UPDATE (GENERAL MANAGER) The General Manager requested that this item be deferred. DISCUSSION AND POSSIBLE ACTION REGARDING PROPOSALS SUBMITTED BY ARROYO INSURANCE SERVICES AND SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY Mr. Pinckney reviewed the Insurance Proposals with the Board; that there are five items that need to be addressed at this time. The General Manager requested that each of the five items be considered separately The Board reviewed and discussed the five items at length. 1. M /S /C (Goodin- Lightfoot) that the General and Automobile Liability coverage through Special District Risk Management Authority with limits of liability of $10,000,000 at an annual premium of $95,940 with no additional coverage limits be approved. 2. M /S /C (Goodin - Wilson) that the Employee dishonesty, Criminal Loss coverage of $500,000 through Special District Risk Management Authority, with an annual premium that is included within the "Package" policy with no additional coverage limits be approved. 3 Minutes: 10/24/06 3. M /S /C (Wilson- Lightfoot) that an additional $10,000,000 impairment coverage from Arroyo Insurance Services with an annual premium of $67,828, with a $50,000 deductible, which also includes sudden, accidental and gradual pollution risks be approved. Director Goodin would like to have a proposal submitted from the Special District Risk Management Authority and be able to compare the two proposals before making a decision. Directors Wilson, Lightfoot and Negrete voted YES. Director Goodin voted NO. 4. M /S /C (Lightfoot - Wilson) that the Earthquake and Flood Coverage Proposal to extend the District's existing above ground coverage of $10,000,000 for six months (October 1, 2006 — April I, 2007) for a premium of $72,086.92. 5. M /S /C (Lightfoot - Wilson) that the service fee Proposal of $12,500 from Arroyo Insurance Services for the period from October 1, 2006 through July 1, 2007 for services such as facilitation of communications with the Special District Risk Management Authority, management and payment of small claims within deductible amounts, coordination of endorsements and certificates of insurance be approved. Director Goodin reluctantly supports this item. Director Goodin requests that at the end of the agreement with Arroyo Insurance Services that this item be brought back to the Board for further discussion and review. DISCIUSSION AND POSSIBLE ACTION REGARDING THE DISTRICT'S INJURY AND ]ILLNESS PREVENTION PROGRAM (IIPP) The General Manager updated the Board on the Mandatory (IIPP) Program for the District. Mr. Sturdivan provided a summary of the Program to the Board; that OSHA mandates regulation regarding the IIPP; that training will be provided for all employees. The General Manager recommends approval of the District's IIPP. The Board offered their appreciation to Mr. Sturdivan for the work he has done as it relates to the District's IIPP. M /S /C (Lightfoot - Wilson) that the Districts Injury and Illness Prevention Program be approved as submitted. DISCUSSION AND POSSIBLE ACTION REGARDING THE CONGRESSMAN JERRY LEWIS ENDOWED SCHOLARSHIP IN WATER RESOURCE FUND AND THE 5TH ANNUAL LIFETIME ACHIEVEMENT IN WATER RESOURCES AWARD BEING PRESENTED TO CONGRESSMAN JERRY LEWIS ON NOVEMBER 4, 2006 Ms Longville provided a brief summary to the Board regarding the Jerry Lewis Endowed Scholarship Fund. 4 Minutes: 10/24/06 M /S /C (Goodin - Wilson) that the District support the Jerry Lewis Endowed Scholarship in Water Resource Studies with a $5,000 Bronze Level Sponsorship. REVIEW AND ACCEPT FINANCIAL STATEMENTS FOR THE PERIOD ENDED AUGUST 31, 2006 M /S /C (Wilson- Goodin) that the Financial Statements for the period ended August 31, 2006 be accepted. DIRECTORS' FEES AND EXPENSES FOR SEPTEMBER 2006 M /S /C (Lightfoot- Goodin) that the Directors' fees and expenses for September 2006 be approved. GENERAL MANAGER / STAFF REPORTS The General Manager reported on the District's Operation to date; that the Sterling Avenue Pipeline Project is moving forward and he is pleased with the progress made; that we had a great turnout for the District's October 19 Facilities Tour; that there were over 270 registrants for the 2006 Water Quality Conference; that he has received many compliments regarding the conference. The General Manager offered his appreciation to Jo McAndrews for her efforts at making this years conference a success. CONSULTANT REPORTS Ms McAndrews thanked the Board and the General Manager for their ongoing support. COMMITTEE REPORTS No reports at this time. ORAL COMMENTS FROM THE BOARD The Board offered their appreciation to Staff for their work at the recent 2006 Water Quality Conference and District Tour. LETTER OF APPRECIATION TO THE DISTRICT FROM FRANCOISE AYLMER, M.A., CFRE, (CSUSB ASSOCIATE VICE PRESIDENT) FOR THE DISTRICT'S DONATION TO THE WATER RESOURCES INSTITUTE FUND. Information only. LETTER OF APPRECIATION TO THE DISTRICT FROM WILLIAM AGUILAR, VICE PRESIDENT, UNIVERSITY ADVANCEMENT (CSUSB). Information only. LETTER OF APPRECIATION TO THE DISTRICT FROM REBECCA MARTIN, DIRECTOR OF COMMUNITY IMPACT FOR THE ARROWHEAD UNITED WAY, FOR THE DISTRICT'S BOTTLED WATER DONATION. Information only. 5 Minutes: 10124/06 SAN BERNARDINO AREA CHAMBER OF COMMERCE 40 ANNIVERSARY CELEBRATION "BUSINESS AFTER HOURS', HOSTED BY FREEMAN OFFICE PRODUCT, 123 SOUTH "D" STREET, SAN BERNARDINO, OCTOBER 26, 2006. Information only. STATER BROS. INVITATION TO PREVIEW THE NEW HIGHLAND BLUE RIBBON STORE, 28988 GREENSPOT ROAD, HIGHLAND, NOVEMBER 7, 2006. Information only. ASSOCIATION OF THE SAN BERNARDINO COUNTY SPECIAL DISTRICTS MEMBERSHIP MEETING HOSTED BY MOJAVE WATER AGENCY, APPLE VALLEY INN, 20600 HIGHWAY 18, APPLE VALLEY, NOVEMBER 20, 2006. Information only. 2006 ACWA FALL CONFERENCE & EXHIBITION, DISNEYLAND HOTEL, ANAHEIM, DECEMBER 5-8,2006. Information only. CLOSED SESSION The Board entered into closed session at 3:02 p.m. as provided in the California Open Meeting Law, Government Code Section 54945.9(a) to discuss the item listed on the Agenda. Director Goodin left at 3:16 p.m. ANNOUNCEMENT OF CLOSED SESSION ACTIONS The Board returned to session at 3:18 p.m. The item listed on the agenda was discussed in closed session with no action being taken. . 1 4 :► The meeting was adjourned at 3:18 p.m. Kip E. Sturgeon, President Robert E. Martin, Secretary 6 Minutes: 10/24106